I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:

 

Time:

Meeting Room:

Venue:

 

Wednesday, 25 March 2020 – cancelled on 23 March 2020 with the agreement of the chairperson

3.00pm

Reception Lounge
Auckland Town Hall
301-305 Queen Street, Auckland

Ngā Hui a te Poari Kaitohutohu mō te Pokapū o Te Tāone Nui o Tāmaki Makaurau /

Auckland City Centre Advisory Board

OPEN AGENDA

 

MEMBERSHIP

 

Chairperson

Ms Viv Beck

Business Improvement District

Members

Mr Ngarimu Blair

Ngāti Whātua Ōrākei

 

Ms Noelene Buckland

City Centre Residents Group

 

Mr Greg Cohen

Tourism/Travel

 

Cr Pippa Coom

Waitematā and Gulf Ward Councillor, Auckland Council

 

Mr George Crawford

Property Council of NZ

 

Cr Chris Darby

Auckland Council (Mayor’s alternate)

 

Mr Andrew Gaukrodger

Corporate sector

 

Mayor Hon Phil Goff, CNZM, JP

Auckland Council

 

Mr Mark Kingsford

Corporate sector

 

Ms Amy Malcolm

Tertiary sector (University of Auckland)

 

Mr James Mooney

Urban design/institute of architects

 

Mr Nigel Murphy

Tertiary sector (Auckland University of Technology)

 

Mr Richard Northey

Waitematā Local Board, Auckland Council

 

Mr Adam Parkinson

City Centre Residents Group

 

Mr Patrick Reynolds

Transport representative

 

Mr Michael Richardson

Business Improvement District

 

(Quorum 10 members)

 

Mike Giddey

Kaitohutohu Mana Whakahaere / Governance Advisor

19 March 2020

Contact Telephone: +64 9 890 8143

Email: mike.giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Terms of Reference

 

(Excerpt –full terms of reference available as a separate document)

 

1.       These terms of reference set out the roles, responsibilities and working arrangements for the Auckland City Centre Advisory Board.

2.       The board is a key advisory body, with no decision-making or autonomous budgetary authority.

3.       The board will assist the Auckland Council, specifically the Governing Body and the Waitematā Local Board and Auckland Council Controlled Organisations to oversee and be a key advisor to the Auckland Council on achieving the vision and strategic outcomes of the Auckland Plan, the City Centre Masterplan, the expenditure of the city centre targeted rate and city centre issues.

 

Membership:

Includes one councillor and one local board member.

 

The board should include members who can provide expert advice on many areas including transport, landscape, environment and youth sectors. The membership includes a position for Mana Whenua. Representatives from CCOs may be board members without voting rights. The number of the board members should be between 15 and 21 at any time.

 

The new panel’s term should end one month prior to the next local government elections in 2022. The membership of the panel may be rolled over for more than one electoral term of three years.

 

Purpose of City Centre Targeted Rate

(Excerpt –full information available in a separate document)

 

Background

 

The City Centre targeted rate is to help fund the development and revitalisation of the city centre. The rate applies to business and residential land in the City Centre area.

Activities to be funded

 

The City Centre redevelopment programme aims to enhance the city centre as a place to work, live, visit and do business. It achieves this by providing a high-quality urban environment, promoting the competitive advantages of the city centre as a business location, and promoting the city centre as a place for high-quality education, research and development. The programme intends to reinforce and promote the city centre as a centre for arts and culture, with a unique identity as the heart and soul of Auckland. The rate will fund expenditure within the following activities: Regional planning; Roads and footpaths; Local parks, sports and recreation.

 

The targeted rate will continue until 2024/2025 to cover capital and operating expenditure generated by the projects in the City Centre redevelopment programme. From 2016/2017, unspent funds from the targeted rate have been used to transition the depreciation and consequential operating costs of capital works to the general rate so that from 2019/2020 these costs will be entirely funded from general rates.

 


Auckland City Centre Advisory Board

25 March 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Election of deputy chairperson                                                                                    7

6          Access for Everyone pilot High Street update                                                         11

7          City centre targeted rate portfolio annual budget 2020-2021                                 17

8          Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology from Mayor P Goff has been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Auckland City Centre Advisory Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2020,  as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Auckland City Centre Advisory Board

25 March 2020

 

 

Election of deputy chairperson

File No.: CP2020/03775

 

  

Te take mō te pūrongo

Purpose of the report

1.       To elect a deputy chairperson for the Auckland City Centre Advisory Board (the board).

Whakarāpopototanga matua

Executive summary

2.       With the new term of the Auckland City Centre Advisory Board, members are required to elect a new chairperson and deputy chairperson. These positions need to be confirmed annually.

3.       At its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson but agreed to defer the election of a deputy chairperson to the next meeting (Resolution number CEN/2020/5).

4.       The board must decide whether the election will be conducted by open or closed ballot.

5.       The board must also choose a voting system. Staff recommend that the board adopt one of the two voting systems outlined in the Local Government Act 2002 (refer to paragraphs 12 and 13 of this report).

6.       Once the board has made these choices, the chairperson will lead the process for the election of a deputy chairperson.

 

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      decide whether the deputy chairperson will be elected by open or closed ballot

b)      decide whether the deputy chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002)

c)      elect a deputy chairperson.

 

 

Horopaki

Context

7.       The board is required to elect a chairperson and deputy chairperson at the start of each term. These positions need to be confirmed annually.

8.       At its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson but agreed to defer the election of a deputy chairperson to the next meeting (Resolution number CEN/2020/5).

9.       There is no provision for proxy voting. Only members present may nominate and vote for the deputy chairperson. Candidates can vote for themselves.

10.     The board’s terms of reference state that the three elected members are ineligible to be elected as deputy chairperson to the board.

 

Open or closed ballot

11.     The board can choose to elect the deputy chairperson by show of hands, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting system

12.     The board needs to decide what voting system it wants to use.

13.     Staff recommend undertaking the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect deputy chairpersons of regional councils and other committees. The two systems are described below.

a)   System A requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting, and has the following characteristics:

·    there is a first round of voting for all candidates

·    if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

·    if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

·    in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

b)    System B requires that a person is elected or appointed if he or she receives more votes than any other candidate, and has the following characteristics:

·    there is only one round of voting

·    if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

14.     The meeting will proceed as follows:

·        the chairperson will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

·        the chairperson will then call for a decision on the voting system. Once a member moves one of the systems and it is seconded, it will be put to the vote. Again, a decision will be by voice or show of hands.

·        the chairperson will call for nominations for deputy chairperson. Each candidate must be nominated and seconded by a board member who is present.

·        if there is only one nomination that person will be declared elected as deputy chairperson.

·        if there is more than one candidate, an election will take place using the voting system agreed earlier.

·        if it is closed voting, the governance advisor will undertake the vote, scrutineered by the lead officer.

 


 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authorisers

Rose Leonard – General Manager Democracy Services (Acting)

John Dunshea – Lead Officer Support

 


Auckland City Centre Advisory Board

25 March 2020

 

 

Access for Everyone pilot High Street update

File No.: CP2020/03719

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on the Access for Everyone – High Street pilot project.

Whakarāpopototanga matua

Executive summary

2.       The Auckland City Centre Advisory Board were provided with an update in December 2019, following completion of stage one pilot area and summary of ongoing engagement with the High Street community. Attachment A.

3.       A presentation by staff will be provided summarising activities to-date on the pilot.

 

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      note the update on Access for Everyone concept pilot: High Street.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20191212_High St Stage 1 update

13

     

Ngā kaihaina

Signatories

Author

Tam White - Senior Governance and Relationship Advisor

Authoriser

John Dunshea – Lead Officer Support

 


Auckland City Centre Advisory Board

25 March 2020

 

 


 


 


Auckland City Centre Advisory Board

25 March 2020

 

 

City centre targeted rate portfolio annual budget 2020-2021

File No.: CP2020/03820

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the city centre targeted rate portfolio budget 2020/2021 to be considered as part of Auckland Council’s 2020/2021 annual plan process.

Whakarāpopototanga matua

Executive summary

2.       The city centre targeted rate portfolio budget forms part of Auckland Council’s draft annual plan, which will be presented to the Finance and Performance Committee for approval. As part of the council’s annual plan process, staff are seeking endorsement from the Auckland City Centre Advisory Board for the city centre targeted rate portfolio budget 2020/2021. The targeted rate is currently established until 2024/2025.

3.       A full portfolio budget review for the city centre targeted rate was undertaken in 2019 and a new portfolio budget was endorsed by the board on 24 July 2019 (see Attachment A). Subsequently, the city centre targeted rate portfolio budget 2019/2020 was reported to the Finance and Performance Committee at its meeting on 20 August 2019 (FIN/2019/94).

4.       No new programmes or projects have included in the city centre targeted rate portfolio budget 2020/2021 compared with the city centre targeted rate portfolio budget endorsed by the board on 24 July 2019. Some project or programme cashflows have been adjusted to align with current delivery dates (see Attachment B).

5.       There will be further opportunity to review the CCTR investment portfolio from end of 2020 to be aligned to the Long-term plan 2021-2031.

 

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      endorse the city centre targeted rate portfolio budget 2020/2021 (Attachment B of the agenda report)

b)      note that the city centre targeted rate portfolio budget 2020/2021 forms part of Auckland Council’s annual plan.

 

Horopaki

Context

6.       Auckland City Council established the city centre targeted rate in the 2004/2005 financial year to help fund the development and revitalisation of the city centre. The rate is applied to business and residential land in the city centre and is estimated to yield approximately $22.5 million per annum.

7.       The Auckland City Centre Advisory Board was formed to advise the council on expenditure of the city centre targeted rate.

8.       A review of the city centre targeted rate budget portfolio (known as TR7) was initiated in 2018 to ensure its alignment with the city centre’s current challenges and opportunities and to ensure the portfolio is consistent with Auckland Council’s current policies, plans and strategies.

9.       From April 2018 to July 2019, staff worked with members of the Auckland City Centre Advisory Board to update the city centre targeted rate portfolio budget.

10.     Staff presented a draft budget incorporating the changes resulting from the review to the board at its 26 June 2019 workshop, where further advice and input was received ahead of staff finalising the budget for presentation to the board at its 24 July 2019 meeting.

11.     The board endorsed the city centre targeted rate portfolio budget 2019/2020 at its 24 July 2019 meeting (CEN/2019/35).

12.     The city centre targeted rate portfolio budget 2019/2020 report presented to the board on 24 July 2019 outlines the process that was undertaken to develop the portfolio budget (Attachment A).

13.     The city centre targeted rate portfolio budget 2019/2020 was reported to the Finance and Performance Committee at its meeting on 20 August 2019 (FIN/2019/94).

14.     As part of Auckland Council’s annual plan process, the city centre targeted rate portfolio budget for 2020/2021 is being presented to the board in this meeting for endorsement and is included as Attachment B to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Auckland Council’s annual plan focuses on 12-month budgets and is informed by the council’s Long-term Plan (10-year budget), Auckland Plan (30-year vision), as well as the 21 Local Board plans (adopted every three years). The city centre targeted rate portfolio budget is a component of the annual plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The city centre targeted rate portfolio budget 2020/2021 supports the same projects and programmes as endorsed by the board for the city centre targeted rate portfolio budget 2019/2020.

17.     No new programmes or projects have been included in the city centre targeted rate portfolio budget 2020/2021 compared with the city centre targeted rate portfolio budget endorsed by the board on 24 July 2019. Some project or programme cashflows have been adjusted to align with current delivery dates and updated project information (see Attachment B).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Staff have consulted with Auckland Transport and other council departments regarding the strategic assessments of the proposed projects that formed the city centre targeted rate portfolio budget 2019/2020, as detailed in Attachment B.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Auckland’s city centre falls within the Waitematā Local Board boundaries. The local board is consulted during the development of relevant city centre projects, some of which receive funding through the city centre targeted rate.

20.     A Waitematā Local Board representative is part of the Auckland City Centre Advisory Board membership.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The city centre targeted rate can be used to fund development projects that contribute to Māori outcomes by enabling manaakitanga (hospitality), kaitiakitanga (environmental guardianship), and highlighting our unique cultural heritage by incorporating Māori design elements.

22.     Mana whenua consultation occurs as part of the development and delivery of all city centre projects, on a project by project basis, via the monthly Infrastructure and Environmental Services Mana Whenua Hui and other site or project specific hui.

23.     A Ngāti Whātua o Ōrākei representative is part of the Auckland City Centre Advisory Board membership.

Ngā ritenga ā-pūtea

Financial implications

24.     All changes to the portfolio budget have been achieved within the existing city centre targeted rate portfolio budget to 2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The city centre targeted rate portfolio includes projects at various stages, including projects that do not yet have a defined scope or conceptual design. As such, the forecast budgets and delivery timeframes are subject to change.

26.     All projects are actively managed, so substantive changes can be foreseen and managed.

27.     There is a contingency budget line within the city centre targeted rate portfolio which sets aside funds to deal with unforeseen financial issues that cannot be resolved within a project’s individual budget.

Ngā koringa ā-muri

Next steps

28.     The draft city centre targeted rate portfolio budget 2020/2021 will be presented to the Auckland City Centre Advisory Board for endorsement at the March 2020 meeting.

29.     Following endorsement, the city centre targeted rate portfolio budget 2020/2021 will be considered as part of the annual planning process.

30.     There will be further opportunity to review the city centre targeted rate investment portfolio from the end of 2020 to be aligned to the Long-term plan 2021-2031.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The city centre targeted rate portfolio budget 2019/2020 report presented to the board on 24 July 2019

21

b

The city centre targeted rate portfolio budget 2020/2021

27

c

CCTR power point presentation

29

     

Ngā kaihaina

Signatories

Author

Liz Nicholls – Manager Investment Programmes

Authoriser

John Dunshea – Lead Officer Support

 


Auckland City Centre Advisory Board

25 March 2020

 

 

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