I hereby give notice that an ordinary
meeting of the Auckland City Centre Advisory Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 25
March 2020 – cancelled on 23 March 2020 with
the agreement of the chairperson
3.00pm
Reception
Lounge
Auckland Town Hall
301-305 Queen Street, Auckland
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Ngā Hui a te Poari Kaitohutohu
mō te Pokapū o Te Tāone Nui o Tāmaki Makaurau /
Auckland City Centre Advisory Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Ms Viv Beck
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Business Improvement District
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Members
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Mr Ngarimu Blair
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Ngāti Whātua Ōrākei
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Ms Noelene Buckland
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City Centre Residents Group
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Mr Greg Cohen
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Tourism/Travel
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Cr Pippa Coom
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Waitematā and Gulf Ward Councillor, Auckland Council
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Mr George Crawford
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Property Council of NZ
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Cr Chris Darby
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Auckland Council (Mayor’s alternate)
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Mr Andrew Gaukrodger
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Corporate sector
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Mayor Hon Phil Goff, CNZM, JP
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Auckland Council
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Mr Mark Kingsford
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Corporate sector
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Ms Amy Malcolm
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Tertiary sector (University of
Auckland)
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Mr James Mooney
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Urban design/institute of
architects
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Mr Nigel Murphy
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Tertiary sector (Auckland
University of Technology)
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Mr Richard Northey
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Waitematā Local Board,
Auckland Council
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Mr Adam Parkinson
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City Centre Residents Group
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Mr Patrick Reynolds
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Transport representative
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Mr Michael Richardson
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Business Improvement District
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(Quorum 10 members)
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Mike Giddey
Kaitohutohu Mana Whakahaere /
Governance Advisor
19 March 2020
Contact Telephone: +64 9 890 8143
Email: mike.giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt –full terms of reference available as
a separate document)
1. These terms of reference set
out the roles, responsibilities and working arrangements for the Auckland City
Centre Advisory Board.
2. The
board is a key advisory body, with no decision-making or autonomous budgetary
authority.
3. The board will assist the
Auckland Council, specifically the Governing Body and the Waitematā Local
Board and Auckland Council Controlled Organisations to oversee and be a key
advisor to the Auckland Council on achieving the vision and strategic outcomes
of the Auckland Plan, the City Centre Masterplan, the expenditure of the city
centre targeted rate and city centre issues.
Membership:
Includes one councillor and one local board member.
The board should include members who can
provide expert advice on many areas including transport, landscape, environment
and youth sectors. The membership includes a position for Mana Whenua.
Representatives from CCOs may be board members without voting rights. The number of the board members should be between 15 and
21 at any time.
The new panel’s term should end one
month prior to the next local government elections in 2022. The membership of
the panel may be rolled over for more than one electoral term of three years.
Purpose of City Centre
Targeted Rate
(Excerpt –full information available in a
separate document)
Background
The City Centre targeted rate is to help
fund the development and revitalisation of the city centre. The rate applies to
business and residential land in the City Centre area.
Activities to be funded
The City Centre redevelopment programme
aims to enhance the city centre as a place to work, live, visit and do
business. It achieves this by providing a high-quality urban environment,
promoting the competitive advantages of the city centre as a business location,
and promoting the city centre as a place for high-quality education, research
and development. The programme intends to reinforce and promote the city centre
as a centre for arts and culture, with a unique identity as the heart and soul
of Auckland. The rate will fund expenditure within the following activities:
Regional planning; Roads and footpaths; Local parks, sports and recreation.
The targeted rate will continue until
2024/2025 to cover capital and operating expenditure generated by the projects
in the City Centre redevelopment programme. From 2016/2017, unspent funds from
the targeted rate have been used to transition the depreciation and
consequential operating costs of capital works to the general rate so that from
2019/2020 these costs will be entirely funded from general rates.
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Auckland City
Centre Advisory Board
25 March 2020
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
deputy chairperson 7
6 Access for
Everyone pilot High Street update 11
7 City centre
targeted rate portfolio annual budget 2020-2021 17
8 Consideration
of Extraordinary Items
An apology from
Mayor P Goff has been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Auckland City Centre Advisory Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 February 2020, as a true
and correct record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Auckland City Centre
Advisory Board
25 March 2020
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Election
of deputy chairperson
File No.: CP2020/03775
Te take mō te
pūrongo
Purpose of the report
1. To
elect a deputy chairperson for the Auckland City Centre Advisory Board (the
board).
Whakarāpopototanga matua
Executive summary
2. With
the new term of the Auckland City Centre Advisory Board, members are required
to elect a new chairperson and deputy chairperson. These positions need to be
confirmed annually.
3. At
its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson
but agreed to defer the election of a deputy chairperson to the next meeting
(Resolution number CEN/2020/5).
4. The
board must decide whether the election will be conducted by open or closed
ballot.
5. The
board must also choose a voting system. Staff recommend that the board adopt
one of the two voting systems outlined in the Local Government Act 2002 (refer
to paragraphs 12 and 13 of this report).
6. Once
the board has made these choices, the chairperson will lead the process for the
election of a deputy chairperson.
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Ngā tūtohunga
Recommendation/s
That the Auckland City Centre
Advisory Board:
a) decide
whether the deputy chairperson will be elected by open or closed ballot
b) decide
whether the deputy chairperson will be elected using voting system A or
voting system B (as described in Schedule 7, Clause 25 of the Local
Government Act 2002)
c) elect
a deputy chairperson.
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Horopaki
Context
7. The
board is required to elect a chairperson and deputy chairperson at the start of
each term. These positions need to be confirmed annually.
8. At
its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson
but agreed to defer the election of a deputy chairperson to the next meeting
(Resolution number CEN/2020/5).
9. There
is no provision for proxy voting. Only members present may nominate and vote
for the deputy chairperson. Candidates can vote for themselves.
10. The
board’s terms of reference state that the three elected members are
ineligible to be elected as deputy chairperson to the board.
Open or closed ballot
11. The board can
choose to elect the deputy chairperson by show of hands, which is an open
ballot, or by writing their preference on a ballot paper, which is a closed
ballot.
Voting system
12. The board
needs to decide what voting system it wants to use.
13. Staff
recommend undertaking the election in accordance with Schedule 7, Clause 25 of
the Local Government Act 2002, and to choose one of the two systems that can be
used to elect deputy chairpersons of regional councils and other committees.
The two systems are described below.
a) System A requires that
a person is elected or appointed if he or she receives the votes of a majority
of the members of the local authority or committee present and voting, and has
the following characteristics:
· there
is a first round of voting for all candidates
· if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
· if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
· in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
b) System B requires
that a person is elected or appointed if he or she receives more votes than any
other candidate, and has the following characteristics:
· there
is only one round of voting
· if
two or more candidates tie for the most votes, the tie is resolved by lot.
Voting procedure at the meeting
14. The meeting
will proceed as follows:
· the
chairperson will call for a decision on whether the ballot will be open or
closed. This will be by simple voice or show of hands vote.
· the
chairperson will then call for a decision on the voting system. Once a member
moves one of the systems and it is seconded, it will be put to the vote. Again,
a decision will be by voice or show of hands.
· the
chairperson will call for nominations for deputy chairperson. Each candidate
must be nominated and seconded by a board member who is present.
· if
there is only one nomination that person will be declared elected as deputy
chairperson.
· if
there is more than one candidate, an election will take place using the voting
system agreed earlier.
· if
it is closed voting, the governance advisor will undertake the vote,
scrutineered by the lead officer.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authorisers
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Rose Leonard – General Manager Democracy
Services (Acting)
John Dunshea – Lead Officer Support
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Auckland City
Centre Advisory Board
25 March 2020
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Access for Everyone pilot High Street
update
File No.: CP2020/03719
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the Access for Everyone – High Street pilot project.
Whakarāpopototanga matua
Executive summary
2. The
Auckland City Centre Advisory Board were provided with an update in December
2019, following completion of stage one pilot area and summary of ongoing
engagement with the High Street community. Attachment A.
3. A
presentation by staff will be provided summarising activities to-date on the
pilot.
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Ngā tūtohunga
Recommendation/s
That the Auckland City Centre
Advisory Board:
a) note
the update on Access for Everyone concept pilot: High Street.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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20191212_High St Stage 1 update
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13
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Ngā kaihaina
Signatories
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Author
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Tam White - Senior Governance and Relationship Advisor
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Authoriser
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John Dunshea – Lead Officer Support
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Auckland City
Centre Advisory Board
25 March 2020
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Auckland City
Centre Advisory Board
25 March 2020
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City centre targeted rate portfolio
annual budget 2020-2021
File No.: CP2020/03820
Te take mō te
pūrongo
Purpose of the report
1. To endorse the city centre targeted rate
portfolio budget 2020/2021 to be considered as part of Auckland Council’s
2020/2021 annual plan process.
Whakarāpopototanga matua
Executive summary
2. The
city centre targeted rate portfolio budget forms part of Auckland
Council’s draft annual plan, which will be presented to the Finance and Performance
Committee for approval. As part of the council’s annual plan
process, staff are seeking endorsement from the Auckland City Centre Advisory
Board for the city centre targeted rate portfolio budget 2020/2021. The
targeted rate is currently established until 2024/2025.
3. A
full portfolio budget review for the city centre targeted rate was undertaken
in 2019 and a new portfolio budget was endorsed by the board on 24 July 2019
(see Attachment A). Subsequently,
the city centre targeted rate portfolio budget 2019/2020 was reported to the
Finance and Performance Committee at its meeting on 20 August 2019
(FIN/2019/94).
4. No
new programmes or projects have included in the city centre targeted rate
portfolio budget 2020/2021 compared with the city centre targeted rate
portfolio budget endorsed by the board on 24 July 2019. Some project or
programme cashflows have been adjusted to align with current delivery dates
(see Attachment B).
5. There will be further opportunity to review the CCTR investment
portfolio from end of 2020 to be aligned to the Long-term plan 2021-2031.
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Ngā tūtohunga
Recommendation/s
That the Auckland City Centre
Advisory Board:
a) endorse
the city centre targeted rate portfolio budget 2020/2021 (Attachment B of the
agenda report)
b) note
that the city centre targeted rate portfolio budget 2020/2021 forms part of
Auckland Council’s annual plan.
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Horopaki
Context
6. Auckland City Council established the city centre targeted rate in
the 2004/2005 financial year to help fund the development and revitalisation of
the city centre. The rate is applied to business and residential land in the
city centre and is estimated to yield approximately $22.5 million per annum.
7. The
Auckland City Centre Advisory Board was formed to advise the council on
expenditure of the city centre targeted rate.
8. A review of the city centre targeted rate budget portfolio (known as
TR7) was initiated in 2018 to ensure its alignment with
the city centre’s current challenges and opportunities and to ensure the
portfolio is consistent with Auckland Council’s current policies, plans
and strategies.
9. From
April 2018 to July 2019, staff worked with members of the Auckland City Centre
Advisory Board to update the city centre targeted rate portfolio budget.
10. Staff
presented a draft budget incorporating the changes resulting from the review to
the board at its 26 June 2019 workshop, where further advice and input was
received ahead of staff finalising the budget for presentation to the board at
its 24 July 2019 meeting.
11. The
board endorsed the city centre targeted rate portfolio budget 2019/2020 at its
24 July 2019 meeting (CEN/2019/35).
12. The
city centre targeted rate portfolio budget 2019/2020 report presented to the
board on 24 July 2019 outlines the process that was undertaken to develop the
portfolio budget (Attachment A).
13. The city centre targeted rate
portfolio budget 2019/2020 was reported to the Finance and Performance
Committee at its meeting on 20 August 2019 (FIN/2019/94).
14. As part of Auckland Council’s annual plan process, the city
centre targeted rate portfolio budget for 2020/2021 is being presented to the
board in this meeting for endorsement and is included as Attachment B to this
report.
Tātaritanga me ngā
tohutohu
Analysis and advice
15. Auckland Council’s annual plan focuses on 12-month budgets and
is informed by the council’s Long-term Plan (10-year budget), Auckland
Plan (30-year vision), as well as the 21 Local Board plans (adopted every three
years). The city centre targeted rate portfolio
budget is a component of the annual plan.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
16. The
city centre targeted rate portfolio budget 2020/2021 supports the same projects
and programmes as endorsed by the board for the city centre targeted rate
portfolio budget 2019/2020.
17. No new
programmes or projects have been included in the city centre targeted rate
portfolio budget 2020/2021 compared with the city centre targeted rate
portfolio budget endorsed by the board on 24 July 2019. Some project or
programme cashflows have been adjusted to align with current delivery dates and
updated project information (see Attachment B).
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. Staff have
consulted with Auckland Transport and other council departments regarding the
strategic assessments of the proposed projects that formed the city centre
targeted rate portfolio budget 2019/2020, as detailed in Attachment B.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. Auckland’s
city centre falls within the Waitematā Local Board boundaries. The local
board is consulted during the development of relevant city centre projects,
some of which receive funding through the city centre targeted rate.
20. A
Waitematā Local Board representative is part of the Auckland City Centre
Advisory Board membership.
Tauākī whakaaweawe
Māori
Māori impact statement
21. The city centre targeted rate can be used to
fund development projects that contribute to Māori outcomes by enabling
manaakitanga (hospitality), kaitiakitanga (environmental guardianship), and
highlighting our unique cultural heritage by incorporating Māori design
elements.
22. Mana whenua consultation occurs as part of the
development and delivery of all city centre projects, on a project by project
basis, via the monthly Infrastructure and Environmental Services Mana Whenua
Hui and other site or project specific hui.
23. A Ngāti Whātua o Ōrākei
representative is part of the Auckland City Centre Advisory Board membership.
Ngā ritenga
ā-pūtea
Financial implications
24. All changes
to the portfolio budget have been achieved within the existing city centre
targeted rate portfolio budget to 2025.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
25. The city
centre targeted rate portfolio includes projects at various stages, including
projects that do not yet have a defined scope or conceptual design. As such,
the forecast budgets and delivery timeframes are subject to change.
26. All projects
are actively managed, so substantive changes can be foreseen and managed.
27. There is a
contingency budget line within the city centre targeted rate portfolio which
sets aside funds to deal with unforeseen financial issues that cannot be
resolved within a project’s individual budget.
Ngā koringa ā-muri
Next steps
28. The draft
city centre targeted rate portfolio budget 2020/2021 will be presented to the
Auckland City Centre Advisory Board for endorsement at the March 2020 meeting.
29. Following
endorsement, the city centre targeted rate portfolio budget 2020/2021 will be
considered as part of the annual planning process.
30. There will be further opportunity to review the city centre targeted
rate investment portfolio from the end of 2020 to be aligned to the Long-term
plan 2021-2031.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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The city centre targeted rate portfolio budget
2019/2020 report presented to the board on 24 July 2019
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21
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b⇩
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The city centre targeted rate portfolio budget
2020/2021
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27
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c⇩
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CCTR power point presentation
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29
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Ngā kaihaina
Signatories
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Author
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Liz Nicholls – Manager Investment Programmes
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Authoriser
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John Dunshea – Lead Officer Support
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Auckland City
Centre Advisory Board
25 March 2020
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Auckland City
Centre Advisory Board
25 March 2020
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Auckland City
Centre Advisory Board
25 March 2020
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