Agenda of Papakura Local Board

Papakura Local Board

26 February 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Regional Facilities Auckland - Judy Lawley 5

8.2 Deputation - Sustainable Papakura - Paula Moffatt 6

9 Public Forum 6

9.1 Public Forum - Leanne Simays from Transform Health & Fitness Studio 6

10 Extraordinary Business 6

11 Governing Body Member's Update 9

12 Chairperson's Update 11

13 Auckland Transport February 2020 report to the Papakura Local Board 13

14 Regional Facilities Auckland Quarter 1 Performance Report 71

15 Approval for 7 new private road names at 162-166 Settlement Road, Papakura 83

16 Approval for a new road name at 527 Old Wairoa Road, Ardmore 93

17 Correction to new road name types in the subdivision at 257 Hingaia Road, Karaka by New Hong Jie Limited 101

18 Appointment of LGNZ Lead and nominee for LGNZ Conference 2020 111

19 Urgent Decision - Hawkins Theatre hireage costs for the Papakura Theatre Company fundraising weekend 117

20 Urgent Decision - Papakura Local Board feedback input into the government's 'Reducing waste: a more effective landfill levy- consultation' 121

21 Urgent decision - Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’ 129

22 Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter two 2019/2020 139

23 Papakura Local Board feedback on the draft Waikato 2070 Growth and Economic Development Strategy 171

24 Papakura Local Board feedback on the Urban Development Bill 175

25 Papakura Local Board input into the review of the resource management system 181

26 Amending Papakura Local Board delegations for land owner approvals for the 2019-2022 electoral term 195

27 For Information: Reports referred to the Papakura Local Board 201

28 Papakura Local Board Achievements Register 2019-2022 Political Term 203

29 Papakura Local Board Governance Forward Work Calendar - February 2020 207

30 Papakura Local Board Workshop Records 215

31 Consideration of Extraordinary Items

PUBLIC EXCLUDED

32 Procedural Motion to Exclude the Public 221

22 Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter two 2019/2020

b. Papakura Local Board Quarter Two Financial Report 221

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 4 December 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Regional Facilities Auckland - Judy Lawley

Te take mō te pūrongo

Purpose of the report

1. Judy Lawley from Regional Facilities, will provide an introduction to Regional Facilites Auckland.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Judy Lawley, from Regional Facilities Auckland for presenting an introduction to Regional Facilities Auckland.

Attachments

a Papakura Local Board meeting February 2020 - Deputation - Regional Facilities Auckland....................................................................................................... 225

8.2 Deputation - Sustainable Papakura - Paula Moffatt

Te take mō te pūrongo

Purpose of the report

1. Paula Moffatt from Sustainable Papakura, will provide an update on the group’s activities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Paula Moffatt from Sustainable Papakura, for presenting an update on the group’s activities.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Leanne Simays from Transform Health & Fitness Studio

Te take mō te pūrongo

Purpose of the report

1. Leanne Simays from Transform Health & Fitness Studio, will present on a healthy goal local community programme to the board.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Leanne Simays from Transform Health & Fitness Studio for presenting her idea to the board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Auckland Transport monthly report - February 2020	15
b ⇩	Auckland Transport Papakura Town Centre Parking Review report	27
c ⇩	Auckland Transport Papakura roundabouts response dated 20 December 2019	59

No.	Title	Page
a ⇩	Regional Facilities Auckland Quarter 1 Performance Report for the period ending 30 September 2019	73

Papakura Local Board

26 February 2020

Approval for 7 new private road names at 162-166 Settlement Road, Papakura

File No.: CP2020/00891

Te take mō te pūrongo

Purpose of the report

1. To seek names for seven new private roads, being commonly owned access lots, created by way of a subdivision development at 162-166 Settlement Road, Papakura.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. Any of the provided 21 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

4. The applicant, Stantec, has proposed the following names for consideration by the local board:

Table 1: 162-166 Settlement Road Preferred And Alternative Road Names
REF	APPLICANT PREFERRED NAME	ALTERNATIVE NAME 1	ALTERNATIVE NAME 2	ROAD TYPE
COAL 1	Whero	Rouge	Maroon	Place
COAL 2	Reme	Heihei	Kurī	Place
COAL 3	Pīwakawaka	Weka	Rautini	Close
COAL 4	Wahine	Cornelia	Panako	Street
COAL 5	Heketara	Tawahi	Tāpoto	Place
COAL 6	Marples	Annika	Tanekaha	Place
COAL 7	Pāpāuma	Wheki-Ponga	Turepo	Place

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve seven names for the following new roads at 162-166 Settlement Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references Stage 1: BUN60323275; Stage 2: BUN60335957; and Stage 3 BUN60351785):

I) COAL 1: (local board to insert chosen name and road type)

II) COAL 2: (local board to insert chosen name and road type)

III) COAL 3: (local board to insert chosen name and road type)

IV) COAL 4: (local board to insert chosen name and road type)

V) COAL 5: (local board to insert chosen name and road type)

VI) COAL 6: (local board to insert chosen name and road type)

VII) COAL 7: (local board to insert chosen name and road type)

Horopaki

Context

5. The development at Settlement road will be constructed in 3 stages:

· Stage 1 includes COALs 1 – 3, and will serve 60 new dwellings.
Resource consent BUN60323275, SUB60323279 was issued 27 September 2018.

