Agenda of Parks, Arts, Community and Events Committee

Parks, Arts, Community and Events Committee

13 February 2020

Regional Event Fund Grants Allocation 2019/2020 - Round Two, Strategic Priorities

File No.: CP2020/00764

Te take mō te pūrongo

Purpose of the report

1. To approve grant allocations for the 2019/2020 Regional Event Fund round two.

Whakarāpopototanga matua

Executive summary

2. On 15 August 2019, the Community Development and Safety Committee approved the allocation of $402,500 out of the 2019/2020 budget of $600,000 to applications for regional event grants in the first funding round (Resolutions COM/2019/47 and COM/2019/48).

3. Applications have been sought for a second funding round with a total amount remaining for distribution of $197,500.

4. The second funding round was open to all applications while promoting priority areas highlighted in the Events Policy.

5. Staff received 18 applications totalling $437,216 for the second round and recommend allocating grants to 16 of the applications, totalling $197,500.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the following funding allocations for the 2019/2020 Regional Event Fund round two:

Applicant	Event	Recommended funding allocation
North Harbour Hockey Association Incorporated	Rankin Cup & India Shield Tournament (Hockey)	4,000
Badminton New Zealand Incorporated	Barfoot & Thompson New Zealand Badminton Open	10,000
New Zealand Eid Day Trust	NZ Eid Day - Eid Al Fitr 2020	10,000
YMCA North	Raise Up Youth Fest	15,000
Total Sport	XTERRA Auckland Trail Run / Walk Series	7,500
Aktive - Sport and Recreation Auckland	Mauri Toa Mau Rakau Wānanga	4,000
Devonport Business Association	AC36 Race Place	46,500
Interacting	InterACT2020!	14,000
Waiheke Jazz, Art & Music Festival	Waiheke Jazz, Art & Music Festival 2020	7,500
German-New Zealand Chamber of Commerce Inc.	German New Zealand Festival	10,000
Applicant	Event	Recommended funding allocation
Pacific Music Awards Trust	2020 Pacific Music Awards	20,000
Aktive - Sport and Recreation Auckland	M2M	10,000
Aktive - He Oranga Poutama	Te Whare Tapere o Matariki	5,000
Auckland Regional Outrigger Canoe Association	Auckland Regional Waka Ama Sprint Championship	9,000
Aktive - He Oranga Poutama ki Tāmaki Makaurau	Iwi of Origin	15,000
New Zealand Nepal Society Incorporated	Nepal Festival April 4 2020	10,000
Total		$197,500

Horopaki

Context

6. The 2018-2028 Long-term Plan established a Regional Event Fund budget of $600,000 for 2019/2020, to fund externally organised regional events through a contestable grants scheme.

7. On 15 August 2019, the Community Development and Safety Committee approved the allocation of $402,500 out of the 2019/2020 budget of $600,000 to applications for regional event grants in the first funding round (COM/2019/47 and COM/2019/48).

8. Applications have been sought for a second funding round to allocate the remaining amount of $197,500.

9. The second funding round was open to all applications and promoted the following Events Policy priority areas:

· Māori

· youth events

· winter/low season events

· other gaps in the event calendar (focusing on Pasifika and diverse communities)

10. Staff received 18 applications (Attachment A), totalling $437,216 for the second round and recommend grants be allocated to 16 of the applicants, totalling $197,500.

Tātaritanga me ngā tohutohu

Analysis and advice

Application assessment

11. Staff assessed each application against regional event funding prioritisation criteria outlined in the policy (Attachment B).

12. Each application has been assigned an overall score as an initial guide to establish where funding might be prioritised (Attachment C).

13. Scores reflect how well the event aligns with the following criteria, with percentages indicating weighting applied to each area:

· Alignment with Māori priority (11 per cent)

· Alignment with youth priority (11 per cent)

· Alignment with winter/low season events priority (11 per cent)

· Alignment with Pasifika priority (11 per cent)

· Alignment with diverse communities priority (11 per cent)

· Supports other key priorities (9 per cent)

· Delivers desired impacts (6 per cent)

· Expands the variety or range of events on offer (6 per cent)

· Level of positive community benefits generated (6 per cent)

· Amount of community support, involvement and/or active partnerships (6 per cent)

· How effectively the event was run in the past or how well planned (6 per cent)

· Other considerations (6 per cent) (as outlined in the policy)

14. Staff also considered the event budget, plans, organiser experience, accessibility, previous event outcomes, and whether the event connected with key Auckland occasions such as Matariki, or Auckland Anniversary weekend and whether the applicant had received significant other funding from council for the same event.

15. The events recommended for funding include a range of regional locations and include representation across sporting, arts, and cultural themes.

16. Of the 16 events recommended for funding, eight are sports related and eight relate to arts and culture.

17. The geographic spread of applications recommended for funding is shown below:

18. The recommended funding allocations are based on the scores from assessment against policy criteria, consideration of the additional factors, and comments from the review panel.

Applications recommended for funding

19. Staff recommend 16 of the events for funding, with two proposed to be declined.

20. Some applications align with priorities for event funding, as well as other council grant funds such as arts and culture and sport and recreation.

21. Staff considered overlaps to ensure a coordinated approach is taken to the overall provision of council funding for these events. In some situations, grants will be provided from one grant fund, and in others the funding may be shared between two or more grant funds.

22. The Americas Cup AC36 Race Place event to be held in Devonport is of a significant size and budget which will be drawing on ATEED funding. Staff have considered the application in the context of not only its support for the AC36 major event and visitor attraction focus (which is of interest to ATEED), but also activations which will provide for engagement with local and wider regional communities. Events of this nature will scale to match the availability of funding from multiple sources and a contribution through regional event funding will help achieve the extra impact that larger events can generate.

23. The allocation of the amount proposed in this funding round for the AC36 Race Place, a one-off America’s Cup event with many regional and local benefits, is not at the expense of previous or new event applicants for regional funding, with these all having funding proposed in this round consistent with the approach adopted previously.

24. Table 1 outlines the events that are recommended to be approved including funding amount, and their alignment with key priorities as outlined in the funding criteria.

Table 1 – Events recommended for funding and strategic alignment

Event	Alignment with key priorities	Requested funding	Recommended funding
Rankin Cup & India Shield Tournament (Hockey)	Youth, sport, celebration of excellence	6,000	4,000
Barfoot & Thompson New Zealand Badminton Open	Sport, celebration of excellence	36,632	10,000
NZ Eid Day - Eid Al Fitr 2020	Cultural event	20,000	10,000
Raise Up Youth Fest	Youth, youth delivered	20,000	15,000
XTERRA Auckland Trail Run / Walk Series	Sport, distinctive event	30,000	7,500
Mauri Toa Mau Rakau Wānanga	Māori, youth	12,100	4,000
AC36 Race Place	Major event – local/regional focus	75,654	46,500
InterACT2020!	Youth, Diverse Communities	20,000	14,000
Waiheke Jazz, Art & Music Festival 2020	City of Music	15,000	7,500
German New Zealand Festival	Cultural event	50,000	10,000
2020 Pacific Music Awards	Pasifika, celebration of excellence	20,000	20,000
M2M	Māori, youth	10,000	10,000
Te Whare Tapere o Matariki	Māori, youth, sport	5,000	5,000
Auckland Regional Waka Ama Sprint Championship	Māori, Pasifika, youth, sport	30,223	9,000
Event	Alignment with key priorities	Requested funding	Recommended funding
Iwi of Origin	Māori, youth, low season, sport	20,000	15,000
Nepal Festival April 4 2020	Cultural event	44,607	10,000
Total		$415,216	$197,500

Applications recommended for decline

25. Table 2 shows the two applications that staff recommend be declined, with the key reasons.

Table 2 – Events recommended to be declined

Event	Reason for Decline
NZ Eid Day - Eid Al Adha 2020	The Eid Day organisers have received grants for Eid Al Fitr. While having a different focus and context, both events deliver to a similar audience and outcomes. Staff do not recommend additional funding in this specific area being conscious of a need to distribute limited budget across a range of events.
Māori Maternal Mental Health Hui	This is a smaller scale event which has a focus on information exchange and networking. There is low alignment with Event Policy priorities and criteria.

Event Evaluation

26. Staff evaluate the delivery of funded events through post event reports prepared by organisers, information from the event facilitation/permitting team, attendance on the day, media and online coverage of the event, along with attendee feedback including elected members.

27. The focus of evaluation is on the outcomes desired, these being primarily that:

· the event is delivered largely in the manner described in the funding application

· the event is well supported and enjoyed by participants, audiences, and the wider community;

· council policy priorities are supported by the event.

28. Experienced events staff attend funded events to obtain insights into how well the event is run and performs. This also offers the opportunity to provide feedback to organisers on what is working well and areas that may be improved.

29. This evaluation process then informs future funding application assessments and recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The climate impact of most regional events is associated mainly with waste management and transportation to or from an event.

31. Some focus on these areas is already made in the event permitting process and in grant funding agreements through promotion of a range of transport options and zero waste.

32. For future grant funding rounds, application forms will highlight council’s focus on mitigating climate impacts. We will seek information on how organisers will support this through waste management and low emission transport alternatives, and this will be considered as part of the assessment process. Post event reporting will also request information on what was implemented and achieved.

33. The impact of climate change may progressively affect events through increased weather variability and severity. This may result in an increasing number of event cancellations, greater costs to mitigate weather impact, and impact on availability of certain sites for events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Applications may be for events that connect with other areas of council delivery. These may include events taking place in council venues, on council land or receive council funding for other aspects of their work. In these cases, staff consult relevant bodies that may have an interest in the projects and take this information into account when presenting recommendations for funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Local boards were consulted on, and contributed to, the development of the Events Policy. The administrative process associated with the assessment and allocation of the regional event fund applies principles and criteria outlined within the policy.

36. Regional event funding occurs in parallel with, and is complementary to, local event funding rounds operated by local boards.

Tauākī whakaaweawe Māori

Māori impact statement

37. The Events Policy recognises a responsibility to engage and build relationships with Māori stakeholders in designing, planning and delivering regional events of mutual interest.

38. The Events Action Plan in the policy also places a particular focus on support for Māori events in the context of a diverse, balanced region-wide programme. This priority is indicated in fund information and guides to encourage applications for Māori events.

39. The following table provides comparative analysis of grants provided to events with a Māori focus including having significant Māori content, participation and/or audience.

Table 3 – Regional funding provided to events with a Māori focus

Funded regional events with a Māori focus	2019/2020 Round 2 (proposed)	2019/2020 Round 1	2018/2019 Round 2	2017/2018 Round 1
Number	5 out of 16	3 out of 25	6 out of 17	3 out of 27
Total value	$48,000	$88,000	$55,000	$88,000
Percentage of total round value	24%	22%	29%	22%

40. The five events considered to have a Māori focus in 2019/2020 round two are:

· Mauri Toa Mau Rakau Wānanga

· M2M

· Te Whare Tapere o Matariki

· Auckland Regional Waka Ama Sprint Championship

· Iwi of Origin.

41. An applicant in previous rounds for the Koānga Festival Whānau Day has elected to defer their event application to a subsequent round.

42. The organisers of the AC36 Race Place event are proposing to engage the services of an advisor to support the development of a Māori dimension to their series of activations.

Ngā ritenga ā-pūtea

Financial implications

43. Staff recommend allocating $197,500 in round two of the total annual budget of $600,000 being the balance remaining following round one distributions.

44. Grants are allocated to events which support outcomes and align with funding priorities and criteria outlined in the Events Policy. Realisation of funding benefits will be associated with the successful delivery of events.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. There is a risk that events will not be successfully delivered in accordance with event plans submitted in grant applications. Staff mitigate this risk through the evaluation process and by considering the experience of event organisers and prior experience of holding the event and by attendance at events. In many cases, council is one of several funders of an event and the ability of event organisers to raise funding from multiple sources increases confidence based on the independent assessment of other funders.

Ngā koringa ā-muri

Next steps

46. Following funding approval, staff will provide funding agreements for recipients and the distribution of funding will commence once agreements have been signed by the applicants.

47. The first funding round for 2020/2021 will be open in May and June 2020, with allocations to be approved at the August 2020 committee meeting. This will be a general round open to all applications meeting Events Policy criteria.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Application Summaries	17
b ⇩	Event Policy Prioritisation Criteria	57
c ⇩	Summary Schedule	59

Ngā kaihaina

Signatories

Author

David McIntosh - Senior Business Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Parks, Arts, Community and Events Committee

13 February 2020

Regional Community Development grants 2019/2020

File No.: CP2020/00768

Te take mō te pūrongo

Purpose of the report

1. To approve the allocations for the Regional Community Development grants 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Regional Community Development grants programme has been developed in accordance with council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (Resolution REG/2014/134).

3. On 16 August 2018, the Community Development and Safety Committee approved the allocation of an additional $120,000 to the Regional Community Development grants programme budget (COM/2018/1). The additional funding has enabled more grants to be made, covering a wider range of projects.

4. The contestable programme has a budget of $295,000 for 2019/2020. This is allocated in one annual funding round, with applications having closed on 1 November 2019.

5. A total of 57 applications were received, and recommendations have been made based on the assessment criteria and the assessment matrix.

6. Staff recommend allocating funding to 13 projects that demonstrate organisational and project quality and meet the programme priorities of the Regional Community Development Grants.

7. One grant included in this recommendation is a strategic relationship grant, for a period of three years. A strategic relationship grant will allow the group to implement its strategy and build on the work supported by project grants approved from the fund over the last three years.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve the allocation of $295,000 for regional community development grants for the amounts and projects outlined below:

