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Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 26 February 2020 at 5.17pm.
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Chairperson |
Cath Handley |
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Deputy Chairperson |
Bob Upchurch |
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Members |
Kylee Matthews |
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Robin Tucker |
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Paul Walden |
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Waiheke Local Board 26 February 2020 |
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Member Tucker led the meeting in prayer.
There were no declarations of interest.
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Resolution number WHK/2020/22 MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 29 January 2020, as a true and correct record.
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There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
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9.1 |
Public Forum - Vicki Angland and Denise Whitefield - Walking Festival 2020 funding application |
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A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number WHK/2020/23 MOVED by Chairperson C Handley, seconded by Member P Walden: That the Waiheke Local Board: a) thank Vicki Angland and Denise Whitfield of Waiheke Walking Trust for their presentation and attendance. |
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a 26 February 2020 - Waiheke Local Board Meeting - Public Forum 9.1 Walking Festival 2020 Funding Application |
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9.2 |
Public Forum - Martha Slimm and Julie Cairns - Housing Quality Project |
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Resolution number WHK/2020/24 MOVED by Chairperson C Handley, seconded by Member R Tucker: That the Waiheke Local Board: a) thank Martha Slimm and Julie Cairns for their attendance.
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9.3 |
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A copy of a document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number WHK/2020/25 MOVED by Chairperson C Handley, seconded by Member K Matthews: That the Waiheke Local Board: a) thank Timothy Moon for his attendance. |
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a 26 February 2020 Waiheke Local Board Business Meeting - Public Forum - Item 9.3 - Te Rangihoua Heritage Trail |
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9.4 |
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A copy of a document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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MOVED by Chairperson C Handley, seconded by Member R Tucker: That the Waiheke Local Board: a) thank Amanda Sorrenson for her attendance. CARRIED |
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a 26 February 2020 Waiheke Local Board Business Meeting - Public Forum - Item 9.4 - Meat Free Mondays |
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9.4 |
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Resolution number WHK/2020/27 MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) thank Deja Finn for his attendance. |
There was no extraordinary business.
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11 |
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Resolution number WHK/2020/28 MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update. |
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12 |
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Resolution number WHK/2020/29 MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker: That the Waiheke Local Board: a) approve the allocation $5,000 to Waiheke Community Art Gallery: Te Whare Taonga to deliver E Tipu E Rea: Rangatahi mentoring project, from the 2019/2020 Māori Responsiveness work programme. |
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13 |
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Resolution number WHK/2020/30 MOVED by Member K Matthews, seconded by Member R Tucker: That the Waiheke Local Board: a) receive the Auckland Transport Report February 2020. b) forwards to Auckland Transport the concerns of the residents of Taraire street including health issues and nuisance of dust. c) request Auckland Transport provide options around costings and timing to complete the seal of Taraire Street before the end of the financial year. |
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14 |
Improved Public Accessibility to the governance function of Waiheke Local Board |
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Resolution number WHK/2020/31 MOVED by Chairperson C Handley, seconded by Member R Tucker: That the Waiheke Local Board: a) in order to support ongoing engagement with interested members of the public and / or community groups, and to ensure openness and transparency, undertake the following activities: i) ensure all workshop material and documentation be made available on the Waiheke Local Board webpage, unless it is considered confidential under section 7(2) of the Local Government Official Information and Meetings Act 1987. ii) hold monthly community forums which will enable the public to engage with board members on local matters. These sessions will: o be held on the second week of the month o be public meetings o enable discussion on an issue to be booked in advance by calling or emailing the local board office o have appointments which run for a maximum 15 minutes at a time o allow multiple requests as one appointment when considered appropriate o include an open question and answer session at the end of the forum o be led by the local board chair, assisted by local board staff o not necessarily be attended by the council staff who present the workshop items to the local board b) note local media will continue to have the opportunity to proactively work with council communications staff to discuss workshop items, and to meet with local board staff to discuss other local matters. c) support increased activity on existing communications channels such as Our Auckland, social media and local media to inform the public that workshop material is available to be viewed on the local board webpage. d) authorize the local board relationship manager, in consultation with the local board, to make minor adjustments should this be required to enable the practical implementation of the measures in this resolution. |
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15 |
Waiheke Local Board feedback on the Review of the Burial and Cremation Act 1964 and Related Legislation |
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Resolution number WHK/2020/32 MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) provide input into Auckland Council’s submission on the government’s ‘Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation’. i. the opening of the provision of cemeteries to independent providers is not supported, such as those providing cemeteries for “eco” or “natural burials”, however requests provision of eco-burials within council’s facilities if supported by the local community. ii. supports it being lawful to bury someone on private land in the rural zone, providing the necessary consents have been obtained and it is accurately recorded on survey plans / Land Information Memoranda and other similar documents iii. local authorities should be required to provide separate burial areas within public cemeteries for groups with specific religious or cultural burial requirements. iv. maintenance standards for cemeteries are a level of service issue that should be left to local authorities to agree with their communities through long term and annual plan processes. v. support there being stronger legal provisions for the protection of historic cemeteries and grave sites. vi. supports management of community cemeteries being overseen by local authorities rather than by central government, including giving them the power to appoint trustees. vii. supports resource consents being required for all new crematoria and that they are publicly notified under the Resource Management Act. |
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16 |
Waiheke Local Board feedback on the proposed National Policy Statement for Indigenous Biodiversity |
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Resolution number WHK/2020/33 MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) delegate finalisation of feedback on the proposed National Policy Statement for Indigenous Biodiversity to the Chairperson Cath Handley. |
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17 |
Waiheke Local Board feedback on the inter-regional marine pest pathway management proposal |
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Resolution number WHK/2020/34 MOVED by Member P Walden, seconded by Member R Tucker: That the Waiheke Local Board: a) support consistent rules for boat hull-fouling across the four regions, and a preference for boat owners to maintain a clean hull at all times. |
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18 |
Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter two 2019/2020 |
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Resolution number WHK/2020/35 MOVED by Member P Walden, seconded by Chairperson C Handley: That the Waiheke Local Board: a) receive the performance report for quarter two ending 31 December 2019. b) approve $15,000 Locally Driven Initiative (LDI) opex fund to finalise the Lightscape Management Plan noting this will require a reallocation from existing project budgets. c) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group half year results are released to the NZX which are expected to be made public by 28 February 2020. |
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19 |
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Resolution number WHK/2020/36 MOVED by Member P Walden, seconded by Member R Tucker: That the Waiheke Local Board: a) Note the urgent decision made on 18 December 2019 as follows: That the Waiheke Local Board: a) revoke its decision of 26 September 2019 (Resolution number WHK/2019/188) delegating to the Head of Stakeholder and Land Advisory, Community Facilities, authority to enter into a lease or leases for a six month period for the Harbourmasters building at 10 Ocean View Road, Waiheke Island. b) grant a new lease to Harbourmasters Limited for the Harbourmasters Building and part of the adjoining land comprising of 3,650 square metres (more or less) at 10 Ocean View Road, Mātiatia (Attachment A), legally described as Lot 8 Deposited Plan 146325 on record of title NA12A/130, on the following terms: a. Term: initial term of three (3) years with one two (2) year right of renewal b. the renewal is contingent on the Waiheke Local Board being satisfied with the overall use, level of investment in the premises, and the extent to which it informs commercial use decisions under the final Mātiatia Plan c. inclusion of an early termination clause d. permit subletting for part of the premises subject to approval by Auckland Council e. all other terms and conditions to be concluded on commercial terms. c) grant landlord approval for Harbourmasters Limited to undertake the necessary works to bring the building up to an operational state for its purposes, subject to compliance with the terms of the lease, landlord and regulatory approvals. |
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20 |
Appointment of LGNZ Lead and nominee for LGNZ Conference 2020 |
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Resolution number WHK/2020/37 MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker: That the Waiheke Local Board: a) appoint Chairperson, Cath Handley and Member Kylee Matthews for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings. b) nominate Chairperson, Cath Handley to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020. c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand. |
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21 |
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Resolution number WHK/2020/38 MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) note the feedback submitted on the Reform of the Resource Management System (Attachment A of the report). b) note the input into the government’s ‘Reducing waste: a more effective landfill levy – consultation’ (Attachment B of the report) c) note the feedback submitted on the Urban Development Bill (Attachment C of the report). |
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22 |
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Resolution number WHK/2020/39 MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) note the report from Chairperson Cath Handley. |
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Resolution number WHK/2020/40 MOVED by Deputy Chairperson B Upchurch, seconded by Member P Walden: That the Waiheke Local Board: a) note the lists of resource consents lodged related to Waiheke Island from 19 to 25 January, 26 January to 1 February, 2 to 8 February 2020. |
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24 |
Waiheke Local Board Governance Forward Work Calendar 2019 - 2022 |
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Resolution number WHK/2020/41 MOVED by Deputy Chairperson B Upchurch, seconded by Member P Walden: That the Waiheke Local Board: a) receive its Governance Forward Work Calendar for the political term 2019 - 2022 dated February 2020. |
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25 |
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Resolution number WHK/2020/42 MOVED by Deputy Chairperson B Upchurch, seconded by Member P Walden: That the Waiheke Local Board: a) note the record of proceedings for the local board workshops held on 29 January 2020 and 5 and 12 February 2020. |
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Member Tucker closed the meeting with the following karakia.
Waiho i te toipoto kaua i te toiroa
Let us keep close together, not far apart
7.14 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
