Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

25 February 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 TEEF - Julie Chambers 5

8.2 YMCA - Adam Brown-Rigg 6

9 Public Forum 6

9.1 Mens Shed Auckland East 6

10 Extraordinary Business 7

11 Governing Body Member's Update 9

12 Chairperson's Report 11

13 Board Member's Reports 15

14 Regional Facilities Auckland First Quarter Performance Report for the Quarter Ending 30 September 2019 19

15 Auckland Transport February 2020 update 31

16 Approving Reserves Act 1977 classifications for Waikaraka Park following public notification 39

17 Appointment of LGNZ Lead and nominee for LGNZ Conference 2020 51

18 Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter two 2019/2020 57

19 Delegation of local board feedback on the Proposed National Policy Statement for Indigenous Biodiversity 93

20 Delegation of local board feedback on the Proposed Inter-regional Marine Pest Pathway Management Plan 103

21 Additions to the 2019-2022 Maungakiekie-Tamaki Local Board Meetings Schedule 157

22 Urgent decision - Urban Development Bill 161

23 Governance Forward Work Calendar 181

24 Record of Maungakiekie-Tāmaki Local Board Workshops 185

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 December 2019, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 TEEF - Julie Chambers

Te take mō te pūrongo

Purpose of the report

1. Providing Julie Chambers of Tāmaki Estuary Environmental Forum the opportunity to present to the board on the work planned for the term in the Maungakiekie-Tāmaki region, and to address any questions that the board may have.

Whakarāpopototanga matua

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Julie Chambers.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Julie Chambers for her attendance.

8.2 YMCA - Adam Brown-Rigg

Te take mō te pūrongo

Purpose of the report

1. Providing Adam Brown-Rigg of YMCA the opportunity to present to the board with an update on the events delivered, and the Raise Up 2020 year plan. The YMCA would also like to determine how they can support the local board in 2020 within the youth development space.

Whakarāpopototanga matua

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Adam Brown-Rigg.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Adam Brown-Rigg for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Mens Shed Auckland East

Te take mō te pūrongo

Purpose of the report

1. To provide Terry Moore and Bernie Ward of Mens Shed Auckland East the opportunity to update the board on the progress of developing their groups, and their planned community activities in Tāmaki in 2020 during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Terry Moore and Bernie Ward will be in attendance to present to the local board.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Terry Moore and Bernie Ward for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Chairperson's monthly report - February 2020	13

No.	Title	Page
a ⇩	Deputy Chairperson report February 2020	17

No.	Title	Page
a ⇩	Regional Facilities Auckland First Quarter Performance Report for the Quarter Ending 30 September 2019	21

Maungakiekie-Tāmaki Local Board

25 February 2020

Auckland Transport February 2020 update

File No.: CP2020/01803

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Maungakiekie-Tāmaki Local Board on transport maters in their area and an update on its Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report covers:

a) a summary of Auckland Transport projects and operations in the local board area;

b) a summary of the board’s Transport Capital Fund and Community Safety Fund projects;

c) a summary of general information items.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport February update report.

Horopaki

Context

3. This report addresses transport related matters in the Maungakiekie-Tāmaki Local Board area.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. Reports are provided on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

5. Other matters, such as road closures, are reported to the board on an as needed basis for timeliness.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they have identified as a priority but are not part of AT’s work programme. Projects must:

a) be safe;

b) not impede network efficiency;

c) be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

7. There was $739,391 left in the LBTCF from 2016-2019 Political term. The LBTCF for the 2019-2022 political term is $2,019,339.

8. The local board allocated $50,000 out of the LBTCF towards driver feedback signs (resolution MT/2018/152). However, this is now being funded through the local boards Community Safety Fund (resolution MT/2019/118). Therefore, the amount of $50,000 will be reconciled back into the LBTCF at a later date.

9. The new total available budget for the LBTCF is $2,808,730. The table below outlines the LBTCF financial summary for the Maungakiekie-Tāmaki Local Board:

Maungakiekie-Tamaki Local Board Transport Capital Fund Financial Summary
Unallocated funds from term 2016-2019	$739,391
Funds allocated for 2019-2022 term	$2,019,339
Driver Feedback Signs reconciliation to be added	$50,000
Remaining budget left	$2,808,730

10. Projects which have had funding allocated to them are noted below:

Project	Description	Status	Funds Allocated
Jubilee Shared Bridge	Construction of shared path and bridge.	Auckland Council have engaged in a new vendor to get this project underway. A further update can be given at the next meeting in March 2020.	$700,000
Tāmaki Shared Paths		In Stage 2 for the link to the existing Tāmaki Path from Kotae Road – in feasibility stage.	$380,000
Line/Taniwha Raised Crossings	Located on Line Road, between Eastview and Taniwha Reserves, and Taniwha Road, between Taniwha and Maybury Reserves	This work will be actioned as part of the Glen Innes Cycleway project.	$190,000
Tripoli Road Raised Crossing	Upgrading of existing pedestrian crossings	Work to start between March and April 2020.	$600,000
Onehunga Mall Raised Crossing Paths	Two pedestrian crossing to provide a better connection to Laneway 2, 4 & 5.	Awaiting final options from Panuku. Will report in March 2020.	$300,000
Driver feedback signs		This is now being funded through the local boards Community Safety Fund. This allocation will be reconciled back into the LBTCF.	$50,000

Community Safety Projects

11. An update on the Community Safety Fund projects is provided below:

Location	Update
Selwyn St pedestrian safety improvements	Scheme design being finalised for a raised zebra crossing and refuge island. Consultation expected to start prior to Easter.
Farringdon pedestrian safety improvements	Scheme design development for raised zebra crossing. Consultation expected to start prior to Easter.
Elstree Ave pedestrian safety improvements	Scheme design development for bus friendly speed tables. Consultation expected to start prior to Easter.
Bailey Rd pedestrian safety improvements	Scheme design development for bus friendly speed tables. Consultation expected to start prior to Easter.
Panama Rd School pedestrian safety improvements	High friction surfacing to be applied. Delivery by Early March 2020
Harris Rd pedestrian safety improvements	High friction surfacing to be applied. Delivery by Early March 2020
Electronic speed feedback signs at Apirana Ave and Dunkirk Rd	Investigating locations again as new driver feedback signs have been recently installed on these roads.

Accessibility Action Plan

12. The AT board at its December 2019 meeting adopted an Accessibility Action Plan for the period 2020 to 2022. The plan provides details what actions AT will undertake over the next three years to improve accessibility.

13. the plan is reviewed every three years.

14. Current measures include:

· in accordance with the principles set out in the Transport Design Manual take steps to ensure the transport network is safe and accessible for all users by designing, building and maintaining infrastructure (including roads, footpaths, wharves, stations, interchanges and buildings) to ensure that all transport users have equal opportunities to travel;

· conduct an accessibility audit when public transport routes are reviewed or redesigned, to include infrastructure and walking access, to identify any accessibility shortfall and recommend areas for improvement as part of the overall network design, and to ensure that information is provided before changes are implemented.

15. This year’s programme includes:

· explore possible pilot on Link buses and potential to develop for all modes with potential external partners e.g. Deaf Foundation and Ministry of Social Development, and ascertain funding requirement;

· explore concept and estimated costs and prepare a case – a public transport concession fare to support people starting or returning to work; possible link with trade training schemes; possible liaison with Ministry of Social Development.

Annual Public Transport Fares Review from 9 February 2020

16. AT reviews public transport (PT) fares annually, taking into account such factors as contract price indexing (operator cost increases), agreed fare policies and the need to fund any extra services. The AT board has agreed some modest changes to bus, rail and ferry fares in 2020.

17. Building on input from councillors at a Planning Committee workshop on 5 May 2019 and the Mayor’s budget proposal, which was adopted by the Governing Body and provided for targeted fare reductions including ‘Child Fare Free Weekends’ and ‘Ferry Fare Integration’, this fare review will support AT achieving operational financial performance in line with its budget and the Statement of Intent (SOI) Performance Target for the Farebox Recovery Ratio.

18. Fare increases have been able to be contained through financial support from Auckland Council and NZTA and as a result of efficiency savings made by AT.

19. Key points to note are:

a) the average fare increase has been held to just 2.34% (or five cents per trip);

b) these modest increases will help fund a portion of AT’s annual cost increases and enable AT to target additional funding on:

i. increase peak time frequencies

ii. expansion into new growth areas

iii. free child weekend fares

c) for some journeys, the cost will decrease;

d) there will be no change to cash fares, some longer zone fares and monthly bus and rail passes;

e) not increasing fares would slow down the rate of future investment in public transport;

f) the changes will see a farebox recovery ratio of 42.14% to 42.71% against a 43-46% SOI target;

g) the fare review quantum was identified in the 2019/2020 budget and was part of deliberations by Council and Governing Body in setting the budget.

20. AT is increasing the ferry monthly passes (inner-harbour, mid-harbour, outer-harbour) by $10 due to the pending implementation of ferry fare integration, which will provide additional value for money for customers who purchase a ferry monthly pass, with the new fare including free travel in the zone of origin and arrival.

21. An annual PT fare review is a requirement under the Regional Land Transport Plan. In the SOI, the target of the percentage of PT costs recovered through fares for 2019-2022 is 43-46%. However, the main driver for fare increasing is investing back into public transport and ensuring a safe and reliable public transport system that supports Auckland’s growing population.

22. Public transport fares also provide revenue that allows AT and Auckland Council to provide initiatives such as ‘Home Free’, free public transport after 4pm on the last Friday before Christmas, and fare free days such as the one held in June 2019.

Chair and Director Appointed to Auckland Transport Board

23. Auckland Council has appointed Adrienne Young-Cooper as the new chair of Auckland Transport and Darren Linton as a board director starting from 1 January 2020.

24. The council’s Appointments and Performance Review Committee approved the two appointments at its 5 December meeting. The Appointments and Performance Review Committee is responsible for all appointments to the boards of council-controlled organisations.

25. Adrienne Young-Cooper’s past and present governance roles span large infrastructure projects, housing and urban growth and transport. She is the chair of Panuku Development Auckland and will keep that position in the short term, alongside her new role as chair of Auckland Transport.

The two appointments are for a three-year term beginning from 1 January 2020 until 31 October 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Vector and AT sign Memorandum of Understanding

26. On 20 January 2020 Auckland Transport and Vector announced a Memorandum of Understanding (MoU) to explore the impacts of a full implementation.

27. The MoU is a direct response to AT’s Low Emission Bus Roadmap, published in late 2018, that outlined its commitment to have all new buses in Auckland being electric from 2025, with the whole fleet fully electric by 2040.

28. A faster transition to electric buses requires a detailed assessment of the future demand on the electricity network.

29. Two reports will be produced as part of the MoU, the first exploring a route and service profile, which will model the electricity demand that a fully electrified bus fleet will require. The second report will provide guidance on the electricity network infrastructure upgrades required at each bus depot, as well as likely timings and costs. These two reports are expected to be delivered by June 2020.

30. Buses make up 87 per cent of the carbon emissions produced from public transport, so converting them from diesel to electric will also be a significant step towards meeting New Zealand’s 2050 zero-carbon emissions goal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The impact information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The Board receive an update report as part of the monthly business meeting agenda and issues are workshopped or brief by memo as necessary between meetings.

33. Auckland Transport Consultations
AT provides the Maungakiekie-Tāmaki Local Board with the opportunity to comment on transport projects being delivered in their area. The consultations below were sent to the Board in September – November period for comment.

Location	Proposal
Mt Wellington Highway	Improvements to interchange and southbound onramp from Mt Wellington Highway to State Highway 1 in Mt Wellington.
Central crosstown buses	Changes affect Outerlink and 650 routes to improve reliability of Outerlink and increase frequency of the 650 every 15 minutes.
Glen Innes Cycleway project	Dedicated cycleways in the suburbs of Glen Innes, Stonefields, Saint Johns, and Point England.
Banks Road – Broken yellow lines	Broken yellow lines to be put on section of Banks Road
Sollum road – Broken yellow lines	Broken yellow lines to be put on section of Banks Road

34. Traffic Control Committee Resolutions

The decisions to the Traffic Control Committee that affected the board area in December 2019 and January 2020:

Arthur Street, Onehunga

Permanent Traffic and Parking changes

No Stopping At All Times / Loading Zone / P120 Parking

Carried

Tripoli Road / Hinaki Street / Torino Street / Parata Street / Road 1, Pt England

Permanent Traffic and Parking changes

No Stopping At All Times / Road Hump / Footpath / One-Way Give-Way Slow Point / Stop Control / Give-Way Control

Approved in Principle

Victoria Street/Jordan Avenue, Onehunga

Permanent Traffic and Parking changes

No Stopping At All Times / Bus Stop / Bus Shelter / Give-Way Control / Removal Of Bus Stop / Removal Of Bus Shelter

Carried

Tauākī whakaaweawe Māori

Māori impact statement

35. Consideration of impacts and opportunities for engagement will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

36. The recommendation to receive this report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The recommendation to receive this report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

38. Auckland Transport will provide another update report to the board in March 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Caroline Tauevihi – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Mananger

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki and Puketapapa

Maungakiekie-Tāmaki Local Board

25 February 2020

Approving Reserves Act 1977 classifications for Waikaraka Park following public notification

File No.: CP2020/01425

Te take mō te pūrongo

Purpose of the report

1. To approve classification of reserve land in Waikaraka Park under the Reserves Act 1977, following the close of the period for public submissions.

Whakarāpopototanga matua

Executive summary

2. Classification of reserve land is an essential step in preparing the Waikaraka Park Reserve Management Plan and a statutory requirement under the Reserves Act 1977 (RA).

3. Classification will make clear the primary values of these reserves and the types of activities that can take place on that land into the future. It will create better consistency in the management of those primary values across adjacent parcels and clarify the legal status of the land.

4. On 27 August 2019, the local board resolved to publicly notify the declaration and classification of three land parcels in Waikaraka Park (Resolution number MT/2019/115, Attachment A).

5. The period for public notification has ended and no submissions were received on the proposals, which means that no hearing is required.

6. A resolution from the local board is now required to approve the classification for the following parcels:

· Part Lot 1 DP 25356

· Part Allotment 80 Small Lots Near Onehunga

· Allotment 87 Small Lots Near Onehunga

7. Once approved, we will seek the approval of the Minister of Conservation (delegated to the General Manager Community Facilities, Auckland Council) to publish the changes in the New Zealand Gazette.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve Part Lot 1 DP 25356 to be declared a reserve and classified as recreation reserve, under section 14(1) of the Reserves Act 1977

b) approve Part Allotment 80 Small Lots Near Onehunga to be declared a reserve and classified as recreation reserve, under section 14(1) of the Reserves Act 1977

c) approve Allotment 87 Small Lots Near Onehunga to be declared a reserve and classified as local purpose (community use and access) reserve, under section 14(1) of the Reserves Act 1977.

Horopaki

Context

Classification programme

8. A review of the land status and classification of land at Waikaraka Park has been undertaken as part of the development of the Waikaraka Park Reserve Management Plan and was reported to the local board’s business meeting on 27 August 2019.

9. At that meeting, the local board approved four parcels of land to be declared reserve and classified under the Reserves Act 1977 and approved the classification of 13 unclassified reserve parcels. Attachment A includes a copy of those resolutions (Reference MT/2019/115).

10. In addition, the local board approved the public notification of the intention to declare three land parcels as reserve and classify this land under the RA:

Table One: Parcels to be declared and classified as reserve under section 14(1)
Appellation	Title	Survey Area (sqm)	Classification
Part Lot 1 DP 25356	NA5D/49	1.5269 ha	Recreation Reserve
Part Allotment 80 Small Lots Near Onehunga			Recreation Reserve
Allotment 87 Small Lots Near Onehunga			Local Purpose (Community Use and Access) Reserve

Attachment B shows the location of these land parcels on Waikaraka Park.

11. These were publicly notified on 24 October 2019 in the Central Leader in accordance with the requirements outlined in section 119(1)(b) of the RA. The notice was also digitally published on the council website and promoted on Facebook and Neighbourly. The submission period closed on 24 November 2019.

12. A further resolution from the local board is now required to confirm the declaration and classification now that public notification has closed.

Tātaritanga me ngā tohutohu

Analysis and advice

13. No submissions were received on the proposals to declare and classify the Waikaraka Park land parcels. There were no requests received to speak to these proposals and therefore, no hearing is required.

14. The local board may choose to approve the proposed declaration and classification as they were publicly notified; or to change those actions.

15. In this case, there have been no public submissions. We therefore recommend that the local board approve the declaration and classification of the three land parcels as proposed in Table One (paragraph 9 of this report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

Potential impact of proposed decisions on greenhouse gas emissions

16. While the decisions in this report are administrative and will have no impact on greenhouse gas emissions, decisions on land use and protection are a factor in managing climate impacts.

17. However, future management and potential development of park land, which is determined by its purpose, could have a potential positive or negative impact on greenhouse gas emissions. The degree and nature of the impact is dependent on the specific management and development of each park. An example of a potential impact includes:

· A potential increase in emissions through increased traffic, following the development of any community facility; the development of facilities could be enabled through the classification of local purpose (community use and access) reserve or recreation reserve.

· A recreation reserve can also enable a range of positive impacts, including the planting of trees and vegetation which can contribute to habitat restoration and offsetting carbon emissions.

Effect of climate change over the lifetime of the proposed decisions

18. Classification recommendations in this report consider the potential impacts of climate change in the context of current and future use and values of a park. An example of this is the consideration of whether a park could be affected by coastal inundation or sea level rises in the future. This can influence a recommendation on how to classify the land and would therefore be built into the advice provided to the local board as part of the classification process.

19. The lifetime of classification decisions is indefinite, except where the local board chooses and has the discretion under RA to change the classification in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The impacts and views of declaring and classifying the three parcels on council groups was outlined in the report to the 27 August 2019 business meeting. No additional impacts arise from the decisions proposed in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Local board views were described in the report to the business meeting on 27 August 2019. Resolution MT/2019/115 reflects the amendments made to the land classification recommendations in response to mana whenua feedback.

22. The local impacts of declaring and classifying the three parcels was also outlined in the report, and no additional impacts have been identified.

Tauākī whakaaweawe Māori

Māori impact statement

23. Extensive mana whenua engagement has been a feature of the Waikaraka Park land classification programme. This has included hui with mana whenua representatives from Ngāti Whātua Ōrākei, Te Ākitai Waiohua, Ngāti Tamaoho, Te Patukirikiri, Ngaati Whanaunga, Ngāti Maru, Ngāti Tai Ki Tāmaki and Ngāti Te Ata o Waiohua in 2019. Mana whenua representatives from Te Ahiwaru and Te Kawerau a Maki were unable to attend any of the hui but have expressed interest in the project.

24. For parcels held under the Local Government Act 2002, mana whenua have expressed a desire to declare and classify land in order to give them a higher level of protection offered by the RA. The reasons for this include safeguarding the land from inappropriate use and development, maintaining access to the coast and protecting public open space.

25. In December 2019, we updated all interested mana whenua on the land classification recommendations presented in this report.

26. Mana whenua supported the proposed actions and did not make any submissions to oppose the declaration and classification of those parcels during the notification period.

Ngā ritenga ā-pūtea

Financial implications

27. The land will be formally declared as reserve and classified under the RA when a gazette notice describing each land parcel has been published in the New Zealand Gazette.

28. There are no financial implications associated with the gazette costs as this is funded through the operational budget of the council’s Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The following table outlines the risks associated with proposed classification actions as identified in the 27 August 2019 business meeting report, with an update following the public notification period closing.

Pre-notification risk

Post-notification update

RA classifications constrain the range of uses for that land

The lack of submissions on the proposed classifications mean no additional risks around the ranges of uses contemplated have been identified through public feedback.

Mana whenua feedback also supported the classification approach and the appropriateness of the recommended classification.

Public objections to proposed classifications delaying the reserve management plan process

There have been no submissions, meaning no delays will eventuate as a result of the public notification and submission process.

30. The absence of public submissions could indicate a lack of community awareness about the public notification of these classifications as members of the community may not frequent council’s website and the local board’s social media pages. However, it is considered the risk of potential objections to these proposals to be minor given that the changes align the classifications with the current or appropriate use of the land parcels being considered in this report.

Ngā koringa ā-muri

Next steps

31. Once the local board has approved the classification actions, they must be included in a notice published in the New Zealand Gazette.

32. Approval of gazette notices has been delegated from the Minister of Conservation to the General Manager Community Facilities. A report will be prepared seeking approval for the gazette notices.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	27 August 2019 resolution	45
b ⇩	Parcels to be declared and classified	49

Ngā kaihaina

Signatories

Author

Elaine Lee - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki and Puketapapa

Maungakiekie-Tāmaki Local Board

25 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01000

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Malborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July and closing with the LGNZ Excellence Awards on the evening of Friday 17 July.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· Natural capital - the Marlborough story

· Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· Tourism – working together to care for people, place and culture

· Building towards sustainable supply (housing)

· Resilience in the face of natural hazards (infrastructure and communities)

· Cultural wellbeing plenary session

· Interactive workshops on cultural, economic, environmental and social well-being

· Tours, showcases and dinners

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March and 11 September and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March and the second meeting is on 11 September.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford – Programme Manager – Elected Member Development

Authoriser

Louise Mason - GM Local Board Services

Maungakiekie-Tāmaki Local Board

25 February 2020

Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter two 2019/2020

File No.: CP2020/01830

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3. The work programme is produced annually and aligns with the Maungakiekie-Tāmaki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· public notification of the classification proposals for Waikaraka Park has been completed and the second round of consultation is planned for quarter three.

· the overlapping interest step in the Te Kete Rukuruku naming process will take longer than initially planned. Due to this, the gifting of names process will now occur in quarter one of the 2020/2021 financial year.

· the capability and capacity development of local community groups being delivered by Kāinga Ora is now underway after taking longer than anticipated to begin.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

6. The financial performance report for the quarter is attached but is excluded from the public. This is due to restrictions on the release of half year financial information until the Auckland Council Group results are released to the NZX on 28 February 2020.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for quarter two ending 31 December 2019.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX which are expected to be made public by 28 February 2020.

Horopaki

Context

7. The Maungakiekie-Tāmaki Local Board has an approved 2019/2020 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· Plans and Places;

· The Southern Initiative / The West Worx;

· ATEED.

8. Work programmes are produced annually, to meet the Maungakiekie-Tāmaki Local Board outcomes identified in the three-year Maungakiekie-Tāmaki Local Board Plan. The local board plan outcomes are:

· Maungakiekie-Tāmaki is an active and engaged community

· Maungakiekie-Tāmaki is a community that cares about its environment

· Maungakiekie-Tāmaki is the place to be

· Maungakiekie-Tāmaki has quality infrastructure to match growth.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

12. Industrial pollution prevention – Penrose and Mt Wellington: the delivery of this programme has been delayed until quarter three due to a scheduling conflict.

13. Glen Innes Pool and Leisure Centre operations: the centre has experienced a fifteen per cent decrease in centre visits when measured against the same period last year. This is largely a result of casual swimmers and likely resulting from the road works currently occurring outside the facility.

14. Lagoon stadium: the centre has experienced a ten per cent decrease in centre visits when measured against the same period last year. The change is likely related to the AMETI road works and YMCA is continuing to work with the contractor to manage road access to the centre.

15. Te Kete Rukuruku (Māori naming of parks and places): the overlapping interest step in the naming process will take longer than initially planned, pushing the process out across quarter three and four, with the gifting of names process occurring in quarter one of the 2020/2021 financial year.

16. Mt Wellington planning investigation: an area plan for Mt Wellington will commence at the earliest, in July 2021 (FY2021/2022) due to the Plans and Places Department's full work programme for this financial year as well as the 2020-2021 financial year. The local board has requested that an area plan for Mt Wellington be commenced during 2020-2021 rather than 2021-2022 and a meeting is scheduled to take place in quarter three.

17. Youth connections: the capability and capacity development of local community groups being delivered by Kāinga Ora is taking longer than expected but is now in progress. Once this is completed, Kāinga Ora will advise the two community groups that will be further funded this financial year to provide strong employment skills and post placement support to local youth.

18. Waikaraka Park – improve sports park and extend sports field: the start of this activity is currently delayed as this land currently has a Notice of Requirement from New Zealand Transport Agency for the East West Link project. A Waikaraka Precinct Master Plan alongside a Waikaraka Park Reserve Management Plan are being developed and will inform scope of works within the sports park.

19. Dunkirk Activity Centre – renew roof and refurbish interior: project timelines have been extended due to contamination and seismic issues with the building. Staff will provide an update to the local board in quarter three.

20. Taniwha Reserve – general park development: physical works for this project are not able to proceed until next earthworks season in October due to delays in the land exchange process.

21. Te Oro programme delivery: an array of shows was delivered by young Māori and Pasifika artists including, Young, Single and Samoan, Faces of Oceania with Plantations conversations, and the Pao Pao Pao Showcase.

22. Programming in community places: together with key community groups, organisations and businesses, staff delivered the Onehunga Community Day that had over 450 community members attend.

23. Strategic partnerships: staff held two funding capability workshops and one drop-in funding clinic, where the community were able to talk with funding advisors and the community grants team. The community impact evaluation toolkit was finalised and shared with organisations that assisted with its development. This will be shared with other groups in 2020.

24. Engaged communities: staff facilitated a session with the Panamasians and local organisations to create and enhance the shared identity known as Panama culture. As part of the Rent Smart programme, the Sylvia Park Citizens Advice Bureau delivered a Rent Smart Information Hub at the community centre.

25. Youth Empowerment: Synergy Projects, alongside staff have delivered an entrepreneurship programme that supported young people to build life and work skills. Flipping East supported the Tāmaki Youth Council and the development of the student council toolkit. The 312 Hub was awarded the Youth Enterprise and Innovation Award at the Maungakiekie Youth Awards and is preparing to launch a new line of merchandise.

26. Onehunga sustainability development programme: fifteen businesses in the Onehunga Town Centre have proceeded with a detailed waste assessment and received reports outlining potential opportunities for waste diversion.

27. Waikaraka Park Reserve Management Plan: the public notification of classification proposals has been completed and the second round of consultation is planned for quarter three.

28. Local Parks Management Plan: the land status investigation commenced which considers the Reserves Act status of each of the parks to inform classification decisions.

29. Love your neighbourhood: one application of $500 was approved in Maungakiekie-Tāmaki, leaving $9,000 for quarter three and four.

30. Low carbon lifestyles: the target of engaged households was exceeded, with 223 households engaged and 180 of those households reported taking one or more of the suggested actions.

31. Tāmaki Estuary Environmental Forum: the forum has continued discussions with Plastics New Zealand on an industry partnership to address plastic waste in the estuary.

32. Support customer and community connection and celebrate cultural diversity and local places, people and heritage: Diwali and Christmas celebrations were held at all the libraries in the local board area. Glen Innes and Panmure Library also celebrated Tongan and Niuean Language Weeks.

33. The following activities are now complete:

· Local Events Programme – Onehunga Christmas Lights Event

· Panmure Basin - implement masterplan priorities

· Mt Wellington War Memorial Reserve - renew coastal wall

· Onehunga Library - renew furniture fixtures and equipment

· Onehunga War Memorial Pool - remove tree & renew boundary wall.

· Glen Innes Community Hall - Citizens Advice Bureau - refurbish interior

· Glen Innes Community Hall - renew community places facility

· Mount Wellington War Memorial Reserve, 50 Dunkirk Road, Panmure – Lease to Mt Wellington Tennis Club Incorporated

· Konini Park, Waiohua Road Greenlane – Lease to Ellerslie Tennis Club Incorporated

· Ruapotaka Reserve, 92-106 Line Rd Glen Innes – Lease to RNZ Plunket Society.

Activities on hold

34. The following work programme activities have been identified by operating departments as on hold:

· Mt Wellington War Memorial Park – provide new dual toilet facility: this activity is currently on hold as there is ongoing discussion with the rugby club regarding the location and layout of the facility. Staff will recommend a way forward after further investigation

· Stone Cottage – renew roof and joinery: the activity is currently on hold due to seismic implications. The seismic team will undertake an investigation and recommend a way forward

· 175-243 Neilson St, Onehunga – Lease to Auckland Stock and Saloon Car Club Incorporated: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020

· Waikaraka Park, 246 Nielson St, Onehunga – Lease to Auckland Canine Agility Club Incorporated: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020

· Waikaraka Park, 175-243 Nielson St, Te Papapa – Lease to Onehunga Combined Sports Trust: this lease is on hold until the completion of the Waikaraka Park Reserve Management Plan. Staff will provide further advice after the completion of the plan, which is estimated for the end of 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

36. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

37. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Industrial prevention pollution programme – Penrose and Mt Wellington: this is an educational programme aimed to inform industries and businesses about the impacts on local waterways

· Low carbon lifestyles: this project supports and empowers households to lead low carbon lifestyles through its two objectives to reduce residential energy use and associated carbon emissions, as well as to improve residential health by keeping houses warmer and drier.

· Onehunga sustainability development programme: this project focuses on retail and services businesses, providing a free on-the-spot waste assessment, envisioned to improve waste minimisation practices.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. When developing the work programmes, council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. This report informs the Maungakiekie-Tāmaki Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

40. The Maungakiekie-Tāmaki Local Board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

41. Some of the activities in the local board’s 2019/2020 work programme (Attachment A) have specific impact on the wider community, this includes:

· continued collaboration with Ruapōtaka Marae and their marae redevelopment. The marae alongside staff is continuing to work on its business plan which is planned to be completed by 2020.

· the local board is supporting the programme, Te Kete Rukuruku (Māori naming of parks and places). The local board approved its first tranche of parks at its 27 August 2019 business meeting and invited mana whenua to provide a Māori name and narrative for these parks. Mana whenua received the tranche list in December 2019. It is anticipated that the gifting of names process will occur in quarter one of the 2020/2021 financial year.

· all three libraries in the local board area are committed to ‘celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori’. Panmure library is investigating community interest in starting a Te Reo Korero group based at the library, and Glen Innes library has started a Te Reo class that will continue to be delivered in 2020.

· Te Oro supported the delivery of the Pao Pao Pao Showcase, where sixteen young emerging Māori musicians performed and were also filmed by Māori television.

Ngā ritenga ā-pūtea

Financial implications

42. There are no financial implications associated with this report.

Financial Performance

43. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2020. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

45. Community Facilities are currently going through a departmental restructure to provide better support and guidance for decision makers. There is a risk that the work programmes could be disrupted or delayed. To mitigate this risk a transition plan is in place to ensure that the local board’s work programmes are delivered, and disruptions are kept to a minimum. The local board will be kept informed throughout the transition.

46. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

47. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next performance update following the end of quarter three (31 March 2020).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board's work programme 2019/2020 quarter two report	65
b ⇨	Financial Appendix (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki and Puketapapa

Maungakiekie-Tāmaki Local Board

25 February 2020

Additions to the 2019-2022 Maungakiekie-Tamaki Local Board Meetings Schedule

File No.: CP2020/01740

Te take mō te pūrongo

Purpose of the report

1. To seek approval for two meeting dates to be added to the 2019-2022 Maungakiekie-Tāmaki Local Board meeting schedule in order to accommodate the Annual Plan 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board adopted the 2019-2022 meeting schedule on 3 December 2019.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Plan 2020/2021 were unknown.

4. The local board is being asked to approve two meeting dates as an addition to the Maungakiekie-Tāmaki Local Board meeting schedule so that the Annual Plan 2020/2021 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve two meeting dates to be added to the 2019-2022 Maungakiekie-Tāmaki Local Board meeting schedule to accommodate the Annual Plan 2020/2021 timeframes as follows:

i) Tuesday, 5 May 2020

ii) Tuesday, 16 June 2020

b) note the venue for the meeting will be at the Maungakiekie-Tāmaki Local Board office, 7-13 Pilkington Road, Panmure, starting at 10am.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Maungakiekie-Tāmaki Local Board adopted its business meeting schedule at its 3 December 2019 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Plan 2020/2021 were unavailable when the meeting schedule was originally adopted.

9. The local board is being asked to make decisions in May and June to feed into the Annual Plan 2020/2021 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meeting as an addition to the meeting schedule.

ii) Add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for the meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Plan 2020/2021 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Annual Plan 2020/2021 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes are running in relation to the Annual Plan 2020/2021 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend approving the meetings as an addition to the meeting schedule as it allows more flexibility for the local board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views

14. Local boards have a statutory responsibility to develop an annual local board agreement, which forms part of the annual budget and is adopted by the Governing Body. At the May business meeting the local board will agree their feedback and advocacy on the Annual Budget 2020/2021. The Governing Body is approving the Annual Budget 2020/2021 on 23 June 2020, so an additional local board business meeting is required in June to meet the budget-setting process timelines.

15. This report requests the local board’s decision to schedule two additional meetings and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono

Risks

18. There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19. The local board democracy advisor will implement the processes associated with preparing for business meetings.