· Stage 2 includes COALs 4 & 5 and will serve 92 new dwellings.
Resource consent BUN60335957, SUB60336116 was issued 06 August 2019.

· Stage 3 includes COALs 6 & 7 and will serve 64 new dwellings. Resource consent BUN60351785, SUB60351820. At the time of writing this report, the application is still being processed by council.

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COALs require a road name because they each serve more than 5 lots.

7. Site and location plans of the development can be found in Attachments A and B to this report respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The applicant has proposed two themes. Firstly, with the Pahurehure Inlet and the Hunua Ranges Regional Park being in close promimity to the development, names of native flora and fauna have been proposed. Secondly, as there are fewer road names in the area named after women, the applicant has chosen to propose feminine names.

11. The applicant’s proposed names and meanings are set out in the table below:

Table 2: 162-166 Settlement Road Proposed Road Names and Meanings
Road Reference	Proposed Name	Meaning (as described by applicant)
COAL 1	Whero Place	Maori word meaning: (verb) to be red, turn red. In reference to Papakura being historically known for its red soils.
	Rouge Place	(of wine) red. In reference to Papakura being historically known for its red soils.
	Maroon Place	a brownish-red colour. In reference to Papakura being historically known for its red soils.
COAL 2	Reme Place	Maori word meaning: (noun) lamb. In reference to the farm animals living in the area.
	Heihei Place	Maori word meaning: (noun) hen, chook, fowl, chicken. In reference to the farm animals living in the area.
	Kurī Place	Maori word meaning: (noun) dog In reference to the farm animals living in the area.
COAL 3	Pīwakawaka Close	Maori word meaning: (noun) fantail A small, friendly, insect-eating bird of the bush and domestic gardens which has a distinctive tail resembling a spread fan. It is found in the North Island within forest habitats.
	Weka Close	A native brown-feathered endemic bird streaked with black with a short bill and legs, able to run fast but flightless.
	Rautini Close	A tree daisy sometimes known as the Chatham Islands Christmas tree. A tall, showy shrub from the Chatham Islands. The lance-shaped pale green leaves roll back slightly at the edges. In summer, golden-yellow daisies crown the tree.
COAL 4	Wahine Street	Maori word meaning: (noun) women, females. As there are fewer road names in the area named after women, the applicant has chosen to represent women in the naming of this street with a feminine name.
	Cornelia Street	As there are fewer road names in the area named after women, the applicant has chosen to represent women in the naming of this street with a feminine name.
	Pānako Street	A native creeping and climbing fern.
COAL 5	Heketara Place	A tree daisy. A shrub with alternating leaves that are almost white underneath with darker veins and irregular teeth. Flowers are white with yellow centres, daisy-like and in clusters.
	Tawhai Place	A silver beech (Nothofagus menziesii). A tall tree with roundish small alternating leaves which have rounded double teeth. Found throughout the North Island and is a coastal plant.
	Tāpoto Place	A variety of native harakeke (flax) from Hawke's Bay. Superior variety with strong, straight, short narrow blades tapering to a sharp point. Pale yellow-green leaves with bright orange keel and margins. Very fine, tall flower stalks.
COAL 6	Marples Place	As there are fewer road names in the area named after women, the applicant has chosen to represent women in the naming of this street with a feminine name.
	Tanekaha Place	Celery pine (Phyllocladus trichomanoides). A native tall forest tree with long, fan-like and leathery leaves which look like celery leaves. Has grey-brown mottled bark. The bark was used for dyeing muka for the tan colour.
	Mahuika Place	The name of a Māori fire deity. Generally, Mahuika is female and wife of the god Auahitūroa. She is a deity from whom Māui obtained fire.
COAL 7	Pāpāuma Place	A broadleaf (Griselinia littoralis). Short-trunked tree with dark green, oval-oblong leaves never shiny below and slightly unequal at the base. Found in coastal areas in the North Island.
	Wheki Ponga Place	A native tree fern with very thick, soft, fibrous, rusty-brown trunk and a heavy skirt of dead, pale-brown fronds. Many narrow fronds on very short stalks, harsh to touch.
	Turepo Place	A large-leaved milk tree. Spreading canopy trees growing up to 12 m high with a short, stout trunk.

12. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Therefore it is up to the local board to decide upon the suitability of the names within the local context.

13. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

14. ‘Place’, ‘Close’ and ‘Street’ are acceptable road types for the new roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

All relevant local iwi were written to (via email) and invited to comment. Ngai Tai - Taiaomaurikura responded in support of the applicant’s proposed names, while Te Ahiwaru - Waiohua deferred their interest to other iwi groups who in turn did not respond. No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The report seeks the decision of the board and the decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage is installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand and recorded on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location Plan of 162-166 Settlement Road, Papakura	89
b ⇩	Site Plan of 162-166 Settlement Road, Papakura	91

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer Resource Consents

Authorisers

David Snowdon - Team Leader Subdivision Resource Consents

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Approval for a new road name at 527 Old Wairoa Road, Ardmore

File No.: CP2020/01317

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 527 Old Wairoa Road, Ardmore.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant, Civil Plan Consultants, has proposed the following names for consideration by the Local Board:

· Tarapuke Lane (applicant preferred)

· Noho Lane (alternative 1)

· Ahuareka Lane (alternative 2).

4. Any of the three proposed road name options would be acceptable for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the name (local board to insert chosen name and road type) for the new private road created by way of subdivision at 527 Old Wairoa Road, Ardmore in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60078434, SUB60230224).

Horopaki

Context

5. Resource consent BUN60078434 (including subdivision consent SUB60230224) was issued February 2018 for the construction of 14 new terraced residential units on 14 new lots, and two commonly owned access lots (COALs).

6. Only one COAL is included in this report for approval, as the road name for the second COAL located at 28 Nola Dawn Avenue was approved by the local board on 28 August 2019 as ‘Kapuarangi Lane’.

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8. Site and location plans of the development can be found in Attachments A and B of this report respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. The applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences	Meaning (as described by applicant)
Tarapuke Lane (applicant preferred)	This name relates to the word tara-peak/point, puke-hill. This name describes the silhouetted hills and ranges with their sharp and pointy peaks.
Noho Lane (alternative 1)	Maori word meaning: (verb) to sit, stay, remain, settle, dwell, live, inhabit, reside, occupy, located.
Āhuareka Lane (alternative 2)	Maori word meaning: (verb) to be entertained.

12. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Therefore it is up to the local board to decide upon the thematic suitability of the names within the local context.

13. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

14. ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

All relevant local iwi were written to (via email) and invited to comment. Ngai Tai – Taiaomaurikura commented having no issue with the applicant’s names and supported them moving forward. No other iwi provided responses or comments. It is therefore assumed that no iwi were opposed to the use of any of the proposed names in this location for this small private road.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The report seeks the decision of the local board and does not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. The review sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

19. Three Maori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22. Approved road names are notified to Land Information New Zealand and recorded on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 527 Old Wairoa Road	97
b ⇩	Location Plan for 527 Old Wairoa Road	99

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer Resource Consents

Authorisers

David Snowdon - Team Leader Subdivision Resource Consents

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Correction to new road name types in the subdivision at 257 Hingaia Road, Karaka by New Hong Jie Limited

File No.: CP2020/01535

Te take mō te pūrongo

Purpose of the report

1. To seek approval to correct the road types (suffixes) of previously approved new roads to be created in a subdivision at 257 Hingaia Road, Karaka by New Hong Jie Limited.

Whakarāpopototanga matua

Executive summary

2. This report is a re-submission of a road naming application that was presented to and approved by the Papakura Local Board on 4 December 2019. The applicant (New Hong Jie Limited) has requested the road types (suffixes) approved in resolution PPK/2019/212 be changed to road types that better reflect the form, layout and type of roads located at 257 Hingaia Road, Karaka.

3. Only the road types are to be changed. The road names approved in resolution PPK/2019/212 remain unchanged.

4. The applicant has proposed the following road type changes:

Table 1: Proposed Changes to Road Types
Road Reference	Approved Road Name	Approved Road Type	Proposed change to Road Type
Road 1	Trenton	Way	Avenue
Road 2	Soneri	Way	Close
Roads 3 & 6	Seachange	Avenue	Crescent
Road 4	Solvit	Way	Road
Road 5	Baluchi	Crescent	Street

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) rescind resolution PPK 2019/212 to name ROAD 1 ‘Trenton Way’; ROAD 2 ‘Soneri Way’, ROADS 3 & 6 ‘Seachange Avenue’; ROAD 4 ‘Solvit Way’; and ROAD 5 ‘Baluchi Crescent’ (due to incorrect road types being used), within the subdivision at 257 Hingaia Road, Karaka (Council reference SUB60217679), in accordance with section 319(1)(j) of the Local Government Act 1974.

b) approve the replacement road types for ROAD 1 as ‘Trenton Avenue’; ROAD 2 as ‘Soneri Close’; ROADS 3 & 6 as ‘Seachange Crescent’; ROAD 4 as ‘Solvit Road’; and ROAD 5 as ‘Baluchi Street’ within the subdivision at 257 Hingaia Road, Karaka (Council reference SUB60217679), in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

5. Site and location plans of the development can be found in Attachments A and B respectively to this report.

6. The subdivision of 257 Hingaia Road, Karaka will create 85 lots (84 residential, 1 commercial) accessed from Oakland Road, Karaka. The subdivision will be served by six roads, although only five road names are required as roads 3 and 6 will be combined to form one crescent shaped road. Road 1 will be the main entrance into the subdivision accessed from Oakland Road.

7. The following five road names and road suffixes were presented to and approved by the Papakura Local Board on 4 December 2019:

· Road 1: Trenton Way

· Road 2: Soneri Way

· Roads 3 & 6: Seachange Avenue

· Road 4: Solvit Way

· Road 5: Baluchi Crescent.

8. As referenced in the Auckland Council road naming guidelines, road types should accurately reflect the form, layout and type of road being named. For example, the road type ‘Crescent’ should be used for a crescent shaped roadway with both ends joining the same thoroughfare. The road type ‘Way’ should be used for a short enclosed road, not for a through road.

9. The proposed road type changes in this report accurately reflect the characteristics of each road at 257 Hingaia Road, Karaka.

10. Only the road types are to be replaced. The five road names (‘Trenton’, ‘Soneri’, ‘Seachange’, ‘Solvit’, and ‘Baluchi’) approved in resolution PPK/2019/212 will remain unchanged.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

13. The applicant’s proposed names are based on famous racehorses of New Zealand due to the subdivision being located in Karaka, which is an area associated with thoroughbred horse studs, and is also the location of the thoroughbred yearling sales.

14. The applicant’s proposed road type changes are set out in the table below:

Table 1: Proposed Changes to Road Types (suffixes)
Road Reference	Approved Road Name (to remain unchanged)	Replacement Road Type (suffix)
Road 1	Trenton	Avenue
Road 2	Soneri	Close
Roads 3 & 6	Seachange	Crescent
Road 4	Solvit	Road
Road 5	Baluchi	Street

15. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Therefore it is up to the local board to decide upon the suitability of the names within the local context.

16. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

17. The proposed change to the road type (suffixes) of ‘Avenue’, ‘Close’, ‘Crescent’, ‘Road’, and ‘Street’, are deemed acceptable as they accurately describe the characteristics of the roads.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

22. There are no changes proposed to the approved road names in the previous report, only to the road types (suffixes) to correct the inappropriateness of the road types in terms of the characteristics of the road. This being the case no further contact with iwi has been sought to the proposed changes.

Ngā ritenga ā-pūtea

Financial implications

23. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

25. Approved road names are notified to Land Information New Zealand and recorded on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Locality Map - 257 Hingaia Road, Karaka	105
b ⇩	Scheme Plan - 257 Hingaia Road, Karaka	107
c ⇩	Road Naming Plan - 257 Hingaia Road, Karaka	109

Ngā kaihaina

Signatories

Author

Dean Dickson - Subdivision Advisor Resource Consents

Authorisers

David Snowdon - Team Leader Subdivision. Resource Consents

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01768

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member auhorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected Member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February. However, LGNZ has indicated that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· natural capital - the Marlborough story

· fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· tourism – working together to care for people, place and culture

· building towards sustainable supply (housing)

· resilience in the face of natural hazards (infrastructure and communities)

· cultural wellbeing plenary session

· interactive workshops on cultural, economic, environmental and social well-being

· tours, showcases and dinners.

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford, Programme Manager – Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Urgent decision - Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’

File No.: CP2020/00755

Te take mō te pūrongo

Purpose of the report

1. To note the urgent decision endorsing the Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’.

Whakarāpopototanga matua

Executive summary

1. In 2019, Local Government New Zealand (LGNZ) released its discussion paper ‘Reinvigorating local democracy: The case for localising power and decision-making to councils and communities’. LGNZ is seeking feedback from individuals and organisations.

2. The discussion paper seeks to refine LGNZ’s advocacy position on ‘localism’ and calls for an active programme of devolution and decentralisation of services. The paper argues that decentralisation will be more efficient and effective in meeting community needs, be more relevant and able to respond to growing diversity, increase voter interest and participation and spur innovation.

3. Some of the key elements of the proposal include:

· establishing a framework to enable councils to take over certain devolved functions where local capacity exists, or alternatively, enabling negotiated devolution

· removing regulatory and legislative constraints on local government, such as those related to pre-fabricated building, public transport and the Resource Management Act

· a suggestion that the State Services Commission regularly review the range of services that could be transferred to local government or appropriate local agencies

· a principle that any transfer would need to include

(a) funding

(b) guidance and support to build competence and

4. There is no official Auckland Council position on this proposal. This proposal has not been endorsed by central government. The council can discuss and agree the types of services that would be appropriate for Aucklanders to have more say and influence on, and this could be the subject of future discussions at Auckland Council/LGNZ meetings.

2. The submission period closed on 31 January 2020.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the urgent decision as provided in Attachment A of this report, endorsing the Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’ in Attachment B of this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent decision - Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’	131
b ⇩	Papakura Local Board input into Local Government New Zealand (LGNZ) discussion paper on ‘Reinvigorating local democracy’	133

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter two 2019/2020

File No.: CP2020/01648

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3. The work programme is produced annually and aligns with the Papakura Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· All 16 applications for the Papakura Youth Scholarships received funding towards their studies, training, or leadership opportunities

· Papakura Business Association (PBA) recruited a community safety coordinator who is now coordinating the Papakura Safety Network. This coordinator role is funded by the local board. The Takanini Business Association has joined the safety network this quarter

· Two citizenship ceremonies were held during quarter two with 113 new citizens from the local board area

· Three civic events were held: Papakura Armistice Day, Clarice Reserve playground opening and Cross Street Reserve playground opening

· Highlights at the Hawkins Theatre included sell out performances of the production Aladdin by the Hawkins Theatre Youth Company to over 800 people, the Downtown Abbey film watched by over 700 people making it the second highest ever grossing film, and the hosting of the annual Stewarts Dance Studio shows

· Art Gallery highlights included the exhibition of Ocean's to Fly: White's Aviation Exhibition, workshops including painting with Alvin Xiong's, Abigail Judson’s Insect Making, Painting and Block print, Connect the Dots with older persons, as well as programme deliveries for Te Aoatea, Real World Living, and homeschool groups

· The Papakura Brass band participated in the RSA Armistice Service, Manurewa Christmas Parade, carol services at various locations throughout the area, and performed at Acacia Cove Retirement Village in Wattle Downs

· The Papakura Pipe band led the Papakura Santa Parade, the Papakura Armistice Parade and participated in the Manurewa and Auckland Santa Parades as well as hosting the fourth annual Mini Pipe Band Contest at Murphy's Law Irish Bar in Drury.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), red (behind delivery, significant risk) or grey (cancelled, deferred or merged). The following activities are reported with a status of red:

· Heritage Trail.

6. The 2019/2020 financial performance report for 31 December 2019 is attached under confidential cover. This is due to restrictions on releasing interim report (half year) results until the Auckland Council Group results are released to the NZX – expected to be made public from 28 February 2020.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for quarter two ending 31 December 2019.

b) note that the financial performance report in Attachment B of this report, will remain confidential until after the Auckland Council Group interim report (half year) are released to the NZX which are expected to be made public on 28 February 2020.

c) approve the use of up to $28,000 LDI Capex funding to create a new Community Facilities work programme project for completing the concrete pathway along Pahurehure Inlet so that it connects with Youngs Reserve plus the installation of bollards at that reserve to prevent vehicles driving over the new pathway.

Horopaki

Context

7. The Papakura Local Board has an approved 2019/2020 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· External Partnerships;

· Infrastructure and Environmental Services;

· Plans and Places;

· The Southern Initiative;

· ATEED.

8. Work programmes are produced annually, to meet the Papakura Local Board outcomes identified in the three-year Papakura Local Board Plan. The local board plan outcomes are:

· Outcome one: A vibrant and prosperous metropolitan centre

· Outcome two: People in Papakura lead active, healthy and connected lives

· Outcome three: A strong local economy

· Outcome four: Papakura is well-connected and easy to move around

· Outcome five: Treasured for its environment and heritage.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter two

12. During this quarter, 16 applications were received for the Papakura Youth Scholarships and all applicants received funding towards their studies, training, or leadership opportunities.

13. Papakura Business Association (PBA) recruited a Community Safety Coordinator who is now coordinating the Papakura Safety Network. This coordinator role is funded by the local board. The Takanini Business Association has joined the safety network this quarter and staff have developed terms of reference for the group.

14. Two citizenship ceremonies were held during quarter two with 113 new citizens from the local board area.

15. Three civic events occurred in quarter two: Papakura Armistice Day had approximately 400 people attend. Clarice Reserve playground opening had approximately 60 people attend. Cross Street Reserve playground opening had approximately 180 people attend.

16. During quarter two, 42 programmes were delivered at the Hawkins Theatre with a total of 141 sessions to a total of 14,349 attendees and participants. Highlights included sell out performances of the production Aladdin by the Hawkins Theatre Youth Company to over 800 people, The Downtown Abbey film watched by over 700 people making it the second highest ever grossing film, and the hosting of the annual Stewarts Dance Studio shows.

17. This quarter, 13 programmes were delivered to 577 attendees and participants at the Papakura Art Gallery. Highlights included the exhibition of Ocean's to Fly: White's Aviation Exhibition, workshops including painting with Alvin Xiong's, Abigail Judson’s Insect Making, Painting and Block print, Connect the Dots with the elderly, as well as programme deliveries for Te Aoatea, Real World Living, and home-school groups.

18. The Papakura Brass band delivered 47 programmes to a total of 8,023 attendees and participants. Highlights included participation in the RSA Armistice Service, Manurewa Christmas Parade, carol services at various locations throughout the area, and the performance at Acacia Cove Retirement Village in Wattle Downs.

19. The Papakura Museum delivered 16 programmes to 3,375 attendees and participants. Highlights included the exhibition "Tracks & Stations”, Papakura & Districts Historical Society (PDHS) speaker Phil Sai-Louie presenting on the naming of New Zealand up to 1840, the Military Exhibition of Military Hats, and the revamps of the NZ Wars, WWI, WWII, Papakura Camp, Vietnam, and NZ Peace Keeping.

20. The Papakura Pipe band delivered 10 programmes over 19 sessions to a total of 216,450 attendees and participants. Highlights included leading the Papakura Santa Parade, the Papakura Armistice Parade and participation in the Manurewa and Auckland Santa Parades (which is the reason for the large participation number), as well as hosting the fourth annual Mini Pipe Band Contest at Murphy's Law Irish Bar in Drury.

21. Participant numbers at community venues has increased by 18 per cent compared to the same period last year. Booking hours have increased by 26 per cent compared to the same period last year. Smith Avenue Clubrooms has seen a 77 per cent increase in booked hours compared to the same period last year. This is due to subsidised hirage and activation on site. Satisfaction results show that 92 per cent of hirers would recommend the venues they have visited in this local board. The top two activity types are religious and early childhood/school groups.

Activities with significant issues

22. The following work programme activities have been identified as being behind delivery / having significant issues (red status):

· Heritage Trail - The draft heritage interpretation strategy has been developed. The draft concept was presented to the local board in July 2019. The project is on hold while mana whenua are consulted with and their engagement sought. The project was presented at the Parks and Recreation Mana Whenua Forum at the end of August 2019. Mana whenua raised concerns about the project. Project staff are working to come up with a new strategy for engagement.

Activities on hold

23. The following work programme activities have been identified by operating departments as on hold:

· Heritage Trail.

Changes to the local board work programme

Deferred activities

24. These activities are deferred from the 2019/2020 work programme :

· Taaka Reserve - renew play equipment. The condition of the playground does not currently require a renewal. The project has been deferred to future years once it requires renewal

· Kirks Bush - develop new boardwalk - investigation and development of a new boardwalk. Project deferred due to work being conducted in the area to address Kauri Dieback and awaiting confirmation of budget.

Cancelled activities

25. There were no activities cancelled from the 2019/2020 work programme.

Activities merged with other activities for delivery

26. These were no activities reported as having been merged with other activities for efficient delivery.

New activities

27. The board recently became aware that the concrete pathway which runs along the Pahurehure inlet, currently stops in a grass area short of Youngs Reserve. Contractors are currently engaged in that area carrying out repairs to other sections of the pathway. Staff have recommended that the board engage these contractors to complete the concrete pathway so that it connects to the Youngs Reserve playground. Staff further recommend the installation of bollards at the edge of the reserve to prevent vehicles from driving over the new pathway which would cause damage. This project has been quoted at $28,000 and it is recommended that the board would fund this work from LDI Capex.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Receiving performance monitoring reports will not have an impact on climate change.

29. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This report informs the Papakura Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

32. A highlight for this quarter was the holding of the inauguration of the newly elected local board members at Papakura Marae. This event marked a particularly significant first for Papakura, which has the highest percentage of residents with Māori ethnicity of all local boards.

33. Ngāti Tamaoho Trust, the mandated management group for the people of Tamaoho, moved from Manukau into new premises in Hingaia and local board members attended the official opening at the new premise.

34. Other Māori Responsiveness activities this quarter included: -

· working with Te Ora O Manukau, a kaupapa Māori collective in South Auckland, to identify opportunities to work together;

· local board members attending the Christmas at the Pā event at Papakura Marae; and

· Papakura Marae attending the December 2019 Business Meeting to present their current strategic priorities to the local board.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications to report due to restrictions on releasing interim report (half year) financial results until the Auckland Council Group results are released to the NZX.

36. Staff have recommended that the board engage contractors to complete the concrete pathway along the edge of Pahurehure Inlet so that it links with Youngs Reserve. Staff further recommend the installation of bollards on the reserve edge so that vehicles are prevented from driving over the new path causing damage. This project has been quoted at $28,000 and it is recommended the board fund this project from LDI Capex.

Financial Performance

37. Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half year financial reports and results until the Auckland Council Group results are released to the NZX – expected to be made public from 28 February 2020.

38. Due to these obligations the financial performance attached to the quarterly report is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

40. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

41. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

42. The local board will receive the next performance update following the end of quarter three (31 March 2020).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Quarter Two Work Programme	147
b ⇩	Papakura Local Board Quarter Two Financial Report - Confidential

Ngā kaihaina

Signatories

Author	Victoria Hutt - Senior Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Papakura Local Board feedback on the Urban Development Bill

File No.: CP2020/01776

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement of the Papakura Local Board feedback on the Urban Development Bill.

Whakarāpopototanga matua

Executive summary

2. The Kāinga Ora – Homes and Communities Bill established Kāinga Ora – Homes and Communities as a new Crown entity on 1 October 2019 by:

· disestablishing Housing New Zealand Corporation (HNZC) and Homes Land Community (HLC)

· putting HNZC and HLC’s assets into Kāinga Ora - Homes and Communities

· repealing the Housing Corporation Act 1974

· putting some of the functions and assets related to KiwiBuild that currently sit in the Ministry for Housing and Urban Development into Kāinga Ora - Homes and Communities.

3. Kāinga Ora has two key functions; being a public housing landlord and leading and coordinating urban development. The entity’s objective is to “contribute to sustainable, inclusive and thriving communities that:

a) provide people with good quality, affordable housing choices that meet diverse needs;

b) support good access to jobs, amenities and services; and

c) otherwise sustain or enhance the overall economic, social, environmental and cultural wellbeing of current and future generations.”

4. The Urban Development Bill sets out the functions, powers, rights and duties of the Crown entity, Kāinga Ora-Homes and Communities (Kāinga Ora) to enable it to undertake its urban development functions.

5. Submissions on the Bill closed Friday 14 February 2020.

6. Local Board input was required by Friday 7 February 2020 to be appended to the Auckland Council submission.

7. The local board submission was developed with board members, and the final draft circulated for comment prior to being approved by the Chair and Deputy Chair. The submission is provided for endorsement as Attachment A to this report.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) endorse the Papakura Local Board feedback on the Urban Development Bill as provided in Attachment A to this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board feedback on the Urban Development Bill	177

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Papakura Local Board input into the review of the resource management system

File No.: CP2020/00576

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement of the Papakura Local Board input into the review of the resource management system.

Whakarāpopototanga matua

Executive summary

2. The government is undertaking a comprehensive review of the resource management system with a primary focus on the Resource Management Act 1991 (RMA).

3. The review is being led by the Resource Management Review Panel. The panel has just released an issues and options paper that starts a conversation about issues to be considered and addressed by the review, and sets out some initial thoughts on possible options.

4. The review’s aim is to improve environmental outcomes and better enable urban and other development within environmental limits.

5. This is part of a two-stage process to improve the resource management system. The first stage aims to reverse some changes made by the previous government and to make some changes to freshwater management. Auckland Council made a submission on these changes which are currently before Parliament.

6. The second stage is a more comprehensive review of the resource management system which seeks to build on the government’s work priorities across urban development, climate change, and freshwater, and wider projects being led by various external groups. The review’s aim is to improve environmental outcomes and better enable urban and other development within environmental limits.

7. The review’s scope includes:

· a primary focus on the RMA

· looking at how the RMA interfaces with the Local Government Act 2002, Land Transport Management Act 2003 and Climate Change Response Act 2002

· the role of spatial planning

· consideration of the potential impact of and alignment with other relevant legislation (including the Building Act 2004 and Fisheries Act 1996), government programmes and regulatory reviews currently underway within the resource management system

· role of institutions, that is, consideration of which entities are best placed to perform resource management functions.

8. The panel’s issues and options paper highlights three key challenges facing the resource management system:

· the natural environment is under significant pressure

· urban areas are struggling to keep pace with population growth

· rapid changes in rural land use have increased the pressure on ecosystems.

9. The panel has also identified the below three topics of interest:

· the natural and rural environment

· urban and built environment

· te ao Māori.

10. The issues and options paper identifies several reasons why the resource management system has not responded effectively. These include a lack of clear environmental protections, a lack of recognition of the benefits of urban development, a focus on managing the effects of resource use rather than planning to achieve outcomes, lack of effective integration across the resource management system, insufficient recognition of the Treaty and lack of support for Māori participation, and issues with compliance, monitoring and enforcement.

11. The paper identifies 14 key issues and invites submissions on options to address these. The issues covered are:

· legislative architecture

· purpose and principles of the RMA

· recognising the Treaty of Waitangi and te ao Māori

· strategic integration across the resource management system

· addressing climate change and natural hazards

· the role of national direction

· policy and planning framework

· consents/approvals

· economic instruments

· allocation of resources e.g. water

· system monitoring and oversight

· compliance, monitoring and enforcement

· institutional roles and responsibilities

· reducing complexity.

12. The panel will submit its final report to the Minister for the Environment by 31 May 2020. Following that, the government is expected to engage with iwi/Māori and stakeholders and undertake public consultations on the development of its reform proposals.

13. Local board input was required by Friday, 24 January 2020 for views to be incorporated into the Auckland Council submission. The submission period closed on 3 February 2020.

14. The board’s submission was developed with members and circulated for final comments prior to approval by the Chair and Deputy Chair. The submission is provided as Attachment A to this report for formal endorsement.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) endorse the Papakura Local Board input into the review of the resource management system in Attachment A to this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board input into the review of the resource management system	185

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Amending Papakura Local Board delegations for land owner approvals for the 2019-2022 electoral term

File No.: CP2020/00552

Te take mō te pūrongo

Purpose of the report

1. To amend and clarify the Papakura Local Board appointments for:

· nominated local board member for landowner consents (including affected party approvals)

· nominated local board member for film applications.

Whakarāpopototanga matua

Executive summary

2. The council delegates some responsibilities to staff or individual elected members to enable effective and efficient decision-making.

3. The board resolved on the Papakura Local Board appointments and delegations for the 2019-2022 electoral term at its meeting on 4 December 2019 (resolution PPK/2019/215).

4. The Chairperson, Brent Catchpole, and the Deputy Chairperson, Jan Robinson, were appointed as the nominated local board members to be consulted on landowner consents (including affected party approvals and film applications).

5. In order to expedite the land owner consent sign off process, staff request the board to clarify the resolution to reflect that the chairperson is the person delegated authority to sign off land owner consents with the Deputy Chair as the alternate. Currently the resolution reads that both the chairperson and deputy chairperson must sign off land owner consents.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) amend the board’s decision made on 4 December 2019 (PPK/2019/215), resolution a) to read as follows:

That the Papakura Local Board:

a) appoint Brent Catchpole (Chairperson) as the lead and Jan Robinson (Deputy Chairperson), as the alternate ~~nominated~~ local board members for landowner consents (including landowner consents for filming) and authorises them to:

i) be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision, and

ii) to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii) receive staff notifications of areas that may involve reputational, financial, performance or political risk.

Horopaki

Context

6. Decision-making within Auckland Council is shared between the Governing Body and local boards. Local boards have made a general delegation to the chief executive of all of their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The Chief Executive has in turn delegated those responsibilities, duties and powers to staff. The exercise of those responsibilities, duties and powers is subject to a set of delegation protocols. These protocols provide a set of expectations and directions to staff and require a number of actions that are relevant to all local activities. These delegations help Auckland Council to operate efficiently and effectively.

7. In some cases, delegations are given to individual local board members, usually due to short timeframes constrained by operational requirements, customer expectations and deadlines set by statute. Having a delegation in place to one local board member helps to ensure that council can continue to undertake its normal business practices without undue delays.

8. Local boards have allocated responsibility for decision-making with respect to local parks and have delegated landowner consent decisions to staff subject to a number of delegation protocols. The delegation protocols require that the nominated local board member is consulted on every landowner consent. Landowner consents encompass a broad range of activities, including affected party approvals, filming and events. Local boards also are able to provide their formal views in a report at liquor licence hearings.

9. Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area. Local boards’ ability to provide local views can be affected because of statutory timeframes or external agency deadlines. Delegating authority for providing local board views to individual members provides local boards the opportunity to give local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

Landowner consents

10. Under Auckland Council’s Combined Chief Executive Delegations Register, council staff are delegated authority to approve landowner consents on behalf of local boards. This delegation is subject to the Local Board Delegations Protocols. These protocols require that before exercising their delegations, staff must consult with a nominated local board member for landowner consents. If required by the nominated local board member, the staff member must refer the landowner consent decision to a local board meeting for a decision.

11. It is therefore recommended that the local board appoint a nominated local board member for landowner consents to enable staff to exercise their delegation.

Landowner consents for filming

12. Screen Auckland (Auckland Tourism, Events and Economic Development) processes requests for filming in the Auckland Region, and seeks landowner consent from local boards. Over 600 permits are granted each year, with the largest number of permits being granted in Waitematā, Wāitakere Ranges and Rodney Local Board areas.

13. Screen Auckland must process the applications within three to five working days, and therefore require feedback from local boards within two working days. These timeframes are short because filming activities often have a fast turnaround for productions from concept to delivery. To keep filming in Auckland, in a competitive international market, film crews often have to work within short timeframes.

14. Due to the extremely short timeframes for film applications, where local boards have a large number of filming applications, it may be beneficial for this subset of landowner consents to be referred to a different nominated local board member, to manage workloads.

Options considered

15. Options available for local boards to input into landowner consents, events, planning processes and liquor licences have been summarised in Tables 1 and 2.

16. It is recommended that local boards select both a nominated local board member and an alternate. The alternate is available to act when the nominated local board member is unable to act (e.g. leave of absence, illness) and has agreed (via written communication) that the alternate take the role of nominated local board member for a specified time period.

17. We recommend that local boards appoint one nominated local board member (and alternate). Appointing more than one nominated local board member increases administration for staff and can create unnecessary confusion where local board members provide differing views to staff.

Nominated local board members under the Local Board Delegations Protocol

18. The preferred option is that a nominated local board member is appointed for landowner consents and events (option two in Table 1). This option is preferred because it aligns with council’s existing delegations and local board delegation protocols and allows for council to undertake core business in a timely manner. There is reputational risk to council if it is unable to administer landowner consents in a timely manner.

Table 1: Options for local boards to address requirement for nominated local board members under the Local Board Delegations Protocol for landowner consents and events

Options

Pros

Cons

1. There are no nominated local board members and staff must consult with the local board chairperson as a primary point of contact

· The local board chairperson will become the subject matter expert for the local board on landowner approvals and events

· Local boards can provide their views in a timely way that better meets organisational deadlines

· The local board chairperson’s work-load will be increased

· Decisions are not made by the full local board

· Decisions are not made at a public meeting

2. Nominated local board members appointed for landowner consents and events (preferred option)

· The nominated local board member will become subject matter expert for local board on topic they are nominated for

· Local boards can provide their views in a timely way that better meets organisational deadlines

· Decisions are not made by the full local board

· Decisions made under delegation are not made at a public meeting

19. On 4 December 2019 the board resolved inter alia as follows (resolution PPK/2019/215):

That the Papakura Local Board:

a) appoint Brent Catchpole (Chairperson) and Jan Robinson (Deputy Chairperson), as the nominated local board members for landowner consents (including landowner consents for filming) and authorises them to:

ii) to be the point of consultation for staff on proposed asset renewal works and, at their discretion, refer any proposed asset renewal works to the local board for a local board decision

iii) receive staff notifications of areas that may involve reputational, financial, performance or political risk.

20. The plain reading of the resolution would require the Chair and Deputy Chair to exercise the delegation which would affect the efficiency and timeliness of the delegation as both would have to agree. In order to expedite the land owner consent sign off process, staff request that the board clarify the resolution to reflect that the Chairperson is the person delegated authority to sign off land owner consents with the Deputy Chair as the alternate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. This decision is procedural in nature and there are no climate impacts as a result.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This report recommends the appointment of nominated local board members to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report seeks to amend the appointment of nominated board members to perform and landowner consents function.

24. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

25. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

26. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. If the local board leaves the decision as it was made at 4 December 2019, there is potential for delays in obtaining responses for landowner consents (including film applications) and events.

Ngā koringa ā-muri

Next steps

28. Nominated local board members providing feedback on landowner consents will engage with staff acting in accordance with the Local Board Delegation Protocols.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

For Information: Reports referred to the Papakura Local Board

File No.: CP2020/00111

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2. The following information was circulated to the local board:

No	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1	Elected Members Expense Policy – emailed to members 9 December 2019	17	3 December 2019	Waitemata Local Board
2	Reinstatement of the Manukau Harbour Forum – emailed to members 9 December 2019	19	3 December 2019	Franklin Local Board
3	Elected Members Expense Policy – emailed to members 23 December 2019	17	12 December 2019	Hibiscus & Bays Local Board

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1	Elected Members Expense Policy – emailed to members 9 December 2019	17	3 December 2019	Waitemata Local Board
2	Reinstatement of the Manukau Harbour Forum – emailed to members 9 December 2019	19	3 December 2019	Franklin Local Board
3	Elected Members Expense Policy – emailed to members 23 December 2019	17	12 December 2019	Hibiscus & Bays Local Board

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 February 2020

Papakura Local Board Governance Forward Work Calendar - February 2020

File No.: CP2020/00117

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 19 February 2020.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments