I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 17 March 2020

2.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margi Watson

 

Deputy Chairperson

Lee Corrick

 

Members

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

11 March 2020

 

Contact Telephone: (021) 809 149

EmailMichael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

17 March 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Helen Coyte - Friends of Fowlds Park Incorporated             5

9.2     Public Forum - Stuart Tucker - Housing developments in Mt Eden               6

10        Extraordinary Business                                                                                                6

11        Approval for a new road name at 111-117 St Lukes Road, Sandringham              9

12        Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes                                                                                                                                       17

13        Local Board feedback to the Independent Council-Controlled Organisations Review                                                                                                                                     219

14        Addition to the 2019-2022 Albert-Eden Local Board meeting schedule             225

15        Auckland Transport Reports - March 2020                                                             229

16        Governing Body Members' Update                                                                          247

17        Chairperson's Report                                                                                                249

18        Board Member's Reports                                                                                          259

19        Governance Forward Work Calendar                                                                      267

20        Albert-Eden Local Board Workshop Records                                                        275  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Tuesday, 18 February 2020, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Helen Coyte - Friends of Fowlds Park Incorporated

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Helen Coyte, Friends of Fowlds Park Incorporated, to deliver a presentation during the Public Forum segment of the business meeting.

 

Whakarāpopototanga matua

Executive summary

2.       Helen Coyte, Friends of Fowlds Park Incorporated, will be in attendance to deliver a Public Forum presentation to request the local board to consider developing a master plan for Fowlds Park and the surrounding area to help guide future field and facility development as well as environmental maintenance work.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the presentation regarding a proposed master plan for Fowlds Park and thank Helen Coyte for her attendance.

 

 

 

9.2       Public Forum - Stuart Tucker - Housing developments in Mt Eden

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Stuart Tucker, resident, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Stuart Tucker, resident, will be in attendance to deliver a Public Forum presentation to outline local residents’ concerns regarding several new housing developments in Mt Eden and their perceptions that the developments do not meet Auckland Council’s Unitary Plan regulations.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the presentation regarding local residents’ concerns about several Mt Eden housing developments and thank Stuart Tucker for his attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

17 March 2020

 

 

Approval for a new road name at 111-117 St Lukes Road, Sandringham

File No.: CP2020/02394

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Albert-Eden Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 111-117 St Lukes Road, Sandringham.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council’s road naming guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the developer and applicant, Manor Management Group Limited, agent Tripp Andrews has proposed the names presented in the tables below for consideration by the local board.

4.       Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

5.       The proposed names for the new private road at 111-117 St Lukes Road are as follows:

·     Houkura Way (Applicant Preferred)

·     Chater Way (Alternative 1)

·     Rarata Way (Alternative 2).

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      approve the name Houkura Way (the applicant’s preferred name) for the new private road created by way of subdivision at 111-117 St Lukes Road, Sandringham, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60305174, SUB60305176).

 

 

Horopaki

Context

6.       Resource consent BUN60305174 (subdivision reference number SUB60305176) was issued in February 2018 for the construction of 17 dwellings and one commonly owned access lot (COAL).

7.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8.       Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·     a historical or ancestral linkage to an area;

·     a particular landscape, environmental or biodiversity theme or feature; or

·     an existing (or introduced) thematic identity in the area.

11.     Theme: The applicant has proposed names that they feel will inspire a sense of belonging for the new owners, as well as feelings of new beginnings and prosperity.

12.     The Applicant’s proposed names and meanings are set out in the table below:

Proposed name        

Meaning as described by applicant

Houkura Way

(Applicant preferred)

Māori word meaning: prosperous

Chater Way

(Alternative 1)

This surname of English origin is an occupational name for the buyer of provisions for a large household. It is derived from the Anglo-Norman French word 'acatour' meaning 'a buyer for a house'. The name dates back to the early 13th Century.
The applicant has proposed this name as people will be buying these houses for their future.

Rarata Way

(Alternative 2)

Māori word meaning: be familiar with, friendly.

In reference to the friendly environment the residents of this subdivision will have, and how comfortable and inviting the homes will be for the owners.

 

13.     Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15.     Road type: A ‘Way’ is an acceptable road typs for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16.     Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment.  Ngai Tai Ki Tamaki responded in support of the applicant’s names, while Ngati Whatua o Kaipara deferred to other iwi who did not respond.  No other iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location for this small private road.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The review sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.  Two Māori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

21.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for 111-117 St Lukes Road

13

b

Location plan for 111-117 St Lukes Road

15

      

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

File No.: CP2020/02939

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to outline key amendments to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework and to obtain the local board’s views.

Whakarāpopototanga matua

Executive summary

2.       In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region (ENV/2018/11).

3.       To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (‘ACAF‘) with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors.

4.       In June 2019, the Environment and Community Committee approved a consultation draft of ACAF and associated materials.

5.       In February 2020, a memorandum was circulated to share key findings from the public consultation (Attachments A and B).

6.       To address the feedback from the consultation, this report outlines key structural changes proposed for the framework including:

·     introducing three pillars representing the core drivers to which all actions will align (i.e., a place-based approach; emissions reduction; preparing for climate change).

·     moving from eleven key moves to eight priorities to streamline actions and address feedback.

7.       It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan to reflect feedback and the greater focus on the impact of actions against our climate goals and roles in delivery. In addition, this provides certainty for roles and responsibilities with regards to implementation.

8.       The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

·     introducing three pillars representing the core drivers for climate action (i.e., a place-based approach; emissions reduction; preparing for climate change)

·     moving from eleven key moves to eight priorities

·     changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

 

 

Horopaki

Context

9.       In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region, addressing both emissions reduction (i.e. mitigation) and preparing for the impacts of a changing climate (i.e. adaptation) (ENV/2018/11).

10.     To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (‘ACAF‘) with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors, reaching hundreds of Aucklanders.

11.     Local board engagement and insights were sought throughout development of the framework, including meetings and cluster workshops.   A summary of feedback from local boards is available in Attachments C and D.

12.     In June 2019, the Environment and Community Committee approved the consultation draft of ACAF and associated materials.

13.     In February 2020, a memo was circulated to all local boards to share key findings from the public consultation on the draft ACAF (Attachment A and B).

14.     This report provides an overview of key proposed changes to the draft ACAF to address the feedback received through the consultation.  Local Board views will be reflected in the final version, which will be reported to the Environment and Climate Change Committee in May 2020.

15.     More detailed changes reported in the consultation summary are not repeated here but will be reflected in text changes in the final version.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The proposed changes to ACAF have been informed by consultation feedback received on the draft document.  Some key themes that arose include:

·     Urgency and scale of action needs to be better articulated

·     Lack of clarity on how key moves work together and how they address our climate goals. In addition it was felt that there are too many.

·     Need to be clearer about roles and responsibilities with a request for more information on who is responsible for actions at each level.

·     Need for partnership working across sectors and with central government and mana whenua in particular.

·     Greater focus on equity across feedback points.

·     Need for a strong Māori voice with widespread support for working with Māori, using mātauranga Māori and Māori practices in designing and implementing climate action.

·     Need for a system shift and scale of change required, and to better articulate this with Aucklanders.

·     Need for communication and behaviour change and a request for campaigns to raise awareness across the region and enable action at an individual level.

·     Need for a significant shift in transport (of all key moves) with the identified actions supported but a need for these to be delivered at pace and scale.

17.     To address this feedback a number of key structural changes are proposed.

18.     The first of these is establish three core drivers for action – our ‘pillars’ (Attachment E).  These provide greater clarity on the goals of the framework and all actions will align to how they deliver against these goals:

·     A Tāmaki response: This pillar reflects the uniqueness of Auckland and our place-based response to climate change.  It is informed by learning from Māori principles and practice, provides a greater focus on equity and a better definition of roles and responsibilities and collective action across governance and sectors.

·     Reducing our emissions: This pillar reflects the need to provide greater clarity on our emissions target and the need to halve emissions by 2030 and reach net zero emissions by 2050.  It improves alignment with the actions and how we will deliver and prioritise emissions reductions.

·     Preparing for climate change: This pillar enables a greater focus on how we will approach climate change adaptation and take a precautionary approach for the region and also provides greater alignment with the actions.

19.     The second structural change is that the eleven key moves are streamlined into eight priorities (Attachment F). This proposed change is to address feedback on where areas are more foundational and therefore should be embedded throughout all priority areas, or where there is confusion and overlap.

·     It is proposed that Key Move 3: Make development and infrastructure climate compatible and Key Move 4: Transform existing buildings and places are combined into a single built environment priority area. 

·     It is proposed that Key Move 1: Lay the foundation is embedded into our three pillars in recognition of the cross-cutting nature of the actions.

·     Similarly, Key Move 9- Rangatahi (Youth & Inter-generational equity) is embedded into pillar 1 to reflect the need to consider actions across the framework.

20.     Actions contained within Key Moves 1 and 9 will still be maintained and reflected in the updated document.

21.     Actions contained within Key Moves 1-11 will be carried through into Priorities 1-8 (Figure 2) and updated to:

·   clarify any ambiguities that were raised in consultation 

·   remove repetition or overlapping actions

·   make additions in response to consultation feedback

·   strengthen alignment to delivery of the three pillars.

22.     Overall, the intent of the actions between the Key Moves 1-11 and Priority areas 1-8, remain the same. Attachment G briefly summarises how the actions have changed from the consultation document to the updated priority areas.

23.     It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan to reflect feedback and the greater focus on the impact of actions against our climate goals and roles in delivery. In addition, this provides certainty for roles and responsibilities with regards to implementation.

24.     The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     The changes identified in this report have been made to reflect feedback received and updated emissions modelling.  As such, they will further deliver and strengthen climate action already identified.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Regular meetings and workshops took place across the council group for development of the framework.

27.     In addition, a working group was established from the outset to provide expertise from across the council group, central government and district health boards.

28.     This group has continued to provide input post-consultation and has reviewed and provided input into the proposed changes.

29.     In addition, the team has been working closely across the Council group in the development of costed actions for consideration in the Long-term Plan. This process is running concurrently with the finalisation of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The framework will have implications for all local boards.

31.     In June 2018, the Chief Sustainability Office attended workshops of 19 of the 21 local boards and obtained informal email feedback from the other two local boards to identify their main priorities related to climate change.  This was followed up in September 2018 at cluster workshops to assess and test a series of ‘must haves’, which were the precursors to the actions included in the draft framework.

32.     Priorities included:

·   coastal erosion and inundation concerns

·   affordable and accessible transport

·   long-term infrastructure development to consider climate impacts

·   better stormwater management

·   climate-related education and awareness

·   building community resilience

·   for Auckland Council to lead by example.

33.     This report seeks Local Board formal views on proposed changes to the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework outlined in this report. These views will be reflected in the final version.

34.     Local boards will be key in taking climate action at a local level. Support will be provided for local board planning and alignment with outcomes.

35.     The Chief Sustainability Office and Quality Advice Unit will implement a programme of work for the whole council family to provide guidance and training on how to embed climate action in Local Board plans and what to expect in climate impact statements.

Tauākī whakaaweawe Māori

Māori impact statement

36.     Climate change impacts and associated policy and action will have significant impacts for Māori communities.

37.     A Tāmaki and climate change subject matter expert rōpū (group) was established in March 2019 which has been supporting and advising mana whenua and council on climate change issues for Māori and providing direct advice and narrative for the draft framework.

38.     A rangatahi Māori and Pasifika rōpū has also been working in partnership with council on this kaupapa to develop rangatahi-focused actions for the framework.

39.     A joint mana whenua and Māori expert task group is finalising a Tāmaki and climate change position paper, Te ora ō Tāmaki, which will be used as the bridging document to weave key anchor points into the climate action framework. 

40.     Anchor points include:

·   weaving the narrative into the framework, specifically the following sections: Climate change and Māori, Impacts on Māori and Developing the Plan with Māori

·   a section developed by rangatahi (the Youth and intergenerational equity key move)

·   a separate key move of Te puawaitanga o te tangata (Resilient Māori communities).

Ngā ritenga ā-pūtea

Financial implications

41.     Actions within the framework will result in budgetary implications for organisations across the region; identifying and unlocking appropriate funding and financing streams in the future will be critical. 

42.     Taking climate action will require a range of finance and/or funding mechanisms. For instance, green bonds have been a useful tool for financing council-owned assets such as electric trains but investment in clean tech may require crowd-sourcing, grants or venture capital.

43.     To support this, a climate finance work package is underway to identify partnerships and broader funding mechanisms across actions such as bonds, grants, equity instruments and public/private partnerships.

44.     The final framework and specific Auckland Council actions being developed will need to inform on-going Long-term Plan discussions to support delivery and avoid costs associated with inaction, such as increased maintenance costs and infrastructure failures through to missed opportunities to Auckland’s economy in delivering the transition. 

45.     Not all actions within council’s remit will require additional budget. Some actions can result in long-term cost avoidance – for example electrifying fleets can reduce fuel and maintenance costs. Some actions could require existing funds to be redirected if priorities change.

46.     Also, not all actions will require funding, for example those related to advocacy to central government or expert input into actions led by other organisations.

47.     The costs associated with different council-specific actions will consider funding sources as described above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     No high or extreme risks have been identified with the proposed approach.

49.     Moderate risks exist, including:

·     preparing for the implications of climate change may not comply with current rules and regulations

·     potential strategic risk with non-alignment with New Zealand Government direction and policy

·     potential governance risk in shared leadership and ownership of the framework across sectors.

50.     A risk mitigation plan has been developed to address the above, including targeted engagement approaches, a legal review of the final framework, on-going partnership with central government and establishment of clear governance structures for the implementation of the framework.. 

Ngā koringa ā-muri

Next steps

51.     Workshops will be held in April 2020 with the Environment and Climate Change Committee and Independent Māori Statutory Board to discuss updated framework text, and the final text will be presented to the Environment and Climate Change Committee for approval in May 2020.

52.     The draft digital plan layout will be workshopped with the Environment and Climate Change Committee in June 2020 and finalised in July 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

ACAF Consultation Summary Memo

23

b

ACAF Consultation Summary

27

c

Engagement Summary - LB workshops June 2018

167

d

Engagement Summary - Clusters workshops Oct 2018

191

e

ACAF Proposed Three Pillars

213

f

ACAF Proposed Eight Priorities

215

g

ACAF Proposed Priority Areas and Actions

217

     

Ngā kaihaina

Signatories

Authors

Sarah Anderson - Principal Specialist Sustainability and Climate Resilence

Lauren Simpson - Principal Sustainability & Resilience Advisor

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


 


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17 March 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


Albert-Eden Local Board

17 March 2020

 

 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 

Local Board feedback to the Independent Council-Controlled Organisations Review

File No.: CP2020/03035

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for local boards to provide formal feedback on the Council-Controlled Organisations (CCO) Review to the Independent Panel.

Whakarāpopototanga matua

Executive summary

2.       The Governing Body approved the Terms of Reference for an Independent Panel to undertake a review of substantive CCOs at its meeting on 26 November 2019 [GB/2019/127].

3.       The review covers Auckland Transport, Auckland Tourism Events and Economic Development, Panuku Development Auckland, Regional Facilities Auckland and Watercare.  The overall objectives are to examine:

·   whether CCOs are an effective and efficient model for delivering services to the council and Aucklanders, and

·   whether the CCO decision-making model provides sufficient political oversight, public transparency and accountability.

4.       The review asks the Independent Panel to examine three areas: the CCO model and its accompanying roles and responsibilities; the accountability of CCOs; and CCO culture.

5.       The Independent Panel is seeking the views of local boards on these areas.

6.       Local boards are advised that their views are requested by the Independent Panel by 3 April 2020.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      provide formal feedback on the Council-Controlled Organisations Review to the Independent Panel.

 

 

Horopaki

Context

7.       The Governing Body approved the CCO review Terms of Reference on 26 November 2019 [GB/2019/127]. The Independent Panel was appointed by the Governing Body on 12 December 2019 and is comprised of Miriam Dean, Doug Martin and Leigh Auton. Miriam Dean has been appointed panel chair [GB/2019/149].

8.       Briefings on the CCO Review were provided to local board chairs in December 2019 by staff and in February 2020 by panel member Leigh Auton.  The panel wrote to local board chairs in February asking for advice on what constitutes good engagement between CCOs and local boards.  

9.       Monthly updates on the review are reported to the CCO Oversight Committee and circulated to all local boards.

10.     The Independent Panel is seeking comprehensive engagement to obtain a range of views about the issues forming the subject of the review (Attachment A).  Community engagement on the review is occurring alongside the Annual Budget 2020/2021 in February/March 2020. An engagement document has been developed and a summary document has been translated into five languages and a New Zealand Sign Language video. A webpage[1] provides information on the review, including stakeholder updates, relevant documents (including the Terms of Reference) and a contact for further information.

11.     All feedback on the CCO Review will be provided to the Independent Panel.  The Panel will report on the key issues and community and stakeholder feedback in May and will provide a final report and recommendations in July 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     To identify the scope of their work, the Independent Panel has distilled the essence of the review terms into a list of issues, that forms the basis of the engagement and eventual report. The list and prompts, at Attachment A, provide a structure for local boards to give feedback.

13.     The three key areas of focus set out in the list of issues are:

Issue

Area of Focus

CCO model, roles and responsibilities

The essential question here is whether the CCO model delivers council services with the maximum of operational efficiency, transparency and accountability, or whether there are better ways to deliver such services

CCO accountability

Here the key question is whether the council’s current approach to holding CCOs to account on behalf of Aucklanders could be improved

CCO culture

The central issue here is whether CCOs need to improve how they consult, engage with and respond to the wider community and council

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Local boards have an opportunity to consider suggestions that might improve climate change outcomes/mitigation in their feedback on the CCO Review.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The Independent Panel is engaging across the council group on the review, including:

·   the chair of the independent panel wrote introducing the panel and the review objectives to all CCO chairs and chief executives, councillors, local board chairs, chief executive of IMSB and the co-chairs of the Mana Whenua Kaitiaki Forum on 20 December 2019

·   the panel met briefly with the CCO chief executives and chairs on 28 January 2020 to discuss the proposed review process and CCO engagement. Each CCO was asked to provide the panel with key stakeholders/customers

·   individual meetings have taken place with CCO chief executives and board chairs over February and March 2020, and the panel is meeting with CCO stakeholders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local board formal feedback on the CCO Review, including issues experienced with CCOs, good practice and options for improvement, is sought by the Independent Panel by 3 April 2020.

17.     Material on the CCO Review was available at Have your Say local board events for the Annual Budget.

18.     Following the conclusion of the Independent Panel’s review, as part of the development of the next 10-year budget, local boards will have the opportunity to provide formal views on any proposals for change to the CCO model.

Tauākī whakaaweawe Māori

Māori impact statement

19.     Staff presented to the Mana Whenua Kaitiaki Forum on 19 December 2019. The panel met with one of the Forum co-chairs and mana whenua are invited to provide feedback to the panel.  Mana whenua have also been invited to a hui with panel members on 18 March 2020.

20.     The panel has met with the Independent Māori Statutory Board. 

21.     Panel members spoke on Radio Waatea to promote Māori interest and feedback on the CCO review. Material on the CCO review is being provided at mataawaka events for the Annual Budget and mataawaka organisations have been briefed on the review during the public engagement period. 

Ngā ritenga ā-pūtea

Financial implications

22.     There are no financial implications from this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no risks associated with the recommendations in this report.

Ngā koringa ā-muri

Next steps

24.     The Independent Panel is due to report on key issues, community and stakeholder feedback in May and to provide a final report, with recommendations, in July 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Independent Council-Controlled Organisations Review list of issues

223

     

Ngā kaihaina

Signatories

Author

Claire Gomas - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 

Addition to the 2019-2022 Albert-Eden Local Board meeting schedule

File No.: CP2020/03437

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for one new meeting date to be added to the 2019-2022 Albert-Eden Local Board business meeting schedule in order to accommodate the Annual Plan 2020/2021 reporting timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Albert-Eden Local Board adopted its business meeting schedule for the 2019-2022 electoral term on Wednesday, 4 December 2019.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the new local board agreement as part of the Annual Plan 2020/2021 were unknown. 

4.       The local board is being asked to approve one meeting date as an addition to the Albert-Eden Local Board 2019-2022 meeting schedule so that the Annual Budget 2020/2021 timeframes can be met.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      approve the following meeting date to be added to the 2019-2022 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2020/2021:

i)        Tuesday, 5 May 2020 at 5.30pm, to be held at the Albert-Eden Local Board office, 135 Dominion Road, Mt Eden, Auckland.

 

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·   Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·   Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Albert-Eden Local Board adopted its business meeting schedule for the 2019-2022 electoral term during its 4 December 2019 business meeting.

8.       The timeframe for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2020/2021 was unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in early May 2020 to feed into the Annual Budget 2020/2021. This timeframe falls outside the local board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two options:

i)             Add the meeting as an addition to the meeting schedule.

Or

ii)       Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific Annual Budget 2020/2021 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2020/2021 could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend approving this meeting as an addition to the meeting schedule as it allows more flexibility for the local board to consider a range of issues.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact to the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule an additional meeting and consider whether to approve this as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 

Auckland Transport Reports - March 2020

File No.: CP2020/03228

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the Albert-Eden Local Board to receive the Auckland Transport March 2020 update, and the Requesting rough order of costs for projects to be funded by 2020/2021 Local Board Transport Capital Fund report.

Whakarāpopototanga matua

Executive summary

2.       Each month, Auckland Transport provides an update to the Albert-Eden Local Board regarding transport-related matters and relevant consultations in its area, Local Board Transport Capital Fund (LBTCF) projects and decisions of Auckland Transport’s Traffic Control Committee.

3.       The following documents are appended to this report as Attachment A and Attachment B respectively:

·    Auckland Transport March 2020 Update;

·    Requesting rough order of costs for projects to be funded by 2020/2021 Local Board Transport Capital Fund.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      request Auckland Transport to provide rough order of costs for the following 2020/2021 Local Board Transport Capital Fund projects:

i)        A route from St Leonards Road to Mt Eden Road, via Watling Reserve, Aberfoyle Reserve, Windmill Park and Nicholson Park, incorporating paths in parks, traffic calming in streets and a drinking fountain.

ii)       A route from Morven Reserve to Ferryhill Road to join to Aberfoyle Reserve incorporating paths through parks and linked to the St Leonards Road to Mt Eden Road route.

iii)      A programme of ten bus shelters for installation at bus stops in the local board area, based on the following criteria:

A)      Proximity to retirement villages, shops, schools and housing developments;

B)      High usage, including stops used for transferring to another bus.

iv)      A route connecting Harbutt Avenue and Wilcott Street to Mt Albert train station, with traffic calming, crossings and a drinking fountain.

v)      Safety improvements at the Valley Road / Dominion Road intersection and Dominion Road / Balmoral Road intersection that support pedestrian amenity and priority.

vi)      Traffic interventions on Pt Chevalier Road between Meola Road and Te Ra Road that support safety for pedestrians and cyclists.

vii)     Cycle connections from the existing cycleway on St Lukes Road to Malvern Road and Amandale Road.

viii)    Bicycle and / or scooter parking at specified town centres in the local board area.

b)      note that a shared path linking Rawalpindi Reserve to the North Western pathway via Chamberlain Park will be considered for $500,000 funding via the Transport Capital Fund in June 2020, as it does not require a rough order of costs.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport March 2020 Update

231

b

Requesting rough order of costs for projects to be funded by 2020/2021 Local Board Transport Capital Fund

239

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 



Albert-Eden Local Board

17 March 2020

 

 



Albert-Eden Local Board

17 March 2020

 

 

Governing Body Members' Update

File No.: CP2020/00695

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area Governing Body Members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body Members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 

Chairperson's Report

File No.: CP2020/00705

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for the local board chairperson to provide a written update on projects, meetings attended and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 2.4.7, the chairperson will update board members by way of a written report.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson Watson - March 2020 Chairperson's Report

251

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 

Board Member's Reports

File No.: CP2020/00715

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for the local board’s elected members to provide a written update on projects, events attended following the previous month’s meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

3.       Local board members are recommended to use a Notice of Motion, rather than a Board Member Report, should a member wish to propose a recommendation or request action to be undertaken by staff.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the written Board Member Reports for March 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Member Maskill - March 2020 Board Report

261

b

Deputy Chairperson Corrick - March 2020 Board Report

263

c

Member Robertson - March 2020 Board Report

265

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 


 


Albert-Eden Local Board

17 March 2020

 

 

Governance Forward Work Calendar

File No.: CP2020/00725

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar, which is a schedule of items that are expected to be reported to the local board during business meetings and/or workshops over the next 12 months.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, which is a schedule of items that are expected to come before the Albert-Eden Local Board during business meetings and/or workshops over the next 12 months. The local board’s governance forward work calendar is appended to this report under Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported to the local board’s monthly business meetings and distributed to relevant council staff.  At times there may be items that will arise that are not programmed or noted in the governance calendar.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note the March 2020 edition of the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - March 2020

269

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

17 March 2020

 

 


 


 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 

Albert-Eden Local Board Workshop Records

File No.: CP2020/00737

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board to receive the records of its recent workshops held following the previous local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 11, 18 and 25 February 2020 and 3 March 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

11 February 2020 Albert-Eden Local Board Workshop Record

277

b

18 February 2020 Albert-Eden Local Board Workshop Record

281

c

25 February 2020 Albert-Eden Local Board Workshop Record

283

d

3 March 2020 Albert-Eden Local Board Workshop Record

287

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


Albert-Eden Local Board

17 March 2020

 

 


 


 


 


Albert-Eden Local Board

17 March 2020

 

 


 

    

    



[1] https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/council-controlled-organisations/Pages/review-of-council-controlled-organisations.aspx