Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Boardroom, Takapuna Service Centre, Ground Floor Promenade, 1 The Strand, Takapuna, on Tuesday, 17 March 2020 at 2.00pm

 

present

 

Chairperson

Aidan Bennett

 

Deputy Chairperson

George Wood, CNZM

 

Members

Trish Deans

 

 

Ruth Jackson

 

 

Jan O'Connor, QSM

 

 

Toni van Tonder

 

 


Devonport-Takapuna Local Board

17 March 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2020/19

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 February 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Roger Giles - Devonport Folk Music Club

 

The board wishes to acknowledge the recent passing of Roger Giles, President and Master of Ceremonies (MC) of the Devonport Folk Music Club located at The Bunker on Takuranga / Mt Victoria. Mr Giles held these positions with the club for over 35 years. 

Mr Giles emigrated from his native England to New Zealand in 1964 and, in addition to his duties as the club president and MC, he was also involved in weed and rubbish removal on Takarunga / Mt Victoria and at Ngataringa Park in Devonport. Mr Giles was highly influential in the 1972 Devonport Borough Council decision to remove cattle from Takarunga / Mt Victoria, and often took leave from his job as a quarantine officer with the Ministry of Agriculture and Forestry (MAF) to assist with weed and rubbish removal in the community. 

During his time at the club, Mr Giles organised yearly spring-cleans and helped negotiate the rent of The Bunker from council for $1 per year. He was also known to provide impromptu tours and the history of the club and The Bunker to any tourists that happened to stop by. Members of the club state that Mr Giles was pivotal in keeping the folk scene alive in New Zealand, and that he will be missed by ‘folkies’ all over the country.

 

Resolution number DT/2020/20

MOVED by Member T Deans, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)       acknowledge the recent passing of Roger Giles, President and Master of Ceremonies for the Devonport Folk Music Club.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9

Public Forum

 

Note:         The public forum item from Mr Patrick O’Rourke was considered under Item 12: Auckland Transport monthly update – March 2020.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

New community leases to North Shore Brass Incorporated and Takapuna City Association Football Club Incorporated at Taharoto Park, Takapuna

 

The Local Board Advisor was in attendance to support the item.

 

Resolution number DT/2020/21

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      grant a new community lease to North Shore Brass Incorporated for an area comprising 819m2 (more or less) being the site occupied by the band-rooms at 13A Taharoto Road, Taharoto Park, Takapuna, on land legally described as Part Allotment 74 DP 1710 Takapuna Parish, and contained in record of title NA165/3 (refer to Attachment A to the agenda report), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 April 2020, with one 10-year right of renewal

ii)      rent – $1 plus GST per annum if requested

iii)     the North Shore Brass Incorporated Community Outcomes Plan as approved be attached to the lease (refer to Attachment B to the agenda report)

iv)     all other terms and conditions are in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

b)      grant a new community lease to the Takapuna City Association Football Club for an area comprising 468m2 (more or less) being the site occupied by the clubrooms at 13 Taharoto Road, Taharoto Park, Takapuna, on land legally described as Part Allotment 74 DP 1710 Takapuna Parish, and contained in record of title NA165/3 (refer to Attachment C to the agenda report), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 April 2020, with one 10-year right of renewal

ii)      rent – $1 plus GST per annum if requested

iii)     the North Shore Brass Incorporated Community Outcomes Plan as approved be attached to the lease (refer to Attachment D to the agenda report).

c)      all other terms and conditions are in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

Note:          Pursuant to Standing Order 1.9.7, Member J O’Connor requested it be recorded that she did not participate in discussion of resolution a).

 

12

Auckland Transport Monthly Update - March 2020

 

The Elected Member Relationship Manager Auckland Transport was in attendance via skype to support the item.

A document was tabled by Mr P O’Rourke. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2020/22

MOVED by Deputy Chairperson G Wood, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)         receive the tabled document from Mr Patrick O’Rourke regarding bus services to Sunnynook, which is addressed within the agenda report in paragraphs 8-14, and forward the document to Auckland Transport.

b)        request that Auckland Transport reconsider its position regarding the item ‘Bus Services to Sunnynook 843 and 907 routes’, taking into consideration the information supplied by Sunnynook resident Mr Patrick O’Rourke.

