Agenda of Whau Local Board - 26 February 2020

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Board Member	Organisation / Position
Kay Thomas	· New Lynn Citizens Advice Bureau – Volunteer · Friends of Arataki – Committee member · Western Quilters – Member

Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board member
Fasitua Amosa	· Equity NZ – Vice President · Massive Theatre Company – Board member · Avondale Business Association – A family member is the Chair
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director
Warren Piper	· New Lynn RSA - Associate member · New Lynn Business Association - Member (Previously the Chairperson of Executive Committee)
Jessica Rose	· Women in Urbanism-Aotearoa, Auckland Branch - Committee member · Kaainga ora - Programme manager Sustainability · Forest & Bird - Member · Big Feels Club - Patron · Frocks on Bikes - Former co-chair · Bike Auckland - Former committee member

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 4 December 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Sirens and Sounds Community Trust

Te take mō te pūrongo

Purpose of the report

1. Shaun Bradley - Trustee and Event Director, Inspector Simon Welch – Police, and Michael Alofa – CEU present on highlights of the Sirens and Sounds Festival 2019.

2. The Trust seek input from the board and outline the need for an increase in funding support for the 2020 event.

Whakarāpopototanga matua

Executive summary

3. Sirens and Sounds Community Trust is supported by the Police, Fire and Emergency New Zealand (FENZ), and Community Empowerment Unit - Auckland Council.

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a) receive the presentation of the Sirens and Sounds Festival 2019, and thank Shaun Bradley, Inspector Simon Welch, and Michael Alofa for their attendance.

8.1 Deputation: Sunil Kaushal - Waitākere Indian Association

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Whau Local Board on the Waitākere Indian Association and its activities.

Whakarāpopototanga matua

Executive summary

2. Sunil Kaushal, President of Waitākere Indian Association, will be in attendance to introduce the group to the Whau Local Board and provide an overview of what work the group has been doing in the community, further work the group would like to do, important issues and to express the group’s desire to work more closely with the Whau Local Board.

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a) receive the presentation on Waitākere Indian Association and its activities, and thank Sunil Kaushal for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting;

but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Annual Budget 2020/2021 Consultation Document	13

Whau Local Board

26 February 2020

Local Board Transport Capital Fund – Endorsement of Concept for the Avondale Town Centre Footpath Upgrade - Streetscape Enhancement

File No.: CP2020/01559

Te take mō te pūrongo

Purpose of the report

1. To seek the Whau Local Board’s endorsement of the concept design for the footpath upgrade and associated works from the area north of Rosebank Road and Great North Road intersection to the Avondale roundabout.

Whakarāpopototanga matua

Executive summary

2. Issues have been raised over the slippery nature of clay pavers in the town centre.

3. A concept design to upgrade the pavement surface and enhance the wider streetscape was presented to the Whau Local Board on 13 November 2019 (Attachment A).

4. Auckland Transport (AT) seek formal endorsement of the concept design to proceed towards construction.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) receive the Local Board Transport Capital Fund – Endorsement of Concept for the Avondale Town Centre Footpath Upgrade - Streetscape Enhancement Report (Attachment A)

b) approve the concept design as presented at the workshop held on the 13 November 2019 for the footpath renewal and associated street furniture upgrade

c) approve the inclusion of street lighting as part of the concept design (Attachment B).

Horopaki

Context

5. Concerns raised over slippery clay pavers within the Avondale town centre have previously resulted in AT undertaking surface treatment. A more permanent solution to the slippery paver issue was sought by the Local Board. In March of 2019, after discussion with AT over options and associated costs, the Whau Local Board resolved to allocate $1.96million of their Local Board Transport Capital Funding (LBTCF) to the upgrade of the paved areas and associated street furniture. The Local Board requested that due consideration be placed in collaboration with other council teams involved in the developing projects within and adjacent to the paved area.

6. In March 2019 to September 2019, further slip testing were carried out and the project team gained a better understanding of the many known projects in the area. Project relationships within Auckland Transport Connected Communities, Panuku, Auckland Council and Healthy Waters developed over this period, and project interdependencies were identified. Discussions with utility operators over proposed upgrade/renewal works were held and confirmation was received that besides a large stormwater main renewal, located within the main roadway, and a Vector power undergrounding proposed for as part of the Crayford Street West streetscape upgrade, there is little interest in service relocation or future proofing.

7. In September 2019, AT presented at a Local Board workshop, identifying project interdependencies and collaboration opportunities. The presentation raised the risk of the Connected Communities project (tentatively planned for financial year 2024/25) resulting in a future kerb realignment, and the possible need to relay sections of footpath. The direction from the Whau Local Board was to urgently proceed with Concept Design development.

8. On 13 November 2019, a further workshop was held with the Board where the draft Concept Design was presented and discussed. This draft concept design was developed in close collaboration with Panuku, who are involved in the following projects: Crayford Street West streetscape, Town Square upgrade, a new public facility, Master Planning, and a number of residential developments in the area.

9. Discussion was also held with various teams within AT including Road Corridor Delivery, Connected Communities, and Street Lighting. Further discussions were also held with utility service providers.

10. The scope of the upgrade has currently been limited to the area of concern, being the extent of the existing clay pavers. It excludes the footpath adjacent to the town square, Avondale Central site, and the block of shops (1971-1979 Great North Road) as this area will be subject to Panuku projects that will alter the footpath and kerb lines. There may be an opportunity to expand this extent of works to incorporate additional pavement areas if considered appropriate.

11. An effort has been made to ensure the materials palette for the streetscape concept is consistent with the materials palette from the Crayford Street West Developed Design.

12. The surface proposed to replace the existing pavers is a slip resistant exposed aggregate, acid etched or honed concrete. The concrete colour is not only consistent with the Crayford Street West design, but also provides for some contrast with the existing exposed aggregate border, which is slightly darker in shade. It is noted the colour of the proposed concrete surface shown in the concept design drawings may be slightly lighter than the final concrete colour.

13. It is proposed to retain the existing exposed aggregate border (surrounding the pavers), which (for the most part) is in good condition currently. Some isolated repairs to this border may be required. If this border was to be removed and replaced, this would increase the cost of the footpath works considerably, especially as the kerb and channel would likely need to be re-laid.

14. A condition assessment of street furniture has been undertaken, which has helped to inform the following design decisions:

· The 8 Type C (lollipop) cycle rack are to be replaced with Type A (hoop) cycle rack to make the cycle parking assets consistent throughout the town centre, and to meet current AT standard.

· An update of the existing bench seating is recommended. Seat selection is to be confirmed through further discussion with the local board.

· Tree guards are in good condition and are to be retained. One tree requires replacement.

· The town centre streetlights are currently the older-style octagonal pole lights. While not initially within the scope of the project, an opportunity exists to upgrade these to a modern streetlight under a 50:50 cost share agreement with Auckland Transport Streetlighting team. This is seen as an opportunity as the light upgrade would not have otherwise been seen as a priority for Auckland Transport Streetlighting team. The cost of this streetlight upgrade is estimated at $600,000-$700,000 (i.e. approximately $350,000 cost to the project), which is within the project budget. Updating the Avondale town centre streetlighting as part of the footpath upgrade project is seen as having the following benefits:

Ø Optimised light location to achieve required light uniformity and brightness levels

Ø Improved aesthetics i.e. alignment with a more modern materials and street furniture palette, and Panuku aspirations for Crayford St West

Ø Avoiding having to dig up the footpaths at a future point to replace the columns

Ø Less ongoing maintenance costs on columns and LED lights

Ø Reduced running cost for the LED lights

Ø International experience has shown that white light plays a factor in crime prevention, greater comfort and security, and less car / pedestrian accidents.

· Existing stainless-steel tilt bins are consistent across the site and are in average to good condition. During the workshop the Whau Local Board showed an interest in upgrading the bins to offer both recycling, general waste and possibly green-waste disposal. This will be discussed with the Auckland Council staff, and the feasibility of rubbish bin replacement assessed in the next stage of the design development.

15. Several other aspects of the streetscape are yet to be incorporated in the design scope as

they are still being assessed. These include:

· Adjusting, replacing miss-aligned/damaged tactile strips and associated pram crossing points

· Extending the footpath upgrade through vehicle crossings in order to reinforce the pedestrian priority in these locations.

A high-level engineers estimate (shown in Table 1) has been conducted to better understand the likely cost of the streetscape upgrade, including the replacement of existing furniture and part contribution to the lighting upgrade. This estimate also includes paving existing unpaved vehicle crossings. We have estimated this as totaling $1.5m - $2m. The amount of Local Board Capital Transport Funding committed to this project is $1,959,047.

Table 1: Engineers estimate on concept design

16. The programme for the footpath upgrade has been delayed slightly, due to the decision of the Whau Local Board to defer its consideration of this report from December 2019 to February 2020. Public consultation will be an important part of the design process to ensure the views of the Whau Local Board, Avondale Business Association and other affected parties are considered. A further ‘Pre-construction business engagement’ phase has been programmed just prior to construction to ensure business owners are fully informed of the construction methodology, timing, so that best efforts are made to minimise disruption during the build phase. Public consultation is now expected to start in April 2020

Figure 1: Draft programme

17. At this stage construction of the footpath is timed for September-October 2020. This timing will be largely dependent on the outcome of the public consultation process and lead time for sourcing and installing the streetlights, which needs to occur prior to the footpath works”

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The feedback from the 13 November 2019 workshop of the Whau Local Board included the following:

19. The Board was in support of the project.

20. There is an opportunity to match the vehicle crossings with the new paving works. The Local Board supports this.

· Auckland Transport Response: Extending the pavement through the vehicle crossings will assist in reinforcing pedestrian priority. However, there is not an exposed aggregate boarder present so will need to try and match the concrete. This option will be explored further.

21. Local Board supports the reassessment of street furniture and seeks Auckland Transport’s support to recycle old furniture/materials wherever possible.

· Auckland Transport Response: Options for furniture replacement will be assessed and workshopped with the Local Board through the next phase.

22. Local Board are yet to reach a decision on the proposed street lighting pending more information specifically on lighting height, level of illumination, and the difference between the two options proposed.

· Auckland Transport Response: The height of the existing lighting poles vary currently but most are approximately 12m. The proposed concept options are between 10-11m high. Illumination should be improved due to the detailed lighting assessment and upgrade to white-light LED lamps. The difference between options presented in the Street Light Concept are merely aesthetic. Both options presented meet lighting needs/requirements. Auckland Transport are not fixed on these two options and may include other lamp/column design options. However, it would be appropriate to coordinate with other local lighting design projects, e.g. Crayford Street West Streetscape. A copy of the Street Lighting Concept Design is appended as Attachment B to this report.

23. Local Board would like the pavers which are being removed to be recycled.

· Auckland Transport Response: This will be assessed. Sustainability is considered in all Auckland Transport projects.

24. Local Board would like terracotta pavers which are not being replaced, to be sandblasted (not water blasted) to create a non-slip surface.

· Auckland Transport Response: Not all of the clay pavers within the area excluded from the footpath upgrade are slippery. Auckland Transport will review the hotspot assessment already undertaken and, if necessary, undertake further inspections to identify any areas within the excluded area that require treatment. Treatment of slippery sections of pavement will be undertaken by the Road Corridor Delivery Team as part of the maintenance programme.

25. Local Board request that Auckland Transport seek a Development Response Plan to facilitate members’ requests, addressing the location of street furniture/signage to facilitate safe cycle/pedestrian transit within the streetscape.

· Auckland Transport Response: Pedestrian and cyclist safety during and post construction is paramount. Auckland Transport will address this through a Non-Motorised User review and traffic management planning in preparation for the construction works. Discussion will also be held internally regarding Development Response initiatives.

26. Local Board would like careful consideration made regarding the placement of benches in terms of where and how people will sit (as well as for tactical urbanism). They queried whether the seats need to be as deep.

· Auckland Transport Response: Auckland Transport to assess during next phase of design.

27. Local Board do not want the funding of these footpaths to be a precedent for funding footpaths in other areas in the Whau.

· Noted.

28. During the 13 November Whau Local Board workshop the potential to upgrade bins to offer both recycling and general waste disposal was also raised. Further assessment is required regarding costings (for waste collection and bin installation), bin types, and collection/disposal options. The project team are currently investigating this opportunity further.

Tauākī whakaaweawe Māori

Māori impact statement

29. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Avondale Streetscape Update	55
b ⇩	Avondale Town Centre improved lightning	61

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager (Whau Local Board)

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manger

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

26 February 2020

Auckland Transport Update Report for the Whau Local Board February 2020

File No.: CP2020/01726

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Whau Local Board on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Progress on the Whau Local Board’s LBTCF funded projects is noted.

3. Included is a list of the public consultations sent to the Whau Local Board in December 2019 and January 2020 for comment and the decisions of the Traffic Control Committee of AT for November 2019 to January 2020, as they affect the local board area.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) receive Auckland Transport’s update for February 2020.

Horopaki

Context

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

6. Funds allocated in the last term to projects and carried forward into the 2019-2023 term for project completion:

	ID	Project Name	Allocation		Project Update
	286	New Lynn to Avondale Scheme Cycleway	$1,988,754		Project Update is below under a separate line item.
	615	Golf Road Footpath	$235,402		Project Completed
	612	Avondale Streetscape Works	$1,932,387		Pending Decision from the Local Board to proceed. Separate report on agenda.
			$4,156,543

Funds available to be allocated in the new term 2019-2023

		2019/20	$165,000
		2020/21	$1,013,038
		2021/22	$1,013,038
		2022/23	$1,013,038
			$3,204,114

Total Funds Available in current political term				$7,360,657
Amount committed to date on projects approved for design and/or construction				$4,156,543
Remaining Budget left				$3,204,114

Community Safety Fund

7. The Community Safety Fund was established in the 2018 Regional Land Transport Plan and it allocated $20 million for local initiatives in road safety: $5 million in the financial year 2019/2020 and $15 million in financial year 2020/2021. It is apportioned to local board areas by a formula focused on numbers of Deaths and Serious Injuries.

8. The fund has been named the Community Safety Fund and Whau Local Board was allocated $800,168 over two years. The local board developed a list of safety projects which were prioritised after assessment and a rough order costs established.

9. Currently projects are being further assessed and design work is in progress. It is expected that most projects will be delivered in year two of the programme.

10. AT expect to report back on the progress of these projects in the first quarter of 2020.

Whau Local Board Community Safety Projects

Location

Description

Scope

Blockhouse Bay Roundabout Safety Upgrade

Lower speeds, less driver confusion, improved amenity, improved perceptions of safety and encouragement of active modes.

Best option to address the identified hazard:

Consultation plan attached Includes:

· Raising existing zebras

· New raised zebra

· Kerb buildouts

· High friction surfacing

Resolved July 2019

Veronica Street pedestrian crossing

This is a very busy area for pedestrian traffic with shoppers walking to and from Lynn Mall and the train station. There is currently nowhere to safely cross leading to risk-taking behaviour by pedestrians and near misses

Best option to address the hazard is a pedestrian crossing with a raised table (raised zebra)

Resolved July 2019

Vector and AT sign memorandum of understanding

11. On 20 January 2020 AT and Vector announced a Memorandum of Understanding (MoU) to explore the impacts of a full implementation of electric buses.

12. The MoU is a direct response to AT’s Low Emission Bus Roadmap, published in late 2018, that outlined its commitment to have all new buses in Auckland being electric from 2025, with the whole fleet fully electric by 2040.

13. A faster transition to electric buses requires a detailed assessment of the future demand on the electricity network.

14. Two reports will be produced as part of the MoU, the first exploring a route and service profile, which will model the electricity demand that a fully electrified bus fleet will require. The second report will provide guidance on the electricity network infrastructure upgrades required at each bus depot, as well as likely timings and costs. These two reports are expected to be delivered by June 2020.

15. Buses make up 87%of the carbon emissions produced from public transport, so converting them from diesel to electric will also be a significant step towards meeting New Zealand’s 2050 zero-carbon emissions goal.

AT’s Speed Management Bylaw

16. At the end of October 2019, after considering nearly 12,000 public submissions and reviewing technical reports, AT’s board approved a bylaw that will reduce speed limits on around 10% of Auckland’s urban and rural roads.

17. The greatest impact of the speed-limit reductions will be on high-risk rural roads, town centre streets and Auckland’s central business district. There are no effects in the Whau Local Board area with this first suite of changes.

Speed Management Bylaw Consultation

18. AT is fast-tracking implementation of a speed management plan for Auckland and delivering an ambitious $700 million safety infrastructure acceleration programme estimated to reduce deaths and serious injuries by up to 18% over an initial three-year period and by up to 60% by 2028. It will deliver major, minor and mass-action safety engineering projects, including speed management on high-risk routes and locations across the network.

19. As part of this programme, AT is proposing to change speed limits across Auckland using The Speed Limits Bylaw. This is the legal process for changing speed limits as per Section 27.1 of the Land Transport Rule: Setting of Speed Limits 2017. This will affect approximately 10% of Auckland’s local roads.

20. In December 2018, AT’s Board approved a public consultation on the Bylaw. This is in accordance with the special consultative procedure under the Local Government Act 2002 and in accordance with the Land Transport Rule: Setting of Speed Limits 2017 with regard to the new speed limits themselves.

21. The consultation will start on February 28, 2019 and last for approximately one month. The Bylaw will contain a complete list of the roads proposed for speed limits changes and will include information on their current speed limits and the new proposed speed limits.

22. No roads in the Whau Local Board area are impacted by these changes but residents are fully entitled to give feedback on the proposed changes in other areas of Auckland.

23. Following consultation, the feedback will be analysed, and any required changes made. The AT Board will then make and pass the new bylaw with the recommended changes.

24. Once consultation on the bylaw is complete and the bylaw is adopted there will need to be changes of signage and sometimes supporting engineering measures to encourage driving at slower speeds. These measures could include installing raised zebra crossing, raised tables, speed humps and narrowing roads.

New Lynn to Avondale Shared Use Path Timeline Update – 12 February 2020

25. Work on the Whau Bridge was scheduled to begin in the week commencing 17 February 2020. The contractor has set up a site at the end of Arran Street and building consents have been obtained for all the sections of the cycle way and the underpass.

Wolverton Street Culvert Project Update – 12 February 2020

26. The Wolverton Street culvert project main works are now expected to begin mid-April 2020.

Culvert 1- April 2020 – mid-2021

· Detailed design for this culvert is complete

· Brain Perry Civil has been awarded the contract to carry out the works

Culvert 2- April 2020 – mid-2021

· Detailed design for this culvert is complete

· Brain Perry Civil has been awarded the contract to carry out the works

27. The Traffic Management Plan (TMP) has been signed off for the initial works, which are expected to start on 3 March. These works will take place during off peak hours and will take six weeks to complete.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

29. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

30. To this end, AT’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO² e (emissions) generated annually by AT corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of AT streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The impact of information in this report is confined to AT and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Caspian Close New Lynn Parking Issues

Request for broken yellow lines

32. AT receives many requests to investigate issues relating to roads that have a width of less than 7 meters. These requests mostly relate to difficulties in accessing properties, or the ability of vehicles such as rubbish trucks or emergency vehicles to access a road that has vehicles parked on both sides. The most requested solution is the installation of No Stopping controls along sections, or all, of the street.

33. In AT’s experience, proposals that result in loss of on-street parking are often not supported by the majority of those consulted.

34. Before AT investigate further, we are requesting support for the measures is shown by at least four residents (living at different properties), who would be affected by the change. This is to reduce the possibility of future objections.

35. Once this is received AT will carry out a site visit to investigate the problem, and recommend the appropriate course of action.

Request for ‘Keep Clear’ markings at the intersection of Caspian Close and Rata Street

36. AT appreciates that a blocked intersection can be frustrating and interrupt the entire road network, AT generally avoids installing these markings for the following reasons:

· It clearly states in the road code that it is illegal to enter or attempt to cross an intersection unless there is space for your vehicle on the other side

· ‘Keep Clear’ markings are generally ineffective and can reduce safety as they tend to provide motorists with the expectation that vehicles will not drive onto the marked area, as a result giving them a false sense of security

· These markings have tended to increase the potential for motorists turning into the ‘Keep Clear’ area to be hit by an approaching vehicle. The risk of which is increased on multi-laned roads such as is the case at the intersection of Caspian Close and Rata Street

· Additionally, Auckland Transport believes that using road markings to indicate something that the motorist should already be doing might indicates that this behaviour is acceptable everywhere where there are not these markings.

South Lynn Road Footpath Request

37. AT has added the request to the New Footpath Candidate List, and currently it ranks at 185.

38. AT can only fund the top 10-15 requests each year. This means that the request is unlikely to be constructed in the near future.

39. All footpath requests are scored based on the following things:

· Proximity to schools, public transport and community facilities

· Speed and the number of vehicles that use the road

· If there are already footpaths nearby or on the other side of the road (areas with no footpaths score higher)

· Addressing a gap in the existing footpath network

· Maximum cost of $1,000,000 (one million)

40. AT has around 700 requests on our list; therefore, it must prioritise its investment. The request will stay on the list until it is prioritised high enough compared to other requests.

Walsall Street Parking Request - P120

41. AT introduces time restriction if the on-street occupancy is over 85% or there is a valid reason and support from the community. On-street parking is a valuable public asset and we do public consultation before introducing any traffic controls.

42. Upon investigation, AT can confirm that this restriction was implemented as a result of complaints from residents of Walsall Street about the increase on street parking. Main reason for the restriction was the congestion caused by the police staff and visitors on street.

43. Consultation was supported by the residents and the Police, and the restriction was implemented. In regard to permits, AT only issue permits to resident within a residential parking zone. This street is not within any existing residential parking zone so permits cannot be issued to the residents.

Plans for A Section Of Great North Road and Request For Crash/Incident Data

44. AT is planning to complete the final section of the Great North Road footpath renewal programme. This is between Henry Street and Blockhouse Bay Road. AT will be renewing the old asphalt footpath surface with a concrete finish. As this is a planned road maintenance, no consultation is required. A timeframe of when the works will commence is still to be confirmed as yet but once a date is set, our contractors will undertake the works as fast as practicable.

45. With regards to your request for crash/incident data for the section of road, kindly note this has been referred to NZTA (New Zealand Transport Authority) and will be sent directly to the local board members.

Local Board Issues Being Investigated

46. The Local board have requested the following issues be investigated. These are still under investigation:

· Kelston Hub - Parking issues and bus scheduling

· Parking issues in Darlington Place, Glendene

· Patiki Road - vehicles driving down the flush median

· New Windsor Road/Dickey Street Intersection - Road safety concerns.

Local Board Workshops

47. AT attended a workshop in November and December 2019. The purpose of the workshop was to update the local board on these topics:

· Auckland Transport Local Board Transport Capital Fund Introduction new process

· Avondale Streetscape Upgrade Progress Report.

Consultation documents on proposed improvements

48. Consultation documents for the following proposals have been provided to the Whau Local Board for its feedback and are summarised below for information purposes only.

49. After consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary:

· Proposal parking restriction at 52 Delta Avenue, New Lynn

· Proposal to install a speed bump across the shared driveway of 3061 Great North Road, New Lynn

· Proposal to add a bus parking space on Titirangi Road, Titirangi, opposite Te Uru Waitākere Art Gallery and to relocate the existing bus stop further east

· Proposal to install ‘No Stopping At All Times’ (NSAAT) on Astley Avenue, New Lynn.

Auckland Transport’s Traffic Control Committee report

50. Decisions of the Traffic Control Committee during the months of November and December 2019 affecting the Whau Local Board area are listed below:

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-Nov -2019

Ash Street / Sandy Lane, Avondale

Permanent Traffic and Parking changes Combined

No Stopping At All Times / Bus Stop / Bus Shelter / No U-Turn / No Right Turn / Lane Arrow Marking / Give-Way Control / Traffic Signal / No Passing / Traffic Island / Keep Clear / Flush Median

CARRIED

1-Nov-2019

Holly Street / Victor Street / Highbury Street, Avondale

Permanent Traffic and Parking changes Combined

No Stopping At All Times / Lane Arrow Marking / Flush Median / Traffic Island / Give-Way Control / Footpath / Edge Line / Shoulder Marking / Pedestrian Crossing / Road Hump

CARRIED

1-Nov-2019

Blockhouse Bay Road / Exminster Street / Heaphy Street / Donovan Street / Rathlin Street, Blockhouse Bay

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking Controls

CARRIED

1-Dec-2019

Ash Street / Rata Street, Avondale

Permanent Traffic and Parking changes

No Stopping At All Times / Clearway / Bus Stop / Pedestrian Signal / No Passing

APPROVED WITH CONDITIONS

1-Dec-2019

Vanguard Road / St Leonards Road, Kelston

Permanent Traffic and Parking changes Combined

No Stopping At All Times / Footpath / Pedestrian Crossing / Road Hump / Stop Control / Edge Line

CARRIED

1-Dec-19

Endeavour Street

Blockhouse bay

Temporary Traffic and Parking changes (Event)

Temporary Traffic and Parking controls

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

51. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

52. The proposed decision of receiving the report has no financial implications.

53. The table below gives the LBTCF financial summary for the Whau Local Board:

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$7,360,657
Amount committed to date on projects approved for design and/or construction	$4,156,543
Remaining Budget left	$3,204,114

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. The proposed decision of receiving the report has no financial implications.

Ngā koringa ā-muri

Next steps

55. AT will provide another update report to the Board in March 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager (Whau Local Board)

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manger

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

26 February 2020

New community lease to New Zealand Playcentre Federation Inc, 582 Blockhouse Bay Road, Blockhouse Bay

File No.: CP2019/21638

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to New Zealand Playcentre Federation Inc located on Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay.

Whakarāpopototanga matua

Executive summary

2. New Zealand Playcentre Federation Inc formerly known as The Auckland Playcentres Association Incorporated holds a community lease entered into with the legacy Auckland City Council for a term of five years commencing 1 December 2004. The lease contained two five-year rights of renewal that reached final expiry on 30 November 2019. The lease is holding over on a month by month basis.

3. On 4 June 2019 The Auckland Playcentres Association Incorporated merged into a national playcentre organisation. All new leases are to be in the name of New Zealand Playcentre Federation Inc.

4. New Zealand Playcentre Federation Inc has applied for a new community lease. The building and improvements on the site are owned by New Zealand Playcentre Federation Inc.

5. After assessing the group’s application, staff are satisfied that the group meets the requirements for a new lease under Auckland Council’s Community Occupancy Guidelines 2012.

6. This report recommends the granting of a new community lease to New Zealand Playcentre Federation Inc for 10 years commencing 1 December 2019 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) grant a new community lease to New Zealand Playcentre Federation Inc for part of Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay (Attachment A) on the following terms and conditions:

i) term: 10 years commencing 1 December 2019 with one 10-year right of renewal;

ii) rent: $1.00 plus GST per annum if requested;

iii) New Zealand Playcentre Federation Inc – Blockhouse Bay Community Outcomes Plan as approved be attached to the community lease document (Attachment B);

b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki

Context

7. This report considers a new community lease to New Zealand Playcentre Federation Inc at Gittos Reserve, 582 Blockhouse Bay Road, Blockhouse Bay.

8. The Whau Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land, Building and Lease

9. The Playcentre occupies land at Gittos Reserve, 582 Blockhouse Bay Road, Blockhouse Bay legally described as Lot 1 DP 110548 contained in NA62A/1069. Lot 1 is held by the Crown through the Department of Conservation (DOC) as a classified local purpose (community buildings) reserve, subject to the provisions of the Reserves Act 1977, and vested in Auckland Council, in trust, for local reserve purposes.

10. The proposed ground lease is approximately 656.6m²(more or less) and is more accurately represented by the area delineated in red and marked A on Attachment A.

11. The Playcentre owns the building and improvements. The purpose-built facility and grounds provide a Playcentre for the local community of Blockhouse Bay. The building has a large open plan space for the families to learn and play that includes a covered porch for outside play. The grounds have been landscaped to provide multiple play areas. The playground was redeveloped in mid-2019.

12. A site visit was conducted on 16 October 2019, where the building and improvements were found to be well maintained and well utilised. The Playcentre has a proactive maintenance plan in place which includes annual working bees and soft washing of the building.

13. In accordance with the Reserves Act 1977, a lease on a local purpose reserve can be granted after engagement with mana whenua if the activity is specified in the purpose of the classification. There is no requirement for public notification. Engagement with iwi has been undertaken as outlined in paragraph 28 below.

Playcentre

14. The purpose of the playcentre is to provide the community with a hub for families where parents and caregivers as first educators are welcomed and supported.

15. Blockhouse Bay Playcentre started operating in the 1960’s. In 1975 the purpose built playcentre facility opened and has been popular with local community parents.

16. The playcentre currently has 29 children enrolled with 22 adults as first teachers. The playcentre is lead and managed by parents and caregivers and is open for all children up to six-years of age. The playcentre also runs parent classes which helps foster a sense of community and belonging for the whole family.

17. The playcentre creates a community spirit by supporting members when needed by providing a meal roster, carpooling and assisting with childcare. They hold regular social events together including Matariki event and regular Friday afternoon whanau sessions for past and present members to reconnect.

18. The playcentre is a licensed early childhood provider and its curriculum incorporates Te Reo. Many learning stories are in Te Reo and all sessions encourage the use of Te Reo.

19. Operational costs of the association are funded by the Ministry of Education, fees, and fundraising. The accounts are audited annually, and the playcentre has a reserve fund in case of unforeseen expenditure.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff from Parks Sports and Recreation, Operational Management and Maintenance, Community Policy and Community Empowerment have been consulted and support the proposed new community lease.

