Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday 19 February 2020 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steven Garner

From 3.07pm until 4.25pm

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

 


Rodney Local Board

19 February 2020

 

 

 

1          Welcome

 

The Chairperson welcomed those in attendance and opened the meeting with a Karakia.

 

 

2          Apologies

  

Resolution number RD/2020/1

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         accept the apologies from Member C Smith for absence and Member S Garner for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2020/2

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday 11 December 2019,  as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 


 

 

Note:   From this point forward, agenda items were taken in the following order:

 

Item

11        Warkworth Showgrounds Reserve - renewal of non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated for siting two port-a-coms

12        Auckland Transport update February 2020

13        Auckland Unitary Plan - Local board views on private plan change request for Lot 1 DP 149776 (land at Foster Crescent, Snells Beach)

14        Appointment of Local Government New Zealand lead and nominee for Local Government New Zealand Conference 2020

15        New road name in the Bomar Properties Limited subdivision at 182 West Coast Road, Araparera

16        New road name in the Te Arai North Limited subdivision at Te Arai Point Road, Te Arai Point

17        Revocation of resolution number RD/2019/159 relating to a new road name in the Terry Sun subdivision at 296 Amreins Road, Taupaki

18        Rodney Local Board workshop records

19        Deputations and public forum update

20        Rodney Ward Councillor update

21        Governance forward work calendar

22        Consideration of extraordinary items

23        Procedural motion to exclude the public

Confidential Item C1

8          Deputations

8.1       Deputation – Helensville Budgeting Service

8.2       Deputation – Te Hana Charitable Trust

8.3       Deputation – Milldale subdivision

9          Public Forum

9.1       Public Forum – 128 bus service timetable

9.2       Public Forum – Hull Road, Waitoki – Seasonal road closure

 

 

11

Warkworth Showgrounds Reserve - renewal of non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated for siting two port-a-coms

 

Karen Walby – Community Lease Specalist, was in attendance for this item.

 

Resolution number RD/2020/3

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      grant a renewal of the two non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated on a part of Warkworth Showgrounds Reserve legally described as Section 2 SO 509338 (Attachments A and B to the agenda report) subject to the following conditions:

i)       term - one year commencing 1 March 2020 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii)      rent - $1.00 plus GST per annum, if demanded

iii)     a Treaty of Waitangi clause will be included in the deeds of renewal to record the underlying Crown ownership of the land

iv)     acknowledgement that the non-exclusive licences to occupy are temporary and will no longer be required once the future sports complex is constructed and operational on the site.

b)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the operative Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

CARRIED

 

 

Member S Garner joined the meeting at 3.07pm.

 

 

12

Auckland Transport update February 2020

 

Ellen Barrett – Elected Member Relationship Manager, was in attendance for this item.

 

Resolution number RD/2020/4

MOVED by Member B Bailey, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      receive the Auckland Transport update for February 2020.

CARRIED

 

 

13

Auckland Unitary Plan - Local board views on private plan change request for Lot 1 DP 149776 (land at Foster Crescent, Snells Beach)

 

Austin Fox – Planner, was in attendance for this item.

 

Resolution number RD/2020/5

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      provide the following feedback on a private plan change request  for Lot 1 DP 149776 (Foster Crescent, Snells Beach) by Prime Property Group:

i)          the Unitary Plan provides a clear direction with infrastructure provision and staging of development; anything occurring outside of this means existing development rights within current zones could be affected as infrastructure capacity is used up earlier than planned

ii)         the increased development as a result of the proposed rezoning will not be met by a corresponding acceleration of infrastructure provision to meet the increased demands as there are no current plans for additional infrastructure to cope with unplanned growth in Snells Beach, and since council does not have the funding available to expand ad hoc infrastructure this will create substantive disruption to existing communities on a peninsula with limited access

iii)       there is sufficient land within the existing zones to provide for Auckland’s housing needs and chipping away at the boundaries undermines the integrity of the Unitary Plan and sets a precedent

iv)       the existing zoning currently in place provides a buffer between zones in Snells Beach that should be protected and this application undermines that

v)         the local board expresses its concerns about adverse effects to the receiving environment in the Mahurangi Harbour as a result of the proposed intensification

b)     that based on the above local board views and feedback, the private plan change at requested for Lot 1 DP149776, Foster Crescent, Snells Beach, by Prime Property Group be declined

c)     authorise Member Hancock or Member Pirrie to speak to the local board feedback at a future hearing on the private plan change for Lot 1 DP149776 (Foster Crescent, Snells Beach) by Prime Property Group.

CARRIED

 

 

14

Appointment of Local Government New Zealand lead and nominee for Local Government New Zealand Conference 2020

 

Resolution number RD/2020/6

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      appoint Member Houlbrooke as the lead for Local Government New Zealand related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/ Local Government New Zealand meetings.

b)      nominate Member Houlbrooke or Member Holdgate to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the Annual General Meeting must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

CARRIED

 

 

15

New road name in the Bomar Properties Limited subdivision at 182 West Coast Road, Araparera

 

Frank Lovering – Senior Subdivision Advisor, was in attendance for this item.

 

Resolution number RD/2020/7

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the new road name William James Lane for the Bomar Properties Limited subdivision at 182 West Coast Road, Araparera, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

CARRIED

 


 

 

16

New road name in the Te Arai North Limited subdivision at Te Arai Point Road, Te Arai Point

 

Frank Lovering – Senior Subdivision Advisor, was in attendance for this item.

 

Resolution number RD/2020/8

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      defer the decision to approve the new road name Jemasa Lane for the Te Arai North Limited subdivision at Te Arai Point Road, Te Arai Point, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report iwi consultation has been undertaken and their views have been reported back to the local board.

CARRIED

 

 

17

Revocation of resolution number RD/2019/159 relating to a new road name in the Terry Sun subdivision at 296 Amreins Road, Taupaki

 

Frank Lovering – Senior Subdivision Advisor, was in attendance for this item.

 

Resolution number RD/2020/9

MOVED by Member L Johnston, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      revoke Resolution number RD/2019/159 pertaining to item 17: New road name in the Terry Sun subdivision at 296 Amreins road, Taupaki from the 11 December 2019 meeting:

approve the new road name Silk Place for the Terry Sun subdivision at 296 Amreins Road, Taupaki, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

and replace with

b)      approve the new road name Houkura Place for the Terry Sun subdivision at 296 Amreins Road, Taupaki, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

CARRIED

 

 

18

Rodney Local Board workshop records

 

Resolution number RD/2020/10

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      note the workshop records for 5 February and 12 February 2020.

CARRIED

 

 


 

 

19

Deputations and public forum update

 

Resolution number RD/2020/11

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the deputation and public forum update for 11 December 2019.

CARRIED

 

 

20

Rodney Ward Councillor update

 

Resolution number RD/2020/12

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      note Cr Greg Sayers written update on the activities of the Governing Body.

CARRIED

 

 

21

Governance forward work calendar

 

Resolution number RD/2020/13

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      note the governance forward work calendar as at February 2020.

CARRIED

 

 

22        Consideration of Extraordinary Items

 

 

There was no consideration of extraordinary items.   

 

 

23        Procedural motion to exclude the public

Resolution number RD/2020/14

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      exclude the public from the following part of the proceedings of this meeting.

 

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Woodhill Sands Trust - Guarantee (Loan Reset Request)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains information on the background to an on-going dispute and negotiations with objectors to the Trust's outstanding application for a new resource consent in respect of the site it owns and occupies.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

3.40pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

3.55pm            The public was re-admitted.

 

 

The meeting adjourned at 3.55pm and reconvened: 5.00pm

 

 

Member S Garner retired from the meeting at 4.25pm.

 


 

 

8          Deputations

 

8.1

Deputation: Helensville Budgeting Service

 

Frances Swann and Julie James from the Helensville Budgeting Service was in attendance for this item.

 

Resolution number RD/2020/15

MOVED by Member L Johnston, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Ms Swann and Ms James for their presentation.

CARRIED

 

 

8.2

Deputation: Te Hana Charitable Trust

 

Linda Clapham and Clyde Tukaiora Connell from the Te Hana Charitable Trust was in attendance for this item.

 

Documents were tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2020/16

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank Ms Clapham for her presentation.

CARRIED

 

Attachments

a     19 February 2020 - Rodney Local Board, Item 8.2 - Te Hana Charitable Trust  - background and history

b     19 February 2020 - Rodney Local Board, Item 8.2 - Te Hana Charitable Trust  - photo's

 

 

8.3

Deputation: Milldale Subdivision update

 

Grant Fahey and Sean Connolly from Fulton Hogan Developments were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2020/17

MOVED by Member L Johnston, seconded by Member V Kenny:  

That the Rodney Local Board

a)      thank Mr Fahey and Mr Connolly for their presentation.

CARRIED

 

Attachments

a     19 February 2020 - Rodney Local Board, Item 8.3 - Milldale subdivision presentation

 

 


 

 

9          Public Forum

 

9.1

Public Forum: Kay Elliott - 128 bus service timetable

 

Kay Elliot was in attendance for this item.

 

Resolution number RD/2020/18

MOVED by Member B Bailey, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank Ms Elliott for her verbal presentation.

CARRIED

 

Attachments

a     19 February 2020 - Rodney Local Board, Item 9.1 - 128 bus service presentation

 

 

9.2

Public Forum: Chris and Sarah Lloyd - Hull Road, Waitoki - seasonal closure

 

Chris and Sarah Lloyd were in attendance for this item.

 

Documents were tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment

 

Resolution number RD/2020/19

MOVED by Member L Johnston, seconded by Member B Bailey: 

That the Rodney Local Board:

a)         thank Mr and Mrs Lloyd for their presentation.

CARRIED

 

Attachments

a     19 February 2020 - Rodney Local Board, Item 9.2 - Hull Road, Waitoki - map

 

 

6.30pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................