Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 December 2019, as true and correct, subject to the following amendment to item 25 Resolution number OP/2019/186

e) approve the engagement approach to utilize multiple spoken interaction opportunities at planned local board events:

· Papatoetoe Network – Thursday, ~~12 March~~ 13 February, 10.00am to 12.00noon pre-engagement

· ONAC Network meeting – Wednesday 26 February, 10.00am to 1.00pm

· Thriving Otara Network meeting – tbc.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - The Otara-Papatoetoe Squad Youth Council -TOPS update

Te take mō te pūrongo / Purpose of the report

The Otara-Papatoetoe Squad Youth Council (TOPS) members will be in attendance to provide the Board with an update of their activities..

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank the Otara-Papatoetoe Squad Youth Council (TOPS) members for their attendance and presentation.

8.2 Deputation - Women in Urbanism Aotearoa - introduction

Te take mō te pūrongo / Purpose of the report

1. Emma McInnes, Chairperson of Women in Urban Aotearoa will be in attendance to introduce their work to the Board.

2. Women in Urbanism Aotearoa was founded in 2017 to support good urban outcomes by raising the voices of self-identifying women, girls, and non-binary women. They became an incorporated society in 2018.

3. They provide a much-needed opportunity for women working in urban industries to connect with each other, and among our various activities and events they are particularly proud of their recent (and ongoing) campaign to draw attention to street harassment and how it affects women. They have been collating and publicising stories on social media to raise awareness of the issue and are developing plans to follow up this work with advocacy and other initiatives designed to improve women’s opportunities to use public space.

4. Cities that work well for women and children work well for everybody.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Emma McInnes, Chairperson of Women in Urban Aotearoa for her attendance and presentation.

8.3 Deputation - Wiri Business Improvement Association Incorporated

Te take mō te pūrongo / Purpose of the report

1. Audrey Willams, Wiri Business Improvement Association Incorporated Manager will be in attendance to present to the Board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Audrey Willams, Wiri Business Improvement Association Incorporated, Manager for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Ōtara Seniors’ Lounge 161 East Tamaki Road, Otara

Te take mō te pūrongo / Purpose of the report

Poto Turu, a resident of 163 East Tamaki Road, Otara will be in attendance to speak to the Board about the Ōtara Seniors’ Lounge at 161 East Tamaki Road.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a) thank Poto Turu for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Written report from member Robertson for November 2019	13

Ōtara-Papatoetoe Local Board

18 February 2020

February 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board

File No.: CP2020/00913

Te take mō te pūrongo

Purpose of the report

1. To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This month’s report includes:

· an update on the LBTCF Hunters Corner Streetscape Upgrade decision to allocate additional funding to complete the southern side of Great South Road;

· a summary of Auckland Transport projects and operations in the local board area;

· a summary of the board’s Transport Capital Fund and Community Safety Fund projects;

· a summary of general information items.

3. This report also provides an update on Local Board Transport Capital Fund projects.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the report entitled ‘February 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

Horopaki

Context

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

5. This report updates the local board on AT projects and operations in the Ōtara-Papatoetoe Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects in parks can be considered if there is a transport outcome).

7. AT’s Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget so the major component of the funding allocation formula is the number of Deaths and Serious Injuries (DSI) in a local board area. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have therefore not been addressed by AT.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

8. Through Auckland Council’s Long-Term Plan 2018-2028, LBTCF funding increased to a total of $20.8 million per annum across all 21 local boards.

9. The allocation for the Ōtara-Papatoetoe Local Board also increased. The most recent figures are detailed in Table 1 below.

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Amount committed to date on projects approved for design and/or construction including previous term	$3,198,127
Current 2019-2021 LBTCF allocation	$3,213,255
Total Funds Available in current political term	$2,830,259

10. Updates on projects approved for design and/or construction are provided below. A series of workshops has been scheduled to discuss projects the local board may wish to nominate using the balance of funding available this electoral term. The first of these is scheduled for 11 February with the follow up on 3 March.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Footpath link from Belinda Ave to the existing Preston Road Reserve path north of Tangaroa College	Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College	Previous status: The resource consent application for tree removal and boardwalk in overland flow path was lodged on 17 September 2019.	No	$176,000
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Footpath work on North side is complete. New bins have been completed and new seats are to be completed with second phase of Hunters Corner project with construction on Southern side. Funding for south side of footpath (from Tui to Sutton Cres) approved by board in December 2019 to start after securing Traffic Management Plan.	Yes	$1,575,000 (includes $550,000 for completion of southern side of Great South Road)
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Current status: The resource consent application for tree removal and boardwalk in overland flow path was lodged on 17 September 2019.	No	$80,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project delivered by Auckland Council’s Community Facilities department.	No	$382,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This project is being delivered by Auckland Council’s Community Facilities Department. Funding agreement signed by AC. Public consultation to take place prior to design starting. Currently awaiting resource consent to be granted. Detailed design and contract specification are underway for sections that connect Hill St, Cosmo Place and East Tamaki Drive to the new bridge. Current status: Resource consent has been granted and contractor has been appointed. Paths will be completed as part of bridge upgrade project.	No	$480,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)	COMPLETED Otara Town Centre Footpath is was completed in late 2019. The final review with the contractors took place on 13 December and feedback from the Town Centre Management has been positive regarding the completed works.	Yes	$203,000
Pedestrian Safety upgrades on East Tamaki Road	Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road	COMPLETED	No	$100,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	COMPLETED	N/A	$112,000
Welcome to Ōtara signage	Place-making signage	COMPLETED	No	$55,000

Upgrade of Hunters Corner Streetscape

11. In July 2018, the local board approved $925,000 from its LBTCF for the delivery of the Hunters Corner Streetscape Upgrade Project, which included the replacement of all bins and seating along the full length of Hunters Corner Town Centre, replacement of existing kerb, channel and footpath from Hoteo Ave to Tui Road on Great South Road (Northern side), and removal of tree pits and fencing which were no longer relevant, requested by the local board.

12. Funding for the southern side of the road from Sutton Ave to St George Street was an option presented to the local board but not approved at the time, with the request that this be referred back to the local board in its next electoral term to re-consider funding.

13. In November 2019, this project was under construction and progressing rapidly. In late November/ early December, the project team identified an opportunity for savings for the delivery of the southern side of the Hunters Corner project during the current construction period as part of the current work onsite. This would require an allocation of $550,000 before mid-December 2019 to combine the separate projects.

14. Approval for funding would allow the projects to be combined and the use of the same traffic management, contractors, roading corridor access requests, etc., providing savings of approximately $250,000 and early delivery this 2019/2020 financial year.

15. An urgent decision report was presented to the local board on 12 December 2019 with a recommendation to allocate $550,000 of its LBTCF for an extension of the Hunters Corner Streetscape Upgrades project, to allow for the replacement all kerb, channel and footpaths on the southern side of Great South Road, Hunters Corner from Sutton Ave to St. George Street.

16. On 12 December 2019, the Ōtara-Papatoetoe Local Board made the following resolution (OP/2019/185):

That the Ōtara-Papatoetoe Local Board:

a) allocate $550,000 from its Auckland Transport Local Board Transport Capital Fund to deliver Option 3 for Streetscape upgrades of Hunters Corner, which will deliver:

i) full removal and replacement of all kerb, channel and footpath on the south side between Sutton Crescent and St Georges Road.

ii) a nominal amount of $50,000 to be spent on landscaping

iii) exposed aggregate concrete footpaths.

b) note that the costings provided by Auckland Transport contain a 10 per cent contingency, any saving will be returned to Ōtara-Papatoetoe Local Transport Capital Fund

17. A copy of the report and the decision-making memo are included under the “Urgent Decision request to allocate Auckland Transport Local Board Transport Capital Fund to the Hunters Corner Streetscape project (southern path)” item later on this agenda.

18. Currently work is underway with all the rubbish bins now installed, though there has been a slight delay with securing approval to work under the dripline of trees before work on the footpath upgrades for the southern side begins.

Community Safety Fund

19. At its meeting on 16 July, the Ōtara-Papatoetoe Local Board resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) monies (OP/2019/97):

· Claude Ave – Conversion to raised pedestrian crossing

· 198 Preston Road – Conversion to raised pedestrian crossing

· 168 St. George Street (intersection with Carruth Road) – New raised pedestrian crossing

· 25 Graeme Ave – Safety improvements outside Papatoetoe North School

· 30 Wallace Road – New raised pedestrian crossing outside library

20. Design work is now progressing on these projects and it is anticipated that those funded through the CSF process will be completed during the 2020/2021 financial year.

21. As advised previously, the CSF is a finite fund that must be spent by June 30, 2021. If final pricing for a particular project (post tender) exceeds the available budget, local boards will have the options of either re-allocating some of their CSF budget (meaning not doing another of the CSF projects chosen by the local board) or using their Local Board Transport Capital Fund to top-up the budget, as opposed to being unable to fund the project. This will allow each local allocation of the CSF to be fully utilised.

22. All of the list projects are in progress and design and consultation will be undertaken in 2020, except for 168 St. George Street which is expected to be constructed this financial year.

Local projects and activities

Road safety programme - Bairds Road

23. This project has completed 2 of the 4 cluster areas identified for pedestrian safety measures along Bairds Road and through Ōtara Town Centre.

24. The changes proposed for Bairds Road will address missing links for pedestrians and will improve connectivity by providing crucial pedestrian crossing facilities. Reductions in the speed limit and associated changes in Otara town centre will reduce the likelihood and severity of accidents, and will increase driver and pedestrian awareness while traveling through the town centre.

25. The northern sections of Bairds Road, specifically at intersections with Wymondley and Hellabys Road, were completed in the 3rd quarter of 2019, with the significant town centre section due to begin in February 2020. This section was delayed in part by development on an adjacent property where entry and exit from the site could potentially impact on the safety of a proposed roundabout at the intersection of Bairds Road and Hayman Street.

Dynamic Lanes for Redoubt road, Manukau

26. The installation of dynamic lanes on Redoubt Road in Manukau has been approved and construction is planned to begin in October.

27. The lanes will operate on a 350-metre section of Redoubt Road, between the Southern Motorway and Hollyford Drive.

28. The dynamic lanes will use overhead signs and on road LED lights to change the direction of the centre lanes at peak times.

29. Initially this project was scheduled to start works in 4th quarter of 2019, but due to technical issues, this has been delayed. A review of the project will include a proposal for pedestrian facilities due to community feedback about lack of safe crossing facilities on Redoubt Road.

Puhinui Station Interchange

30. The Puhinui Station Interchange is the first stage of the early improvements works associated with the A2B - Airport to Botany Rapid Transit project. This project is led by Auckland Transport and forms part of the wider Southwest Gateway programme.

31. The existing station has been temporarily closed during construction, from Saturday, 28 September to early 2021.

32. Detailed design has been completed. Early works are underway and piling has been completed.

33. Early works scope has been increased to include the new concourse columns, lifts shafts and bridge deck, planned to be constructed by the end of May 2020.

34. The main works are to be awarded in February 2020 and completion of all the construction is scheduled for the 1st quarter 2021.

35. The next workshop updating the local board is scheduled for the 31 March 2020.

Pah Road, Papatoetoe Safety improvements

36. The local board has requested that an investigation into safety improvements for the intersection of Pah and Ferndown Roads be undertaken as this intersection has been the site of a number of vehicle crashes.

37. The request has been referred to the Traffic Operations team for investigation and a presentation of the findings will be made to the local board at the next available workshop.

Regional Impacts

Annual Public Transport Fares Review from 9 February 2020

38. AT reviews public transport (PT) fares annually, taking into account such factors as contract price indexing (operator cost increases), agreed fare policies and the need to fund any extra services. The AT Board has agreed some modest changes to bus, rail and ferry fares in 2020.

39. Building on input from councillors at a Planning Committee Workshop on 5 May 2019 and the Mayor’s budget proposal, which was adopted by the Governing Body and provided for targeted fare reductions including ‘Child Fare Free Weekends’ and ‘Ferry Fare Integration’, this fare review will support AT achieving operational financial performance in line with its budget and the Statement of Intent (SOI) Performance Target for the Farebox Recovery Ratio.

40. Fare increases have been able to be contained through financial support from Auckland Council and NZTA and as a result of efficiency savings made by AT.

41. Key points to note are:

· The average fare increase has been held to just 2.34% (or five cents per trip).

· These modest increases will help fund a portion of AT’s annual cost increases and enable AT to target additional funding on:

o Increase peak time frequencies

o Expansion into new growth areas

o Free child weekend fares.

· For some journeys, the cost will decrease.

· There will be no change to cash fares, some longer zone fares and monthly bus and rail passes.

· Not increasing fares would slow down the rate of future investment in public transport.

· The changes will see a farebox recovery ratio of 42.14% to 42.71% against a 43-46% SOI target.

· The fare review quantum was identified in the 2019/2020 budget and was part of deliberations by Council and Governing Body in setting the budget.

42. AT is increasing the ferry monthly passes (inner-harbour; mid-harbour; outer-harbour) by $10 due to the pending implementation of Ferry fare integration, which will provide additional value for money for customers who purchase a ferry monthly pass, with the new fare including free travel in the zone of origin and arrival.

43. An annual PT fare review is a requirement under the Regional Land Transport Plan. In the SOI, the target of the percentage of PT costs recovered through fares for 2019-2022 is 43-46%. However, the main driver for fare increasing is investing back into public transport and ensuring a safe and reliable public transport system that supports Auckland’s growing population. In the past year AT has grown the public transport system in the following key areas:

· Timetable changes in July saw additional peak bus services for West Auckland heading into the city centre via the motorway, and a route change from Henderson into the city via Williamson Avenue in Ponsonby.

· Timetable changes in October saw several additions across Auckland, e.g.:

Central Auckland:

o More services for the 101 – Herne Bay across the city to the universities

o Additional peak services for the 105 – serving Richmond Road, Ponsonby and Queen Street

o Additional peak services on the 75 – Remuera Road and Newmarket into the city centre.

North Shore:

o More services from Hillcrest, down Lake Road (923/934) into the city centre

o Additional services from Beach Haven into the City Centre and return

o The extension of the 861 route to service the new residential development in Long Bay.

44. In October, the Waiheke New Network was introduced, bringing five new routes to the island and increasing services by 120% to match frequency principles which are applied across the Auckland Region.

45. General improvements include:

· 32.5% increase in AT Metro bus kilometres operated since 2015.

· 82.3% increase in rail services since 2013.

· 163% increase in the number of people now living within 500 metres of a frequent and/or rapid public transport stop or station.

46. Public transport fares also provide revenue that allows AT and Auckland Council to provide initiatives such as ‘Home Free’, free public transport after 4pm on the last Friday before Christmas, and fare free days such as the one held in June 2019.

Chair and Director Appointed to Auckland Transport Board

47. Auckland Council has appointed Adrienne Young-Cooper as the new chair of Auckland Transport and Darren Linton as a board director starting from 1 January 2020.

48. The council’s Appointments and Performance Review Committee approved the two appointments at its 5 December meeting following a rigorous selection process that considered several highly qualified and experienced candidates. The Appointments and Performance Review Committee is responsible for all appointments to the boards of council-controlled organisations.

49. Adrienne Young-Cooper’s past and present governance roles span large infrastructure projects, housing and urban growth and transport. She is the chair of Panuku Development Auckland and will keep that position in the short term, alongside her new role as chair of Auckland Transport.

50. The two appointments are for a three-year term beginning from 1 January 2020 until 31 October 2023.

Road Resurfacing

51. The drier summer months see a surge in road resurfacing works across Auckland. Roads require periodic resurfacing (resealing) to keep the sealed surface waterproof and to maintain good skid resistance. The bitumen in the surfacing oxidises over time causing it to become brittle and either crack, unravel or lose chip. Similarly, the chip can become polished and/or the road surface flushed resulting in a loss of skid resistance.

52. This process is similar to maintenance of a painted house; when this is left too long water penetrates the paint surface, resulting in costlier repairs. If roads are resurfaced at the right time, the surface remains waterproof, skid resistance is maintained and surface water does not penetrate the road pavement.

53. Roads are resurfaced using either a chip seal or a thin asphaltic concrete surfacing (hotmix). Generally, chip seals have a life of 8-12 years and cost in the order of $4-8 m2, while hotmix can be expected to last 10-14 years and costs $20-30 m2, depending on the type of mix used.

54. Chip seals are therefore the most cost-effective method of resurfacing and in many situations are the only method that can practically be used to restore the road surface to a suitable condition. Hotmix is generally only used on high trafficked roads (those carrying more than 10,000 vehicles per day), or in high stress areas such as at intersections or cul-de-sac heads.

55. Each resurfacing site is subject to a specific seal design and the choice of surfacing and chip size used is dependent on factors such as the traffic volumes and loading, the existing surface texture and pavement strength, turning stresses etc. Chip seals can be either single or two coat seals, though in most cases two coat seals are used as they are more resistant to turning stresses. Prior to resurfacing, pre-seal repairs such as dig outs, crack sealing and surface levelling are undertaken.

56. Chip seals also continue to shed excess chip for several months following resurfacing, which is a nuisance for adjoining landowners and can create the mistaken impression that the new chip seal surface is defective. New chip seals, particularly two-coat seals, can therefore require 4-5 sweeps to remove excess chip from the surface.

57. It is also usual for the bitumen to soften during warm weather for several years following application, until such time as the kerosene fully evaporates from the bitumen. At this time it will be susceptible to scuffing from turning vehicles, but these areas can be treated with the application of fresh sealing chip.

58. Many of the enquiries AT receives about resurfacing result from existing aged hotmix surfaces being resurfaced with chip seal when they reach the end of their serviceable life. Most hotmix surfaces were constructed by developers at the time of subdivision so when they are resurfaced with chip seal residents complain. The need to periodically resurface the road to avoid water ingress into the road pavement is often not understood by residents and they consider the rougher chip seal surface to be inferior to that of the smoother hotmix. Residents can be reassured in these circumstances that chip sealing is the most cost-effective use of their ratepayer funds.

Vector and AT sign MoU study for Auckland-wide electric buses

59. Auckland’s 1360-strong bus fleet is one step closer to becoming fully electrified after Auckland Transport (AT) and Vector announced a Memorandum of Understanding (MoU) to explore the impacts of a full implementation.

60. Commencing immediately, Vector and AT will carry out a feasibility study to assess the impact of a fully electric bus fleet on the Auckland electricity network, and to identify opportunities where innovative energy technologies could be used to assist the transition and help avoid large network upgrade costs.

61. The MoU is a direct response to AT’s Low Emission Bus Roadmap, published in late 2018, that outlined its commitment to have all new buses in Auckland being electric from 2025, with the whole fleet fully electric by 2040.

62. AT currently operates three electric buses and is supporting the electrification of the bus fleet on Waiheke Island, with six electric buses due to arrive this year, and more new services being negotiated to start from 2021.

63. AT’s Bus Services Manager says a faster transition to electric buses requires a detailed assessment of the future demand on the electricity network.

64. “Auckland Transport is assessing options to accelerate the Low Emission Bus Roadmap and is looking at zero emission alternatives to buying new diesel buses.

65. “We’re excited to be working with Vector assessing what electricity requirements are needed for a large fleet of electric buses. This study will also help to understand what investment is needed in our electricity network to support full transition to a zero-emissions bus fleet.”

66. Vector is already involved with several initiatives supporting the electrification of the transport sector, including residential electric vehicle (EV) smart charging and vehicle-to-home trials (using EVs to power homes), charging infrastructure projects in collaboration with the Energy Efficiency and Conservation Authority (EECA), and also maintaining 29 public EV chargers across the city.

67. Two reports will be produced as part of the MoU, the first exploring a route and service profile, which will model the electricity demand that a fully electrified bus fleet will require. The second report will provide guidance on the electricity network infrastructure upgrades required at each bus depot, as well as likely timings and costs. These two reports are expected to be delivered by June 2020.

68. Buses make up 87 per cent of the carbon emissions produced from public transport, so converting them from diesel to electric will also be a significant step towards meeting New Zealand’s 2050 zero-carbon emissions goal.

69. Low Emissions Road Map: https://at.govt.nz/media/1979046/attachment-1-to-item-111-auckland-low-emissions-roadmap.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

70. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

71. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

72. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2 (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

73. The impact of information (or decisions) in this report are confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Advocacy

74. This section provides a regular report about how AT is supporting the Ōtara-Papatoetoe Local Board advocacy initiatives in the Local Board Plan, as outlined in the table below.

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	AT is currently in the delivering the first stage of the Airport to Botany project (A2B) which will better connect Southern and Eastern Auckland to the Airport through improved public transport links. Work on the major upgrade of Puhinui Station has started. Manukau is a key link in the public transport network. As part of wider public transport improvements, AT has currently adopted peak-time bus lanes along Manukau Wiri Station Road to improve bus scheduling, as part of a wider programme of public transport improvements around Manukau. AT completed the $50m Manukau Bus Station in early April 2018. The bus station has been successfully operating for over a year. The Intercity buses are now operating from the bus station, improving the station’s ability to serve commuters. Putney Way streetscape upgrades have been completed and are now operating, adding significantly to the streetscape link from Manukau Mall to the Bus and Train stations. The multi-coloured lighting funded by the local board and Panuku adds to the vibrancy of the area at night.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	AT is currently delivering footpath upgrades in Ōtara Town Centre and streetscape upgrades in Hunters Corner, Papatoetoe, which will improve both town centre’s visual amenity. AT is in the process of delivering a series of road safety upgrades along Baird’s road, including Ōtara Town Centre and a roundabout at the intersection of Baird’s road and Hayman street, which will significantly improve pedestrian road safety through speed reduction and increased pedestrian infrastructure.
	Redesigning the entrances to Ōtara Library and Ōtara Music and Arts Centre, including the courtyard between the Council buildings in Ōtara Mall.	A new canopy linking the Western carpark to the courtyard between the Council buildings in Ōtara Mall is currently being programmed for delivery and funded through the LBTCF.
	Advocate to AT to realign Station Road / Portage Road / Gray Avenue intersection.	AT has just completed the upgrade of the Portage and Station Road intersection by installing a roundabout to improve vehicle, cycle and pedestrian safety at this intersection.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the Ōtara-Papatoetoe Local Board Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via its LBTCF. Footpath links in Rongomai Park which link Te Irirangi Drive to Preston Road are also under development.

Auckland Transport consultations

Local Board consultations

75. AT provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

76. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

77. In the reporting period from December 2019 to January 2020, two proposals were put forward for comment by the OPLB. The local board transport representative’s views and ongoing communication are recorded in the table below.

Table 3: Local Board Consultations

Location	Proposal	Details and Local Board Feedback
53, 57R Manukau Station Road, Manukau	Proposed Pedestrian Crossing, Traffic Island and Parking Bay Removal	This was circulated to the OPLB members on 17 January 2020. Local board members raised questions about the removal of the short-term parking and maintaining numbers of same number of parking spaces, provision of pedestrian safety facilities, raised issues with parking on a cycleway on Lambie Drive and general pedestrian safety along Manukau Station Road crossing from the two campus sites. Questions were responded to by the applicant engineer which was passed onto local board members. No objection was received.
78 and 71 Coronation Road, Papatoetoe	Upgrade two existing bus stops.	This was circulated to members of the OPLB on 15 January 2020. New traffic islands are proposed to allow for pedestrians to cross the road safely. New “No Stopping Line Markings”, hardstand and signage are proposed which will improve the user experience, and also improve the reliability and safety of busses parking at the bus stop. No objections were received.

Location

Proposal

Details and Local Board Feedback

53, 57R Manukau Station Road, Manukau

Proposed Pedestrian Crossing, Traffic Island and Parking Bay Removal

This was circulated to the OPLB members on 17 January 2020. Local board members raised questions about the removal of the short-term parking and maintaining numbers of same number of parking spaces, provision of pedestrian safety facilities, raised issues with parking on a cycleway on Lambie Drive and general pedestrian safety along Manukau Station Road crossing from the two campus sites. Questions were responded to by the applicant engineer which was passed onto local board members.

No objection was received.

78 and 71 Coronation Road, Papatoetoe

Upgrade two existing bus stops.

This was circulated to members of the OPLB on 15 January 2020. New traffic islands are proposed to allow for pedestrians to cross the road safely. New “No Stopping Line Markings”, hardstand and signage are proposed which will improve the user experience, and also improve the reliability and safety of busses parking at the bus stop.

No objections were received.

Traffic Control Committee resolutions

78. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis.

79. There was one decision for the reporting period of September or October 2019.

Table 4: Transport Control Committee Decisions for December 2019/ January 2020

Street name	Type of Report	Nature of Restriction	Committee Decision
Wiri Station Road / Manukau Station Road / Druces Road / Davies Avenue / Lambie Drive / Wiri Station Road (Slip Lane) / Lambie Drive (Slip Lane) / Druces Road (Slip Lane)	Permanent Traffic and Parking changes	Lanes / Lane Arrow Marking / Bus Lane / Ambulance Service Lane / Cycle Lane / No Stopping At All Times / Traffic Island / Traffic Signal / Give-Way Control / Flush Median	Approved with conditions

Tauākī whakaaweawe Māori

Māori impact statement

80. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

81. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

82. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

83. AT will provide an update report to the local board in the New Year.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Leader

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

New community lease for East Tamaki Bowling Club at East Tamaki Reserve, 244R East Tamaki Road, Ōtara

File No.: CP2020/01273

Te take mō te pūrongo

Purpose of the report

1. To grant a new community ground-lease to East Tamaki Bowling Club Incorporated for the premises situated at East Tamaki Reserve, 244R East Tamaki Road, Ōtara.

Whakarāpopototanga matua

Executive summary

2. Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. For the recommended new lease, a process has been followed which includes a review of the tenant’s performance, ensuring that the organisation is sustainable, and the services and programmes offered are beneficial to the community.

4. The lease with the East Tamaki Bowling Club Incorporated was granted by the former Manukau City Council and commenced on 1 June 2009. The lease was for a term of 20 years and expired on 31 May 2019. The club has applied for a new ground-lease for their building and bowling green on East Tamaki Reserve (Attachment A).

5. The bowling club is contemplated in the Manukau City Council’s Sports Parks Management Plan adopted by the legacy council in May 2007 and consequently, public notification and iwi consultation is not required for this lease.

6. A community outcomes plan has been agreed to by the club and will be attached to the new lease, subject to local board approval (Attachment B). The club will report annually against the target performance measures.

7. Staff recommend that the new ground-lease be granted for the property, under the terms and conditions stated in the recommendations below.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a. grant, under Section 54 (1) (b) of the Reserves Act 1977, a community ground lease to East Tamaki Bowling Club Incorporated for the land described as Lots 10 and 11 and Part Lot 9 Deposited Plan 9824, comprising 4.5243 hectares, NA317/248 (Part- Cancelled) at East Tamaki Reserve, 244R East Tamaki Road, Ōtara (outlined in red in Attachment A) under the following terms and conditions:

i. term – 10 years commencing 1 June 2019, with one 10-year right of renewal

ii. rent - $1.00 (plus GST) per annum if demanded

iii. permitted use – indoor and outdoor bowling and club activities

iv. community outcomes plan - (Attachment B) be attached to the lease agreement.

a) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

8. This report considers the proposed new lease for part of East Tamaki Reserve by East Tamaki Bowling Club Incorporated.

9. The Ōtara-Papatoetoe Local Board is the delegated authority in matters relating to local, recreation, sport and community facilities, including community leasing matters.

Land

10. East Tamaki Bowling Club owns and maintains the building and bowling green at East Tamaki.

11. The clubrooms and green are located at East Tamaki Reserve, 244R East Tamaki Road. This land is described as Lots 10 and 11 and Part Lot 9 Deposited Plan 9824, comprising 4.5243 hectares, NA317/248 (Part- Cancelled) and is held by Auckland Council as a classified recreation reserve.

12. This reserve has an operative management plan (adopted by the former Manukau City Council in May 2007) and the current use by the bowling club is contemplated within the plan. Therefore, under the terms of the Reserves Act 1977, public notification and iwi consultation is not required for this lease.

13. This lease will be granted under Section 54 (1) (b) of the Reserves Act 1977 that allows for use of the reserve for both outdoor and indoor sports, games and other recreational activities.

East Tamaki Bowling Club Incorporated

14. East Tamaki Bowling Club was founded in 1949, this year celebrating 70 years of bowling in East Tamaki. The club incorporated on 28 July 1972.

15. The club has a single natural grass green and is used regularly for Auckland and national competitions. East Tamaki is the southern-most club in the Auckland Bowls Centre area and members support and compete in Auckland Bowls’ tournaments at both the open and 1‑5-year levels.

16. The membership is drawn from the greater East Tamaki suburb – covering Ōtara, Flat Bush, Botany and Dannemora. Currently the club has just under 110 members aged from 22 to over 50 years of age. Men make up 80% of members, with the majority of members being European. Māori membership is 1%, Pacific Island 10%, Indian 10% and other ethnicities 9%.

17. The clubrooms are available to hire and have been regularly used for family social gatherings and by local church groups.

Tātaritanga me ngā tohutohu

Analysis and advice

18. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for groups wishing to enter into a community occupancy agreement, the application process and the standard terms and conditions of community leases. The standard terms and conditions form the basis of the recommendations in this report.

19. The local board may, at their discretion, choose to vary from the recommendations on a case-by-case basis as it deems appropriate. Where the board wishes to vary the length of the term offered it may do so. However, it is suggested that the varied terms align to one of the terms in the guidelines.

20. Groups that own their buildings have an automatic right to re-apply at the end of their occupancy term without public notification.

21. Staff have determined that the East Tamaki Bowling Club Incorporated meets the requirements under the guidelines to qualify for a new community lease as evidenced below:

i. it is a registered incorporated society

ii. it complies with the terms of the current lease

iii. it has a history of delivering quality services to the local community

iv. the club is managed appropriately as evidenced by its longevity and extent of the programmes offered

v. the club has provided copies of their most recent financial accounts which indicate that its funds are enough to meets its liabilities and that it possesses adequate financial reserves

22. staff completed a site visit on 17 May 2019. The building appears to be generally well maintained and managed. Over the past two years the club has undertaken routine maintenance of the building and have this year renewed the roof of the clubrooms.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

24. Climate change has the potential to impact the lease as the site sits next to flood plain and flood prone areas within East Tamaki Reserve. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a 1‑in-100-year rainstorm event (as shown below):

East Tamaki Bowling Club, Est Tamaki Reserve, Park, 244R East Tamaki Road, Otara

25. Note: A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. In compiling the recommendations staff obtained input from Parks, Sports and Recreation unit. No concerns were raised, and the new lease is supported.

27. The proposed new lease has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The recommendations in this report fall under local board’s delegated authority relating to local recreation, sports and community facilities.

29. This is an approved item on the Community Facilities 2018/2019 Work Programme adopted on 17 July 2018 (resolution number OP/2018/127). The local board has expressed its support for the new leases through local board feedback at its workshops on 28 May and 25 June 2019.

30. The board also considered the draft community outcomes plan at the 26 November 2019 workshop. Local board members present had no objections to the community outcomes plan negotiated with the group.

31. Additionally, the recommendations also support the Ōtara-Papatoetoe Local Board Plan 2017 outcome of parks and facilities that meet people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework and outlined in the Auckland Plan, the Long-Term Plan, the Unitary Plan and the Otara-Papatoetoe Local Board Plan 2017.

33. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. East Tamaki Bowling Club has a current membership of approximately 110 members with 1% identifying as Māori.

34. Engagement was undertaken, even though this is not required, with mana whenua identified as having an interest in land in the Ōtara-Papatoetoe Local Board area about the proposed new community lease, with a presentation at the Central-South Mana Whenua Forum held at Manukau on 29 May 2019. Attendees at the forum had no objection to the proposed lease.

Ngā ritenga ā-pūtea

Financial implications

35. There are no other direct costs to council associated with the preparation of the new community lease agreement.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. If the Ōtara-Papatoetoe Local Board resolves not to grant the new lease to East Tamaki Bowling Club Incorporated, the club’s ability to undertake its core activities will be materially affected, which in turn will have a negative impact on the desired local board outcome.

37. The new lease also affords the club security of tenure, enabling the club to attend to the planned maintenance of its facilities. If the lease is not granted the club’s ability to maintain its building will be severely impacted.

38. Additionally, the club’s East Tamaki Reserve clubrooms are identified in the reserve management plan and is specifically suited to activate the recreational potential of the park in a sustainable manner.

39. If the new lease is not granted and the bowling club ceases to operate the building and greens would, under the terms of the existing lease, revert to council (without any compensation being payable to the club). However, it would then mean that the building and green would become a council asset and the cost to maintain and renew the asset would rest with the local board.

40. As there is no significant departure from the approved land use or change in activities there are no identified risks in granting the lease.

Ngā koringa ā-muri

Next steps

41. Subject to the local board granting the new community lease, council’s community leasing staff will work with the club to execute the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map: East Tamaki Bowling Club, East Tamaki Reserve, 244R East Tamaki Road, Otara	39
b ⇩	Community Outcomes Plan: East Tamaki Bowling Club	41

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

Grant of landowner approval and lease for additional premises for the extension of the Taeaofou I Puaseisei Preschool Trust at Aorere Park, 53R Raglan Street, Papatoetoe

File No.: CP2020/00336

Te take mō te pūrongo

Purpose of the report

1. To request the Ōtara-Papatoetoe Local Board to:

i. grant landowner approval for the extension of the Early Childcare Education Centre on Aorere Park, Mangere East

ii. grant landlord approval for a deed of additional premises to lease for the Taeaofou i Puaseisei Preschool Trust

iii. approve the reclassification of a part of Aorere Park, 53R Raglan Street, Mangere East from classified recreation reserve to local purpose (community use) reserve.

Whakarāpopototanga matua

Executive summary

2. Taeaofou I Puaseisei Preschool Trust has applied for landowner and landlord approval for an extension of the leased area at Aorere Park, 53R Raglan Street, Mangere East to accommodate a building and deck extension, additional playground area and staff parking facilities. The proposal includes a concrete footpath and entry area that is within the leased area. The extension is to allow for an additional 40 children to be accommodated at the centre, increasing the number from 60 to 100.

3. Taeaofou I Puaseisei Preschool Trust (the Trust) holds a current community lease for approximately 1,045 square metres (more or less) for the land and building located at Aorere Park. The lease commenced on 20 December 2011 with an initial term of 10 years including one right of renewal for a further term of 10 years; reaching final expiry on 19 December 2031.

4. The land is legally described as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled); and is held as a classified recreation reserve under the Reserves Act 1977. The extension for the play area and construction of the extension to the building, car parking and deck does not align with this classification so the lease would need to be granted under Section 73(3) of the Reserves Act 1977. It is recommended that the land at Aorere Park that currently contains, or has approval to contain, community buildings be surveyed and reclassified as a local purpose (community use) reserve, subject to any objections being resolved.

5. The proposed area is outside the current leased footprint at the back of the building in an unused area of the reserve. The proposal is for the new play area of 750 square metres, a deck extension, a building extension of 110 square metres and a new sealed driveway and six staff car parking spaces of 621 square metres.

6. Public notification of the proposal to grant a lease for additional premises is required and will provide the public and iwi the opportunity to provide input. If public notification and iwi engagement results in no objections, a lease for additional premises will be issued. If objections to the proposal are received, the board is requested to nominate a hearings panel to assess the objections and make a decision.

7. There is concern from some staff about the additional land being used for exclusive use only by the Trust when we should be aiming to be retain as much ‘natural open space’ as possible for the public.

8. The construction of this building and extension and associated work at the proposed location may have a minor impact on the use of Aorere Park.

9. This application is strategically aligned with the Auckland Plan (2017) specifically embracing the increasing diversity of cultures and lifestyles. The proposal also aligns with the local board objective of celebrating heritage and cultural diversity in the Ōtara -Papatoetoe Local Board.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve public notification of Auckland Council’s intention to grant land owner approval and lease for additional premises to Taeaofou I Puaseisei Preschool Trust for the increased playground area, construction of the building and deck extension, car parking, and the footpath and entry/service area (Attachment A) on Aorere Park, 53R Raglan Road, Papatoetoe; and reclassification of a part of the park as a local purpose (community use) reserve (Attachment D) as outlined on the plans attached to this report

b) appoint a hearings panel to consider any submissions or objections received following the public notification and make a decision

c) grant under section 73(3) of the Reserves Act 1977, subject to any objections to the additional leased area being resolved, a lease for additional premises to Taeaofou I Puaseisei Preschool Trust to occupy an area of 1,980 square meters (more or less) on the land legally escribed as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled) as outlined in red in Attachment B

d) all other terms and conditions in accordance with those contained in the current community lease to Taeaofou I Puaseisei Preschool Trust dated 26 January 2018

e) support, subject to resolution of any objections, the reclassification of the portion of Aorere Park described as Lot 489 Deposited Plan 52232 and part of the land marked “A “on SO 55682 - Part NA16B/272 (Part-Cancelled) comprising approximately 9,690 square meters, subject to a survey of the area, from classified recreation reserve for the land outlined in red on the attached site plan (Attachment D) to local purpose (community use) reserve.

Horopaki

Context

10. This report considers the application for landowner approval and lease for additional premises to Taeaofou I Puaseisei Preschool Trust, for the property located at Aorere Park,53R Raglan Street, Mangere East.

11. The Ōtara-Papatoetoe Local Board is the delegated authority relating to local, recreation, sport and community matters.

Site details and additional lease premises

12. Taeaofou I Puaseisei Preschool Trust holds a community lease for land at Aorere Park, Mangere East described as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled), which is held as a classified recreation reserve under the Reserves Act 1977.

13. The Trust has applied for landowner approval for additional land to enable an extension to the existing building, deck area and playground; and addition of six staff car parking spaces. The plans are attached as Attachment A. This would require a lease for additional premises for an additional 110 square metres as outlined on Attachment B. The additional car parking required, as part of the resource consent, to accommodate the additional staff needed, is indicated in Attachment C. There are two options presented and the preferred option from the applicant is option 1. This is supported by staff. The car parking spaces can be placed between the trees. The proposal includes a concrete footpath and entry area that is within the current leased area.

14. Taeaofou I Puaseisei Preschool Trust currently leases an area of 1,045 square metres (more or less).

15. The Ōtara-Papatoetoe Local Board has delegated authority to approve the public notification and iwi engagement of council’s intention to grant a community lease for additional premises, landowner approval for the extension to the building, deck area, outdoor playground, staff car parking, driveway, footpath and entry/service area; and reclassification of the portion of Aorere Park (approximately 9,690 square meters) that contains two existing and one approved community buildings (see Attachment D).

16. The concept design for the building, deck extension, play area, car parking, driveway, footpath and entry area are attached as Attachment A to this report. The proposal will provide an additional 40 early childhood places for the local community.

17. Consultation on the proposal for a lease for additional premises will also take place with the other leaseholders on Aorere Park. Should objections be received, it is requested that the board delegate consideration and decision-making authority to a hearings panel.

Planning Context

18. The application aligns with the Ōtara-Papatoetoe Local Board Plan 2017, specifically Outcome 3: Parks and facilities that meet people’s needs

· Our communities have access to parks and facilities to help build a sense of identity and belonging, boost participation in community activities, and promote healthy lifestyles by providing an active recreation space for children and increased capacity for the Taeaofou I Puaseisei Preschool.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The options for the local board are to approve or decline the landowner request for the playground and lease for additional premises.

20. The advantages of approving the landowner application are that:

· it provides an extended capacity for early childhood opportunities for the local community and a purpose- built outdoor play area within Aorere Park

· this maximises the use of the under-utilised area at the back of the existing building.

21. If the Ōtara-Papatoetoe Local Board declines the landowner and deed of additional premises/lease applications the playground and extensions to the building and associated works will not proceed. Increased opportunities for local children to attend the pre-school and enjoy the extended playground area will not proceed. This option is not recommended by staff.

Specialists’ comments/consultation

22. The parks and places team leader and sport and recreation specialists have been consulted and do not support the proposal. There is concern about the additional land being used for exclusive use and increased hard stand area over land that should be aiming to be retained as ‘natural open space’. There are issues such as further closing off of the park from passive surveillance in an area that relies heavily on this as a Crime Prevention Through Environmental Design (CPTED) principle to keep crime at bay.

23. The application is supported by the senior maintenance delivery coordinator, senior land use advisor and community lease specialist for the following reasons:

· the extension to the building footprint is 110 square metres and provides additional space as a sleeping and change area for under two-year olds

· the playground area utilises an unused area of the reserve behind the existing building

· the larger play area provides adequate space for play, which counteracts the decrease in back yards and closer living densities from Auckland’s growing population

· the proposed extension will be compatible with the existing building

· the proposed extension does not affect the access to, or use of the park

· the historical change of use from a park to allow a childcare facility was approved by the former Manukau City Council to encourage active participation in early childhood by the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

25. Climate change has the potential to impact the lease as Aorere Park sits within a flood plain area. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a 1‑in-100-year rainstorm event (as shown below):

Taeaofou I Puaseisei Pre School, Aorere Park, 53R Raglan Road, Mangere East

26. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The proposed landowner approval and lease for additional premises have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

28. The application includes options for parking. The senior sports parks maintenance delivery coordinator has reviewed the options and supports option 1 as outlined in Attachment C to this report. This utilises the land adjacent to the current car parking to accommodate six additional spaces. This will be available for public outside of the childcare hours and will be an asset for other park users.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. A workshop to review the proposal is scheduled for early February 2020. At the time of reporting, feedback from the local board has not been received.

30. The recommendations in this report are within the local board’s delegated authority to grant landowner approvals and leases.

31. The recommendations within this report support the Ōtara-Papatoetoe Local Board Plan 2017 as discussed above aligning with outcome 3:

· parks and facilities that meet people’s needs: - our communities have access to parks and facilities to help build a sense of identity and belonging, boost participation in community activities, and promote healthy lifestyles by providing an active recreation space for children and increased capacity for the Taeaofou I Puaseisei Preschool.

32. The proposed building extension and playground will provide early childhood learning and play opportunities for an increased number of children attending this early childhood education centre within Aorere Park.

Tauākī whakaaweawe Māori

Māori impact statement

33. An aim of community leasing and land advisory is to increase targeted support for Māori community development projects. This proposal seeks to improve access to an early childhood facility for all Aucklanders including Māori living in the local board area.

34. The land described as Lot 489 Deposited Plan 52232 (the original two acres of Aorere Park) was deposited in October 1963 subsequent to the subdivision of existing fee simple lots. The land was vested in council as a classified recreation reserve and is not directly Crown derived. The reserve is held directly by Auckland Council in fee simple and is considered that no part of the reserve triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

35. Iwi engagement is to be undertaken regarding the deed of additional premises, land owner application and re‑classification under the Reserves Act 1977.

36. There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan – Operative in Part in relation to the application.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial operational implications for the local board over and above the existing maintenance requirements of this park.

38. The costs associated with the public notification of the intention to lease additional land and reclassification of the land will be costs accommodated within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There are no risks to council as the playground, building extension, associated works and on-going maintenance will be the responsibility of Taeaofou I Puaseisei Preschool Trust.

40. Any other risks associated with the public notification, granting of landowner approval and lease for additional premises are considered to be relatively minor as the extension to the north-west of the existing building and playground area maximises the use of this under-utilised parcel of land.

41. There is a risk with community facilities on public open spaces that if the lessee surrenders the lease or is unable to continue to occupy the site, that the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to council and in that regard the council has the opportunity to occupy or manage the facility itself, or on sell the buildings to another community group.

Ngā koringa ā-muri

Next steps

42. Subject to the local board’s approval, and subsequent public notification, the decision will be communicated to the applicant with a formal landowner approval letter and an agreement to lease for the additional premises. Conditions will be placed on the landowner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· safety fencing during construction

· reinstatement of any affected adjacent land.

43. Staff will work with Taeaofou I Puaseisei Preschool Trust to finalise landowner approval and lease for additional premises documentation.

44. The portion of Aorere Park which the Trust occupies will need to be reclassified from classified recreation to local purpose (community use) reserve. This involves a survey to redefine the portion occupied by Taeaofou I Puaseisei Preschool Trust, public notification, iwi engagement and consent from the Minister of Conservation with legalisation completed by way of a Gazette Notice.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A: Taeaofou I Puaseisei ECE Site plans- Additions	51
b ⇩	Attachment B: Proposed new leased area - Taeaofou I Puaseisei Trust	55
c ⇩	Attachment C: 53R Raglan Street - Site Plan - Parking Options	57
d ⇩	Attachment D:Proposed area to be reclassified (subject to survey)	59

Ngā kaihaina

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

Establishment of a working group to guide potential updates to parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan in response to Kāinga Ora’s Housing Intensification Programme.

File No.: CP2020/00524

Te take mō te pūrongo

Purpose of the report

1. To endorse the establishment of a working group to guide the review of parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, update of the Area Plans for part of the Ōtara-Papatoetoe and part of the Māngere-Ōtāhuhu Local Board areas.

Whakarāpopototanga matua

Executive summary

2. Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild) are undertaking a housing intensification programme for the Māngere area. The area has been chosen as it has good transport links and community facilities, and there is a need for renewal of the significant state housing assets.

3. The majority of Kāinga Ora’s “Māngere Development Area” is in the Māngere subdivision of the Māngere-Ōtāhuhu Local Board area. The remainder of the area is in two locations within the Papatoetoe subdivision of the Ōtara-Papatoetoe Local Board area: between the Māngere-Ōtāhuhu Local Board boundary and Portage Road Papatoetoe, and east of the railway line in the vicinity of Middlemore Crescent.

4. Council’s study area has been workshopped with members of the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards. It extends slightly beyond Kāinga Ora’s “Māngere Development Area” and is shown in Attachment A.

5. Council’s existing Ōtara-Papatoetoe and Māngere-Ōtāhuhu Area Plans already provide long term aspirations for the study area. Kāinga Ora’s spatial planning for the Māngere area provides an opportunity for the review of parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan in response to this work.

6. A working group is recommended to guide that review, and if required, the development of any updates to those parts of the of the area plans which relate to the study area. It is recommended that that working group consist of two representatives from each of the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) nominate two local board members to participate in a working group with members of the Māngere-Ōtāhuhu Local Board. This working group will guide the review of parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan in response to the development of a Spatial Development Strategy for the Māngere area by Kāinga Ora, and if needed, update of the Area Plans for part of the Ōtara-Papatoetoe and part of the Māngere-Ōtāhuhu Local Board areas.

b) note that any recommended updates to the Ōtara-Papatoetoe Area Plan will be reported to the Ōtara-Papatoetoe Local Board for approval.

Horopaki

Context

7. Kāinga Ora (formerly Homes Land and Community, Housing New Zealand and KiwiBuild) are undertaking a housing intensification programme for the Māngere area. The area has been chosen as it has good transport links and community facilities, and there is a need for renewal of the significant state housing assets

8. Within this “Māngere Development Area” Kāinga Ora propose to replace approximately 2 500 state homes with up to 10 000 new homes, over the next 10 to 15 years. The 10 000 new homes will comprise around 3 000 new state homes, 3 500 affordable homes, and 3 500 market homes.

9. The majority of Kāinga Ora’s “Māngere Development Area” is in the Māngere subdivision of the Māngere-Ōtāhuhu Local Board area.

10. The remainder of the area is in two locations within the Papatoetoe subdivision of the Ōtara-Papatoetoe Local Board area: between the Māngere-Ōtāhuhu Local Board boundary and Portage Road Papatoetoe, and east of the railway line in the vicinity of Middlemore Crescent.

11. Council’s Planning Committee resolved in August 2019 to approve the review, and if needed update of the Māngere-Ōtāhuhu Area Plan for the Māngere redevelopment area, which is part of the Māngere-Ōtāhuhu Local Board area. Following that resolution, an initial workshop was held with the Māngere-Ōtāhuhu Local Board on 14 August 2019 (which an Ōtara-Papatoetoe Local Board member attended), at which it was agreed that the study area should include some areas within the Ōtara-Papatoetoe Local Board, and that a joint working group should be established.

12. Workshops were therefore held with the Ōtara-Papatoetoe Local Board on 4 February 2020 and the Māngere-Ōtāhuhu Local Board on 12 February 2020. At those workshops, each of the local boards:

· were given the context of the review of parts of its Area Plan in response to Kāinga Ora’s Housing Intensification Programme

· confirmed the boundary of the study area (which extends beyond Kāinga Ora’s “Māngere Development Area” to the north to include land between Favona Road and the Manukau Harbour) (see Attachment A)

· reviewed the key stages and timing and if needed, the updating of parts of the Māngere-Ōtāhuhu Area Plan and parts of the Ōtara-Papatoetoe Area Plan (see Attachment B)

· reviewed the terms of reference and membership of the proposed project working group

· considered working group membership from their local board.

13. A working group comprising representatives from each of the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards, is therefore recommended to guide the review of parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan, and if needed, updates of the Area Plans for part of the Ōtara-Papatoetoe and part of the Māngere-Ōtāhuhu Local Board areas.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Council’s existing Ōtara-Papatoetoe and Māngere-Ōtāhuhu Area Plans already provide long term aspirations for the study area. Aspects addressed in the area plans include business areas, transport, community and network infrastructure, the natural environment (including water quality), heritage and urban design. These spatial plans provide a vision for the area, key moves for change, and actions for the next 30 years for each of the local board areas. The Plans and Places department monitors the progress of the actions set out in each of the area plans.

15. It is appropriate to review whether parts of those area plans need to be updated to respond strategically to the increase in housing stock proposed by Kāinga Ora.

16. Detailed advice will be provided as the project progresses.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The impacts of climate change and areas that may be affected by sea level rise in the future, will inform the development of any updates to the area plans. Within the study area, climate change has implications for environmental management, development, and infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The review of, the necessity for, and development of, any updates to the area plans will involve relevant council department and agencies, including Auckland Transport and Watercare. Many of these stakeholders were engaged by Kāinga Ora to inform the development of its Spatial Development Strategy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Workshops have been held with both the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards. This report seeks to establish a working group with members from both local boards. Approval of any updates to the parts of the Area Plans, will remain with the full Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards.

20. Any updates to parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan will provide an opportunity for the community, mana whenua and stakeholders to provide feedback on the outcomes, opportunities and actions in those parts of the area plans (which are spatial plans) where an update is required, and on the future of the area.

Tauākī whakaaweawe Māori

Māori impact statement

21. Both local boards have a significant 16% Maori population. [source: Council’s 2016 demographics local board report cards], who will be affected by Kāinga Ora proposals.

22. The development of any updates to parts of the Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan will include engagement with local communities and all mana whenua groups with an interest in and kaitiakitanga obligations in these areas. Early and ongoing engagement will help grow relationships with Mana Whenua and identify key issues and matters to be considered during the development of any updates. A process for engagement with mana whenua will be developed specifically for any updates to the plans.

Ngā ritenga ā-pūtea

Financial implications

23. The preparation of any updates to parts of Ōtara-Papatoetoe Area Plan and parts of the Māngere-Ōtāhuhu Area Plan will be funded from existing Plans and Places department budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The risks of the project are considered low. A project team has been established, supported by specialists drawn from across the wider council group; and funding is available to develop and complete any updates to the area plans.

25. The most likely risk to this project will be changes to key milestone dates. Any updates will be developed as the local board plans are being developed and consulted on. An engagement plan will be developed to avoid unnecessary duplication and consultation fatigue.

Ngā koringa ā-muri

Next steps

26. Working group meetings will be set up to progress the development of potential updates.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Area Plan and Māngere-Ōtāhuhu and Ōtara-Papatoetoe Area Plan Potential Review Area 2019	65
b ⇩	Review of parts of the Area Plans	67

Ngā kaihaina

Signatories

Authors

Joy LaNauze - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

Barrowcliffe Bridge and Place Enhancement

File No.: CP2020/00311

Te take mō te pūrongo

Purpose of the report

1. To endorse the detailed design of the Barrowcliffe Bridge and Place streetscape upgrade in Manukau.

Whakarāpopototanga matua

Executive summary

2. The upgrade of Barrowcliffe Bridge and Place in Manukau is a project delivered by Panuku Development Auckland (Panuku).

3. The project was identified as a priority in the Transform Manukau Framework Plan (Panuku, 2017) and the Walking and Cycling Area Plan (Auckland Transport and Panuku, 2017).

4. Panuku undertook a comprehensive engagement process to hear the views and preferences of stakeholders to progress the design. This included working with the Ōtara-Papatoetoe and Manurewa Local Boards, the council group, New Zealand Transport Agency (NZTA) and mana whenua (Attachment B).

5. The detailed design summary (Attachment A) represents the outcome of this process and is the proposed design.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse the detailed design for the Barrowcliffe Bridge and Place streetscape upgrade in Manukau, as detailed in Attachment A, noting that the detailed design will be subject to consent conditions.

b) endorse the Barrowcliffe Bridge and Place streetscape upgrade in Manukau progressing to the construction phase.

Horopaki

Context

6. The Transform Manukau Framework Plan (Panuku, 2017) and the Walking and Cycling Area Plan (Auckland Transport and Panuku, 2017) identified the importance of the connection between central Manukau and Wiri, with links to the Puhinui Stream corridor. Enhancement of the motorway overbridge was a priority project to provide a safer and more attractive connection to central Manukau.

7. The project is one of the first improvements of the walking and cycling network, which will have a staged delivery throughout Manukau. Future streetscape upgrades will also provide an increased level of service for pedestrians and people on bikes to continue to build up the network.

8. The design outlined in the concept design summary, provided as Attachment A, was developed in consideration of stakeholder consultation and engagement as outlined in the Engagement Summary in Attachment B. Panuku will continue to engage with the community, stakeholders and partners during the consenting and construction phases.

9. On completion, the upgraded asset will be vested to Auckland Transport and NZTA. Auckland Transport is the asset owner of the road surface, footpaths, lighting and grass berms. NZTA is the asset owner of the bridge structure.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Barrowcliffe Place was formed as a local cul-de-sac road with one traffic lane provided in each direction. Traffic signals are located at the intersection of Manukau Station Road. On-street parking is available at the northern end of the street with six short stay parking bays and 3 loading bays. A small secondary lane, Karina Williams Way, is located on the eastern side of the street and provides access for the District Court and on-street parking.

11. The motorway overbridge on Barrowcliffe Place was constructed with SH20 and has been used as a pedestrian thoroughfare by residential communities to the south. The bridge was recently opened to vehicles to create one of two vehicle access points into the new residential development at the Kōtuitui Place subdivision, which is currently under construction.

12. The length of the project area along Barrowcliffe Place from Manukau Station Road to the southern end of the bridge is 265m. The road reserve ranges between 15m and 26m in width.

13. The detailed design for the Barrowcliffe Bridge and Place streetscape upgrade balances best-practise walking and cycling provision, vehicle movements and public amenity with the needs and inputs of a range of stakeholders.

14. Design considerations for active modes including walking, cycling, mobility aids and other devices such as e-scooters are achieved by defining spaces for each mode, managing vehicle speeds and improving public amenity to create a strong, human scale street with additional lighting and improved wayfinding.

15. A separate provision for cyclists will be created using bi-directional cycle lanes on the eastern side of the street. This allows for a more coherent connection into the shared path in the Kōtuitui Place subdivision and into the Puhinui Stream corridor. A buffer zone separates vehicles and cyclists as well as a level separation, with a tactile delineator used to define the separate zones for cyclists and pedestrians.

16. Reconfiguration of the traffic lanes will allow for the creation of separated cycle lanes, widened footpaths and planting. There will still be one lane in each direction, to retain the functionality of the street for vehicles. Vehicle speeds are managed by narrowing the carriageway and installing speed tables.

17. Six short-stay parking bays on the western side of the street will be retained, with the 3 loading bays on the eastern side removed to allow for the introduction of cycle lanes and street planting within the existing road reserve.

18. Low level, low maintenance native planting will be planted in the verge to improve the public amenity of the street, with trees to increase canopy cover and help achieve green targets in the Manukau area. Plant selection and location follows Crime Prevention Through Environmental Design (CPTED) principles, providing for clear sightlines.

19. Safety is also improved with additional street lighting. Standard light poles and luminaires will be used on Barrowcliffe Place. In addition, internal decorative lighting and patterned cladding are proposed on the motorway overbridge for wayfinding and to provide a welcoming and attractive gateway.

20. The inside face of the existing safety barrier on the motorway overbridge will be sandblasted to represent the carved sides of a waka. The expression of the traditional waka acknowledges the story of the puhi in the Puhinui and the many tribes traversing the Puhinui.

21. The street is located within the Stormwater Management Area – Flow 2. Stormwater drains via existing catch pits to Hayman Park and Lambie stormwater ponds. Stormwater is treated using the planted buffer, cartridge filters and a Gross Pollutant Trap. The presence of tree pits constrained the utilisation of previously proposed rain gardens.

22. Resource Consent was lodged on 16 January 2020 and Building Consent will be lodged by March 2020. The detailed design will be subject to consenting conditions.

23. There is a further opportunity to install throw screens on the bridge. NZTA and Auckland Transport have identified this as a safety risk. Panuku and NZTA are working on a cost-share agreement to deliver throw screens as part of this project. It is likely that the existing 1.1m high concrete safety barrier will remain so the integrity of the bridge structure isn’t reduced, with the handrail rungs bolted on top replaced by a throw screen.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Native trees will be planted to achieve the benefits of the Urban Ngahere strategy. This includes canopy trees to increase canopy cover in the area and reduce the heat island effect. Tree pits are extended under the cycleway to increase the available root area to allow for longer lifespans and larger trees. Different tree species are grouped together in a “grove” to improve resilience to disease. The planted zone also provides a level of treatment for stormwater run-off.

25. Widened footpaths and separated cycleways encourage active transport modes by providing safer infrastructure between Wiri and central Manukau. This is the first stage of the upgrade to the walking and cycling network along the Puhinui Stream corridor and into central Manukau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Auckland Transport and Panuku identified the enhancement of Barrowcliffe Bridge in the Walking and Cycling Area Plan (2017) to strengthen the connection between central Manukau, residential communities and the Puhinui Stream corridor.

27. Auckland Transport, Community Facilities, Parks Sports and Recreation, Healthy Waters and NZTA have provided feedback during the concept and developed design phase. Feedback received has been considered and incorporated in the design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Panuku undertook local board workshops relating to this endorsement throughout the concept design process. Feedback received has been considered and incorporated in the design.

29. The local board provided feedback in relation to a connected cycle network, procuring local designers, reflecting the culture and place, protecting the view of the maunga, concerns with available parking in the area and increasing tree canopy cover.

30. The local board provided feedback for the community and stakeholder engagement process for the project, which has been incorporated into the process.

31. The project is also located in the Manurewa Local Board area. Panuku undertook workshops throughout the concept design process to seek feedback to incorporate in the design. Panuku are also seeking endorsement of the detailed design from the Manurewa Local Board.

Tauākī whakaaweawe Māori

Māori impact statement

32. Panuku has had a strong engagement process with mana whenua through the Project working group. This is a forum representing Iwi through Auckland. Through this forum Te Ākitai Waiōhua and Ngāti Tamaoho have taken a lead role, though there has been other iwi engagement through the working group and one-off meetings. Feedback received has been considered and incorporated in the design. In general the focus has been on connectedness, safety, water quality, the outlook of the bridge over the Puhinui stream and establishing a strong cultural overlay into the project.

33. Mana whenua have provided feedback on design concepts and principles. This includes enhancing the Puhinui, integrating cultural drivers of linking and connections and focus on safety and environmental protection.

Ngā ritenga ā-pūtea

Financial implications

34. The project is funded by Panuku, and a cost-contribution by NZTA for the installation of throw screens is being explored. The throw screens have been identified as an important addition to the bridge, both by Mana Whenua and the local board. As such Panuku has been working with the eventual asset owner NZTA to allow for this which includes a contribution from Panuku for design so as to have a cohesive outcome with the project design narrative. The bridge upgrade can continue independently of throw screen installation, however, Panuku will continue working with NZTA on the potential scope and overall funding and will update the local board when confirm outcomes have been agreed.

35. The upgraded assets will be vested to Auckland Transport and NZTA. The annual maintenance and operational costs will be confirmed with the development of the Asset Handover Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are existing underground utilities along Barrowcliffe Place that may conflict with tree pits and light pole foundations. Mitigation included excavating pilot trenches during the design phase and liaising with utility providers to confirm their location and operational requirements.

37. Construction activities may reduce access to adjacent properties on Barrowcliffe Place. Mitigation included collecting access requirements from each property to ensure these are accounted for in the phasing of construction activities.

38. NZTA may not install throw screens in alignment with the streetscape upgrade timeline. Mitigation includes continued liaison with NZTA via existing contacts and the Safe and Healthy Streets South Auckland initiative.

Ngā koringa ā-muri

Next steps

39. Building Consent will be lodged by March 2020.

40. Construction is planned to commence in July 2020, with works completed in March 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Detailed Design Summary	75
b ⇩	Attachment B Engagement Summary	83

Ngā kaihaina

Signatories

Authors

Willow Patterson-Kane - Project Manager

Authorisers

Richard Davison - Senior Project Planning Leader, Panuku Development Auckland

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

Auckland Council's Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter two 2019/2020

File No.: CP2020/00749

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3. The work programme is produced annually and aligns with the Ōtara-Papatoetoe Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· WPID128- Capacity-Building for youth in Ōtara-Papatoetoe- Civic Service Awards

· WPID282- Citizenship Ceremonies - Ōtara-Papatoetoe. 320 new citizens in the local board area

· WPID284- Local Civic Events- Ngāti Ōtara sod turning/blessing

· WPID1078- Activation of Community Places – Ōtara-Papatoetoe. Community Christmas Dinner served 1000 meals to local residents

· WPID488- Neat Streets- Two events in Ōtara

· WPID1176- Learn to Ride programme Ōtara-Papatoetoe- Learn to ride programme being delivered in several local schools.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

6. The following work programme activities have minor risk/issue:

· WPID130- Respond to Māori aspirations - Māori responsiveness. Continuing to scope initiatives

· WPID704- Business Plan Initiatives- Fresh Gallery Ōtara. Signages project to be workshopped in quarter three

· WPID365- OP: Te Kete Rukuruku (Māori naming of parks and places). Progressing slower than first anticipated

· WPID131- Youth Connections Ōtara-Papatoetoe. The Southern Initiative are currently working on presenting new initiatives.

7. The following work programme actives are on hold:

· WPID3417- 67R Swaffield Road, Papatoetoe: Lease to Te Kohanga Reo National Trust Board (Ki Papatoetoe Whanau)

· WPID 3421- 100R Otara Road, Otara: Lease to Ngāti Otara Marae Society Incorporated

· WPID 3428- 35 St George Street, Papatoetoe, Papatoetoe Chambers.

8. Funding is being requested to increase the engagement budget for the Ōtara-Papatoetoe Local Board Plan. Budget is needed to deliver the planned initiatives for the formal and informal engagement period as outlined in the Ōtara-Papatoetoe Local Board engagement Plan (Attachment C).

9. The 2019/2020 financial performance report for 31 December 2019 is attached under confidential cover. This is due to restrictions on releasing the interim report (half year) results until the Auckland Council Group results are released to the NZ Stock Exchange (NZX) – this is expected to be made public from 28 February 2020.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for quarter two ending 31 December 2019.

b) approve $10,800 from the Community Response Fund to the Ōtara-Papatoetoe Local Board Plan engagement budget.

c) note the financial performance report in Attachment A of the report will remain confidential until after the Auckland Council Group interim report (half year) is released to the NZ Stock Exchange (NZX) which are expected to be made public on 28 February 2020.

Horopaki

Context

10. The Ōtara-Papatoetoe Local Board has an approved 2019/2020 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· The Southern Initiative

· ATEED.

11. Work programmes are produced annually, to meet the Ōtara-Papatoetoe Local Board outcomes identified in the three-year Ōtara-Papatoetoe Local Board Plan. The local board plan outcomes are:

· Manukau transformation

· Revitalising town centres

· Parks and facilities that meets people’s needs

· Healthy natural environment

· Honouring youth and seniors

· It’s easy to get around.

12. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

15. The Ōtara-Papatoetoe Squad (TOPS) worked alongside council staff to deliver the Civic Services Awards in December 2019. A total of eleven students from five different schools in the local board area were presented with the award.

16. Two Citizenship Ceremonies were held within the quarter. Several local board members were present. 320 new citizens were sworn in from the Ōtara-Papatoetoe Local Board area.

17. The Ngāti Ōtara Multisport complex sod turning event was held in early December. The event was attended by several Local Board members, Councillors, local community leaders, local Mana Whenua and Auckland Council Staff.

18. Te Puke O Tara Community Centre and the Ōtara Leisure Centre partnered with Life Church to deliver the Christmas Celebration Community Dinner. At this event 1000 meals were served to local residents.

19. Two Neat Streets events occurred in this quarter both in the Ōtara area. Laxon Avenue, Larsen Street and Wymondley Road saw 51 households participate. Over 30 volunteers, including the local Church of Jesus Christ Latter Day Saints, Māori wardens and volunteers from Kāinga Ora, assisted residents to move their waste. Approximately 14,260 kilograms of landfill waste was collected, filling 131 cubic metres of skip space and two trailer loads of metal were collected by local metal collectors. Around 1,350 kilograms of e-waste was collected by Abilities Trust for recycling and six bikes were repaired.

20. Cobham Crescent had 76 households participate in their Neat Streets event resulting in 11.2 tonnes of landfill waste being collected filling 104 cubic metres of skip space. Five trailer loads of metal were collected, as well as 820 kilograms of e-waste. Time to Thrive Charitable Trust repaired 15 bikes, and South Auckland Mower Repairs repaired five mowers and six weed eaters.

21. The Learn to Ride programme was delivered in Papatoetoe Central School, Papatoetoe South School, Papatoetoe East School and Papatoetoe West School in this quarter. Flat Bush school and Rongomai school have advised that they will not be participating in the programme in this financial year.

Request for funding

22. Local Board Services is seeking approval for additional funding for the Ōtara-Papatoetoe Local Board Plan 2020 – Engagement Plan. Legislation requires each local board to develop a new local board plan by 31 October 2020. The Local Board Plan will cover the three financial years, 2020-2023. The purposes of the Local Board Plan are to:

· reflect community priorities and preferences for council activities

· provide a basis for local board agreements each year

· inform the review of the long-term plan

· to provide for people to participate in deciding council activities.

23. An Engagement Plan has been developed to support informal and formal engagement phases for the Local Board Plan.

24. Each local board is assigned a budget of $12,000 to implement their Engagement Strategy. The Engagement Plan recognises $10,800 will cover:

· youth engagement events undertaken by TOP Squad

· supplement engagement at local board pop-up events

· purchase local board banners

· paid advertising in local media, as identified by the board (detail budget breakdown in the attachment C).

25. This results in a leftover budget of $1,200, Local Board Services are requesting an additional $10,800 enabling Bluespur Consulting Limited to partner with the local board to deliver:

· four community events during the informal engagement phase

· one ‘have your say’ event during the formal engagement phase

· 250 written submissions from the identified target groups during the formal engagement phase.

26. Bluespur Consulting Limited, has been engaged under a community partnership agreement to assist in the delivery of community engagement for the Local Board Plan. Bluespur have previously engaged with the local board and their results have shown they have a wider reach to the targeted groups identified in the Engagement Plan. Their existing relationships will assist the local board in implementing their engagement goals.

Activities with significant issues

27. The are no work programme lines that have been identified as having significant issues.

Activities with minor issues or delayed

28. The following work programme activities have been identified having minor issues or delayed:

· WP130- Respond to Māori aspirations - Māori responsiveness. Council staff are now scoping initiatives that support Maatawaka aspirations and partnering with a local school or organisation to deliver te reo and tikanga class. These initiatives are currently running behind original timelines, however there is no anticipation that these programmes will not be delivered within the financial year

· WPID704- Business Plan Initiatives- Fresh Gallery Ōtara. The local board requested the project to be put on hold until the next available workshop during quarter two to discuss next steps. At the workshop three options were discussed with the local board. The recommended approach to install a permanent structure to the roof of the Fresh Gallery to display two-dimensional vinyl-printed artworks was supported. The artist will create additional designs incorporating the feedback from the community alongside a digital designer. These will be presented to the local board in the next quarter

· WPID365- OP: Te Kete Rukuruku (Māori naming of parks and places). The overlapping interest component in the process between Mana Whenua will require longer than initially planned. This will push this process out across the next two quarters. More Mana Whenua have joined the programme during the quarter, resulting in productive collaborative discussions. Mana whenua are currently working on who will lead the naming of each park. The gifting of names process will be workshopped with the local board

· WPID131- Youth Connections Ōtara-Papatoetoe. The Southern Initiative are currently working with the Youth Connections Local Governance Group (LGG) to present new initiatives. LGG is meeting in the next quarter to discuss this further.

Activities on hold

29. The following work programme activities have been identified as on hold:

· WPID 3417- 67R Swaffield Road, Papatoetoe: Lease to Te Kohanga Reo National Trust Board (Ki Papatoetoe Whanau). The Board have requested to meet with the Kohanga Reo to understand the challenges, trends and the work being done in the local area. A meeting is proposed to be scheduled in quarter three

· WPID 3421- 100R Otara Road, Otara: Lease to Ngāti Otara Marae Society Incorporated. The local board will be scheduling a meeting with the Marae during quarter three to discuss the marae committees leasing arrangement moving into the future

· WPID 3428- 35 St George Street, Papatoetoe, Papatoetoe Chambers: new tenants. The progress of this lease is pending the completion of renewal works.

Changes to the local board work programme

Deferred activities

30. No activities have been deferred from the 2019/2020 work programme.

Cancelled activities

31. No activities have been cancelled from the 2019/2020 work programme.

Activities merged with other activities for delivery

32. No activities have been merged with other activities from the 2019/2020 work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

34. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

35. The local board is currently investing in a sustainability project through Enviroschool, which aims to build awareness around individuals carbon emissions, and changing behaviour at a young age through local schools.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. This report informs the Ōtara-Papatoetoe Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

38. The following work programme activities have a specific focus on Maori initiatives/ programmes:

· WPID1003- Celebrating Te Ao Māori and strengthen responsiveness to Māori Whakatipu i te reo Māori - Ōtara-Papatoetoe- Through the local libraries Kaikōkiri Ratonga Māori staff from Ōtara and Tupu Library were a part of a group who designed a Matariki kahoots gaming challenge online on Facebook for all libraries across Auckland. Over 20 staff and their customers took part in the quiz to learn more about Tāmaki Makaurau. Tupu Library also ran a special Christmas Storytime play in te reo Māori for kōhanga reo kids

· WPID635- Te Kete Rukuruku Ōtara-Papatoetoe- Work continues to progress with this programme, Mana Whenua are working closely with Auckland Council to identify names for parks and places

· WPID131- Youth Connections Ōtara-Papatoetoe- The Southern Initiative continue to focus their work around the Maori/Pasefika trades training and social procurement

· WPID125- Respond to Māori aspirations - Māori responsiveness- Otara Health have been commissioned to support Māori input into local board decision making in partnership with Nga Kete Marae. Negotiations are in progress to deliver te reo and tikanga programmes with the Clover Park Community House. Discussions are also in progress with Te Ora O Manukau for Māori engagement and input into the draft local board plan.

Ngā ritenga ā-pūtea

Financial implications

39. There are no financial implications to report due to restrictions on releasing the interim report (half year) financial results until the Auckland Council Group results are released to the NZX.

Financial Performance

40. Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX – this is expected to be made public from 28 February 2020.

41. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

43. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, other projects can be progressed while the causes for delays are addressed.

44. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

45. The local board will receive the next performance update following the end of quarter three (31 March 2020).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Q2_Attachment A WP	97
b ⇩	Financial Section Attachment B =- Confidential - Confidential
c ⇩	Local Board Plan Engagement Plan Otara Papatoetoe 2020	127

Ngā kaihaina

Signatories

Authors	Albert Scott - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

18 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01380

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected Member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· Natural capital - the Marlborough story

· Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· Tourism – working together to care for people, place and culture

· Building towards sustainable supply (housing)

· Resilience in the face of natural hazards (infrastructure and communities)

· Cultural wellbeing plenary session

· Interactive workshops on cultural, economic, environmental and social well-being

· Tours, showcases and dinners.

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford, Programme Manager – Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Chairperson	Lotu Fuli
Deputy Chairperson	Dr Ashraf Choudhary, QSO, JP
Members	Apulu Reece Autagavaia
	Ofa Dewes
	Swanie Nelson
	Ross Robertson, QSO, JP
	Dawn Trenberth

No.	Title	Page
a ⇩	Regional Facilities Auckland First Quarter Report 2019/2020	155
b ⇩	Feedback 'Reducing waste: a more effective landfill levy- consultation'	165
c ⇩	Feedback 'Ministry for Health’s consultation on proposed changes to modernise New Zealand’s legislation relating to death, burial, cremation and funerals in New Zealand'	167
d ⇩	Feedback - Urban Development Bill	169

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers

Authors	Rina Tagore - Senior Advisor, Otara-Papatoetoe Local Board
Authorisers	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards