I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 27 February 2020

4.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Greg Presland

 

 

Deputy Chairperson

Saffron Toms

 

 

Members

Mark Allen

 

 

 

Michelle Clayton

 

 

 

Sandra Coney, QSO

 

 

 

Ken Turner

 

 

 

(Quorum 3 members)

 

 

 

Elizabeth Stewart

Democracy Advisor, Waitākere Ranges Local Board

 

21 February 2020

 

Contact Telephone: 021 194 6808

Email: elizabeth.stewart@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitākere Ranges Local Board

27 February 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Waitākere Ward Councillors' Update                                                                          9

12        Auckland Transport Update                                                                                       11

13        Annual Budget 2020/2021 - Have Your Say                                                              17

14        Appointment of LGNZ Lead and nominee for LGNZ Conference 2020                 57

15        Regional Facilities Auckland Quarterly Performance Report for the period ending 30 September 2019                                                                                                           63

16        Feedback on Central Government submissions                                                     75

17        Chair's Report                                                                                                              83

18        Local Board Member Report - Member Clayton                                                       91

19        Confirmation of Workshop Records                                                                          95

20        Governance Forward Work Programme                                                                 103  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

Sandra Coney

-   Waitematā District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Community Waitākere – family member has contract

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

-   Maungakiekie Golf ClubMember

Saffron Toms

-   Titirangi Community House – Secretary

Ken Turner

Nil

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 5 December 2019, as a true and correct record.

 

 


 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitākere Ranges Local Board

27 February 2020

 

 

Waitākere Ward Councillors' Update

File No.: CP2020/00969

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Waitākere Ranges Local Board on regional matters.

 

Ngā tūtohunga                                       

Recommendation/s

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors Linda Cooper and Shane Henderson for their update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 

Auckland Transport Update

File No.: CP2020/00975

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Waitākere Ranges Local Board on transport matters in their area and an update on its Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.      This report covers:

·  a summary of Auckland Transport (AT) projects and operations in the local board area;

·  a summary of the board’s Transport Capital Fund and Community Safety Fund projects;

·  a summary of Auckland Transport (AT) general information items

·  public consultations and decisions of AT’s Traffic Control Committee as the affect the board area.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive Auckland Transport’s February 2020 update report.

 

Horopaki

Context

3.       This report addresses transport related matters in the Waitākere Ranges Local Board area.

4.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways, and reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they have identified as a priority but are not part of AT’s work programme. Projects must:

·   be safe

·   not impede network efficiency

·   be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Update on Local Board Transport Capital Fund

6.       There is currently $1,505,453 left in the Board’s LBTCF from the previous political term. The amount allocated for 2019 – 2022 is $2,019,339.  A total of $3,524,792 is available.


 

Accessibility Action Plan

7.       The AT Board at its December 2019 meeting adopted an Accessibility Action Plan for the period 2020 to 2022. The plan provides details what actions AT will undertake over the next three years to improve accessibility.

8.       The plan is reviewed every three years.

9.       Current measures include:

·    In accordance with the principles set out in the Transport Design Manual take steps to ensure the transport network is safe and accessible for all users by designing, building and maintaining infrastructure (including roads, footpaths, wharves, stations, interchanges and buildings) to ensure that all transport users have equal opportunities to travel.

·    Conduct an accessibility audit when public transport routes are reviewed or redesigned, to include infrastructure and walking access, to identify any accessibility shortfall and recommend areas for improvement as part of the overall network design, and to ensure that information is provided before changes are implemented.

10.     This year’s programme includes:

·    Explore possible pilot on Link buses and potential to develop for all modes with potential external partners e.g. Deaf Foundation and Ministry of Social Development, and ascertain funding requirement.

·    Explore concept and estimated costs and prepare a case – a public transport concession fare to support people starting or returning to work; possible link with trade training schemes; possible liaison with Ministry of Social Development.

Annual Public Transport Fares Review from 9 February 2020

AT reviews public transport (PT) fares annually, considering such factors as contract price indexing (operator cost increases), agreed fare policies and the need to fund any extra services. The AT Board agreed some modest changes to bus, rail and ferry fares in 2020.

11.    Building on input from Governing Body members at a Planning Committee Workshop on 5 May 2019 and the Mayor’s budget proposal, which was adopted by the Governing Body and provided for targeted fare reductions including ‘Child Fare Free Weekends’ and ‘Ferry Fare Integration’, this fare review will support AT achieving operational financial performance in line with its budget and the Statement of Intent (SOI) Performance Target for the Farebox Recovery Ratio.

12.    Fare increases have been able to be contained through financial support from Auckland Council and NZTA and as a result of efficiency savings made by AT.

13.    Key points to note are:

·    The average fare increase has been held to just 2.34% (or five cents per trip).

·    These modest increases will help fund a portion of AT’s annual cost increases and enable AT to target additional funding on:

Increase peak time frequencies

Expansion into new growth areas

Free child weekend fares.

·    For some journeys, the cost will decrease.

·    There will be no change to cash fares, some longer zone fares and monthly bus and rail passes.

·    Not increasing fares would slow down the rate of future investment in public transport.

·    The changes will see a farebox recovery ratio of 42.14% to 42.71% against a 43-46% SOI target.

·      The fare review quantum was identified in the 2019/2020 budget and was part of deliberations by Council and Governing Body in setting the budget.

14.    AT is increasing the ferry monthly passes (inner-harbour; mid-harbour; outer-harbour) by $10 due to the pending implementation of Ferry fare integration, which will provide additional value for money for customers who purchase a ferry monthly pass, with the new fare including free travel in the zone of origin and arrival.

15.    Public transport fares also provide revenue that allows AT and Auckland Council to provide initiatives such as ‘Home Free’, free public transport after 4pm on the last Friday before Christmas, and fare free days such as the one held in June 2019.

Chair and Director Appointed to Auckland Transport Board

16.    Auckland Council has appointed Adrienne Young-Cooper as the new chair of Auckland Transport and Darren Linton as a board director starting from 1 January 2020.

17.    The council’s Appointments and Performance Review Committee approved the two appointments at its 5 December 2019 meeting following a rigorous selection process that considered several highly qualified and experienced candidates. The Appointments and Performance Review Committee is responsible for all appointments to the boards of council-controlled organisations.

18.    The two appointments are for a three-year term beginning from 1 January 2020 until 31 October 2023.

Road Resurfacing

19.    The drier summer months see a surge in road resurfacing works across Auckland.  Roads require periodic resurfacing (resealing) to keep the sealed surface waterproof and to maintain good skid resistance.  The bitumen in the surfacing oxidises over time causing it to become brittle and either crack, unravel or lose chip.  Similarly, the chip can become polished and/or the road surface flushed resulting in a loss of skid resistance.

20.    This process is similar to maintenance of a painted house; when this is left too long water penetrates the paint surface, resulting in costlier repairs. If roads are resurfaced at the right time, the surface remains waterproof, skid resistance is maintained, and surface water does not penetrate the road pavement.

21.    Roads are resurfaced using either a chip seal or a thin asphaltic concrete surfacing (hotmix).  Generally, chip seals have a life of 8-12 years and cost in the order of $4-8 m2, while hotmix can be expected to last 10-14 years and costs $20-30 m2, depending on the type of mix used.

22.    Chip seals are therefore the most cost-effective method of resurfacing and in many situations are the only method that can practically be used to restore the road surface to a suitable condition.  Hotmix is generally only used on high trafficked roads (those carrying more than 10,000 vehicles per day), or in high stress areas such as at intersections or cul-de-sac heads.

23.    Each resurfacing site is subject to a specific seal design and the choice of surfacing and chip size used is dependent on factors such as the traffic volumes and loading, the existing surface texture and pavement strength, turning stresses etc. Chip seals can be either single or two coat seals, though in most cases two coat seals are used as they are more resistant to turning stresses. Prior to resurfacing, pre-seal repairs such as dig outs, crack sealing and surface levelling are undertaken.

24.    Chip seals also continue to shed excess chip for several months following resurfacing, which is a nuisance for adjoining landowners and can create the mistaken impression that the new chip seal surface is defective.  New chip seals, particularly two-coat seals, can therefore require 4-5 sweeps to remove excess chip from the surface.

25.    It is also usual for the bitumen to soften during warm weather for several years following application, until such time as the kerosene fully evaporates from the bitumen.  At this time, it will be susceptible to scuffing from turning vehicles, but these areas can be treated with the application of fresh sealing chip. 

26.    Many of the enquiries AT receives about resurfacing result from existing aged hotmix surfaces being resurfaced with chip seal when they reach the end of their serviceable life. Most hotmix surfaces were constructed by developers at the time of subdivision so when they are resurfaced with chip seal residents complain.  The need to periodically resurface the road to avoid water ingress into the road pavement is often not understood by residents and they consider the rougher chip seal surface to be inferior to that of the smoother hotmix. Residents can be reassured in these circumstances that chip sealing is the most cost-effective use of their ratepayer funds.

Community Safety Projects

Konini School safety improvements - Paewai zebra

Scheme design development for raised zebra crossing.

Consultation expected to start prior to Easter.

Konini School safety improvements - 12 Annison zebra

Scheme design development for raised zebra crossing.

Consultation expected to start prior to Easter.

Lopdell House Intersection  Titirangi and South Titirangi Road intersection Safety

Initial design has been completed. Project team is working with a developer to include this upgrade within their proposed development at this intersection.

Konini School safety improvements - 2 Annison zebra

Scheme design development for raised zebra crossing.

Consultation expected to start prior to Easter.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     Auckland Transport are committed to minimising the negative effects that transport operations have on climate change. This includes encouraging emission neutral modes (walking and cycling) and low emission modes (public transport and ride sharing).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The other issues reported are confined to Auckland Transport and do not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport Consultations

29.     AT Provides the Waitākere Ranges Local Board with the opportunity to comment on transport projects being delivered in its area. The consultations below were sent to the Board in November 2019 and January 2020 period for comment.

Location

Proposal

Board response

Titirangi Road, Titirangi

Add a bus parking space on Titirangi Road, opposite Te Uru Waitākere Art Gallery to relocate the exiting bus stop further east.

Request for Titirangi School to be consulted.
question around time limit for visitors, when parents use these parks for school drop offs.

]

30.     Piha Road will receive some slip remediation work after the World Surfing Event. More information on this will be reported back to the Local Board in a workshop outlining work to be done and the timeframe.

31.     Updated signage and installation of two new signs at Karekare for local tree. Signs were  replaced and changed from 3 metres to 2.85 metres and two x “no campervan” signs were placed at Karekare to warn members of the public of the height of the tree.

Traffic Control Committee resolutions

32.     The decisions of the Traffic Control Committee that affected the Waitākere Ranges Local Board area in November and December 2019 are noted below:

Greenwoods Close/Konini Road, Titirangi

Permanent Traffic and Parking Changes

No Stopping At All Times/Footpath

Approved in Principle

Glenview Road/Waikumete Road

Permanent Traffic and Parking Changes

No Stopping At All Times/Give-way Control/Traffic Island/Footpath/Edge Line/Flush Median/Lanes/Lane Arrow/Marking/Angle Parking/Keep Clear

Approved with Conditions

Tauākī whakaaweawe Māori

Māori impact statement

33.     For all projects, consideration of impacts and opportunities for engagement will be carried out on an individual project basis

Ngā ritenga ā-pūtea

Financial implications

34.     The recommendation to receive this report has no financial implications.

Waitākere Ranges Local Board Transport Capital Fund Financial Summary

Total Funds Available in this political term

$3,524,792

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The recommendation to receive this report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area

Ngā koringa ā-muri

Next steps

36.     Auckland Transport will provide another update report to the Board in March 2020.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Caroline Tauevihi - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 

Annual Budget 2020/2021 - Have Your Say

File No.: CP2020/01902

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide members of the Waitākere Ranges Local Board community with an overview of the Annual Budget 2020/2021 – Have Your Say Consultation Document.

2.       To note to members of the public of the Waitākere Ranges Local Board the range of opportunities to have their say.

Whakarāpopototanga matua

Executive summary

3.       Once every three years, councils are required to adopt a long-term plan (10-year budget), and in the intervening years an annual plan (referred to by Auckland Council as the Annual Budget). Each year the budget enables rates to be set for the year and includes a Local Board Agreement for each of our 21 local boards.

4.       The Waitākere Ranges Local Board is supporting the following face to face Have Your Say event opportunities for this years Annual Budget 2020/2021 Consultation.

Event name

Date and time

Venue

Waitākere Ranges Local Board hearing style event

To book a slot email shreya.rao@aucklandcouncil.govt.nz

Thursday 27 February
6pm to 7pm

Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden

Bethells Beach Mobile Library drop-In

Sunday 1 March
11am to 3pm

Lake Wainamu Car Park, 0781/224 Bethells Road

Rānui Library drop-in

Wednesday 4 March
2pm to 4pm

Rānui Library, 431 Swanson Road.

Annual Budget septic tank pump out scheme event

Thursday 5 March
6pm to 8pm

Barnett Hall, 2 North Piha Road

Glen Eden Library drop-in

Friday 6 March
10am to 12pm

Glen Eden Library, 12/32 Glendale Road, Glen Eden East

Titirangi Library drop-in

Wednesday 11 March
2:30pm to 4:30pm

Titirangi Library, 500 South Titirangi Road, Titirangi, Auckland

Annual Budget septic tank pump out scheme event

Thursday 12 March
6pm to 8pm

Huia Hall, 1253 Huia Road

 

5.       In 2020/2021 the Waitākere Ranges Local Board plans to invest $2.4 million to renew and develop assets and $10.5 million to maintain and operate assets, as well as provide local programmes and initiatives.

6.       Areas from the consultation document that are considered directly relevant to the Waitākere Ranges Local Board area are highlighted in the body of this report.

7.       Final decisions will be made by June 2020 and will be available on the Auckland Council website in July 2020.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the 2020/2021 Annual Budget Consultation Document.

Horopaki

Context guidance

8.       Examples of local priority projects for Annual Budget 2020/2021 identified by the Waitākere Ranges Local Board include:

a.  restoring significant ecological areas (SEAs) in local parks and assisting private property owners to restore SEAs on their own land

b.  developing a new local park for Swanson residents in the Penihana subdivision

c.  renewing playgrounds an parks furniture in local parks in Glen Eden and Parau

d.  activating Glen Eden Town Center with events and planning for its regeneration

e.  supporting restoration of Shadbolt House for a future writer’s residency

f.   supporting community resilience planning in coastal villages

g.  progressing an application for the Waitākere Ranges Heritage Area to become an International Dark Sky Park.

Changes to the Waitākere rural sewerage service and targeted rate

9.       Auckland Council currently contracts septic tank pump-out services for property owners with septic tanks systems in the former Waitākere City Council area. This includes properties in the Waitākere Ranges, Henderson-Massey and Upper Harbour local board areas. These property owners pay a targeted rate of $198.43 per year (adjusted annually by the council rate of inflation) but this does not cover the full cost of the service. The shortfall is funded by general rates.

10.     Based on feedback from the 2019/2020 Annual Budget consultation process, and guidance from the three local boards, Council will stop providing the service and charging the rate to properties in the Henderson-Massey and Upper Harbour Local Board areas. Residents in these local boards with onsite wastewater systems will need to arrange their own pump-out service privately. This means that the service will only be provided to ratepayers in the Waitākere Ranges Local Board area and the targeted rate would only be charged to those ratepayers that receive the service.

11.     Council are proposing to increase the targeted rate to fully pay for the costs of running this service. The new rate will depend on the outcome of contract negotiations and is likely to be between $260 and $320 per year. This service would only provide a pump-out and property owners would need to arrange their own inspections every three years. This is the same as the current level of service.  The changes will apply from 1 July 2021.

12.     For more information please see the Annual Budget 2020/2021 Consultation Document.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Annual Budget 2020/2021 Consultation Document

21

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitākere Ranges Local Board

27 February 2020

 

 

Appointment of LGNZ Lead and nominee for LGNZ Conference 2020

File No.: CP2020/01179

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To appoint a lead for Local Government New Zealand (LGNZ) matters and nominate a representative to attend the 2020 LGNZ Annual Conference and General Meeting.

Whakarāpopototanga matua

Executive summary

2.       Local boards are invited to appoint a lead (and alternate) on Local Government New Zealand (LGNZ) matters. The lead will be the main contact for all LGNZ issues and will represent the local board at meetings of Auckland/LGNZ zone and any related meetings.

3.       The LGNZ Annual Conference and General Meeting (AGM) takes place at the ASB Theatre Marlborough in Waiharakeke Blenheim from 8am Thursday 16 July to 3pm Saturday 18 July 2020.

4.       Local boards are invited to nominate a representative to attend the LGNZ conference. This can be the local board appointed LGNZ lead or another member of the local board. Given the cost of and overall numbers of elected member attendance, staff recommend that one member per local board attend.

5.       In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so that this information can be provided to LGNZ.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      appoint a lead and alternate for LGNZ related matters for the 2019-2022 triennium and task these members with representing the local board at Auckland/LGNZ meetings.

b)      nominate one elected member per local board to attend the Local Government New Zealand 2020 Conference and Annual General Meeting in Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

c)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

d)      note that any members who wish to attend the AGM must provide their names to the Democracy Services Business Hub team by Friday 17 April 2020 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki

Context

6.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

7.       LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

8.       Elected members who have been formally appointed to LGNZ roles are:

Elected Member

Appointed role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

Local Board Member Richard Northey

National Council representative for Auckland (appointed by the Governing Body)

National Council representative for Auckland (appointed by local boards)

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

 

Meetings of Auckland/LGNZ (Auckland Zone)

9.       As part of recent changes to the LGNZ Rules, Auckland Council is no longer part of LGNZ Zone 1 but is expected to organise itself, with its multiple local boards and Governing Body, as an informal LGNZ zone.

10.     Meetings of the Auckland/LGNZ zone have been scheduled on a biannual basis. These meetings will be co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Member Richard Northey).

11.     Meetings of the Auckland/LGNZ zone will be open to all elected members but formal representation will sit with the nominated leads.

LGNZ Annual conference and AGM 2020

12.     This year the LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, Thursday 16 July to Saturday 18 July 2020.

13.     The conference takes place over the first two days commencing at 9.30am on Thursday 16 July 2020 and closing with the LGNZ Excellence Awards on the evening of Friday 17 July 2020.

14.     The conference programme has the theme “Natural Capital”. The final programme will be publicly available at the end of February however we have had indication from LGNZ that the programme is expected to include addresses from the Prime Minister, various political leaders and President of LGNZ as well as sessions on the following topics

·   Natural capital – the Marlborough story

·   Fishes in the river, fishes in the sea (Water, aquaculture and the Resource Management Act)

·   Tourism – working together to care for people, place and culture

·   Building towards sustainable supply (housing)

·   Resilience in the face of natural hazards (infrastructure and communities)

·   Cultural wellbeing plenary session

·   Interactive workshops on cultural, economic, environmental and social well-being

·   Tours, showcases and dinners.

15.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm.  The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

16.     Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. Delegates in 2019 were Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillor Penny Hulse and Local board Chair Pippa Coom.

17.     The Governing Body will consider an item on AGM attendance at its meeting on 27 March 2020 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

a)         two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive; or

b)         one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member; or

c)         two members of the Governing Body who hold a formal representation role with LGNZ and a local board member.

18.     In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Attendance at the AGM is not compulsory for conference participants.

Pre-conference meetings

19.     On Wednesday 15 July 2020, there will be a pre-conference meeting of the National Council as well as a Te Maruata Hui. Elected members that are on these two groups and wish to attend these meetings would need to arrive earlier than other meeting participants.

Tātaritanga me ngā tohutohu

Analysis and advice

Meetings of Auckland/LGNZ (Auckland Zone)

20.     Local boards are requested to appoint a lead for the 2019-2022 triennium. The lead’s responsibilities include:

·   attend and represent the local board at meetings of Auckland/LGNZ zone and other LGNZ meetings, as appropriate

·   be the main contact for the local board on all LGNZ matters

·   share information from Auckland/LGNZ and other LGNZ-related meetings attended with the local board.

LGNZ Annual conference and AGM 2020

21.     In 2020, with the venue in Waiharakeke, Blenheim and given the cost and overall numbers of elected member attendance, it is recommended that one member per local board attend. Having one attendee per local board means a maximum of 21 Auckland Council local board members would attend the conference.

22.     The annual conference and AGM are two separate meeting sessions.

23.     Local board members are invited to attend and take part in the conference.

24.     For the AGM, member authorities will be represented by officially appointed delegates. Members who are not appointed delegates can attend as observers provided they are included in the AGM registration form. Local board members who wish to attend the AGM as observers must register their intention with the Democracy Services Business Hub team by Friday 17 April 2020 so their names can be included on the AGM registration form.

25.     Local board members who attend the conference and/or AGM are strongly encouraged to report back to their local boards on proceedings at the conference. This ensures members who do not attend can still benefit from this opportunity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Conferences and events involving multiple participants especially those requiring long distance travel can generate a sizable carbon footprint. This is due to emissions associated with flights, car and taxi travel, hotel and event site emissions.

27.     Estimates for emissions associated with travel to Waiharakeke, Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

28.     Other opportunities to reduce emissions include:

a)      reducing the number of delegates to the Blenheim conference as recommended

b)      encouraging participants to opt for public transport options when attending meetings in Auckland

c)      encouraging delegates to provide updates to their local boards, including the option of daily updates from the conference and meetings via the local board Facebook pages, so that non-attendance does not disadvantage other members

d)      ensuring elected members are aware of the session recordings that LGNZ will make available after the conference.  LGNZ have advised that they don’t webcast or live stream any parts of the conference as they try to encourage as many people as possible to attend in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     There are no impacts for Council Controlled Organisations (CCOs) or departments of council as the focus is on elected member attendance at meetings, including the LGNZ conference.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities e.g. climate change. As such, there is interest at local board level in staying across the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

31.     Having a dedicated lead who can attend Auckland meetings on LGNZ matters and who can be part of future discussions about remits and other topics, will enable local boards and their communities to continue to be informed and give considered input to work being led by LGNZ.

32.     The LGNZ Annual conference is always of interest to local board members. They provide a unique networking opportunity for local government leaders from around the country and the agenda of these meetings are designed to support local leaders in their roles and responsibilities. This is in line with the purpose of the elected member development programme which is to support elected members as governors and decision-makers.

Tauākī whakaaweawe Māori

Māori impact statement

33.     The work of LGNZ is expected to impact positively on Māori. LGNZ advocates on a variety of issues that are important to Māori including Māori housing, various environmental issues and Council-Māori participation/relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

34.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes.  It also provides support for councils in building relationships with iwi, hapu and Māori groups.  Te Maruata provides Māori input on development of future policies or legislation relating to local government. In the previous term Councillor Alf Filipaina was a member of the sub-committee.  Te Maruata will hold a hui on Wednesday 15 July 2020 from 10am to 4.30pm.

Ngā ritenga ā-pūtea

Financial implications

Meetings of Auckland/LGNZ (Auckland Zone)

35.     Meetings of Auckland/LGNZ are a new initiative being introduced this triennium following amendments to LGNZ zones. The two meetings for 2020 are scheduled for 13 March 2020 and 11 September 2020 and are not currently budgeted for. Staff will use existing resources and liaise with Kura Kāwana (council’s elected member development programme) to identify combined opportunities for these meetings dates.

36.     Managing attendance numbers by only requiring attendance of leads, with others as optional attendees if they wish, should contribute towards keeping meeting costs down.

Annual conference and AGM 2020

37.     The normal registration rate for the LGNZ Conference and AGM is $1,410 (early bird) or $1,510 (standard). The total cost for early bird registration for 21 local board members is $29,610, with flights and accommodation additional.

38.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget as managed centrally by the Kura Kāwana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Meetings of Auckland/LGNZ (Auckland Zone)

39.     The inaugural meeting of the Auckland Zone is planned for 13 March 2020. If a local board has not chosen an LGNZ lead by this date, they would need to select a member to attend this meeting as their official representative.

Annual conference and AGM 2020

40.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. Delayed information may also impact registration into preferred conference streams or events.

41.     There is always a level of reputational risk associated with any financial expenditure. Large delegations to conferences can be costly hence the advice that only one per local board attend.

Ngā koringa ā-muri

Next steps

Meetings of Auckland/LGNZ (Auckland Zone)

42.     There are two planned meetings for the Auckland Zone in 2020. The inaugural meeting is scheduled for 13 March 2020 and the second meeting is on 11 September 2020.

43.     Preparations for the inaugural meeting are being made by staff with guidance from the co-chairs. The agenda will include a report from LGNZ Executive and will also include an update on the Localism project. The agenda will be made available to members closer to the time of the meeting.

Annual conference and AGM 2020

44.     Once members are confirmed to attend, the Democracy Services Business Hub team will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor, Governance Strategy

Linda Gifford - Programme Manager, Elected Member Development

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 

Regional Facilities Auckland Quarterly Performance Report for the period ending 30 September 2019

File No.: CP2020/00516

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Waitākere Ranges Local Board on the performance of Regional Facilities Auckland for the quarter ending 30 September 2019.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 30 September 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Regional Facilities Auckland Quarterly Performance Report for quarter ending 30 September 2019

65

     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 


 


 


 


 


 


 


 


 


Waitākere Ranges Local Board

27 February 2020

 

 

Feedback on Central Government submissions

File No.: CP2020/01652

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Waitākere Ranges Local Board to formalise by resolution the feedback provided by memorandum to inform Auckland Council’s submissions on the Urban Development Bill and the Draft National Policy Statement for Indigenous Biodiversity.

Whakarāpopototanga matua

Executive summary

2.       Timelines for Central Government submissions do not align with local board meeting timeframes to allow sufficient time for matters to be reported to the local board.  The following feedback was provided by memorandum to inform Auckland Council’s submissions.

3.       This report seeks to formalise the feedback provided by resolution of the Waitākere Ranges Local Board.

Urban Development Bill

4.       The Urban Development Bill is a complex piece of legislation which provides specific powers to enable Kāinga Ora-Homes and Communities (Kāinga Ora) to undertake urban development within a defined specified development project area and provides the ability to use powers of acquisition for all Kāinga Ora’s development activities.

5.       Feedback was requested from local boards by 14 February 2020, to be appended to Auckland Council’s submission.

6.       The Waitākere Ranges Local Board’s feedback on the Urban Development Bill is appended as Attachment A.

Draft National Policy Statement for Indigenous Biodiversity

7.       The proposed National Policy Statement for Indigenous Biodiversity (NPSIB) sets out the objectives and policies to identify, protect, manage and restore indigenous biodiversity under the Resource Management Act 1991 (RMA).

8.       Feedback was requested from local boards by 3 March 2020, to be appended to Auckland Council’s submission.

9.       The Waitākere Ranges Local Board’s draft feedback on the Draft National Policy Statement for Indigenous Biodiversity is appended as Attachment B.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      formally endorse the local board’s submission on the Urban Development Bill.

b)      formally endorse the local board’s input into the Draft National Policy Statement for Indigenous Biodiversity.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Urban Design Bill submission

77

b

Waitākere Ranges Indigenous Biodiversity submission

79

     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 


 


Waitākere Ranges Local Board

27 February 2020

 

 


 


 


Waitākere Ranges Local Board

27 February 2020

 

 

Chair's Report

 

File No.: CP2020/01734

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      receive Chair Presland’s report for February 2020.

 

Horopaki

Context

This is my first Co-Chair report for the new year.  Already the year is off to a flying start and probably the same as for the rest of you the holidays are a distant memory.

Water

3.       We are in the middle of a gloriously warm summer.  Also, dry, too dry for a number of westies. 

4.       At the time of writing we have had a record 40 days without rain.  It has been glorious, but some locals are starting to feel the pinch.

5.       Although the west coast dams are reasonably full, about 70% full on average, the water distribution system has been thrown out of kilter by the need to regulate water flows inn filling stations used by private water suppliers to fill up their tankers.  This coupled with unprecedented demand means that delivery times have stretched out to months.  And a number of people who rely on rainwater are under considerable stress, as the warm weather and lack of supplies has caused their water reserves to dwindle. 

6.       Titirangi itself is fine thanks to the reticulated water supply system.  But parts of Cornwallis, Huia, Karekare, Piha, Te Henga, Waitākere and Waiatarua are struggling.

7.       To help out Auckland Council is investigating a number of options.  Tanks are proposed for Piha, Cornwallis and Waitākere where people can come and fill up 20 litre containers for free.

8.       West Wave is offering free showers to locals.  The local board has suggested that we need to investigate other facilities closer to affected areas and this is being looked into. 

9.       Council is also investigating the use of milk tankers filled with water placed at strategic sites to speed up the private tanker filling process.   The quicker they can be refilled and put back into circulation the better.

10.     So, what can locals do?  Please go easy on the water consumption.  Current consumption levels are very high and there is no end to the current dry weather in sight.  The reticulated urban area is not struggling yet, but a continuation of this weather and it will.

11.     And dare I say it, but more extreme heat and fractured weather patterns are exactly as foretold by climate scientists.  Our climate is changing.  We need to look after it and protect it.

12.     So, go easy on your water consumption and check on your neighbours, particularly those out west in the unreticulated areas.  And go easy on the planet.  She is the only one we have.

Greenways plan

13.     The water issue leads neatly into our Greenways Plan implementation. 

14.     Recently Australia has been burning. Five million hectares burned. Sydney has had dense clogging smoke for weeks. New South Wales has already lost an estimated 30% of its koala population.

15.     The fires were only extinguished by unseasonal flooding.

16.     It is not even peak bushfire time which normally starts in April.

17.     Australia is not the only country to experience severe adverse weather patterns and consequences. The cause is clear, increased temperatures and changing rain patterns caused by climate change, just as predicted by numerous scientific studies.

18.     Phil Goff recently released the Mayoral Budget Proposal and including measures to address climate change.  These include further tree planting, investment in a decarbonised Council fleet, and more funding for schools and adaption. 

19.     I believe that the proposal needs to go much further.  It should encourage low emission vehicles, rapidly increase high-quality cycling and walking infrastructure, and help develop decentralised energy networks.

20.     The last Council introduced special rates for water quality and environmental issues. These rates will raise $452 million and $311 million respectively over ten years. Most locals were very supportive. 

21.     Maybe it is time for Auckland Council to propose an urgent Climate Change special rate.

22.     The local board has completed the local Greenways Plan. It sets out a blueprint of how our walkways and cycleways could look.

23.     But we don’t have the funding to do any more than a small proportion of the plan. 

24.     If we are going to be carbon neutral by 2050 then by 2030 the introduction of petrol cars into New Zealand’s fleet will be rare. Which is why alternatives to driving, including public transport and walking and cycling will need to be nurtured as much as possible.

25.     Council needs to be brave and urgently start investing in infrastructure to get ready for our future. 

26.     The argument for a dedicated fund so that we can get our city ready for a post petroleum future is I believe especially strong and especially urgent.


 

Resource consent for Waima treatment plant

27.     This is for hearing soon.  The Local Board intends to present submissions to the hearing by way of local board feedback.  Our mandate is to advocate for and express the interests of local people.

To repeat our position:

 

I.    We oppose the application in its current form.

II.   We note the proposed development is in the Waitākere Ranges Heritage Area and is adjacent to regional parkland and our view is that it is inconsistent with the objectives of the Waitākere Ranges Heritage Area Act 2008 as well as the Muddy Creek Local Area Plan.

III.  We have invited Watercare to renew consultation with the Waima community to locate a site and a plant design that will satisfy local expectations.

IV.  We have also invited Watercare to investigate repositioning of the plant to the sludge site close to the Nihotupu lake as previously identified by the Local Board.

V.   As an alternative option we have suggested Watercare should consider repositioning the site in an urban industrial area such as Spam Farm in Glendene which is more suitable for the location of a large industrial complex of this sort.

VI.  We are concerned that the plant design requires the destruction of 3.5 hectares of regenerating sub-tropical rainforest that is home to many indigenous species including a previously unidentified wasp and that the project will require up to 118 heavy vehicle movements a day on Titirangi’s narrow and fragile roads.

VII. We support the restoration and repurposing of the Nihotupu Filter Station which is a scheduled heritage building at the entrance to Exhibition Drive

VIII.  We support a significant restoration fund being established should the new plant be constructed in the Waima area.

The 2020-2023 local board plan

28.     We are now in the process of drafting this term's local board plan.  The plan is a strategic three-year plan that is intended to drive the local board's activity on the next three years.

29.     We welcome all feedback.  So far, we have sought feedback from a number of people at the Waitangi celebration at Hoani Waititi Marae, from a special session with the trustees at the Masjid-E-Bilal mosque at Glen Eden, and from a session held at the Te Henga community day.

30.     At the end of this meeting we intend to allow a further opportunity for locals to have their say on the future of our local board area.  But feedback is welcome through any means. 

31.     The formal consultation will be during June and July this year and it is anticipated that the plan will be finalised this October.

Friends of Arataki

 

 

32.     Recently Sandra Coney, Michelle Clayton and I attended the Friends of Arataki Annual General Meeting.

33.     The organisation celebrated its 25th anniversary of its creation.  It engages with the staff at Arataki and really enhances the facility.  Its current major project is a canopy walk to open up enjoyment of the local forest while at the same time protecting Kauri from Kauri dieback.

34.     Congratulations to Yvonne Pivac and the executive for the work that they do.  I look forward to the day that the canopy walk is opened.

Local track reopening

35.     Most should be completed this year. Three local tracks are either reopened or the work is nearing completion.  A further six is anticipated to be completed by mid-year and five others by the end of the year.  One track, Tinopai Reserve, is to be reopened early next year. 

36.     Three tracks are to be closed permanently.


 

Meetings / events attended

Hoani Waititi Marae strategic hui

 

 

37.     The three local boards were invited to a very important meeting at Hoani Waititi Marae to hear and learn more about Māori aspirations and visions for West Auckland. Eynon Delamere on behalf of the Marae set out the Marae's vision, particularly for the establishment of a Wananga at the Marae precinct.

38.     My personal view is that the argument for a Wananga is strong.  The Marae has a well-established involvement in education.  It started off with the Kohanga Reo, then developed its Kura, and there is a timely logic for a Wananga to now be developed.

39.     The site is ideal.  It is near the Sunnyvale Railway Station.  The vision of the trustees is that graduates from the Te Kooti Rangatahi (Marae Youth Court) can leave the wharenui and walk straight across to the Wananga.

40.     The land is local reserve land.  This local board has a major desire to preserve our greenspace so we will need to carefully consider the future use of the land and the optimal design for the area.  We will also need to seek certainty of funding for the project.  But the Wananga represents for the Marae a significant and we should consider it carefully.


 

Waitangi Day

 

 

41.     Waipareira Trust and Hoani Waititi marae have for a few years now held an annual Waitangi Day event.  The day has gone from strength to strength.  Like Waitangi days nationally the local event has become more and more of a celebration.  As the breaches of the Treaty of Waitangi that have occurred are acknowledged and the resolution process advanced the sense of grievance has subsided and the desire to celebrate the day has grown.

42.     The local event starts with a pōwhiri.  This year we had Cabinet Minister Carmel Sepuloni, local MP Deborah Russell, local Councillors, Shane Henderson, Linda Cooper and Tracy Mulholland, the three local board chairs, Chris Carter, Kay Thomas and myself and local board members Mark Allen and Michelle Clayton attend and be present on the Manuhiri side. 

43.     The event felt very symbolic.  Just as on the first Waitangi Day we were representatives of the Crown and Eynon Delamere and others including Hare Rua, chair of the Kura, and other significant members of the Marae were representatives of Tangata Whenua.

44.     Following the pōwhiri the festival itself kicked off.  The quality of the artists that have been recruited was outstanding.  They included acts of the calibre of Kora, Ardijah and Katchafire. 

45.     The vibe of the day was outstanding and erstwhile combatants made up and just got on.

 

 

46.     Needless to say, I am astounded by the quality of the day.  It is a real celebration event.

47.     It is funded through some local board grants, money from the licensing trusts and significant contributions from Waipareira and Hoani Waititi marae.  There were perhaps 40,000 people present.  I think it is time for Council to think about significant Regional funding as it is a major event.

48.     One further suggestion I have is that Auckland Transport makes public transport free on Waitangi Day.  There is a train station within 10 minutes walk of where the festival was held.  To help overcome parking issues and as a gesture of good will and support free public transport to the event could be provided.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 

Local Board Member Report - Member Clayton

File No.: CP2020/01649

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Member Clayton to provide a written update on projects, and events attended since the previous month’s meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       Board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive Member Clayton’s board member report for February 2020.

 

Horopaki

Context

3.       This is my first Member report as a newly elected member of the Waitākere Ranges Local Board.

Roles within the local board

4.       Following discussion with my fellow local board members I have looked to put myself forward to take a lead for the local board in the following roles:

·    Glen Eden Business Association Liaison

·    Representative to the Oratia Ratepayers and Residents Group

·    Representative to the Henderson Valley Residents Association

·    Associate liaison to the Glen Eden Residents Association

·    Friends of Arataki- Representative

·    Alternate for the Manukau Harbour forum

·    Portfolio oversight of the areas of:

Ethnic Communities

Young people

Economic Development

Housing

Safety

Placemaking/urban design

 

General / assigned roles update

Glen Eden Business Association

5.       Attended the monthly meetings and encouraged joint working to address safety issues and the planning of the town makeover.

6.       Participated in the Tidy Town event

Oratia Ratepayers and Residents Group

7.       Attended the monthly meetings and assisted with information on grant accountability and roading information. Including site visit to specific roads requiring attention.

Henderson Valley Residents Association

8.       Attended monthly meetings and the Annual Fun day.

9.       Advocated and liaised with Parks for opening of the Waterhole and AT for a passing lane at the junction of Candia and Henderson Valley Road.

Glen Eden Residents Association

10.     At the time of this report I am handing over the Chair to Ruben Penning but will remain on the Association committee. Currently working towards formalising as a Trust.

11.     Advocated and liaised with AT for improvements to roading and pathways on Glengarry Road, a possible safety barrier to be added at the junction of Parrs Cross Road and Bruce McLaren.

Friends of Arataki

12.     I am to attend the AGM on 16 February 2020 and will be nominated to become a Trustee at that stage.

Manukau Harbour Forum

13.     I am the alternate for the meeting and have not been called upon at this stage.

Ethnic Communities

14.     I have met with Baljit Kaur from the Waitākere Ethnic Board to discuss my role as an elected member and the needs of our Ethnic community. I do already have an established relationship with WEB and Baljit and look forward to seeing this develop during my term.

15.     I have briefly met with Sunil Kaushal from the Waitākere Indian Association who is now aware of my new portfolio and role. This year’s Holi event will also mark the anniversary of the attack in Christchurch and will take place at the Trusts arena on 15 March 2020.

Young People

16.     I have attended a couple of events that are specifically aimed at children and have advocated for park improvements including the need for shade sails and increasing options for activities/ facilities to be included in our small park improvements.

Economic Development

17.     Nil to report at this stage

Housing

18.     This portfolio is where I have spent a lot of time over the past few weeks while I have been working towards gaining a cohesive strategy for supporting and addressing some of the local “homeless/rough sleeper issues that prevail across the Western suburbs providing health and safety issues for those who are sadly homeless but also impacting on the community as a whole.

19.     The strategy would be solution focused, collaborative including those most affected and not punitive. There are no quick fixes and the issues are multi-faceted and complex.

20.     I have met with representatives from the other two Western Local boards to look at the issues facing the West around “homelessness and rough sleepers” as this community crosses local board boundaries and each area is essentially trying to work with the same people.

21.     I am hoping to meet with Councillor Efeso Collins who has the lead in this issue with Council in the next few weeks and have already had conversations with Councillors Shane Henderson and Linda Cooper as well as representatives from Vision West and the Salvation Army.

Safety

22.     I have met with the community constable Robbie Manson frequently for updates on local safety issues within Glen Mall and some of my work around housing falls into this category too.

23.     Community members have identified several areas of road safety concerns including Candia Road, Glengarry Road, Parrs Cross Road and others. I would like to acknowledge Caroline Tauevihi from Auckland Transport for her help and swift response.

24.     I am arranging to meet with the police area commander in the next few weeks.

25.     I will be representing the board on the Waitākere Taskforce for Family Violence. Note this is a joint interest with my role at Family Action.

Placemaking

26.     Nil to report at this stage.

Meetings / events attended

27.     I have looked to connect and meet with a range of groups and individuals across the local board area through arranged meetings and attendance at many of our great events. These contacts have included:

·    Meeting with Coastcare

·    Attended the Rangoli morning in Glen Eden

·    Attended Hoani Waititi’s presentation on their strategic plan

·    Attended Hoani Waititi’s Waitangi festival including the pōwhiri

·    Attended the Piha Day of the Giants Festival

·    Attended the joint Titirangi and Glen Eden Library event – Dare to explore

·    Attended the launch of Operation Speedo

·    Attended the AGM Titirangi Protection Group

·    Attended Housing Call to Action monthly meetings

·    Attended helped at the Glen Eden Community House Community Dinners

·    Attended the AGM of Community Waitākere

·    Attended the Portage Ceramic Awards

·    Attended the Waitākere Artists Christmas function

·    Visited McCahon House

·    Delivered Christmas parcel with Greater Glen Eden to the local retirement villages

·    Attended the Matuku Link Open Day. 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 

Confirmation of Workshop Records

 

File No.: CP2019/19959

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Waitākere Ranges Local Board.

Whakarāpopototanga matua / Executive summary

2.       Briefings provided at the workshops held are as follows:

14 November 2019

·    Presentation to Board members to outline the scope of works for the Board’s One Local Initiative (OLI).

·    Discussion took place around projects in Glen Eden that are not currently funded, and what could be allocated to the Auckland Transport’s Transport Capital Fund.

21 November 2019

·    The Board discussed Local Parks Management Plans (LPMPs) to align with the review of the Regional Parks Management Plan 2010.

          5 December 2019

·    The 2019 Ahi Kaa report was tabled and discussed, including an explanation of the concept behind the event.

·    Auckland Transport outlined the proposed process for allocating Auckland Transport’s Transport Capital Fund.

12 December 2019

·    The Community Empowerment team updated the Board on the draft programme of community led activation activities from January to June 2020 and the Sunvue Park design project.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the workshop records for 14 and 21 November, and 5 and 12 December 2019.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop records 4 and 21 November 2019

97

b

Workshop records 5 and 12 December 2019

99

Ngā kaihaina / Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020

 

 


 


Waitākere Ranges Local Board

27 February 2020

 

 


 


 


 


Waitākere Ranges Local Board

27 February 2020

 

 

Governance Forward Work Programme

File No.: CP2020/00974

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitākere Ranges Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme calendar for February 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - February 2020

105

     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor, Waitākere Ranges Local Board

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Waitākere Ranges Local Board

27 February 2020