I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 19 February 2020

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nick Bakulich

 

 

Harry Fatu Toleafoa

 

 

Makalita Kolo

 

 

Anae Dr Neru Leavasa

 

 

Christine O'Brien

 

 

 

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

12 February 2020

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Calthorp Close Community Meeting                                           5

8.2     Deputation - New Zealand Police                                                                       5

8.3     Deputation - Ihumaatao Discussion                                                                   6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Ula Letele from Buttabean Motivation                                     6

9.2     Public Forum - 18R Donnell Avenue, Favona                                                   6

9.3     Public Forum - Keys Down, Real Talk Campaign                                             7

10        Extraordinary Business                                                                                                7

11        Governing Body Member Update                                                                                9

12        Chairpersons Report and Announcements                                                              11

13        Regional Facilities Auckland Quarter 1 Performance Report period ending 30 September 2019                                                                                                           15

14        Auckland Transport February 2020 update to the Māngere-Ōtāhuhu Local Board 27

15        Establishment of a working group to guide potential updates to parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to Kāinga Ora's Housing Intensification Programme                            35

16        Approval for a new road name and extensions to two existing road names at 562 Oruarangi Road, Māngere                                                                                           43

17        Approval for a new road name at 71 Hall Avenue, Mangere by ‘Made Homes’ Limited                                                                                                                                       51

18        Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter two 2019/2020                                                                                           59

19        Feedback on Local Government New Zealand discussion paper: Reinvigorating local democracy                                                                                                         123

20        Appointment of LGNZ Lead and nominee for LGNZ Conference 2020               127

21        Local board resolution responses and information report                                  133

22        Governance Forward Work Calendar                                                                      145  

23        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

24        Procedural Motion to Exclude the Public                                                               149

18        Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter two 2019/2020

b.      Financial Performance Report                                                                        149  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 4 December 2019,  as a true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

8.1       Deputation - Calthorp Close Community Meeting

Te take mō te pūrongo / Purpose of the report

1.            Kim Tetua and Gloria Alataua would like to discuss with the board the outcome of the Calthorp Close Community Meeting which was held recently.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Kim Tetua and Gloria Alataua for their presentation and attendance.

 

 

 

 

 

8.2       Deputation - New Zealand Police

Te take mō te pūrongo / Purpose of the report

1.       Representatives from the New Zealand Police wish to update the board on events that are happening in the local board area.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank representatives from the New Zealand Police for their presentation and attendance.

 

 

 

8.3       Deputation - Ihumaatao Discussion

Te take mō te pūrongo / Purpose of the report

1.       Brendan Corbett would like to discuss with the board the practical steps that the Mangere Otahuhu Local Board can consider to advocate for long-term protection of Ihumaatao including focusing on the traffic management and local road network.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Brendan Corbett for his attendance.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

 

9.1       Public Forum - Ula Letele from Buttabean Motivation

Te take mō te pūrongo / Purpose of the report

1.       Ula Letele from Buttabean Motivation would like to discuss with the board their Buttabean Motivation bootcamps.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Ula Letele for the presentation and attendance.

 

Attachments

a          BBM presentation......................................................................................... 153

 

 

9.2       Public Forum - 18R Donnell Avenue, Favona

Te take mō te pūrongo / Purpose of the report

1.       Nooroa Moutira from Turn Your Life Around Trust would like to discuss with the board the proposal of installing some fitness equipment and a vegetable patch at the reserve at 18R Donnell Avenue, Favona.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Nooroa Moutira for the presentation and attendance.

 

 

 

9.3       Public Forum - Keys Down, Real Talk Campaign

Te take mō te pūrongo / Purpose of the report

1.       Noma Sio-Faiumu from the Keys Down, Real Talk campaign would like to provide an update to the board.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Noma Sio-Faiumu for the presentation and attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Governing Body Member Update

File No.: CP2020/00321

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 Minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Chairpersons Report and Announcements

File No.: CP2020/00322

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the Chairperson an opportunity to update the local board on any announcements and for the local board to receive the Chairperson’s written report.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson Report

13

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Regional Facilities Auckland Quarter 1 Performance Report period ending 30 September 2019

File No.: CP2020/00323

 

  

 

Te take mō te pūrongo

Purpose of the report

1.         To receive the report form Regional Facilities Auckland Quarter 1 performance report for the period ending 30 September 2019.

 

2.         This report was approved by the Council Controlled Organisation Oversight Committee of the governing body on 12 December 2019.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Regional Facilities Auckland Quarter 1 performance report for the period ending 30 September 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Regional Facilities Auckland Q1 report

17

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Auckland Transport February 2020 update to the Māngere-Ōtāhuhu Local Board

File No.: CP2020/00947

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an introduction and an update for the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2.       A decision is not required this month.  This report is the first one of this year and provides an opportunity to highlight Auckland Transport activities in the Māngere-Ōtāhuhu Local Board area.

3.       The report contains information about the following:

·   the wider ‘context’ involving a summary of the strategic projects delivered in the Māngere-Ōtāhuhu Local Board area in the last electoral term

·   information about the Local Board Transport Capital Fund (LBTCF) including projects delivered in the last electoral term

·   an update on the Community Safety Fund (CSF)

·   An update about recent matters raised by the Māngere-Ōtāhuhu Local Board.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Auckland Transport February 2020 monthly update report.

 

 

 

Horopaki

Context

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan.  Monthly reporting acknowledges the important engagement role local boards play within and on behalf of their local communities.

5.       Auckland Transport is currently delivering several key strategic projects in Māngere-Ōtāhuhu Local Board discussed below.

Airport to Botany - Rapid Transport Network (RTN)

6.       The Airport to Botany – Rapid Transport Network (RTN) project is a strategically important project. The aim is to create a RTN linking the Airport and Botany.

7.       A RTN is a public transport route that has very frequent services, separate from road traffic at least every 15 minutes and more frequently during peak hours. Some examples of RTNs are the rail network and the Northern Busway. 

8.       Airport to Botany is a key project and progressed significantly last electoral term. At this stage, engagement regarding the overall plan is finished. Auckland Transport briefed Māngere-Ōtāhuhu Local Board on the proposed route to be used in the business case to get money to fund more detailed design and then later construction.

9.       In March the team will return and brief the local board particularly about the project’s early work in the Māngere-Ōtāhuhu Local Boardarea including the work at Puhinui Station and on State Highway 20B.

Community Safety Fund (CSF)

10.     The CSF will deliver a total of $20 million over two years distributed across all 21 local boards. It is strictly for road safety initiatives. It is designed to deliver safety projects identified by the local board.

