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Upper Harbour
Local Board Community Forum
13 February
2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Hobsonville Community Trust update 5
8.2 Business North Harbour update 6
8.3 Hibiscus Coast Zero Waste programmes 6
8.4 BEI Group proposal - 473 Albany Highway, Albany 7
8.5 Whenuapai Predator Free project 7
9 Public
Forum 8
10 Extraordinary Business 8
11 Consideration
of Extraordinary Items
The Chairperson opened the meeting and welcomed those present.
2 Apologies
At the close of
the agenda, no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i)
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii)
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the code or the
guidelines may be directed to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 5 September 2019, as true and
correct.
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5 Leave
of Absence
At the close of
the agenda, no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda, no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda, no requests to present petitions had been received.
8 Deputations
Standing Order 7.7 provides for
deputations. Those applying for deputations are required to give seven working
days notice of subject matter and applications are approved by the Chairperson
of the Upper Harbour Local Board Community Forum. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
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8.1 Hobsonville
Community Trust update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on the Headquarters Building and Sunderland
Lounge.
Whakarāpopototanga matua
Executive
summary
2. Gavin
Gunston, Venues Manager and Organisation Leader, and Christina Naurattel,
Venues Coordinator, from the Hobsonville Community Trust, will be in attendance
to update members on their management of the Headquarters Building and
Sunderland Lounge.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Gavin Gunston and Christina Naurattel from the
Hobsonville Community Trust and thank them for their attendance and
presentation.
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8.2 Business
North Harbour update
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Te take mō te pūrongo
Purpose
of the report
1. To provide
members with an update and overview on the activities of Business North
Harbour over the past 12 months.
Whakarāpopototanga matua
Executive
summary
2. Kevin
O’Leary, General Manager, and Peter Lamberton, Chairperson, of Business
North Harbour, will be in attendance to discuss their recent work within the
business improvement district and outline current and future key projects.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Kevin O’Leary and Peter Lamberton from Business
North Harbour and thank them for their attendance and presentation.
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Attachments
a Business North Harbour presentation........................... 13
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8.3 Hibiscus
Coast Zero Waste programmes
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Te take mō te pūrongo
Purpose
of the report
1. To
discuss ongoing initiatives in Upper Harbour and seek further support through
upcoming multi-board grants.
Whakarāpopototanga matua
Executive
summary
2. Betsy
Kettle, Trustee of Hibiscus Coast Zero Waste (HCZW), and Judith Rosamund,
Kindy Facilitator from Zero Waste, will be in attendance to discuss their
current initiatives, including:
· transfer
of the Whangaparaoa Community Recycling Centre site from Panuku control back
to Waste Solutions
· event
organisers use of HCZW for Zero Waste Events
· new
directives that require Panuku to consider environmental and social purposes
· the
proposal to expand the kindy programme into Upper Harbour
· the
Zero Waste Zero Carbon Pilot in schools
· raising
awareness of and assisting with support for the City to Farm Organics
Diversion Project
· raising
the National Waste Levy.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Betsy Kettle and Judith Rosamund and thank them for their
attendance and presentation.
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Attachments
a Hibiscus Coast Zero Waste presentation...................... 25
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8.4 BEI
Group proposal - 473 Albany Highway, Albany
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Te take mō te pūrongo
Purpose
of the report
1. To
discuss the new proposed precinct plan for the development at 473 Albany
Highway, Albany.
Whakarāpopototanga matua
Executive
summary
2. Sean
Park from BEI Group, Michael Campbell from Campbell Brown Planning, and
Severin Sodor from Architectus, will be in attendance to present their
private plan change request and proposed precinct plan.
3. The
project team previously presented their plan to the board in July 2019 but
have since identified opportunities to significantly enhance the development.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Sean Park, Michael Campbell and Severin Sodor and thank
them for their attendance and presentation.
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Attachments
a BEI Group masterplan memo........................................ 41
b BEI Group masterplan presentation.............................. 43
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8.5 Whenuapai
Predator Free project
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Te take mō te pūrongo
Purpose
of the report
1. To
introduce board members to the project and discuss its proposed initiatives.
Whakarāpopototanga matua
Executive
summary
2. Tim
Johnson will be in attendance to provide a brief personal introduction and to
discuss his initiatives for the project, including:
· geography
– North-West Wildlink / Upper Harbour Ecology Network land coverage /
Whenuapai suburb and various land-use applications
· work
to date on flora and fauna
· time
to upscale
· governance
structure
· best
practice application
· community
engagement – public gathering / air force commitment and involvement /
school programme
· what
needs to be activated.
3. Annette
Mitchell from Living Whenuapai will also be in attendance to discuss local
community development and concerns, their vision for the future, and their
strategic plan for the area.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Tim Johnson and Annette Mitchell and thank them for their
attendance and presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if:
a) the
local authority by resolution so decides
b) the
presiding member explains at the meeting, at a time when it is open to the
public:
i) the
reason why the item is not on the agenda
ii) the
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting:
a) That
item may be discussed at that meeting if
i) that
item is a minor matter relating to the general business of the local authority
ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting, but
b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for further
discussion.”