Organisation	Project	Recommended Grant
Project grants
Aotearoa Resettled Community Coalition Inc.	Building connections for resettled people, increasing and supporting public awareness through: · educating and building cultural awareness and competency among the wider community and government · building collective leadership across the ARCC membership of 23 organisations.	$30,000
Organisation	Project	Recommended Grant
Auckland North Community and Development Inc.	Further development of the Auckland Community Accounting project, building financial management capability within Māori and Pacific community organisations across Auckland	$30,000
Auckland Refugee Council Incorporated	Asylum Seekers Support Trust (ASST) Social Engagement Program. Development of the current social engagement programme of community meals and shared activities with a focus on building connections with local iwi, Marae and other community organisations	$10,000
Catalyse Network	Placemaking Kit Update 2020. Developing a further iteration of the placemaking kit, through a co-design process, particularly with Māori, ethnic communities, people with diverse abilities, tamariki and rangatahi.	$20,000
CNSST Foundation (formerly known as Chinese New Settlers Services Trust)	"A Brighter Future for Us" Multi-culture Community Hub Developing an intergenerational, cross-cultural, interactive community hub that meets the needs of people from different ethnicities of all ages with a migrant focus. The hub is proposed for Panmure, with an outreach to other CNSST sites across Auckland.	$20,000
Mangere East Family Service Centre Inc	Auckland Timebank Pilot. A timebank lets people exchange services on a time-for-credit basis and records these exchanges on a database. This pilot project involves research, education, and setting up a pilot timebank.	$37,000
OUTLine NZ Inc.	Web Chat Support - stage two of service upgrade. The first stage of the web chat service development was supported by a grant in 2018/2019 and involved upgrading the phone hardware and data systems. This stage is to provide a web chat service that will optimise the service upgrade.	$16,000
Recreate NZ	Youth volunteer recruitment and training Recreate NZ offers a range of programmes and support for young people with disabilities, mainly provided by youth volunteers.	$15,000
Organisation	Project	Recommended Grant
Refugees as Survivors New Zealand Trust	Connected Communities Youth Internship Programme This collaborative project between Refugees and Survivors NZ, Belong Aotearoa and NZ Red Cross engages young adults including refugee and migrant background and tangata whenua, to explore and unpack racism. Fifteen interns will be supported by the three organisations to plan and deliver three community events aimed at challenging racism and promoting inclusive, connected communities in Auckland	$25,000
Ruapotaka Marae Society Incorporated	Te Awhi Rito o Ngā Tangata Hou - Supporting our New Communities. The heart of this project is for Ruapotaka Marae to support (tautoko) refugee and migrant communities through ‘awhi (embrace), maanakitanga (generosity), and kotahitanga (working together).’ The marae will host 20 workshops for refugee and migrant communities. These activities will embrace our migrant communities to give them a Marae to connect to.	$20,000
The Cause Collective	Do Good, Feel Good - Young Social Changemakers Mobilising young people, particularly Māori and Pacific in South Auckland, for social change. The recommended grant is to recruit and train more social changemakers in codesign processes (empathy storytelling, leadership development)	$22,000
YMCA North Incorporated	Youth-led Safeguarding workshops The YMCA has implemented Safeguarding throughout its own centres and programmes. This project extends the programme to YMCA’s wider community. The Raise Up Youth development and YMCA youth leaders will develop and deliver workshops on safety-related issues for parents, carers, whanau and the wider community.	$20,000

Organisation	Project	Recommended Grant
Strategic relationship grant
Auckland Regional Migrant Services Charitable Trust Operating as Belong Aotearoa	Belong Auckland: to implement the Belong Aotearoa Strategic Intent 2018-2023 In 2018, Belong Aotearoa set a new strategic focus of driving change to improve newcomer settlement and integration, with strategies to address: · Access to employment and enterprise · Women’s social Isolation · Barriers to collaboration · Discrimination and barriers to civic participation. The proposed 3-year grant is to support the organisation to implement this strategy, with specific milestones to be developed in the grant’s first year.	$30,000 p.a. for three years
TOTAL		$295,000

Horopaki

Context

8. The Community Grants Policy sets out the policy framework for six regional grants programmes, including the Community Development grants.

9. The purpose of the Community Development grants programme is to support the implementation of the Thriving Communities: Social and Community Development Strategic Action Plan and the Empowered Communities Approach by directly supporting community-led projects that have regional impact.

10. On 16 August 2018, the Community Development and Safety Committee approved an additional $120,000 to the Regional Community Development grants programme budget (COM/2018/1). This has enabled more projects to be funded at a level that will contribute to successful outcomes.

11. The contestable Regional Community Development Grants has a budget of $295,000 for 2019/2020. This fund is allocated in one annual funding round for which applications closed on 1 November 2019. Fifty-seven applications were received, requesting a total of $1,588,982. One application was withdrawn by the applicant, and one was ineligible due to project timing.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Staff assessed the applications (Attachment A), based on the assessment matrix (Attachment B) that covers the following factors:

· Organisational capacity and project attributes.

· Alignment to the Empowered Communities Approach.

· Additional priorities from the community grants policy.

· Funding for success (recommending a grant of a level that will allow the group to complete the project, or complete a key aspect of the project)

13. Staff recommend allocating the total budget of $295,000 to 13 projects.

14. Forty-four applications are not recommended for funding for the following reasons:

· Requests for grants exceed the available funds, and the applications scored lower against the assessment criteria.

· The projects do not align well with the priorities and aims of the Regional Community Development grants programme policy.

· There are other ways for council to support the project and staff will follow up these opportunities with the applicants.

· The applications and projects require further development and/or the budgets are not clear.

· The applications are more closely aligned with priorities for other council grant funds and will be referred to these programmes.

15. Staff will follow up with applicants where other options are available to progress the project.

16. Auckland Council’s Community Grants Policy notes the intention to enter multi-year funding relationships with a small number of strategic organisations operating at the regional level.

17. The organisations recommended for funding already have robust strategic and business plans and will be able to demonstrate a clear track record of achievement at this level. The majority also have an existing relationship with Auckland Council. One grant is recommended as a strategic relationship grant, for a period of three years. The organisation, Belong Aotearoa, is a strong fit with all of the above criteria and has received funding from this grant annually for the last three years. A strategic relationship grant will allow the group to implement its strategy and build on the work supported by the previous project grants.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Many of the projects recommended for funding contribute to building community’s abilities to be resilient. Resilience is a measure of a group’s ability to adapt and respond to situations that arise which could include those arising from climate change.

19. Some applications were received for projects directly related to environmental issues, which would have the ability to improve Auckland’s regional response to climate change. Whilst not appropriate for funding from this particular grant, these applicants will be connected with other funding opportunities and expertise within council that are better suited.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Several applications are for projects that impact in other areas of council delivery, e.g. environmental or sport and recreation related projects. In these cases, staff work with other council units that may have an interest in projects or administer regional grants.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The regional grants programme complements local board grants programmes that provide grants for local projects.

22. There are exceptional circumstances where local organisations can apply for a regional fund. These circumstances occur when the activity or project is so specialised, significant or unique to the region that it should be eligible for regional funding.

Tauākī whakaaweawe Māori

Māori impact statement

23. The assessment matrix (Attachment B) includes a scoring category as part of the Empowered Communities Approach for ‘responding to Māori aspirations in practical and effective ways.’ There is the also the additional funding priority of ‘supporting Māori outcomes’ that is considered in the applications overall score.

24. This funding supports both Māori and non-Māori organisations to deliver outcomes for Māori.

25. One of the grants recommended is for a Māori organization, Ruapotaka Marae Society Incorporated.

Ngā ritenga ā-pūtea

Financial implications

26. The contestable Regional Community Development Grants has a budget of $295,000 for 2019/2020.

27. Staff recommended allocating the total budget of $295,000 to 13 projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no identified risks associated with the Community Development grants 2019/2020. Ongoing relationship management with applicants will continue to manage expectations and provide advice on future applications.

29. Applications are robustly considered through the assessment process, ensuring potential risks are identified and mitigated.

Ngā koringa ā-muri

Next steps

30. Funding agreements will be prepared for the approved funding allocations in line with current Auckland Council standard practice.

31. Where grants are awarded that do not meet the full amount requested, appropriate outcomes for the level of funding will be negotiated with the recipients and this will be reflected in the funding agreement.

32. All applicants will be offered the opportunity to discuss their application and be coached on areas for future development, or more appropriate avenues for funding.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Grants Summary	67
b ⇩	Assessment Matrix	75

Ngā kaihaina

Signatories

Author

Catherine George Regional Funding Advisor – Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Parks, Arts, Community and Events Committee

13 February 2020

Marae Infrastructure Programme - Funding Allocation Guideline

File No.: CP2019/21558

Te take mō te pūrongo

Purpose of the report

1. To seek support for the Marae Infrastructure Programme – Interim Funding Guideline.

Whakarāpopototanga matua

Executive summary

2. At the August 2019 Environment and Community Committee meeting, the committee supported the Marae Infrastructure Programme (MIP) (Resolution ENV/2019/130).

3. The programme forms part of council’s wider approach for the Auckland Plan outcome of ‘Māori Identity and Wellbeing’ and the focus area of investing in marae to be self-sustaining and prosperous.

4. The wider Auckland Plan outcome of Māori Identity and Wellbeing extends beyond marae development and includes Māori housing/papakāinga, te reo, economic development and kaitiakitanga. Council’s ‘Māori Outcomes Strategic Direction’ plan sets the approach for the next 3-years around the ten Māori outcome priorities. Progress against the priorities will be measured through a Māori Outcomes Framework (currently being developed) with an outcome statement for each priority and high-level actions.

5. The MIP is a significant opportunity for council to collaborate with marae on how best to support investment in the physical infrastructure for marae. It seeks to deliver safe, healthy and warm marae with a focus on Building Warrant of Fitness requirements and increasing Code of Compliance where possible.

6. Council is delivering the programme and currently have three marae pilots underway. The programme will be reviewed regularly with involvement from each marae.

7. The Funding Allocation Guideline provides interim funding direction for the delivery of the programme. The guidelines have been informed by the MIP Plan and the initial delivery phase via the pilots. The guidelines will be reviewed as the programme progresses and on completion of a wider marae development framework or strategy for council.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) support the Marae Infrastructure Programme – Interim Funding Guidelines.

Horopaki

Context

8. ‘Māori Identity and Wellbeing – A thriving Māori identity is Auckland’s point of difference in the world. It advances prosperity for Māori and benefits all Aucklanders’ is a priority outcome within the Auckland Plan 2050. The Auckland Plan seeks to realise this outcome through several focus areas including ‘Investing in marae to be Self-sustaining and Prosperous’.

9. Council has refined the Auckland Plan broader outcome of Māori Identity and Wellbeing, through the Māori Outcomes Strategic Direction plan which sets the priorities for the next 3-years (Attachment A). The Executive Lead Team have allocated leads for each priority with the responsibility to deliver against these outcomes sitting across the council whānau.

10. Progress against the priorities will be measured through a Māori Outcomes Framework (currently being developed), with an outcome statement for each priority and high-level actions.

11. The significant role marae have in enabling better outcomes for Māori and the wider community continues to evolve, and appropriate resources and support for marae is needed. The Auckland Plan and LTP Māori outcomes funding recognises the importance of marae to both Māori and the wider community.

12. The MIP has been developed as a significant opportunity for council to collaborate with marae on how best to support investment in the marae physical infrastructure. It is a direct response to the Auckland Plan focus on investing in marae, and the Independent Māori Statutory Board’s position on Empowering Marae as Our Cultural Markers.

13. The MIP – Interim Funding Guideline sets the primary purpose of the programme is to deliver safe, healthy and warm marae (Attachment B). This is further refined to supporting marae achieve Building Warrant of Fitness requirements and increase Code of Compliance where possible

14. The guideline reiterates previous reporting to committee by clarifying marae eligibility, outcomes to be achieved, scope of works, and how the fund will generally be allocated. They have been informed by the MIP Plan and build on the lessons learnt through the Cultural Initiatives Fund and will be reviewed as the programme progresses and on completion of a wider marae development framework/strategy for council.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The interim funding guideline is consistent with the MIP Plan. Success of the programme relies on clearly defining the purpose and objectives for the programme and setting out the scope of works for funding.

16. There are 32 mana whenua and mataawaka marae eligible under the programme, and the allocated budget is insufficient to cover costs associated with aspirational and physical infrastructure needs. The focus on supporting marae achieve Building Warrant of Fitness requirements and increase Code of Compliance where possible aligns with council’s regulatory obligations and provides a strong foundation for marae aspirations going forward.

17. The guideline has been informed through the lessons learnt with the Cultural Initiatives Fund and is consistent with these requirements, and has been received by council’s Māori Outcomes Steering Group.

18. Council will continue to work with the other marae funders including Foundation North and Oranga Marae on funding pathways.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Climate impacts are a consideration in the programme, and Community Facilities will ensure discussions with marae and agreed works take into account appropriate climate change responses.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The programme contributes towards the Auckland Plan outcome of Māori Identity and Wellbeing and the focus area of investing in marae to be self-sustaining and prosperous. Successful delivery of the programme requires an across-council approach and external relationships with other key funders and partners.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. As an outcome from the programme, it is anticipated that relationships between marae and council, including local boards, will be strengthened. Local Boards are advised of projects within their area and are free to request additional information from the programme team at anytime.

Tauākī whakaaweawe Māori

Māori impact statement

22. The Auckland Plan includes the focus area to ‘Invest in marae to be self-sustaining and prosperous’. To achieve this, marae development is included as one of 10 strategic priorities for Māori outcomes. The MIP contributes towards funding and resourcing barriers facing marae with their physical infrastructure.

23. The MIP also responds to the Independent Māori Statutory Board’s ‘Empowered Marae and Sustainable Papakainga’ business case, which outlines the need for council to invest substantial capex to focus on, among other priorities:

· addressing the requirements identified in the marae needs analysis through infrastructure development

· capital investment mechanisms for marae improvement and longer-term maintenance programmes.

24. Marae engaged in the programme to date have generally been supportive of council’s involvement, and the opportunities available to support marae infrastructure.

Ngā ritenga ā-pūtea

Financial implications

25. The MIP has an allocated budget of $60m across 10 years as part of the 2018 LTP consolidated Māori Outcomes budget of $150m.

26. The interim funding guideline provides needed direction and clarity on how the funding will be allocated within the programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The programme team has been working with council’s Risk and Legal teams to understand the wider implications and mitigation mechanisms.

Ngā koringa ā-muri

Next steps

28. The interim funding guidelines will be reviewed as the programme progresses and on completion of a wider marae development framework/strategy for council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māori Outcomes Strategic Direction	81
b ⇩	Marae Infrastructure Programme Interim Funding Guideline	83

Ngā kaihaina

Signatories

Author

Lou-Ann Ballantyne - Te Tiriti and Maori Responsiveness HubLead

Authorisers

Rod Sheridan - General Manager Community Facilities

Ian Maxwell - Director Community Services

Parks, Arts, Community and Events Committee

13 February 2020

Auckland Council's response to the Burial and Cremation Act Review

File No.: CP2019/21646

Te take mō te pūrongo

Purpose of the report

1. To receive an update on the Ministry of Health’s Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation consultation document (November 2019), and to delegate authority to the Chair, Deputy Chair, and an Independent Māori Statutory Board member to approve the final submission.

Whakarāpopototanga matua

Executive summary

2. The Ministry for Health is consulting on proposed changes to modernise legislation relating to death, burial, cremation and funerals in New Zealand. The affected legislation includes the Burial and Cremation Act 1964, Cremation Regulations 1973 and the Health (Burial) Regulations 1946.

3. Urupā (Māori burial grounds), registration of mortuaries, burial at sea and international transportation of bodies are out of scope of this review.

4. The consultation document covers a variety of issues relating to the existing burial and cremation legislation framework and outlines the options that the Ministry of Health is considering in order to address such issues. The consultation is seeking feedback on the issues and potential options presented, including the preferred options identified by the Ministry. Submissions on this consultation are due on 10 April 2020.

5. Auckland Council currently has various roles and responsibilities in relation to burials and cremations that have been established under the existing legislation framework. These include the duty to establish and maintain cemeteries for the disposal of bodies, administering the registration of funeral directors and keeping a record of cemeteries and burials within the district.

6. The proposed modernisation of the relevant legislation is likely to have impacts on council’s roles, responsibilities, decisions and operations.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) request staff to hold a workshop of the Parks, Arts, Community and Events Committee on 18 March 2020 to discuss council’s submission on the Ministry of Health’s Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation consultation document.

b) delegate authority to the Chair and Deputy Chair of the Parks, Arts, Community and Events Committee, and an Independent Māori Statutory Board member, to approve council’s submission on the Ministry of Health’s Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation consultation document.

Horopaki

Context

7. The Ministry for Health is consulting on proposed changes to modernise legislation relating to death, burial, cremation and funerals in New Zealand. The affected legislation includes the Burial and Cremation Act 1964, Cremation Regulations 1973 and the Health (Burial) Regulations 1946.

8. Urupā (Māori burial grounds), registration of mortuaries, burial at sea and international transportation of bodies are out of scope of this review.

9. A review undertaken by the Law Commission in 2015 found that the current legislation is outdated, overly specific and difficult to understand. The review also noted that the current legislation has not kept pace with other legislative documents and is incompatible with and/or duplicates other Acts. The proposed changes seek to update relevant legislation so that the legislation is modernised, fit-for-purpose, reflects general trends in society and is compatible with other legislative documents.

10. The consultation document covers the identified issues and the possible options that the Ministry of Health is considering in order to address these for each of the following five main topics:

a) Death certification and auditing

b) Regulation of the funeral services sector

c) Burial and cemetery management

d) Cremation regulations and the medical referee system

e) New methods of body disposal

11. The consultation document also identifies the Ministry’s preferred options out of the possible options outlined.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Auckland Council currently has various roles and responsibilities in relation to burials and cremations that have been established under the existing legislation framework. These include the duty to provide cemeteries for the burial of bodies, administering the registration of funeral directors and keeping a record of cemeteries and burials within the district.

13. In summary, the preferred options identified by the Ministry seek to:

a) Improve the death certification system by giving Ministry of Health the responsibility of overseeing the quality of outputs and outcomes, making the certification of death procedures clearer, and establish committees to peer review cause of death determinations in each area.

b) Update the burial and cemetery management framework by revising burial land classifications, establishing new process for approving new cemeteries and burial grounds, and increasing the role of local government in relation to:

a. Approving disinterment applications on private land or non-local authority cemeteries

b. Inspecting and overseeing all cemeteries within the district, including non-local authority cemeteries

c. Establishing and maintaining facilities for the disposal of bodies, rather than cemeteries specifically

d. Assuming responsibility for failing non-local authority cemeteries

e. Approving burial on private land.

c) Reform the management of cremation and crematoria by removing the duplication process for establishing and operating crematoria, requiring local authority to regulate permissions relating to cremate or otherwise disposal other than in a crematorium, improved process and management roles for the scattering of ashes, and repealing the medical referee system for crematoriums entirely.

d) Provide for new methods of body disposal by specifying approved disposal methods and regulating these.

14. No additional regulations relating to the funeral services sector have been proposed.

15. Local government will retain the duty to dispose of bodies in the unlikely event that there is no executor, personal representative or family member to do so. We are aware that other parties may currently be providing this service.

16. It is proposed that local government will retain the duty to keep public records of cemeteries and burials within the district.

17. Given the nature and extent of the potential changes outlined in the review, the proposed modernisation of the relevant legislation is likely to have impacts on council’s roles, responsibilities, decisions and operations.

18. The extent of issues and options covered by the consultation document means that staff will be developing the submission throughout the January to March period and a draft submission is not able to be presented to Parks, Arts, Community and Events Committee meeting on 13 February 2020. With the deadline for the submission being 10 April 2020, it is considered that the committee meeting scheduled for 9 April 2020 would be too late for the committee to hear council’s submission. Therefore, we are seeking that the Chair and Deputy Chair of the Parks, Arts, Community and Events Committee authorise council’s submission.

19. A workshop with the Parks, Arts, Community and Events Committee is set up on 18 March 2020. The council’s submission will be discussed at the workshop. The Chair and Deputy Chair of the Parks, Arts, Community and Events Committee can authorise council’s submission after the workshop.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The proposed decisions this report seeks are procedural and do not have any direct impacts on greenhouse gas emissions. However, cremations generate greenhouse gas emissions. Council’s Sustainability Initiatives Team is involved in the council’s response and can discuss specific climate change impacts at the workshop on 18 March 2020.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Contributions are being sought from relevant council departments and will be used when developing the council’s response to the consultation document.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. An email was sent to local boards on 20 December 2019 to seek their views on the review. Local board resolutions will be included verbatim as part of council’s submission.

Tauākī whakaaweawe Māori

Māori impact statement

23. The issues that have been identified and the options that are proposed are likely to be of interest to Māori. For example, accessibility to bodies by family members and the restrictions relating to the disposal of ashes are directly relevant to Māori cultural practices and customs.

24. Input from the Independent Māori Statutory Board has been sought and IMSB resolutions will be included verbatim as part of council’s submission.

25. The Mana Whenua Kaitiaki Forum will be considering the review in February and their comments will be included verbatim as part of council’s submission.

Ngā ritenga ā-pūtea

Financial implications

26. The submission can be developed within existing budget provision and as part of business as usual central government advocacy activity.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There is little risk in making a submission on the consultation document. The consultation document provides a broad overview of the issues and options identified and provides an opportunity for council to inform further policy development on this topic.

28. As the proposal to modernise New Zealand’s death, funerals, burial and cremation legislative framework progresses, staff will provide further information about the potential impacts on council’s roles, responsibilities, decisions and operations.

Ngā koringa ā-muri

Next steps

29. A workshop with the Parks, Arts, Community and Events Committee is proposed for 18 March 2020 to discuss the council’s submission.

30. The Chair and Deputy Chair of the Parks, Arts, Community and Events Committee will authorise the council’s submission after the workshop.

31. The consultation closes on 10 April 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anne Bradbury - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Ian Maxwell - Director Community Services

Parks, Arts, Community and Events Committee

13 February 2020

Reserve revocation recommendation for 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands

File No.: CP2020/00338

Te take mō te pūrongo

Purpose of the report

1. This report seeks approval to commence the reserve revocation process for 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands. The Franklin Local Board has approved the divestment of these properties under the ‘Service Property Optimisation’ policy.

Whakarāpopototanga matua

Executive summary

2. The reserve at 17W Hawke Crescent, Beachlands is a council owned reserve. It comprises approximately 1,558m²of vacant land.

3. Also, the reserve at 39R Pohutukawa Road, Beachlands is a council owned reserve. It comprises approximately 1333m²of vacant land.

4. At the Franklin Local Board’s request, Panuku investigated Service Property Optimisation opportunities within the Franklin Local Board Area. Service Property Optimisation is a development approach targeting sub-optimal service assets. It is designed to ‘equal’ or ‘enhance’ levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

5. Both 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands were identified as two sites currently in the service property portfolio which are underutilised and do not meet the council’s recreational open space provision target. The Franklin Local Board seeks to divest of these sites to enable the proceeds of sale to be redirected to another eligible project within the Franklin Local Board area in accordance with the council’s service property optimisation policy. Council’s Parks and Recreation Policy team and the Stakeholder and Land Advisory team support this proposal.

6. As 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are reserves subject to the Reserves Act 1977, the reserve status of the land needs to be revoked prior to any proposed disposal occurring. Final revocation of the reserve status would be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a) approve, subject to the satisfactory conclusion of any required statutory processes, the revocation of the reserve status of 17W Hawke Crescent, Beachlands comprising approximately 1,558m² more or less being Lot 11 DP 19523 contained in NA5C/152;

b) approve, subject to the satisfactory conclusion of any required statutory processes, the revocation of the reserve status of 39R Pohutukawa Road, Beachlands comprising approximately 1,333m² more or less being Lot 89 DP 19657 contained in NA5C/156;

c) note that the revocation of the reserve status of 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands is being recommended to enable the Franklin Local Board to utilise these sites using the Service Property Optimisation policy by reinvesting the proceeds of sale into an eligible project in the Franklin Local Board area.

Horopaki

Context

7. The service property optimisation policy was approved by the Finance and Performance Committee in March 2015. Optimisation seeks to maximise efficiencies from service assets while maintaining levels of service and releasing some or all of that property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis.

8. The service property optimisation policy provides a creative approach to the way service property is utilised, developed and funded. Opportunities such as replacing current service assets in a more modern form, via the private sector, co-location, intensification or the closure and release of a site to deliver strategic value for reinvestment into another planned activity. The proposal is designed to enable these outcomes with optimal service provision on a cost neutral basis. In most cases, council owned land provides the base platform for service delivery.

9. Optimisation is a tri-party relationship between Panuku, the relevant Auckland Council business unit and the relevant local board. If one of the parties is not supportive of the optimisation proposal, the project will not proceed.

10. On 28 September 2017, the Governing Body approved the strengthening of the service property optimisation policy by delegating the final decisions on local asset disposal and reinvestment to local boards, providing all policy criteria have been met (resolution GB/2017/117).

11. The Franklin Local Board approached Panuku in February 2018 with a request to investigate whether divestment of 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands would meet the criteria set out in the council’s optimisation policy. This would enable the proceeds of sale to be reinvested into another eligible project within the Franklin Local Board area. Panuku has undertaken investigations into the potential disposal of the reserve and no issues have been identified which would prevent this proposed disposal.

12. Council’s Parks and Recreation Policy team has confirmed that 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are underutilised in their current form and do not meet the council’s recreational open space provision target. Accordingly the Parks and Recreation Policy team support the divestment of these sites by way of service property optimisation. Council’s Stakeholder and Land Advisory team has also confirmed that 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are eligible for disposal.

13. As 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are both reserves subject to the Reserves Act 1977, the reserve status will need to be revoked in accordance with section 24 of the Reserves Act 1977 prior to any planned disposal. Public notification is required for a proposal to revoke a reserve, with such notice to include the reason for the proposal. This will give the public the opportunity to consider the proposal and submit comments or objections. If any objections are received, they will be referred to the Regulatory Committee for consideration. The decision of the committee must be forwarded to the Department of Conservation for completion of the revocation process and approval by the Minister of Conservation.

Tātaritanga me ngā tohutohu

Analysis and advice

17W Hawke Crescent, Beachlands

14. The reserve at 17W Hawke Crescent, Beachlands is an access-way reserve subject to the Reserves Act 1977.

15. Under the Unitary Plan the site is zoned General Coast Marine zone and Road. Council has confirmed the road zoning is incorrectly zoned. A plan change is under way to correct this and was publicly notified in November 2019. This will amend the incorrect road zone to Open Space – Informal Recreation.

16. Once the incorrect road zoning has been amended to Open Space – Informal Recreation a further plan change will be required, should this proposed reserve revocation be approved, to change the zoning to reflect its intended land use. Given that the site sits within a Residential – Single House zone, the recommendation would be to adopt this zoning for the site.

39R Pohutukawa Road, Beachlands

17. The reserve at 39R Pohutukawa Road, Beachlands is a plantation reserve subject to the Reserves Act 1977.

18. Under the Unitary Plan the site currently comprises two zonings. The principal site area (marked in green on the attached plan) is zoned open space - informal recreation zone. The 20m wide strip at the rear of the site (marked in red on the attached plan) is zoned open space - conservation zone.

19. The property is cliff side; the 20m conservation strip at the rear of the site acts as a protection buffer and prevents any development within this area.

20. Any divestment of the reserve status will require a reserve revocation and a plan change to change the zoning to reflect its intended land use. Given that the site sits within a residential – single house zone, the recommendation would be to adopt this zoning for the principle site area.

21. The 20m conservation strip at the rear of the property will remain protected as open space – conservation zone and will act as an esplanade reserve if this site is divested.

22. As both sites are reserves subject to the Reserves Act 1977, the reserve status will need to be revoked to enable sale. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The proposal to utilise these sites for residential housing will have a potential increase on emissions due to the emissions associated with development and construction. We note the emissions are anticipated to be of minimal impact, and given the shortage of housing in Auckland, we recommend that these sites are utilised for the development of residential dwellings.

24. These sites are both coastal properties and it is recognised that coastal properties may be impacted in the future by rising sea levels. However, we consider there to be low potential impact on these sites from rising sea levels. This is due to both of these sites being on a cliff overlooking the water and significantly above the high water mark.

25. In addition, we are recommending the esplanade strip be retained at 39R Pohutukawa Road to minimise any potential risks from coastal erosion.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Council’s Parks and Recreation Policy team has confirmed that 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are underutilised and do not meet the council’s recreational open space provision target. Council’s Parks and Recreation Policy team supports the divestment of both sites by way of service property optimisation.

27. Council’s Stakeholder and Land Advisory team has confirmed that 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are eligible for disposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The Franklin Local Board approached Panuku in February 2018 with a request to investigate whether divestment of 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands would meet the criteria set out in the council’s optimisation policy. Panuku subsequently undertook work with council’s Parks and Recreation Policy team on these sites.

29. Following confirmation from the Parks and Recreation Policy team that 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands meet the criteria set out in the service property optimisation policy and support divestment, the Franklin Local Board approved disposal of both sites at its 26 March 2019 business meeting (resolution numbers FR/2019/37 and FR/2019/38).

Tauākī whakaaweawe Māori

Māori impact statement

30. Mana whenua have been advised of the optimisation concept and a framework for engagement has been agreed through the Panuku Mana Whenua Governance Forum.

31. Site specific Mana Whenua engagement will be undertaken about the proposed reserve revocation for divestment purposes of 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands should the reserve revocations proposed in this report be approved by this committee. If any objections are received, they will be referred to the Regulatory Committee for consideration.

Ngā ritenga ā-pūtea

Financial implications

32. Service Property Optimisation seeks to alter the balances of incentives to those local boards and communities prepared to deal constructively with underperforming service-assets by providing the opportunity to receive direct local benefits and tap into efficiencies. A key element of the proposal is that service property is ‘optimised’ and sale proceeds are locally reinvested to advance approved projects or activities on a cost neutral basis. Reinvestment seeks to advance planned LTP projects and current business strategies and plans.

33. Divestment of these properties will reduce council’s holding costs and on-going maintenance costs.

34. The proceeds of sale are reinvested locally into eligible community projects at a neutral cost and no cost to the ratepayer. Service Property Optimisation by way of direct reinvestment will result in the Franklin Local Board utilising the proposed divestment proceeds from the subject sites to reinvest into an eligible local project of its choosing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. If the proposed revocation of the reserve status of both 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands are not approved, these sites will not be eligible for divestment.

Ngā koringa ā-muri

Next steps

36. Subject to approval from this committee to revoke the reserve status of 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands, Panuku will commence the reserve revocation process. Once complete, Panuku will report the outcome to the Franklin Local Board.

37. If any objections are received, these will be reported to the Regulatory Committee. Completion of the reserve revocation process will be undertaken by the Department of Conservation with final approval required from the Minister of Conservation.

38. Upon completion of the reserve revocation process and confirmation of the Franklin Local Board’s eligible project(s), Panuku will undertake the sales process for 17W Hawke Crescent and 39R Pohutukawa Road, Beachlands with commercial terms to be agreed by the Panuku Development Auckland Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Image of 17W Hawke Crescent, Beachlands	103
b ⇩	Image of 39R Pohutukawa Road, Beachlands	105

Ngā kaihaina

Signatories

Authors

Moira Faumui – Portfolio Research Analyst, Panuku Development Auckland

Letitia Edwards, Team Leader Portfolio Review, Panuku Development Auckland

Authorisers

Marian Webb – General Manager Assets and Delivery, Panuku Development Auckland

Ian Maxwell – Director Community Services

No.	Title	Page
a ⇩	Parks, Arts, Community and Events Committee forward work programme	109

Parks, Arts, Community and Events Committee

13 February 2020

Kōmiti Whakarite Parae, Mahi Toi, Hapori, Kaupapa / Parks, Arts, Community and Events Committee
Forward Work Programme 2020

This committee deals with the development and monitoring of strategic policies and action plans associated with regional parks, libraries, arts, communities and events.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

This committee meets bi-monthly commencing in February 2020

Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2020
Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	No meeting	Feb	No meeting	Apr	No meeting	Jun	No meeting	Aug	No meeting	Oct	No meeting	Dec
Six Demographic Panels	The six demographic panels will engage and report to the committee on a regular basis. The Panels play a key role in influencing council policies, plans and initiatives
Parks, Sports and Recreation Services and Infrastructure
Sport and Recreation Strategic Action Plan Parks, Sports and Recreation	Status report on implementation plan	Direction: on future options for sport and recreation
Sport and Rec Strategic Partnership Grant to Aktive Auck Sports Recreation Parks, Sports and Recreation	Approval of $552,000 strategic partnership grant to Aktive Auckland & Sport to deliver on agreed priority initiatives.	Approve: a funding agreement will be prepared for Aktive that ensures clear accountability and key performance indicators for each of the four geographical areas (North, West, Central and Southern) for the investment.
Golf Investment Plan Community and Social Policy	Council’s strategic approach to outcomes, priorities and investment in golf.	Decision: on draft plan approval for public consultation
Sport Fields Charges Parks, Sports and Recreation	Resolution of regional charging applied for the use of sports fields and associated services such as lighting.	Decision: on schedule of regional charges
Regional Sport and Recreation grants programme 2018/2020 Parks, Sports and Recreation	Review of previous grants allocation and recommendation for next round Regional Sport and Recreation Grants Programme 2020/2021 · opens for applications on 24 January 2020 closes on 6 March 2020 · allocating $508,000 from July 2020, in accordance with the Community Grants Policy 2014.	Decision: on sport and recreation grants programme objectives and approach
The Sport & Recreation Facility Investment Fund Parks, Sports and Recreation	Purpose of the fund is the allocate $120 million over ten years to support the development of regional and sub-regional sport and recreation facilities across Auckland.	Decision: to consider and approve applications received for the 2019/2020 round, with $7 million available for this first contestable funding round.
Options to expand revenue streams for sport facilities investment Community and Social Policy	Provide strategic direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan	Strategic Direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan
Active Recreation Investment and Visitor Experience Community and Social Policy	Councils strategic approach to outcome, priorities and investment for active walking, cycling, waterways and visitor experience on open space, parks, and regional parks	Decision on scope and phasing
Takaro – Investing in play discussion document Community and Social Policy	Development of a play investment plan	Decision: consider and approve for public release
Regional Parks Management Plan Refresh Service Strategy and Integration	Statutory review of the omnibus regional parks’ management plan	Decision: consider and approve scope, phasing and engagement approach
Auckland Paths Parks, Sports and Recreataion	Jointly with Auckland Transport, report on implementation plan	Inform: Note progress and issues (workshop)
Cemetaries Parks, Sports and Recreation	Expansion of capacity to meet forecast demand for cemetary services.	Decision: Land aqusition for regional cemetary
Te Motu a Hiaroa (Puketutu Island) Parks, Sports and Recreation	Status update on the Te Motu a Hiaroa Governance Trust	Inform: Update on progress of the governance trust & plans for development of the the motu.(workshop)
One Local Initiatives (OLIs)
One Local Initiatives Community and Social Policy, as well as Community Facilities	Status update on non-transport “One Local Initiatives”.	Inform: Update on progress and implementation. (workshop)
Economic Development
The Southern Initiative (TSI) Chief Planning Office	Provide an update on both the The Southern Initiative and The Western Initiative approach, priorities and achievements.	Inform: Strategic direction regarding both the Southern Initiative and the Western Initiative approach to social and community innovation in South Auckland and West Auckland.(workshop)
Social, Community, Cultural Services and Infrastructure
Marae Infrastructure Programme Community Facilities	The Marae Infrastructure Programme seeks to deliver safe, healthy and warm marae. The programme can be used by existing mana whenua and mataawaka marae.	Inform: update on progress with the pilot programme and lessons learnt (February 2020). Decision: the programme requires a funding policy that outlines the purpose, scope, priority and how funding will be allocated through the programme. The current pilot phase will inform the policy’s development. The policy will be reported to the Committee for their consideration by mid-2020.
Māori Outcomes Framework Te Waka Angamua ki Uta	Development of the Māori Outcomes Framework to guide Council’s evolved approach to achieving outcomes for Māori	Decision: the committee will be asked to consider and endorse the Māori Outcomes Framework
Community Facilities Network Plan and Action Plan Service Strategy and Integration	Update on progress of delivery. Priority actions will be reflected in 2019/2020 work programmes and draft 2020/2021 work programmes subject to available resources	Consider: Annual update on progress of the Community Facilities Network Plan delivery
Citizens Advice Bureaux Services Arts, Community & Events	Review of the Citizens Advice Bureaux Services Staff to negotiate new funding and strategic relationship agreements with Auckland Citizens Advice Bureaux Services (ACABx) for the 2019-2021 period. This will also include working with ACABx to develop a regional network service provision framework to be completed by 30 September 2020.	Decision: On review results
Graffiti Prevention Action Plan Arts Community & Events	A regional, integrated approach to preventing graffiti vandalism was confirmed through the 2012 Auckland Graffiti Vandalism Prevention Plan. This approach has been reviewed and updated in 2019, in the context of a refreshed approach to prevention and enforcement and an acknowledgment of the significant success of the rapid removal methodology.	Decision: on the strategic direction. The committee will be asked to consider and endorse the 2019 /2020 Graffiti Vandalism Prevention Plan.
Homelessness Arts, Community & Events & Community & Social Policy	Implementing position and role on homelessness	Decision: on council commitment and implementation action.
Safe Communities Arts Community & Events	In February 2019 the Community Development and Safety Committee endorsed the draft application (COM/2019/2), and Auckland became and accredited Safe Community in May 2019. This is now in operation through the Safety Collective Tamaki Makaurau I Auckland of which Auckland Council is a member.	Decision: On strategic direction. The committee will be asked to consider and endorse the work of the Safety Collective since Safe Communities Accreditation was achieved in mid-2019. Consider: Committee-police regular engagement via this committee
Regional Events Grants Arts, Community & Events	Regional Events grants 2019/20 Round 2 2020/21 Round 1 Two rounds per year	Decision: Funding allocations for the regional event fund 2019/2020 round two and 2020/2021 round one for approval.
Regional Arts & Culture Grants Arts, Community & Events	Regional Arts & Culture grants 2019/20 Round 2 2020/21 Round 1 Two round per year	Decision: Funding allocations for the regional arts and culture fund 2019/2020 round two and 2020/2021 round one for approval. Note: Workshop to review grant priorities scheduled for May 2020.
Regional Community Development Grants Arts, Community & Events	Regional Community Development grants 2019/20 – one around per year	Decision: Funding allocations for the regional community development fund 2019/2020 for approval.
Arts Community and Events Work Programme Arts, Community & Events	update from the Arts, Community and Events department on its work to empower and enable communities, its priorities and opportunities. This will include public art outside the city centre. Note:public art within the city centre will be considered by the Planning Committee.	Inform: The committee of the strategic direction of the approach to programming, place and partnering to achieve better outcomes for community.(workshop)
Review of the Community Occupancy Guidelines 2012: Terms of Reference Community & Social Policy	The review will assess the efficacy of the guidelines in for the council to deliver the best possible outcomes for Auckland through community leases	Decision: On the terms of reference for the review of the Community Occupancy Guidelines 2012 Report back on gambling related activities. options for council-controlled leases and community facilities sustainability and impacts ( April) Implementation report back (June)
Intercultural Cities Network Community & Social Policy	Consideration of a proposal to join the Intercultural Cities Network to support implementation and monitoring of progress on ‘Inclusive Auckland’ actions.	Decision: Consider and decide whether Auckland should be a member of the network
Investing in Aucklanders (Age Friendly City) Community & Social Policy	Identify issues and opportunities for an inclusive friendly city The pilots will be designed and implemented over the next 18 months. Regular progress updates will be provided to this Committee.	Direction: Direction on the approach to a friendly, inclusive, diverse city.
WHO Age Friendly City Community & Social Policy	To develop an Age-friendly plan for Auckaldn and join the WHO Age-Friendly Cities and Communities Network	Decision: on the Age-friendly plan to join the WHO Age-Friendly Cities and Communities Network
Thriving Communities Plan Refresh Community & Social Policy	To implement the improvements identified in the 2018 Thriving Communities Status report including a refresh of the Thriving Communities Plan	Direction on refreshed plan
Youth Centres Review Community & Social Policy	Review councils assistance to youth centres	Decision on review findings
I am Auckland Implementation and Evaluation Plan monitoring	Annual implementation and evaluation report	Strategic Direction on hild and youth outcomes
Grant Policy Monitoring Community & Social Policy	Audit of the application of the Grants Policy	Decision: on audit results
Toi Whitiki Strateg Community and Social Policy	Review of progress made on Toi Whitiki strategy. What has been achieved, what isworking well and what needs to change to improve investment and outcomes.	Decision: on arts and culture strategic direction
Public Art Policy Community and Social Policy	Review of the Public Arts Policy: what’s working what’s not. Decisions relating to major public arts Staff will report back to the committee on implementation progress within 18 months.	Decision: on review of the policy
Investigation in North-west Community Provision Community and Social Policy	Investigation to identify andy current gaps in services or facilities or in the future	Decision: on investigation findings
Libraries and Information Services
Community Facilities Network Plan Sub Action: Central library strategic review Libraries and Information and Community Social Policy	A strategic review of the Central Library has been commissioned to understand how the current building can meet future need and demand for services, assess the Central Library’s current and potential future role in the region, and guide decision making about future investment and development opportunities	Decision: consider the strategic review and decide on the direction of the plan, as well as receive the strategic review
Te Kauroa – Library Strategy Libraries and Information	Libraries and Information is carrying out a change programme (Fit for the future) to accelerate the implementation of this 2013-2023 strategy (approved by the Governing Body)	Decision: decide on the priorities and also receive update on strategic direction and implementation progress. Approve an expanded and improved regional mobile library service
Libraries Libraries and Information	Work around the integration with customer services	Decision: on matters relating to regional aspects of the proposed integration (local boards will decide on local outcomes)
Investment and 10-Year Budget work programme
Community Facilities Network Plan priorities for Long-term Plan consideration Service Strategy and Integration	Indicative business cases for CFNP priority actions to consider as part of the 2021-2031 Auckland Council Long-term Plan	Decision: on indicative business cases relating to CFNP priorities.
Strategic acquisition issues and opportunities Community and Social Policy	Understanding current acquisition issues and options.	Inform: ?????(workshop)
Growth programme Community and Social Policy	Update on proposed growth funding allocation for 2018-2020	Decision: on growth funding allocation
OTHER
Convention on the Elimination of All Forms of Discrimination against Women.	In early 2019, council affirmed its commitment to advancing the goals of the Convention on the Elimination of all forms of Discrimination against Women (CEDAW).	Inform: six-monthly progress reports to council’s commitment to advancing CEDAW’s goals (workshop).
Food Policy Allianc Community and Social Policy	To consider food policy alliance	Decision: on food policy alliance
Community Engagement Democracy Services & Communication and Engagement	Community engagement, advance participatory democracy	Inform: progress and issues associated with enhancing community engagement and participation (workshop)

Last edited 07/02/2020

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr Dr Cathy Casey
Members	Cr Josephine Bartley	IMSB Member Mr Terrence Hohneck
	Deputy Mayor Cr Bill Cashmore	IMSB Member Tony Kake
	Cr Fa’anana Efeso Collins	Cr Tracy Mulholland
	Cr Pippa Coom	Cr Daniel Newman, JP
	Cr Linda Cooper, JP	Cr Greg Sayers
	Cr Angela Dalton	Cr Desley Simpson, JP
	Cr Chris Darby	Cr Sharon Stewart, QSM
	Cr Christine Fletcher, QSO	Cr Wayne Walker
	Mayor Hon Phil Goff, CNZM, JP	Cr John Watson
	Cr Shane Henderson	Cr Paul Young
	Cr Richard Hills