11.     A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Māngere-Ōtāhuhu Local BoardLocal Board’s share of the CSF is $1,108,085.

12.     The local board decided to commit this funding to supporting the Ōtāhuhu Upgrade project (use this link for details of the project  https://at.govt.nz/projects-roadworks/otahuhu-town-centre-upgrade/#map ).

13.     The following projects are being delivered using the CSF that was allocated to their local board area. The projects are listed in bold font and an update follows in normal font:

·    $ 260,421 contributing to signalisation of the Princes Street and Great South Road Intersection

·    $ 750,000 contributing to improved off road cycle facilities in the Ōtāhuhu Town Centre - The shared path on Station Road is 50% complete, and the other safety related works contributed to by the Māngere-Ōtāhuhu Local Board are 20% complete

·    $ 50,000 to make the intersection of Fort Richard Lane and Great South Road safer - High Friction surfacing will be installed in the coming months. This section of Great South Road is part of the Connected Communities programme so further changes on the road will be considered with the designs for this area. The Connected Communities team is scheduled to speak with Māngere-Ōtāhuhu Local Board.

 

 

 

 

 

 

 

 

 

 

 

 

Figure 1 – Artist’s impression of Criterion Square’s.new layout

14.     It is anticipated that this local board’s Community Safety Fund contribution works will be completed by the end of June 20220.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     This section of the report contains information about local projects, issues and initiative.  It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings. 

Local Board Transport Capital Fund

16.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

17.     The fund is designed to allow local boards to build transport focused local improvements in their areas.

18.     In this electoral term, the local board has approximately $3 million of LBTCF to spend.

19.     Auckland Transport encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects.

 

 

 

 

20.     The timeline is listed below:

·   On 20 February 2020, Auckland Transport will workshop an initial list of potential projects with the local board providing an opportunity to identify possible projects

·   During March 2020, the local board will have an opportunity to workshop the projects identified and confirm a list for further investigation and an assessment of costs

·   At the March 2020 Māngere-Ōtāhuhu Local Board meeting, Auckland Transport will request the local board to formally resolve on requesting development of a scope and/or a rough order of cost (ROC) for the projects the local board have identified

·   During May and June 2020, Auckland Transport will provide costs and feedback on the requested projects.  This information can be used by the local board to prioritise projects and allocate funds based on quality advice. Workshops will be scheduled to discuss this information and support the local board’s decision-making

·   in June 2020, the local board will able to either:

o Approve construction of projects with a total cost of less than $300,000; or

o Approve detailed design for complex projects with a cost of more than $300,000.

21.     The aim is to enable the local board to identify and start work to use their Local Board Transport Capital Fund in the first six months of their term.  This allows projects to be progressed or delivered inside the board’s current term. 

22.     Auckland Transports’ aim is to synchronise this process with development of the board’s Local Board Plan. This will ensure that transport projects are linked to the board’s goals maximising efficiency and minimising the risk that transport funds are spent on unplanned or poorly evaluated projects.

23.     In the second year of the local board’s electoral term, this cycle will be repeated if the board does not allocate their funds in their first year.

24.     Auckland Transport discussed this process with the local board late in 2019 and on 5 February 2020 will be providing advice about possible projects. 

25.     In this term, a strategic consideration is the Safe and Healthy Streets South Auckland project. A New Zealand Transport Agency led project, it aims to achieve a fun, safe, healthy and well-connected local area by coordinating government agencies transport spending in Māngere-Ōtāhuhu and Ōtāra-Papatoetoe. Advice from Auckland Transport officers is to consider using the LBTCF to collaborate with this project in order to maximize potential benefits. By working together with this project the local board is likely to be able to achieve more both by influence (i.e.representing and advocating for the local community) and by helping integrating work streams.

Mangere Bridge Safer Community

26.     Early in 2020, Auckland Transport is delivering a new road safety initiative in Māngere -Bridge. The project involves a commitment of approximately $5 million. Details of the project are available on the Auckland Transport website - . https://at.govt.nz/driving-parking/road-safety/safer-communities-programme/mangere-bridge/

27.     The Safer Community project is designed to make Māngere Bridge a much safer area for pedestrians, children and cyclists by building better crossings and more traffic calming (speed bumps etc.).  It is a sad fact that 80% of all road deaths and serious injuries occur on local 50km/h roads. Nearly half of those deaths and injuries involve children, the elderly, people walking and people on bikes. Both Auckland Transport and the Māngere-Ōtāhuhu Local Board are committed safer roads and these changes will help improve safety for the many pedestrians (including schoolchildren) walking in this area.

 

 

Figure 2: Artist’s impression of Macintyre / Coronation Road intersection new layout

Mangere Bridge Village view 4

28.     Māngere Bridge Safer Community is a large project worth approximately $ 5 million spreading from Mountain Road north to Church Road.  Strategically this project combines well with the Future Streets project in Mangere and the current upgrade of Ōtāhuhu meaning that between these projects this local board area’s main town centres are becoming more attractive and safer. 

Future Streets Activation

29.     Auckland Transport supported the Māngere community to use Future Streets area delivering 68 activations in the last electoral term, developing a local walking, and cycling map.

30.     The activations are delivered in partnership with the local community and the programme demonstrates the commitment that Auckland Transport has to supporting Future Streets.

31.     Auckland Transport’s aim now is to build community capacity to keep encouraging use of these facilities and officers are working closely with ‘Mr T’ to consolidate a plan for delivering activities in the area.  The long-term plan is to develop the local communities capacity to maintain acfivatiion activities.

Public Transport Annual Fare Review

32.     Auckland Transport has completed its annual review early this year and new public transport fares took (when you sending this out) effect on 9 February 2020.  A small increase covers both the cost of inflation and increased operating costs (i.e. fuel costs) and contribute to achieving Auckland Council’s Body 2019 direction to provide:

·    Free weekend public transport for five to 15 year olds

·    Integration of fares for ferry trips into the bus and train network making it cheaper for ferry customers to use multi-mode journeys.

33.     Free public transport for 5 to 15-year-olds over weekends will continue and no changes for those travelling longer distances (5-8 zone trips). Ferry fare integration will start early this year.

34.     More than half of all fares have been kept at current levels, with others increasing by between three and ten cents per passenger trip. People travelling on the AT HOP card, particularly children, secondary students (40 per cent discount) and tertiary students (20 per cent discount), receive the largest subsidies.

35.     The fare changes do not cover the full cost of inflation with the balance covered by service efficiencies, Auckland Transport own cost reductions and funding increases from Auckland Council and the NZ Transport Agency. The changes have been kept at the lowest possible level so that public transport continues to remain a cheap and accessible option for Aucklanders. 

36.     It should be noted that recent customer satisfaction surveys indicate that 81 per cent of public transport customers believe their trip provides value for money, with overall satisfaction with public transport at 91 per cent continuously for the past 24 months.

Safe and Healthy Streets South Auckland  - Schools Programme

37.     A key piece of Auckland Transport’s support for the Safe and Healthy Streets South Auckland programme is work with local schools.  This programme involves work in selected schools and that may be include building physical infrastructure or and working with schools to help them develop safer practices and encourage active modes of travel. 

38.     In Māngere-Ōtāhuhu, this programme is working with Safe and Healthy Street South Auckland. The project team is working closely with other government agencies to target schools in areas that are intensifying. The following schools are already in the programme:

·    Mangere College

·    Viscount School

·    St Mary Mackillop Catholic School.

39.     Auckland Transport is also working to build a relationship and commitment with these schools:

·    Jean Batten School

·    Mangere Central School

·    Te Kura Kaupapa A Rohe O Māngere.

40.     When a relationship is developed, Auckland Transport works with the school and community to gather travel mode information then plan strategies for making travel to and from school safer for children walking, or cycling and scooting.  This could involve building crossings or speed bumps.  It might involve ideas to change behaviour like walking school buses or establishing drop off sites away from the school gate to promote a Park and Walk initiative.  It could involve parking wardens being used to support change behaviour change at the school gate.  The important point is that it is an integrated and coordinated approach. 

41.     Advice from Auckland Transport officers is that this project fits neatly with the objective of the Safe and Healthy Street South Auckland project and the LBTCF may provide an opportunity to collaborate with this project and extend the programme further.

Mangere Bridge Causeway Road Stopping

42.     Last term Auckland Transport worked closely with the local board and community to try and limit anti-social behavior in this area. Auckland Transport’s contributions included working with the local board to apply for the road on the causeway to be closed and transferred into Auckland Council ownership removing the legal requirement for the road to be accessible. This would allow a gate or bollards to be installed to stop the road being used at night.

43.     Work continues on this project. The application has been lodged and initial works is being done to confirm ownership and the details of future New Zealand Transport Agency and Auckland Transport plans. At this stage, there are no significant issues although the transport agency has requested that the road stopping is not actioned until the new bridge is finished.  This request is unlikely to affect delivery because the application process will probably take a similar length of time as building the bridge. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.     Auckland Transport are committed to minimising the negative effects that transport operations have on climate change. This includes the encouragement of emission neutral (walking and cycling) and low emission (public transport and ride sharing) methods of transportation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     During this reporting period Auckland Transport has been working with Auckland Council to help identify un-funded Council projects that may be considered for LBTCF funding.  Examples include walking and cycling paths that run through parks. By working together in this manner Auckland Transport, Auckland Council and Māngere-Ōtāhuhu Local Board can maximise their impact in this community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

46.     Over the last reporting period, Auckland Transport did not invite the local board to provide feedback proposals.

Tauākī whakaaweawe Māori

Māori impact statement

47.     In this reporting period no new projects required iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

48.     This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     The proposed decision to receive the report has no risks.  Auckland Transport has risk management strategies in place for all its projects.

Ngā koringa ā-muri

Next steps

50.     Auckland Transport will provide another update report to the local board next month.

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Establishment of a working group to guide potential updates to parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to Kāinga Ora's Housing Intensification Programme

File No.: CP2020/00525

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the establishment of a working group to guide the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, update of the Area Plans for part of the Māngere-Ōtāhuhu and part of the Ōtara-Papatoetoe Local Board areas.

Whakarāpopototanga matua

Executive summary

2.       Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild) are undertaking a housing intensification programme for the Māngere area. The area has been chosen as it has good transport links and community facilities, and there is a need for renewal of the significant state housing assets.

3.       The majority of Kāinga Ora’s “Māngere Development Area” is in the Māngere subdivision of the Māngere-Ōtāhuhu Local Board area. The remainder of the area is in two locations within the Papatoetoe subdivision of the Ōtara-Papatoetoe Local Board area: between the Māngere-Ōtāhuhu Local Board boundary and Portage Road Papatoetoe, and east of the railway line in the vicinity of Middlemore Crescent.

4.       Council’s study area has been workshopped with members of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. It extends slightly beyond Kāinga Ora’s “Māngere Development Area” and is shown in Attachment A.

5.       Council’s existing Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plans already provide long term aspirations for the study area. Kāinga Ora’s spatial planning for the Māngere area provides an opportunity for the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to this work.

6.       A working group is recommended to guide that review, and if required, the development of any updates to those parts of the of the area plans which relate to the study area. It is recommended that that working group consist of two representatives from each of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards.


 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      nominate two local board members to participate in a working group with members of the Ōtara-Papatoetoe Local Board. This working group will guide the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, update of the Area Plans for part of the Māngere-Ōtāhuhu and part of the Ōtara-Papatoetoe Local Board areas.

b)      note that any recommended updates to the Māngere-Ōtāhuhu Area Plan will be reported to the Mangere-Otahuhu Local Board for approval.

 

 

Horopaki

Context

7.       Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild) are undertaking a housing intensification programme for the Māngere area. The area has been chosen as it has good transport links and community facilities, and there is a need for renewal of the significant state housing assets

8.       Within this “Māngere Development Area” Kāinga Ora propose to replace approximately        2 500 state homes with up to 10 000 new homes, over the next 10 to 15 years. The 10 000 new homes will comprise around 3,000 new state homes, 3,500 affordable homes, and        3,500 market homes.

9.       The majority of Kāinga Ora’s “Māngere Development Area” is in the Māngere subdivision of the Māngere-Ōtāhuhu Local Board area.

10.     The remainder of the area is in two locations within the Papatoetoe subdivision of the Ōtara-Papatoetoe Local Board area: between the Māngere-Ōtāhuhu Local Board boundary and Portage Road Papatoetoe, and east of the railway line in the vicinity of Middlemore Crescent.

11.     Council’s Planning Committee resolved in August 2019 to approve the review, and if needed update of, the Māngere-Ōtāhuhu Area Plan for the Māngere redevelopment area, which is part of the Māngere-Ōtāhuhu Local Board area. Following that resolution, an initial workshop was held with the Māngere-Ōtāhuhu Local Board on 14 August 2019 (which an Ōtara-Papatoetoe Local Board member attended), at which it was agreed that the study area should include some areas within the Ōtara-Papatoetoe Local Board, and that a joint working group should be established.

12.     Workshops were therefore held with the Ōtara-Papatoetoe Local Board on 4 February 2020 and the Māngere-Ōtāhuhu Local Board on 12 February 2020. At those workshops, each of the local boards:

·   were given the context of the review of parts of its Area Plan in response to Kāinga Ora’s Housing Intensification Programme

·   confirmed the boundary of the study area (which extends beyond Kāinga Ora’s “Māngere Development Area” to the north to include land between Favona Road and the Manukau Harbour) (see Attachment A)

·   reviewed the key stages and timing and if needed, the updating of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan (see Attachment B)

 

·   reviewed the terms of reference and membership of the proposed project working group

·   considered working group membership from their local board.

13.     A working group comprising representatives from each of the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards, is therefore recommended to guide the review of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan, and if needed, updates of the Area Plans for part of the Māngere-Ōtāhuhu and part of the Ōtara-Papatoetoe Local Board areas.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Council’s existing Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plans already provide long term aspirations for the study area. Aspects addressed in the area plans include business areas, transport, community and network infrastructure, the natural environment (including water quality), heritage and urban design. These spatial plans provide a vision for the area, key moves for change, and actions for the next 30 years for each of the local board areas. The Plans and Places department monitors the progress of the actions set out in each of the area plans.

15.     It is appropriate to review whether parts of those area plans need to be updated to respond strategically to the increase in housing stock proposed by Kāinga Ora.

16.     Detailed advice will be provided as the project progresses.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The impacts of climate change and areas that may be affected by sea level rise in the future, will inform the development of any updates to the area plans. Within the study area, climate change has implications for environmental management, development, and infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The review of, the necessity for, and development of, any updates to the area plans will involve relevant council departments and agencies, including Auckland Transport and Watercare. Many of these stakeholders were engaged by Kāinga Ora to inform the development of its Spatial Development Strategy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Workshops have been held with both the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. This report seeks to establish a working group with members from both local boards. Approval of any updates to the parts of the Area Plans, will remain with the full Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards.

20.     Any updates to parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan will provide an opportunity for the community, mana whenua and stakeholders to provide feedback on the outcomes, opportunities and actions in those parts of the area plans (which are spatial plans) where an update is required, and on the future of the area.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Both local boards have a significant 16% Maori population. [source: Council’s 2016 demographics local board report cards], who will be affected by Kāinga Ora proposals.

22.     The development of any updates to parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan will include engagement with local communities and all mana whenua groups with an interest in and kaitiakitanga obligations in these areas. Early and ongoing engagement will help grow relationships with Mana Whenua and identify key issues and matters to be considered during the development of any updates. A process for engagement with mana whenua will be developed specifically for any updates to the plans.

Ngā ritenga ā-pūtea

Financial implications

23.     The preparation of any updates to parts of Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan will be funded from existing Plans and Places department budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The risks of the project are considered low.  A project team has been established, supported by specialists drawn from across the wider council group; and funding is available to develop and complete any updates to the area plans.

25.     The most likely risk to this project will be changes to key milestone dates.  Any updates will be developed as the local board plans are being developed and consulted on. An engagement plan will be developed to avoid unnecessary duplication and consultation fatigue.

Ngā koringa ā-muri

Next steps

26.     Working group meetings will be set up to progress the development of potential updates.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plan Potential Review Area 2019

39

b

Review of parts of the Area Plans

41

     

Ngā kaihaina

Signatories

Authors

Joy LaNauze - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Approval for a new road name and extensions to two existing road names at 562 Oruarangi Road, Māngere

File No.: CP2020/00632

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, and the extension of two existing roads, created by way of a subdivision development at 562 Oruarangi Road, Māngere.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Applicant, Green Desert Investments Limited, has proposed the following names for consideration by the local board:

Landing Drive (will join with existing road)

Road 1

Sistema Way (extension of existing road)

Road 2

Te Tiki Road (extension of existing road)

Road 3

 

4.       Following consultation with all relevant local Iwi, the following suggestions were made:

Road

Options

Meaning

1

Te Kapua Drive (Ngaati Whanaunga)

Cloud, cumulus

2

Sistema Way (Ngaati Whanaunga)

 

3

Te Tiki Road (Ngaati Whanaunga)

Carved figure

2

Mataaoho Lane (Te Ahiwaru)

The vicinity/area in question (Ihumatao)

2

Ngati Rori Road (Te Ahiwaru)

In commemoration of Iwi evolution in the area

 

5.       The proposed road names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana whenua were also consulted.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the name Landing Drive for the new private road (which will eventually join with the existing Landing Drive) and the extension of the two existing roads (Sistema Way & Te Tiki Road) created by way of subdivision at 562 Oruarangi Road, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60326773).

 

 

Horopaki

Context

6.       Resource consent BUN60326773 was issued 27 November 2018 for the subdivision of seven lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

 

9.       Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

10.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

11.     Road type: Drive, Way and Road are acceptable road types for the new and extensions to the existing roads, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

12.     Iwi Consultation: All relevant local iwi were written to (Ngai Tai Ki Tamaki, Ngati Maru, Ngati Tamatera, Ngati Whatua Orakei, Te Ahiwaru, Te Kawerau A Maki, Ngati Te Ata, Waikato-Tainui, Te Akitai and Ngati Tamaoho) and invited to comment. Ngaati Whanaunga, Ngati Tamaoho and Ngai Tai Ki Tamaki responded, deferring their interests to the other Ngati Whatua entities, who in turn provided no further responses or comments. Ngaati Whanaunga provided an alternative for Road 1 and Te Ahiwaru provided alternatives for Road 2 (see earlier table).

13.     No objections or additional comments were raised by Mana Whenua for any of the other proposed names.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The decision sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea

Financial implications

18.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

20.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site Plan

47

b

Attachment B - Location Plan

49

     

Ngā kaihaina

Signatories

Authors

Dean Dickson - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Approval for a new road name at 71 Hall Avenue, Mangere by ‘Made Homes’ Limited

File No.: CP2020/00988

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 71 Hall Avenue, Mangere by ‘Made Homes’ Limited. 

Whakarāpopototanga matua

Executive summary

2.       Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       This report is a re-submission of a road naming application that was presented to and approved by the Māngere-Ōtāhuhu Local Board on 4 December 2019. The road name  ‘Pena Way’ was approved subject to confirmation from Te Ākitai Waiohua that they considered the road naming request and offered no additional naming suggestions.

4.       Te Ākitai Waiohua were contacted and have suggested three alternative names which have been included in this report for the local boards consideration. The name that the local board approves in this report will replace the formally approved name ‘Pena Way’.

5.       The three proposed names suggested by Te Ākitai Waiohua are:

·    Atinga Way (Applicant preferred)

·    Taati Way (Alternative 1)

·    Pangu Way (Alternative 2)

6.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      rescind resolution MO/2019/186 to name the new private road, being ‘Pena Way’, at 71 Hall Avenue, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338557).

b)      approve the name (local board to insert chosen name and road type) for the new private road created by way of subdivision at 71 Hall Avenue, Mangere in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338557).

 

Horopaki

Context

7.       Site and location plans of the development can be found in Attachments A and B respectively.

8.       In August 2019, all relevant iwi were contacted by the applicant via email and invited to comment on three proposed names. The applicant used the list of contact emails found on Council’s website.

9.       Only Ngai Tai Ki Tamaki responded to the applicant’s email request, commenting that they had no issues with the suggested names.

10.     On 18 October 2019, further engagement with iwi was sought by Council staff for comment on the applicant’s proposed names and/or additional suggestions. No responses were received.

11.     On 4 December 2019, a report was presented to and approved by the Māngere-Ōtāhuhu Local Board for the name ‘Pena Way’ subject to Te Ākitai Waiohua confirming that they considered the road naming request and offered no additional naming suggestions.

12.     Following this resolution, Council staff contacted the local board to request alternative contact details to produce a response from Te Ākitai Waiohua. Council staff were advised that the Te Akitai Māngere-Ōtāhuhu Deupty Chairperson, Walter Togiamua, would contact Te Ākitai Waiohua directly to confirm Te Akitai had no issues with the name.

13.     Te Ākitai Waiohua responded to Mr Togiamua. The earlier two contact attempts had apparently not been received.  An alternative contact email address was provided for future reference, however, it is noted that Council’s iwi facilitation team should be notified about this change of contact so that the website contact details can be updated (this is a process beyond the scope of this report).

14.     On 21 January 2020, Te Ākitai Waiohua provided three alternative names which have been included in this report for the local board’s consideration.

15.     The applicant has agreed to replace the former name (‘Pena Way’) noted in resolution MO/2019/186 with one of the names suggested by Te Ākitai Waiohua.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

17.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

-   a historical or ancestral linkage to an area;

-   a particular landscape, environmental or biodiversity theme or feature; or

-   an existing (or introduced) thematic identity in the area.

 

 

 

 

 

 

 

18.     The Applicant’s proposed names and meanings are set out in the table below. All three names were suggested by Te Ākitai Waiohua.

Table 1: 71 Hall Avenue Proposed Road Names and Meanings

Proposed Name

Meaning (as described by Te Ākitai Waiohua)

Atinga Way

(Applicant preferred)

Maori word meaning: Commencement – beginning. 

Chosen by the applicant as the preferred name as 16 of the 18 purchasers are first home buyers.

Pangu Way

(first alternative)

Named after Te Aakitai Waiohua kaumatua, the late "Bob Clark”

Taati Way

(second alternative)

Maori word meaning: start

 

19.     Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

20.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

21.     Road type: ‘Way’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

22.     Iwi Consultation: The applicant contacted the iwi group Te Âkitai Waiohua as required by the Māngere-Ōtāhuhu Local Board (resolution number MO/2019/186). A response was received from Te Âkitai Waiohua that they wished to suggest the road names ‘Atinga’, ‘Pangu’ and ‘Taati’. These names have all been adopted by the developer and replace the names proposed in the original report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The review sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. Three Maori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

27.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Plan - 71 Hall Avenue, Mangere

55

b

Site Plan - 71 Hall Avenue, Mangere

57

     

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter two 2019/2020

File No.: CP2020/00458

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3.       The work programme is produced annually and aligns with the Māngere-Ōtāhuhu Local Board Plan outcomes.

4.       The key activity updates from this quarter include:

·        Pop-up Business School South Auckland (#1192): A sold out 10-day intensive course was successfully delivered in November/December with around 50 attendees. A report of the event will be available in Q3.

·        Wai Care Schools (#762): Four schools and two community groups have carried out monitoring, education, planting, clean ups and fish surveys at both the Tararata and Harania streams. Two beach clean-ups have been completed and over 2,500 native trees and shrubs have been planted.

·        Boggust Park – rebuild toilet block (#2116) and renew paths and furniture (#3588): Physical works are complete and public opening was held on 14 December 2019.

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

i.    Oruarangi Park - develop park facility (#1986): Project remains on hold awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will vest with us.

ii.    Old School Reserve - renew park roading and car parks (#2203): This project has been put on hold until a timeframe for the implementation of the concept plan is provided. Confirm when the concept plan will be implemented. If it's longer than 10 years, restart investigation and design.

6.       The financial performance report for the quarter is attached but is excluded from the public. This is due to restrictions on the release of half year financial information until the Auckland Council Group results are released to the NZX on 28 February 2020.

7.       Local Civic Events are requesting an additional $3,338.96 for the delivery of upcoming civic events until June 2020 and to cover an overspend from events delivered between July and December 2019.

 

8.       The Māngere East Cultural Festival 2020 is requesting a reallocation of funds from Work Programme ID 252 – Māngere East Festival 2019 to Work Programme ID 251 – Māngere East Cultural Festival after the cancellation of the 2019 Festival and the increased projected costs of the 2020 Cultural Festival.

9.       Local Board Services is seeking approval for an additional $10,800 to support delivery of the attached Māngere-Ōtāhuhu Local Board Plan 2020 – Engagement Plan.

 

Ngā tūtohunga

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX which are expected to be made public by 28 February 2020.

c)      approve a total of $3,338.96 from the local board’s community response fund towards Work Programme ID 258: Local Civic Events to cover the delivery of Norana Park opening event and the overspend of $338.96 (see Attachment C).

d)      approve the reallocation of $3,000 from Māngere East Festival - Work Programme ID 252: Event Partnership Fund (Christmas Events) and increase funding for Māngere East Cultural Festival 2020 - Work Programme ID 251: Event Partnership Fund from $4,000 to $7,000 (see Attachment D).

e)      approve a total of $11,700 from the local board’s community response fund to increase the Local Board Services engagement budget to deliver the Māngere-Ōtāhuhu Local Board Plan 2020 – Engagement Plan (see Attachment E).

 

 

Horopaki

Context

10.     The Māngere-Ōtāhuhu Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Arts, Community and Events

·        ATEED

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        The Southern Initiative.

 

 

 

11.     Work programmes are produced annually, to meet the Māngere-Ōtāhuhu Local Board outcomes identified in the three-year Māngere-Ōtāhuhu Local Board Plan. The local board plan outcomes are:

·        A strong local economy

·        We are the heart of Māori and Pasifika culture

·        Protecting our natural environment and heritage

·        A well-connected area

·        Facilities to meet diverse needs

·        A place where everyone thrives and belongs.

12.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

14.     The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

15.     Some key activity updates to highlight from quarter one include:

A strong local economy

·    Pop-up Business School South Auckland (#1192): A sold out 10-day intensive course was successfully delivered in November/December with around 50 attendees. A report of the event will be available in Q3.

We are the heart of Māori and Pasifika culture

·    Library programming to support customer connection and celebrate cultural diversity (#985): Four Pacific Island language weeks were celebrated over consecutive weeks in October. Tuvalu Language Week was celebrated with a colouring competition depicting Tuvalu stories, garnering over 100 entries. Ōtāhuhu library led Fiji Language Week with a combined local board storytime which was well attended. Māngere Town Centre invited Niuen pre-schools from the community to perform a concert to commemorate the Niue Language Week. Māngere Bridge hosted a craft and storytime session to celebrate Tokelau Language Week. Ōtāhuhu Library partnered with Pacific Advance Secondary School to celebrate the various Pasifika languages, culture and traditions. They have also been working with the Samalitane – Tongan disability group of Ōtāhuhu to use the space as their own and celebrate the Tongan language through hymns and discussions.

Protecting our natural environment and heritage

·    Wai Care Schools (#762): Four schools and two community groups have carried out monitoring, education, planting, clean ups and fish surveys at both the Tararata and Harania streams. Two beach clean-ups have been completed and over 2,500 native trees and shrubs have been planted.

·    Industrial Pollution Prevention Favona (#1963): Site visits for this project are complete with 81 sites visited to date. Final reporting is underway and results will be presented to the board in quarter three.

A well-connected area

·    Norana Park - develop walkways and paths (#2081): The bridge beams have been installed over Tararata Creek by helicopter, and the bridge structure is being installed. Boardwalk handrails and edge kerbs are being installed. The majority of concrete paths have been poured. Work on paths, handrails and kerbs is expected to be complete in Q2. Planting to be programmed for the next planting season in 2020.

Facilities to meet diverse needs

·    Boggust Park – rebuild toilet block (#2116) and renew paths and furniture (#3588): Physical works are complete and public opening was held on 14 December 2019.

·    Renew sports fields FY20+ (#2726): New LED lights installed at Murphy's Park.

·    Māngere Town Centre – renew toilet roof and glass canopy (#2962): Physical works complete. Scaffolding to be removed in Q3.

·    Nga Tapuwae Community Building – internal refurbishment and joinery (#2976): Nga Tapuwae Renewal programme is complete. The tenants (strive) have moved back in and are back using the entire building for their administration offices and functions. Next steps: Investigation of the leak that is currently occurring in the central hall.

·    Full Facilities maintenance contracts (#3146): Improvements noted in turf mowing and most open space services compared to the same period last year. To meet the demands of high growth during Spring, City Care bolstered resources, improved their frequencies and sought out efficiencies in the scheduling and order of site visits. As a result, there have been very few complaints received for this very important service.

A place where everyone thrives and belongs

·    Libraries – Children and Youth engagement (#987): Māngere-Ōtāhuhu Libraries again held the summer reading programme, Kia Maia te Whai and were pleased with the uptake by over 1000 children. Ōtāhuhu Library has also been working with CAYAD (Community Action on Youth and Drugs) and Cause Collective to start the 'Otahu Skwad'.

·    Māngere Arts Centre – operational expenditure (#601) and business plan initiatives (#655): During Q2, the Māngere Arts Centre delivered 38 programmes to 11,310 participants. Highlights included a Māngere Migrant market in the courtyard held in association with the exhibition 'Home' celebrating the culture of local Muslim communities in Māngere – Ōtāhuhu and in the wider Auckland region. LDI funding was used to translate many exhibition texts and planning got underway in during this quarter to deliver more courtyard activations.

·    Activation of parks, places and open spaces (#787): In Q2, CLM have delivered: 1 Art in Park with 20 attendees, 1 Amazing Race with 15 attendees, 1 Kite Day with 150 attendees, 1 Toddlers in the Park with 50 attendees, 1 On Ya Wheels Treasure Hunt with 20 attendees, and 1 Park Fun Day. Other activations include the delivery of 1 Girls Wellness Skate clinic, 1 Giant Mud Pie Kitchen and 1 Wild Streets Play Day.

Activities with significant issues

16.     The following work programme activities have been identified as facing significant issues:

·    Oruarangi Park - develop park facility (#1986): Project remains on hold awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will vest with us.

·    Old School Reserve - renew park roading and car parks (#2203): This project has been put on hold until a timeframe for the implementation of the concept plan is provided. Confirm when the concept plan will be implemented. If it's longer than 10 years, restart investigation and design.

Activities on hold

17.     The following work programme activities have been identified by operating departments as on hold:

·        Oruarangi Park - develop park facility (#1986): Project remains on hold awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will vest with us.

·        Old School Reserve - renew park roading and car parks (#2203): This project has been put on hold until a timeframe for the implementation of the concept plan is provided. Confirm when the concept plan will be implemented. If it's longer than 10 years, restart investigation and design.

·        Moyle Park - install sand carpet, irrigation and lights (#2455): Healthy Waters feedback on designs and what they are proposing could have implications on the timing of the project. Community Facilities is working with Healthy Waters on their proposals to ensure the best outcomes for the user groups of the park.

·        Ōtāhuhu Community Centre (Town Hall) - renew community centre (#2467): Panuku and Community Services are considering the future use of facility. This facility is intended to be part of the regeneration programme. And therefore, this activity has been placed on hold.

·        Pukaki Crater - access easement (#379): Project is hold pending Environment Court decision. The hearing concerning the rural urban boundary challenge will take place end of February 2020. The initiative may need to be put on hold and funding carried forward or reallocated into 2020/2021 work programme.

·        Ōtuataua Stonefields Reserve Service Assessment (#3399): Project is on hold pending local board feedback at a quarter four workshop. A draft service assessment will be presented to the board in Q4.

·        Moyle Park, 48R Bader Drive, Māngere (#3361): Lease to Manukau Rugby League Football & Sports Club Incorporated: Lease progress is dependent on classification of the land being completed. Mana Whenua engagement completed. The underlying land is unclassified, lease to be progressed once the land is classified.

·        House Park, 247R Kirkbride Road, Māngere (#3362): Lease to Māngere Combined Tennis Club Incorporated: This matter is on hold pending the outcome of discussions with the group regarding improvements to the use of the facilities and general membership/participation.

·        Walter Massey Park, 394R Massey Road, Māngere East (#3364): Lease to Manukau City Association Football Club Incorporated: This matter is on hold pending the resolution of the outstanding building insurance charges.

Funding Requests

Local Civic Events

18.     The Local Board allocated $7,000 to Work Programme ID 258 for the delivery of local civic events in FY 19/20. The total amount spent on the delivery of six civic events from July to December 2019 was $7,338.96 with an overspend of $338.96.

19.     Extra funds of $3000 are requested for the delivery of the upcoming civic events up to June 2020 and to cover the $338.96 overspend (see memo: Attachment C).

Māngere East Cultural Festival 2020

20.     The Māngere East Cultural Festival 2020 is requesting an additional $3000 to help cover an increase in projected costs. Considering the cancellation of the Māngere East Festival 2019, they are requesting the additional $3,000 tagged to the cancelled event. This would bring the total local board funding for Mangere East Cultural Festival to $7,000 (see memo: Attachment D).

Local Board Plan Engagement

21.     Local Board Services is seeking approval for additional funding for the Māngere-Ōtāhuhu Local Board Plan 2020 – Engagement Plan. Legislation requires each local board to develop a new local board plan by 31 October 2020. The Local Board Plan will cover the 3 financial years, 2020-2023. The purpose of the Local Board Plan is to:

·        reflect community priorities and preferences for council activities,

·        provide a basis for local board agreements each year,

·        inform the review of the long-term plan, and

·        to provide for people to participate in deciding council activities.

22.     A detailed engagement plan has been developed to support informal and formal engagement phases for the Local Board Plan. 

23.     Each local board is assigned a set budget of $12,000 to implement their Engagement Strategy. The Engagement Plan recognises $11,700 will cover:

·        youth engagement events undertaken by Do Good Feel Good,

·        engagement collateral at local board pop-up events,

·        local board banners, and

·        paid advertising in local media, as identified by the board (see detail budget breakdown in the Engagement Plan: Attachment E).

24.     Local Board Services are requesting an additional $11,700 to top-up the engagement budget, allowing Bluespur Consulting Ltd to partner with the local board to deliver:

·        four community events during the informal engagement phase,

·        one ‘have your say’ event during the formal engagement phase, and

·        250 written submissions from the identified target groups during the formal engagement phase.

25.     Bluespur Consulting Ltd, has been engaged under a community partnership agreement to assist in the delivery of community engagement for the Local Board Plan. Bluespur have previously engaged with the local board and their results have shown they have a wider reach to the targeted groups identified in the Engagement Plan. Their existing relationships will assist the local board in implementing their engagement goals.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

27.     Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

28.     The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

·        Business waste minimisation education programme (#751): This programme aims to help businesses to identify and implement opportunities to reduce and divert waste. The approach is proactive and non-regulatory and includes an audit of the business’s waste reduction practice. Māngere East Family Services and Altus Enterprises who work in waste reduction in South Auckland will visit businesses in the Auckland Airport and Airport Oaks areas will begin in February 2020.

·        Everyday Family Plastic (#756): Everyday Family Plastic is an innovative action research project that aims to build an understanding of, and communicate, the realities of our plastic consumption through focusing on the lives of two families over a one-year period. A video will be created to enable the accumulation of plastic to be visualised by the wider public. A final report will be prepared for the board upon. 

·        Wai Care Schools (#762): This project will continue working with schools to undertake riparian restoration, habitat improvement and water quality monitoring of the Harania, Tararata, and Oruarangi Awa.

·        Healthy Rentals - Māngere-Ōtāhuhu (#765): This project aims to raise housing literacy, support tenants to create warmer, drier homes, and reduce energy use and associated carbon emissions. It is targeted at private rental tenants living in cold, damp homes and where the tenants either are on a low income or suffer from a health condition related to cold, damp housing.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     This report informs the Māngere-Ōtāhuhu Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

31.     The local board is committed to the activities that contribute towards Maori outcomes. The following work programme activities are examples of their commitment:

·        Respond to Maori aspirations – Maori Responsiveness (#109): on going collaboration with stakeholder including, mana whenua and Te Ora O Manukau to identify opportunities engage and empower local Maori.

·        Celebrating Te Ao Māori and strengthening responsiveness to Māori (#989): Services in Tōia Leisure Centre and Kura Kaupapa have fostered relationships with local ECEs that’s seen regular visits. Ōtāhuhu Library and Totoia - Ōtāhuhu Canal Reserve Portage Project, have engaged with schools collecting input towards the project.

·        Te Kete Rukuruku (Māori naming of parks and places) (#363): More mana whenua groups have joined; and overlapping interest, including identifying who will be responsible for naming each park; have pushed this process out to Q4.

·        Youth Capacity Building and Participation (#105): initiatives to focus on local youth including Maori youth is scheduled to be revealed in Q3; expressions of interest to action the plan will also occur; completion date extended impacting delivery schedule.

·        Young Enterprise Scheme (#1190): The Auckland Business Chamber is currently planning the YES Kick Start days to be held in February 2020 waiting for event details from ATEED - this event is planned to involve Maori students.

·        Pop-up Business School South Auckland (#1192): Successfully delivered support by ATEED and Te Haa O Manukau. Reported scheduled during Q3.

·        Totoia - Ōtāhuhu Canal Reserve Portage Project (#2040):  Preserving Maori history. Communications plan complete, approved by local board and Project Steering Group. Leaseholder communications complete and community design phase underway.

·        Māngere-Ōtāhuhu - Auckland Urban Forest (Ngahere) Strategy - Planting Plan (#2965): Improving tree coverage in the local board area benefiting community including Maori and local ecology. Finalising growing programme.

·        Pūkaki Crater Restoration (#717): Specialist weed control contractors carried out maintenance of the new plantings at Pūkaki Crater this quarter. Plants are establishing well within the fenced off planting area. Maintenance will be carried out in quarter three.

·        Water sensitive design retrofit projects (#763 & #764): Makaurau Marae and Papatūānuku Kōkiri Marae will sign a funding agreement to provide funds to the marae once final quotes are received for the installation of rain tanks and irrigation. This project will be completed in Q4.

·        Ōtuataua Stonefields Reserve Service Assessment (#3399): Preserving heritage values important to Maori and local history. Project is on hold pending local board feedback at a quarter four workshop. A draft service assessment will be presented to the board in Q4.

Ngā ritenga ā-pūtea

Financial implications

32.     The board currently has $51,800 of unallocated LDI Operational Expenditure budget for the financial year 2019/2020. If the board allocates funding as per recommendations c) & e), the unallocated amount would reduce to $36,760. Any unallocated amount at the end of the financial year will be considered as savings.

Financial Performance

33.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35.     The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP).  These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

36.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

37.     The local board will receive the next performance update following the end of quarter three (31 March 2020).    

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work Programme Update

69

b

Financial Performance Report - Confidential

 

c

Memo - Local Civic Events Updates

103

d

Memo - Funding Increase for Māngere East Cultural Festival 2020

107

e

Local Board Plan - Engagment Plan

109

     

Ngā kaihaina

Signatories

Authors

Samantha Tan Rodrigo - Local Board Advisor Mangere-Otahuhu

Daniel Poe - Local Board Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

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Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Feedback on Local Government New Zealand discussion paper: Reinvigorating local democracy

File No.: CP2020/00326

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the local board feedback submitted on the Local Government New Zealand (LGNZ) discussion paper on “Reinvigorating local democracy”.

Whakarāpopototanga matua

Executive summary

2.       In 2019, LGNZ released its discussion paper Reinvigorating local democracy: The case for localising power and decision-making to councils and communities. LGNZ is welcoming feedback from individuals and organisations and have extended the deadline for receiving feedback to the end of January 2020.

3.       The discussion paper seeks to refine LGNZ’s advocacy position on ‘localism’ and calls for an active programme of devolution and decentralisation of services. The paper argues that decentralisation will be more efficient and effective in meeting community needs, be more relevant and able to respond to growing diversity, increase voter interest and participation and spur innovation.

4.       Some of the key elements of the proposal include:

·        establishing a framework to enable councils to take over certain devolved functions where local capacity exists; or, alternatively, enabling negotiated devolution

·        removing regulatory and legislative constraints on local government, such as those related to pre-fabricated building, public transport and the Resource Management Act

·        a suggestion that the State Services Commission regularly review the range of services that could be transferred to local government or appropriate local agencies

·        a principle that any transfer would need to include (a) funding (b) guidance and support to build competence and (c) enabled only where local capacity already exists.

5.       There is no official Auckland Council position on this proposal. This proposal has also not received any endorsement by central government. The council may wish to discuss and agree the types of services that would be appropriate for Aucklanders to have more say and influence on, and this could be the subject of future discussions at Auckland Council/LGNZ meetings.

6.       In the meantime, local boards who were interested in giving their views on this discussion paper were encouraged to submit directly to LGNZ. This also ensures LGNZ receives a diversity of views to consider on each of the proposals.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note its feedback to Local Government New Zealand on the discussion paper Reinvigorating local democracy: The case for localising power and decision-making to councils and communities.”

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Mangere-Otahuhu Local Board feedback on LGNZ Reinvigorating Local Democracy

125

     

Ngā kaihaina

Signatories

Authors

Shirley  Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01101

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2.       Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3.       The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4.       Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5.       In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      appoint a lead and alternate for Local Government New Zealand related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/Local Government New Zealand meetings.

b)      nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki

Context

6.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7.       LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8.       Elected members who have been formally appointed to LGNZ roles are:

Elected Member

Appointed role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

Local Board Member Richard Northey

National Council representative for Auckland (appointed by Governing Body)

National Council representative for Auckland (appointed by local boards)

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

 

Meetings of Auckland/LGNZ (Auckland Zone)

9.       As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10.     Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11.     Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12.     This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13.     The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14.     The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

·   Natural capital - the Marlborough story

·   Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

·   Tourism – working together to care for people, place and culture

·   Building towards sustainable supply (housing)

·   Resilience in the face of natural hazards (infrastructure and communities)

·   Cultural wellbeing plenary session

·   Interactive workshops on cultural, economic, environmental and social well-being

·   Tours, showcases and dinners.

15.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm.  The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16.     Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17.     The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a)         two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b)         one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c)         two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18.     In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19.     On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20.     Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

·   attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

·   be the main contact for the local board on all LGNZ matters

·   share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

    LGNZ Annual conference and AGM 2020

21.     In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22.     The annual conference and AGM are two separate meeting sessions.

23.     Local board members are invited to attend and take part in the conference.

24.     For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25.     Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28.     Other opportunities to reduce emissions include:

a)      reducing the number of delegates to the Blenheim conference as recommended

b)      encouraging participants to opt for public transport options when attending meetings in Auckland

c)      encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d)      ensuring elected members are aware of the session recordings that LGNZ will make available after the conference.  LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31.     Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32.     The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33.     The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes.  It also provides support for councils in building relationships with iwi, hapu and Māori groups.  Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee.  Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35.     Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36.     Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37.     The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39.     The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41.     There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42.     There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43.     Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44.     Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Shirley  Coutts - Principal Advisor - Governance Strategy

Linda Gifford – Programme Manager – Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Local board resolution responses and information report

File No.: CP2020/00327

 

  

 

Te take mō te pūrongo

Purpose of the report

 

1.       This report provides a summary of resolution responses, feedback from the board and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

 

Feedback reports for the local board:

 

2.       The Māngere-Ōtāhuhu Local Board submission to Heritage New Zealand Pouhere Taonga  - upgrading Ōtuataua Stonefields Auckland to category 1 is Attachment A to this report.

3.       The Māngere-Ōtāhuhu Local Board feedback to Auckland Councils’ submission on Reducing waste: a more effective landfill levy – consultation is Attachment B to this report.

4.       The Māngere-Ōtāhuhu Local Board submission on Urban Development Bill is Attachment

C to this report.

 

5.       The Māngere-Ōtāhuhu Local Board input on the Draft National Policy Statement for Indigenous Biodiversity is Attachment D to this report.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note the local board’s submission to Heritage New Zealand Pouhere Taonga – upgrading Ōtuataua Stonefields Auckland to category 1.

b)      note the local board’s feedback to Auckland Council’s submission on Reducing waste: a more effective landfill levy – consultation is Attachment B to this report.

c)      note the local board’s submission on Urban Development Bill.

d)      note the local board’s input into the Draft National Policy Statement for Indigenous Biodiversity.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Mangere-Otahuhu Local Board Submission to Heritage New Zealand Pouhere Taonga - upgrading Otuataua Stonefields Auckland

135

b

Mangere-Otahuhu Local Board feedback on Auckland Council's submission on Reducing waste: a more effective landfill levy-consultation

137

c

Mangere-Otahuhu Local Board Submission on Urban Development Bill

139

d

Mangere-Otahuhu Local Board input into Draft National Policy Statement for Indigenous Biodiversity

143

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Governance Forward Work Calendar

File No.: CP2020/01001

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

147

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 


 

    

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Māngere-Ōtāhuhu Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

18        Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter two 2019/2020 - Attachment b - Financial Performance Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Māngere-Ōtāhuhu Local Board

19 February 2020

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 9.1      Attachment a    BBM presentation                                          Page 153


Māngere-Ōtāhuhu Local Board

19 February 2020