22. The proposed lease has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The new lease to New Zealand Playcentre Federation is contemplated in the Whau Community Lease Work Programme 2019/2020 approved by resolution WH/2019/81.

24. Council staff sought the views of the local board at a workshop on 18 September 2019. No issues were raised.

25. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

27. The community outcomes plan stipulates that Māori whanau initiatives are to be incorporated in the centre’s key performance indicators.

28. Iwi Engagement was undertaken in November and December 2019 and involved:

i) a presentation at the North-West Mana Whenua Forum held at Orewa Service Centre and;

ii) formal, written engagement detailing information on the land and New Zealand Playcentre Federation Incorporated’s proposed occupation was forwarded to Mana Whenua, inviting iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

29. There were no objections or requests for hui or kaitiaki site visit from the iwi groups who responded.

Ngā ritenga ā-pūtea

Financial implications

30. There are no cost implications to the local board approving a new lease to New Zealand Playcentre Federation Inc.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Should the Whau Local Board resolve not to grant a community lease to New Zealand Playcentre Federation Inc this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

32. Subject to the grant of a new community lease, council staff will work with the group to finalise the new lease document.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for New Zealand Playcentre Federation Inc, 582 Blockhouse Bay Road, Blockhouse Bay	77
b ⇩	New Zealand Playcentre Federation Inc - Blockhouse Bay Community Outcomes Plan	79

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

26 February 2020

Classification of Ambrico Historic Reserve, 8 Ambrico Place, New Lynn

File No.: CP2020/00369

Te take mō te pūrongo

Purpose of the report

1. To classify the land held as unclassified Historic Reserve at 8 Ambrico Place New Lynn, under Section 16(2A) of the Reserves Act 1977 as a historic reserve.

Whakarāpopototanga matua

Executive summary

2. Ambrico Historic Reserve at 8 Ambrico Place, New Lynn is held under the Reserves Act as an unclassified historic reserve which recognises the scheduled historic heritage of the Ambrico Kiln onsite. The unclassified historic reserve parcel is legally described as Lot 3 DP 124443, comprising 864m².

3. There are two adjacent parcels of Auckland Council land at 8 Ambrico Place. These parcels primarily comprise a formed access road to the adjacent private property which provides right of way access to further council land. These parcels are discussed further below under the Analysis and Advice heading.

4. It is a statutory requirement under the Reserves Act that council classify the reserves vested in it. Where a reserve is held by council awaiting classification (is unclassified) council as administering body of the reserve is unable to grant rights over the land such as leases, licences and easements until it is classified. The Waitakere City Council lease granted to the current tenant at Ambrico Historic Reserve in 2010 was not in compliance with this requirement. This report seeks to resolve this situation to enable any future leasing arrangements.

5. Portage Ceramic Trust holds a community lease for the council owned Ambrico Studio located on the unclassified historic reserve. The lease expires in March 2020. In order to be able to grant any future lease the reserve parcel will need to be classified.

6. Council staff recommend the Whau Local Board classify Lot 3 DP 124443 as an historic reserve.

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a) in accordance with section 16(2A) of the Reserves Act 1977 resolves to classify

Lot 3 Deposited Plan 124443 of 8 Ambrico Place, New Lynn (Attachment A) as an historic reserve.

Horopaki

Context

7. This report recommends reserve classification of Ambrico Historic Reserve as required under the Reserves Act.

8. Local boards hold delegated authority under Section 16(2A) of the Reserves Act to classify reserves vested in council.

Tātaritanga me ngā tohutohu

Analysis and advice

Ambrico Historic Reserve

9. Ambrico Historic Reserve parcel described as Lot 3 DP 124443 comprises 864m² held in fee simple by Auckland Council as an unclassified historic reserve under the Reserves Act. Located on this parcel is the council owned Ambrico Studio and Ambrico Kiln.

10. Ambrico Kiln has heritage values through historical and physical attributes and is listed as a Category A* historic heritage site under the Unitary Plan Schedule 14.1.

11. There are two parcels adjacent to Lot 3 also owned by council at 8 Ambrico Place that comprise an access road (Attachment B). They are legally described as follows:

a) Lot 2 DP 206413 comprising 205m² is held in fee simple by Auckland Council as an unclassified recreation reserve under the Reserves Act 1977, and

b) Lot 4 DP124443 comprising 323 m² is held in fee simple by Auckland Council under the Local Government Act 2002.

12. Lot 2 DP 206413 appears to be an anomaly in that it is held as an unclassified recreation reserve. Further investigation is recommended into how council acquired the site to understand why it was vested in council under the Reserves Act. There are no recreation values and appears little to recommend it being held under the Reserves Act as it functionally acts as a road into privately-owned neighbouring units, and access to a further parcel of council land via a right of way over the private land. Further analysis of the parcel of land is required because of the apparent unsuitability of it to being held under the Reserves Act. Until this is undertaken, council staff do not recommend this parcel is classified under the Reserves Act.

Portage Ceramics Trust

13. The trust entered into a community lease for the Council owned Ambrico Studio with the former Waitakere City Council for a term of five years commencing 12 March 2010. There was one right of renewal of five years commencing 12 March 2015 effecting final expiry on 11 March 2020. We note this lease was granted despite the requirement the reserve was first classified.

14. The trust was set up in 2005 to purchase a significant collection of Crown Lynn pieces. The collection consists of around 5000 pieces including ceramics, tools and equipment, and an archive. The collection has since been broadened and includes items from the earliest pipe making days to more recent collections from Monier bricks which closed in 2015. The Trust’s role is to preserve these collections and make them available to the community through exhibitions, research, public programmes and online.

15. The trust was advised of the requirement to classify Lot 3 of Ambrico Historic Reserve by phone and email on 14 October 2019.

Reserves Act 1977

16. The Reserves Act 1977 came into force on 1 April 1978 and requires reserves to be classified for their primary purposes.

17. To permit council to grant any future community lease on the reserve staff recommend Lot 3 DP 124443 be classified as an historic reserve.

18. Prior to proceeding with the classification, council is required under Section 4 of the Conservation Act 1987 to engage with local iwi. There is no provision under Section 16 (2A) requiring council to publicly advertise its intention to classify.

19. Engagement with iwi has been undertaken as outlined in paragraph 25-27 below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff from Council’s Parks, Sports and Recreation and Heritage Units support the proposed classification of Lot 3 at Ambrico Historic Reserve to reflect the scheduled historic heritage place of Ambrico Kiln.

22. The proposed classification has no identified impact on other parts of the council group. The views of Council-Controlled Organisations were not required for the preparation of advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Council staff sought input at a local board workshop on 18 September 2019 regarding the classification of Ambrico Historic Reserve.

24. The Whau Local Board holds the delegated authority under Section 16 (2A) of the Reserves Act 1977 to resolve to classify the Ambrico Historic Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

26. Iwi Engagement was undertaken in November and December 2019 and involved:

i) a presentation at the North-West Mana Whenua Forum held at Orewa Service Centre and;

ii) formal, written engagement detailing information on the classification of Ambrico Historic Reserve was forwarded to Mana Whenua, inviting iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

27. There were no objections or requests for hui or kaitiaki site visit from the iwi groups who responded.

Ngā ritenga ā-pūtea

Financial implications

28. Publication in the New Zealand Gazette records the local board’s resolution. A permanent public record of the classification will be obtained after registration of the published gazette notice against the titles containing the two reserves. The cost of publication is approximately $100 and will be borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. It is a statutory requirement that the reserve is classified.

30. Should the Whau Local Board at this time, for any reason, choose not to resolve to classify Ambrico Historic Reserve, this decision would prevent council staff from recommending any new community lease.

Ngā koringa ā-muri

Next steps

31. Subject to local board resolution, council staff will publish a notice in the New Zealand Gazette so a permanent public record of the classification is held.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan of Lot 3 DP 124443 of Ambrico Historic Reserve, 8 Ambrico Place, New Lynn	85
b ⇩	Land parcels of Ambrico Historic Reserve, 8 Ambrico Place, New Lynn	87

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

26 February 2020

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01105

Te take mō te pūrongo

Purpose of the report

1. To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2. Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3. The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4. Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 17 April 2020 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b) nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d) note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7. LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

8. Elected members who have been formally appointed to LGNZ roles are:

Elected Member	Appointed role
Mayor Phil Goff	National Council representative for Auckland Auckland Council representative on the Metropolitan Sector Group
Councillor Pippa Coom Local Board Member Richard Northey	National Council representative for Auckland (appointed by Governing Body) National Council representative for Auckland (appointed by local boards)
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector

Meetings of Auckland/LGNZ (Auckland Zone)

9. As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organize itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10. Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11. Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12. This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13. The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14. The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

· Natural capital - the Marlborough story

· Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

· Tourism – working together to care for people, place and culture

· Building towards sustainable supply (housing)

· Resilience in the face of natural hazards (infrastructure and communities)

· Cultural wellbeing plenary session

· Interactive workshops on cultural, economic, environmental and social well-being

· Tours, showcases and dinners.

15. The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17. The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a) two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b) one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c) two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19. On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20. Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

· attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

· be the main contact for the local board on all LGNZ matters

· share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21. In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22. The annual conference and AGM are two separate meeting sessions.

23. Local board members are invited to attend and take part in the conference.

24. For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that their names can be included on the AGM registration form.

25. Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27. Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28. Other opportunities to reduce emissions include:

a) reducing the number of delegates to the Blenheim conference as recommended

b) encouraging participants to opt for public transport options when attending meetings in Auckland

c) encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board Facebook pages, so that non-attendance does not disadvantage other members

d) ensuring elected members are aware of the session recordings that LGNZ will make available after the conference. LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts for CCOs or departments of council as the focus is on elected members attendance at meetings including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31. Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32. The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33. The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interest of Māori.

34. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee. Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35. Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana to identify combined opportunities for these meetings dates.

36. Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37. The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38. Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kawana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39. The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40. The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41. There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42. There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43. Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44. Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

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Attachments

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Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Linda Gifford, Programme Manager – Elected Member Development

Authorisers

Louise Mason - GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau