Ngāti Whātua Ōrākei Reserves Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 10 February 2020 at 6.58pm.

 

present

 

Chairperson

Member Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Member Renata Blair

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

ABSENT

 

 

Cr Linda Cooper

 

 

 

IN ATTENDANCE

 

 

Jamie Sinclair

Chief Executive Officer, Ngāti Whātua Trust

 

Jane Aickin

Kaiwhakahaere Te Waka Tai-ranga-whenua

 

Tom Irvine

Chief Operating Officer, Whai Maia

 

Munen Prakesh

Lead Financial Advisor

 

Maea Petherick

Kaitohutohu Mana Whakahaere Matua

 


Ngāti Whātua Ōrākei Reserves Board

10 February 2020

 

 

 

1          Apologies

 

Resolution number NGA/2020/1

MOVED by Cr D Simpson, seconded by Member R Blair:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         accept the apology from Cr L Cooper for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

There were no minutes to be confirmed.

 

 

4          Extraordinary Business

 

There was no extraordinary business.

 

 

5

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, 5 August 2019

 

Resolution number NGA/2020/2

MOVED by Cr D Simpson, seconded by Member R Blair:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Tuesday, 5 August 2019.

CARRIED

 

 

6

Health and Safety Policy

 

Note:   changes to the original recommendations were made, adding clause c) and sub-clauses c) i) and c) ii) with the agreement of the meeting.

 

Resolution number NGA/2020/3

MOVED by Member S Milne, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         adopt the Ngāti Whātua Ōrākei Reserves Board Health and Safety Policy as provided in attachment A in the agenda report

b)        note the commitment to periodic review of the Health and Safety Policy on a three-yearly basis.

c)         noting changes to the Relationship diagram of attachment A in the agenda report:

i)    add Reserves Board to description of Ngāti Whātua Ōrākei officer

ii)   add Ngāti Whātua Trust to Relationship diagram.

CARRIED

 

7

Operations Report

 

A document were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Note:   changes to the recommendations were made, original clause c) was been deferred to April 2020 and a new clause c) was added with the agreement of the meeting.

 

Resolution number NGA/2020/4

MOVED by Member R Blair, seconded by Cr D Simpson:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in the agenda report. 

b)      approve funding to Whai Maia for the Technical Officer function, for the period 1 Jan 2020 to 30 June 2020. Total funding $26,376.00

c)      request that a health and safety dashboard for all incidents that occur on Whenua Rangatira be included with every operations report.

CARRIED

 

Attachments

a     10 February 2020 Ngāti Whātua Ōrākei Reserves Board Item 7: Operations Report - FY20 forecast table

 

 

8

Contract Report

 

Resolution number NGA/2020/5

MOVED by Member R Blair, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Project Status report for the following projects:

i)       Pourewa Nursery Complex

ii)      Combined Management Plan

CARRIED

 

 

9

Events

 

Resolution number NGA/2020/6

MOVED by Member R Blair, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the events report for the period 1 July 2019 to 31 January 2020.

CARRIED

 


 

 

10

Concessions

 

Documents were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Note:   changes to the original recommendations clauses b) and c) were made with the agreement of the meeting

 

Resolution number NGA/2020/7

MOVED by Member R Blair, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)       decline the application for Hunger Zone

b)      approve the application for Good Addiction for a maximum of 6 days per week for the period of no longer than a year subject to:

i)      10% turnover being recovered for the Ngāti Whātua Ōrākei Reserves Board

ii)     Appropriate management of para kore

iii)    Location on the Whenua Rangatira to be agreed by Whai Maia, Chief Operations Officer

c)      approve, in principal, the application for Raumati Toi, requesting integration with other activations as part of Americas Cup 36

CARRIED

 

Attachments

a     10 February 2020 Ngāti Whātua Ōrākei Reserves Board Item 10: Concessions - New concession applications on the Whenua Rangatira

 

 

11

Waitangi Day 2020

 

Resolution number NGA/2020/8

MOVED by Member S Milne, seconded by Member R Blair:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)   receive this report

b)   approve, retrospectively, funding of $5,000 for the mauri tent used to interpret the history of the Whenua Rangatira noting that this is in line with the budget and previous years funding.

CARRIED

 

 

12

Audited Annual Performance Report for the year ended 30 June 2019 for Ngāti Whātua Ōrākei Reserves Board

 

Resolution number NGA/2020/9

MOVED by Member R Blair, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      delegate authority to the Chair and Deputy Chair to sign the letter of representation for external auditor RSM Hayes for the year ended 30 June 2019 (Attachment A of the agenda report)

b)      delegate authority to the Chair and Deputy Chair to adopt and sign the audited financial performance report for the year ended 30 June 2019 (Attachment B of the agenda report)

c)      approve the distribution of a copy of the audited financial performance report to the trustee of the reserves board and to Auckland Council.

CARRIED

 

 

13

Quarterly financial update and year-end forecast

 

Note:   changes were made to the original recommendations incoroporating a new clause a) and amended clause b) with the agreement of the meeting.

 

Resolution number NGA/2020/10

MOVED by Member R Blair, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         approve the following funding to be spent in the remaining part of the current financial year in line with the available funds and forecasts presented in this report:

i)          $50,000 for a reserves board support role in the form of a part-time executive assistant or similar

ii)         $30,000 for the installation of wi-fi capability on the Whenua Rangatira

iii)       $20,000 for phase one signage, being the design and consent, for Pourewa Creek Recreation Reserve

b)      request Auckland Council to carry forward the 2019/2020 unspent operational and capital budget at year end into the 2020/2021 budget to support growth aspirations at Pourewa Creek Recreation Reserve and delivery of the joint management plan.

CARRIED

 

 

14

Annual plan for 2020/2021 financial year and 10-year budget update

 

Resolution number NGA/2020/11

MOVED by Member W Maihi, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      confirm the 2020/2021 annual budget, as provided in the Auckland Council’s Long Term Plan and reflected in the Ngāti Whātua Ōrākei Reserves Board 10-year budget per attachment A of the agenda report, is sufficient for the 2020/2021 proposed reserves board work programme. 

b)      note the need to review the current long-term plan and prepare a submission to the Auckland Council’s Long Term Plan for 2021-2031 by November 2020.

CARRIED

 


 

 

15

Ngāti Whātua Ōrākei Reserves Board 2020 meeting dates

 

Note: a change was made to the sub-clause i) with the agreement of the meeting.

 

Resolution number NGA/2020/12

MOVED by Member R Blair, seconded by Cr D Simpson:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      consider the following dates for the remaining meetings for the 2020 calendar year:

i)       Monday, 20 April 2020, 4pm, Orākei Marae, Orākei

ii)      Monday, 22 June 2020, 5pm, Orākei Marae, Orākei

iii)     Monday, 10 August 2020, 5pm, Orākei Marae, Orākei

iv)     Monday, 19 October 2020, 5pm, Orākei Marae, Orākei

v)      Monday, 7 December 2020, 5pm, Orākei Marae, Orākei

CARRIED

 

 

Note:   The Ngāti Whātua Ōrākei Reserves Board acknowledge and thanked Jane Aicken, for HERsupport of the Ngāti Whātua Ōrākei Reserves Board and wished her well in her new role.

 

 

Member Renata Blair closed the meeting with a karakia.

 

 

 

 

 

 

9.04pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................