Agenda of Manurewa Local Board

Manurewa Local Board

20 February 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Middlemore Foundation 5

8.2 Deputation - BBM Motivation 6

8.3 Deputation - Shiu Goundar 6

8.4 Deputation - Houtipua 6

8.5 Deputation - Counties Manukau Sport 7

9 Public Forum 7

10 Extraordinary Business 7

11 Governing Body Members' Update 9

12 Members' Update 11

13 Chairperson's Update 29

14 Auckland Transport February 2020 report to the Manurewa Local Board 31

15 Barrowcliffe Bridge and Place Enhancement 43

16 Appointment of LGNZ Lead and nominee for LGNZ Conference 2020 59

17 Urgent Decision request to adopt feedback on the Urban Development Bill 65

18 Urgent Decision request to adopt feedback on Reducing waste: a more effective landfill levy - consultation 71

19 Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter two 2019/2020 77

20 For Information: Reports referred to the Manurewa Local Board 109

21 Manurewa Local Board Governance Forward Work Calendar - February 2020 111

22 Manurewa Local Board Workshop Records 115

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 123

19 Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter two 2019/2020

b. Financial performance report 123

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 5 December 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Middlemore Foundation

Te take mō te pūrongo

Purpose of the report

1. Sandra Geange, Chief Executive of the Middlemore Foundation will present on the 1000 Families in Manurewa, Supporting the Whanau of Manurewa for Improved Life-long Outcomes initiative.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Sandra Geange for her attendance and presentation.

8.2 Deputation - BBM Motivation

Te take mō te pūrongo

Purpose of the report

1. Dave Letele and Ula Letele from BBM Motivation will speak to the board about reducing obesity through exercise and nutrition.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Dave Letele and Ula Letele for their attendance and presentation.

Attachments

a 4 February 2020, Manurewa Local Board - Deputation BBM - PowerPoint Presentation...................................................................................................................... 127

8.3 Deputation - Shiu Goundar

Te take mō te pūrongo

Purpose of the report

1. Shiu Goundar will speak to the board asking for improved road safety at Hill Park School.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Shiu Goundar for his attendance and presentation.

Attachments

a 10 February 2020, Manurewa Local Board - Deputation Shiu Gounder - PowerPoint Presentation.................................................................................................. 131

8.4 Deputation - Houtipua

Te take mō te pūrongo

Purpose of the report

1. Hone Haunui Rapana and Trinity Hereora will speak to the board about four programmes Houtipua are running throughout 2020.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Hone Haunui Rapana and Trinity Hereora for their attendance and presentation.

8.5 Deputation - Counties Manukau Sport

Te take mō te pūrongo

Purpose of the report

1. Russell Preston, CEO of Counties Manukau Sport will speak to the board about the work they are currently undertaking in Manurewa.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Russell Preston for his attendance and presentation.

Attachments

a 10 February 2020, Manurewa Local Board - Deputation Counties Manukau Sport - PowerPoint Presentation.............................................................................. 145

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	11 February 2020, Manurewa Local Board - Members' Update Melissa Atama	13
b ⇩	11 February 2020, Manurewa Local Board - Members' Update Tabetha Gorrie	17
c ⇩	11 February 2020, Manurewa Local Board - Members' Update Glenn Murphy	19
d ⇩	12 February 2020, Manurewa Local Board - Members' Update Anne Candy	21

No.	Title	Page
a ⇩	Auckland Transport update to the Manurewa Local Board - February 2020	33

Manurewa Local Board

20 February 2020

Barrowcliffe Bridge and Place Enhancement

File No.: CP2020/00312

Te take mō te pūrongo

Purpose of the report

1. To endorse the detailed design of the Barrowcliffe Bridge and Place streetscape upgrade in Manukau.

Whakarāpopototanga matua

Executive summary

2. The upgrade of Barrowcliffe Bridge and Place in Manukau is a project delivered by Panuku Development Auckland (Panuku).

3. The project was identified as a priority in the Transform Manukau Framework Plan (Panuku, 2017) and the Walking and Cycling Area Plan (Auckland Transport and Panuku, 2017).

4. Panuku undertook a comprehensive engagement process to hear the views and preferences of stakeholders to progress the design. This included working with the Manurewa and Ōtara-Papatoetoe Local Boards, the council group, New Zealand Transport Agency (NZTA) and mana whenua. A summary of the engagement is presented in Attachment B.

5. The detailed design summary is presented in Attachment A which contains the proposed design.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) endorse the detailed design for the Barrowcliffe Bridge and Place streetscape upgrade in Manukau, as provided in Attachment A, noting that the detailed design will be subject to consent conditions

b) endorse the Barrowcliffe Bridge and Place streetscape upgrade in Manukau progressing to the construction phase.

Horopaki

Context

6. The Transform Manukau Framework Plan (Panuku, 2017) and the Walking and Cycling Area Plan (Auckland Transport and Panuku, 2017) identified the importance of the connection between central Manukau and Wiri, with links to the Puhinui Stream corridor. Enhancement of the motorway overbridge was a priority project to provide a safer and more attractive connection to central Manukau.

7. The project is one of the first improvements of the walking and cycling network, which will have a staged delivery throughout Manukau. Future streetscape upgrades will also provide an increased level of service for pedestrians and people on bikes to continue to build up the network.

8. The design outlined in the concept design summary, provided as Attachment A, was developed with consideration of stakeholder consultation and engagement as outlined in the Engagement Summary in Attachment B. Panuku will continue to engage with the community, stakeholders and partners during the consenting and construction phases.

9. On completion, the upgraded asset will be vested to Auckland Transport and NZTA. Auckland Transport is the asset owner of the road surface, footpaths, lighting and grass berms. NZTA is the asset owner of the bridge structure.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Barrowcliffe Place was formed as a local cul-de-sac road with one traffic lane provided in each direction. Traffic signals are located at the intersection of Manukau Station Road. On-street parking is available at the northern end of the street with six short stay parking bays and 3 loading bays. A small secondary lane, Karina Williams Way, is located on the eastern side of the street and provides access for the District Court and on-street parking.

11. The motorway overbridge on Barrowcliffe Place was constructed with SH20 and has been used as a pedestrian thoroughfare by residential communities to the south. The bridge was recently opened to vehicles to create one of two vehicle access points into the new residential development at the Kōtuitui Place subdivision, which is currently under construction.

12. The length of the project area along Barrowcliffe Place from Manukau Station Road to the southern end of the bridge is 265m. The road reserve ranges between 15m and 26m in width.

13. The detailed design for the Barrowcliffe Bridge and Place streetscape upgrade balances best-practice walking and cycling provision, vehicle movements and public amenity with the needs and inputs of a range of stakeholders.

14. Design considerations for active modes including walking, cycling, mobility aids and other devices such as e-scooters are achieved by defining spaces for each mode, managing vehicle speeds and improving public amenity to create a strong, human scale street with additional lighting and improved wayfinding.

15. A separate provision for cyclists will be created using bi-directional cycle lanes on the eastern side of the street. This allows for a more coherent connection into the shared path in the Kōtuitui Place subdivision and into the Puhinui Stream corridor. A buffer zone separates vehicles and cyclists as well as a level separation, with a tactile delineator used to define the separate zones for cyclists and pedestrians.

16. Reconfiguration of the traffic lanes will allow for the creation of separated cycle lanes, widened footpaths and planting. There will still be one lane in each direction, to retain the functionality of the street for vehicles. Vehicle speeds are managed by narrowing the carriageway and installing speed tables.

17. Six short-stay parking bays on the western side of the street will be retained, with the 3 loading bays on the eastern side removed to allow for the introduction of cycle lanes and street planting within the existing road reserve.

18. Low level, low maintenance native planting will be planted in the verge to improve the public amenity of the street, with trees to increase canopy cover and help achieve green targets in the Manukau area. Plant selection and location follows Crime Prevention Through Environmental Design (CPTED) principles, providing for clear sightlines.

19. Safety is also improved with additional street lighting. Standard light poles and luminaires will be used on Barrowcliffe Place. In addition, internal decorative lighting and patterned cladding are proposed on the motorway overbridge for wayfinding and to provide a welcoming and attractive gateway.

20. The inside face of the existing safety barrier on the motorway overbridge will be sandblasted to represent the carved sides of a waka. The expression of the traditional waka acknowledges the story of the puhi in the Puhinui and the many tribes traversing the Puhinui.

21. The street is located within the Stormwater Management Area – Flow 2. Stormwater drains via existing catch pits to Hayman Park and Lambie stormwater ponds. Stormwater is treated using the planted buffer, cartridge filters and a gross pollutant trap. The presence of tree pits constrained the utilisation of previously proposed rain gardens.

22. Resource consent was lodged on 16 January 2020 and building consent will be lodged by March 2020. The detailed design will be subject to consenting conditions.

23. There is a further opportunity to install throw screens on the bridge. NZTA and Auckland Transport have identified this as a safety risk. Panuku and NZTA are working on a cost-share agreement to deliver throw screens as part of this project. It is likely that the existing 1.1m high concrete safety barrier will remain so the integrity of the bridge structure isn’t reduced, with the handrail rungs bolted on top replaced by a throw screen.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Native trees will be planted to achieve the benefits of the Urban Ngahere strategy. This includes canopy trees to increase canopy cover in the area and reduce the heat island effect. Tree pits are extended under the cycleway to increase the available root area to allow for longer lifespans and larger trees. Different tree species are grouped together in a “grove” to improve resilience to disease. The planted zone also provides a level of treatment for stormwater run-off.

25. Widened footpaths and separated cycleways encourage active transport modes by providing safer infrastructure between Wiri and central Manukau. This is the first stage of the upgrade to the walking and cycling network along the Puhinui Stream corridor and into central Manukau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Auckland Transport and Panuku identified the enhancement of Barrowcliffe Bridge in the Walking and Cycling Area Plan (2017) to strengthen the connection between central Manukau, residential communities and the Puhinui Stream corridor.

27. Auckland Transport, Community Facilities, Parks Sports and Recreation, Healthy Waters and NZTA have provided feedback during the concept and developed design phase. Feedback received has been considered and incorporated in the design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Panuku undertook local board workshops relating to this project throughout the concept design process. Feedback received has been considered and incorporated in the design.

29. The local board provided feedback in relation to a separated cycleway, slowing down vehicle speeds, evergreen trees that attract native birds, signage in Maori and English to interpret bridge narrative and incorporation of a throw screen.

30. The local board provided feedback for the community and stakeholder engagement process for the project, which has been incorporated into the process.

31. The project is also located in the Ōtara-Papatoetoe Local Board area. Panuku undertook workshops throughout the concept design process to seek feedback to incorporate in the design. Panuku are also seeking endorsement of the detailed design from the Ōtara-Papatoetoe Local Board.

Tauākī whakaaweawe Māori

Māori impact statement

32. Panuku undertook workshops with mana whenua throughout the design process through the Panuku Project Working Group. Feedback received has been considered and incorporated in the design.

33. Mana whenua have provided feedback on design concepts and principles. This includes enhancing the Puhinui, integrating cultural drivers of linking and connections and focus on safety and environmental protection.

Ngā ritenga ā-pūtea

Financial implications

34. The project is funded by Panuku, and a cost-contribution by NZTA for the installation of throw screens is being explored.

35. The upgraded assets will be vested to Auckland Transport and NZTA. The annual maintenance and operational costs will be confirmed with the development of the Asset Handover Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are existing underground utilities along Barrowcliffe Place that may conflict with tree pits and light pole foundations. Mitigation included excavating pilot trenches during the design phase and liaising with utility providers to confirm their location and operational requirements.

37. Construction activities may reduce access to adjacent properties on Barrowcliffe Place. Mitigation included collecting access requirements from each property to ensure these are accounted for in the phasing of construction activities.

38. NZTA may not install throw screens in alignment with the streetscape upgrade timeline. Mitigation includes continued liaison with NZTA via existing contacts and the Safe and Healthy Streets South Auckland initiative.

Ngā koringa ā-muri

Next steps

39. Building Consent will be lodged by March 2020.

40. Construction is planned to commence in July 2020, with works completed in March 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Detailed Design Summary	49
b ⇩	Attachment B Engagement Summary	57

Ngā kaihaina

Signatories

Author

Willow Patterson-Kane - Project Manager

Authorisers

Richard Davison - Senior Project Planning Leader, Panuku Development Auckland

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01102

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected Member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February. However, LGNZ has indicated that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· natural capital - the Marlborough story

· fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· tourism – working together to care for people, place and culture

· building towards sustainable supply (housing)

· resilience in the face of natural hazards (infrastructure and communities)

· cultural wellbeing plenary session

· interactive workshops on cultural, economic, environmental and social well-being

· tours, showcases and dinners.

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford - Programme Manager - Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

No.	Title	Page
a ⇩	Signed Urgent Decision and Feedback	67

Manurewa Local Board

20 February 2020

Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter two 2019/2020

File No.: CP2020/01206

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3. The work programme is produced annually and aligns with the Manurewa Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· delivery of various programmes at Nathan Homestead and Manurewa’s libraries

· increase in participant numbers and booking hours at council and community managed venues

· high usage of Manurewa Pool and Leisure Centre by groups benefitting from the board’s targeted entry fee subsidy.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Manurewa Coastal Walkway Network - develop walkways (Heron Point).

6. The financial performance report for the quarter is attached but is excluded from the public. This is due to restrictions on the release of half year financial information until the Auckland Council Group results are released to the NZX on 28 February 2020.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board :

a) receive the performance report for quarter two ending 31 December 2019.

b) note that the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX. These are expected to be made public by 28 February 2020.

Horopaki

Context

7. The Manurewa Local Board has an approved 2019/2020 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Plans and Places

· The Southern Initiative

· Auckland Tourism, Events and Economic Development.

8. Work programmes are produced annually, to meet the Manurewa Local Board outcomes identified in the three-year Manurewa Local Board Plan. The local board plan outcomes are:

· People in Manurewa are actively connecting everywhere, every day

· A prosperous local economy supporting local people

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment for the community

· Manurewa is our home, our community.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11. The graph below shows the stage of the activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

12. The following are key activity updates from quarter two. These are aligned to outcomes in the Manurewa Local Board Plan.

People in Manurewa are actively connecting everywhere, every day

· Nathan Homestead delivered 57 programmes to 2057 participants in this quarter. One highlight was a Creative Market held on 30 November 2019 that showcased 27 stalls, free art workshops and singing performances, and an interactive demonstration, “Paopao - the Art of Maori Tapa” with Arapeta Ashton.

· Both participant numbers and booking hours at council and community managed venues increased this quarter, compared to the same period the previous year. Participant numbers increased by 14 per cent, and booking hours increased by four per cent.

· Highlights from programmes delivered by the Libraries team in this quarter include:

· extra resources from the Storytime Foundation were distributed at the final PEPE (Parents Enjoying Playful Education) session for the year to provide reading material during the summer holidays

· a Christmas morning tea was held for parents and caregivers who bring their babies to Wriggle and Rhyme

· the September school holiday programme had a theme of “Top Secret” and included activities such as decoding messages, cipher hunts, operation escape, and close quarter combat with a local karate club

· a Halloween party was held after hours at Manurewa Library, with parents and children dressing up and participating in traditional Halloween activities

· staff ran a ukulele session at the LIANZA (Library and Information Association of New Zealand Aotearoa) conference promoting easy-to-play Pasifika songs for children.

· Manurewa Pool and Leisure Centre experienced a 21 per cent increase in active visits when measured against the same period last year, due to fitness visits increasing 7 per cent and pool visits improving 12.3 per cent.

· Visits to Manurewa Pool and Leisure Centre from groups benefiting from the board subsidising entry fees in quarter two included 3,311 people aged 65 and over, 16,299 adults supervising children and 1006 people with disabilities. This represents an 8 per cent growth in senior swim entries and an increase of approximately 50 per cent for supervising adults.

A prosperous local economy supporting local people

· Manurewa Community Network delivered the Manurewa Community Expo on 10 October 2019 with 61 stallholders and strong public participation. Shopkeepers were happy with the expo drawing in people to South Mall.

Our environment is a source of pride and enjoyment for the community

· Community-led waste minimisation initiatives in this quarter included three Good in the Hood Clendon activations which resulted in a total of 13 skip bins and nine green waste bins being filled by households in Maplesden Drive and Palmers Road.

Activities with significant issues

13. There is one activity with a significant issue:

· Manurewa Coastal Walkway Network - develop walkways (Heron Point): The project is funded from the Maritime Recreation Fund, which is currently being used for the Weymouth Boat Ramp renewal. On completion of the boat ramp remaining funds can be reconsidered for this project.

Activities on hold

14. The following work programme activities have been identified by operating departments as on hold:

· Manurewa Community Centre development: This project is currently on hold awaiting the result of a strategic assessment.

· Burundi Avenue Reserve - upgrade Puhinui inlet jetty: This project is on hold until further direction from the board is received regarding funding for the detailed design and physical works.

· Clendon Community House, 60 Maplesden Drive: Lease to Clendon Residents Group Incorporated: This lease project is on hold pending confirmation of the head lease with Housing New Zealand for the Clendon Community House and Ratavine Community House.

· Ratavine Community House, 1 Rata Vine Drive, Manukau Central: Lease to RaWiri Residents Association Incorporated: This lease project is on hold pending confirmation of the head lease with Housing New Zealand for the Clendon Community House and Ratavine Community House.

· Manurewa Netball Complex, 1R Dalgety Drive, Manukau Central: Netball Manurewa Incorporated: Renewal of ground lease is on hold pending completion of a service needs assessment following the proposal to transfer the building to council. Options will be presented to the board once the assessment is completed.

· War Memorial Park, 16R Gibbs Road, Manurewa: Lease to Manurewa Association Football Club Incorporated: This lease project is on hold pending the completion of the detailed business case for the redevelopment of War Memorial Park.

· Mountfort Park, 25R Dr Pickering Avenue, Manurewa: Lease to Manurewa Rugby Football Club Incorporated: This lease project is on hold pending the resolution of issues around outstanding building insurance charges.

Changes to the local board work programme

Deferred activities

15. There are no activities that have been deferred from the 2019/2020 work programme.

Cancelled activities

16. There are no activities are that have been cancelled.

Activities merged with other activities for delivery

17. There are no activities that have been merged with other activities for efficient delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. When developing the work programmes, council group impacts and views are presented to the board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Manurewa Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

22. Funding agreements with Manurewa Marae were completed for projects following the "Relashing the Waka" initiative. These community-led programmes involving kuia, kaumatua and rangatahi include a tool kit of stories on the history of the marae, the carving of names, and a celebration of Matariki. Updates on these projects were presented on 30 November 2019 at the marae’s 50-year celebration, which was attended by over 800 people.

23. Staff supported Otara Health in delivering the "Māori Input into Local Board Decision Making" project, including preparing for the southern local boards' hui with mana whenua in quarter three.

24. Rainwater tanks were installed at Manurewa Marae as part of the water sensitive design retrofit project and are now operational.

25. Two Māori staff from the Libraries team graduated with Level 5 Diplomas from the Heke Puna Maumahara studies programme run by Te Wānanga O Raukawa. They have been immersed in the programme all year which has increased their confidence and ability to speak Te Reo within the community and share their knowledge of tikanga Māori.

26. Libraries staff approached Tahuri Mai kōhanga to join Te Kōhanga Reo programme. They agreed to join after hearing the benefits for their tamariki and whānau.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications associated with this report.

Financial Performance

28. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (for example, building consents) and is susceptible to market conditions.

30. Community Facilities is currently going through a departmental restructure to provide better support and guidance for decision makers. There is a risk that work programmes could be disrupted or delayed. To mitigate this risk a transition plan is in place to ensure that work programmes are delivered, and disruptions are kept to a minimum. The local board will be kept informed throughout the transition

31. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

32. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

33. The local board will receive the next performance update following the end of quarter three (31 March 2020).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update	85
b ⇩	Financial performance report - Confidential

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 February 2020

For Information: Reports referred to the Manurewa Local Board

File No.: CP2020/00692

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2. The following information was circulated to the local board:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Elected Members Expense Policy 2019	24	3 December 2019	Waitemata Local Board
2	Reinstatement of the Manukau Harbour Forum	19	3 December 2019	Franklin Local Board
3	Elected Members Expense Policy 2019	17	12 December 2019	Hibiscus and Bays Local Board
4	Regional Facilities Auckland Quarter 1 Performance Report	8	12 December 2019	Council Controlled Organisation Oversight Committee

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the following information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Elected Members Expense Policy 2019	24	3 December 2019	Waitemata Local Board
2	Reinstatement of the Manukau Harbour Forum	19	3 December 2019	Franklin Local Board
3	Elected Members Expense Policy 2019	17	12 December 2019	Hibiscus and Bays Local Board
4	Regional Facilities Auckland Quarter 1 Performance Report	8	12 December 2019	Council Controlled Organisation Oversight Committee