CARRIED

 

Resolution number DT/2020/23

MOVED by Member J O'Connor, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

c)         request that Auckland Transport consult with residents from Hauraki Road regarding the removal of the historic weekend parking restrictions.

CARRIED

 

Resolution number DT/2020/24

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

d)        receive the Auckland Transport March 2020 monthly update report and thank Marilyn Nicholls for her presentation and attendance.

CARRIED

 

Attachments

a     17 March 2020 Devonport-Takapuna Local Board: Item 12 - Auckland Transport Monthly Update - March 2020, Document from P O'Rourke re Sunnynook bus services and bus station

 


 

13

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes

 

The Relationship Manager, Local Board Services, was in attendance to support the item.

 

Resolution number DT/2020/25

MOVED by Chairperson A Bennett, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)      delegate Members T van Tonder and T Deans to prepare the board’s input into the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework, noting that:

i)       board feedback is required by 26 March 2020

ii)      steps will be taken to gain informal approval from members prior to lodging the feedback by 26 March 2020

iii)     final feedback will be presented to the board’s April 2020 business meeting for retrospective endorsement.

CARRIED

 

 

14

Adoption of a Community Forum Meeting Schedule

 

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: 

That The Devonport-Takapuna Local Board

a)      agree to one community forum every two months, to be held at 5pm on the last or fourth Tuesday of the month, at the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna.

b)      adopt the community forum meeting schedule outlined in Attachment A of the agenda report, for the remainder 2019-2022 electoral term.

c)      agree to one additional community forum meeting on 27 October 2020 at a location to be confirmed.

 

MOVED by Member R Jackson, seconded by Member J O'Connor:   

Member R Jackson moved an amendment by replacement to the original recommendation as follows:

That the Devonport-Takapuna Local Board:

a)       agree to one community forum every month, to be held at 5pm on the fourth Tuesday of the month and held at various locations around the Devonport-Takapuna Local Board area, noting that the primary purpose of community forums is to engage with the public via public forum, deputations, and reporting from community organisations, and also to consider any items of business that need to be considered due to time constraints or which are more appropriately dealt with at community forum.

b)       adopt the community forum schedule outlined below for the remainder of the 2019-2022 electoral term:

DATE

TIME

LOCATION

Tuesday 28 April 2020

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 26 May 2020

5pm

Community location to be confirmed

Tuesday 23 June 2020

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 28 July 2020

5pm

Community location to be confirmed

Tuesday 25 August 2020

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 22 September 2020

5pm

Community location to be confirmed

Tuesday 27 October 2020

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 24 November 2020

5pm

Community location to be confirmed

Tuesday 23 February 2021

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 23 March 2021

5pm

Community location to be confirmed

Tuesday 27 April 2021

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 25 May 2021

5pm

Community location to be confirmed

Tuesday 22 June 2021

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 27 July 2021

5pm

Community location to be confirmed

Tuesday 24 August 2021

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 28 September 2021

5pm

Community location to be confirmed

Tuesday 26 October 2021

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 23 November 2021

5pm

Community location to be confirmed

Tuesday 22 February 2022

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 22 March 2022

5pm

Community location to be confirmed

Tuesday 26 April 2022

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 24 May 2022

5pm

Community location to be confirmed

Tuesday 28 June 2022

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

Tuesday 26 July 2022

5pm

Community location to be confirmed

Tuesday 23 August 2022

5pm

Devonport-Takapuna Local Board meeting room, 1 The Strand, Takapuna

A division was called for, voting on which was as follows:

For

Member T Deans

Member R Jackson

Member J O'Connor

Against

Chairperson A Bennett

Member T van Tonder

Deputy Chairperson G Wood

Abstained

 

The chair exercised their casting vote against so the motion was Lost.

LOST


 

 

The Chairperson put the substantive motion.

 

Resolution number DT/2020/26

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That The Devonport-Takapuna Local Board

a)      agree to one community forum every two months, to be held at 5pm on the last or fourth Tuesday of the month, at the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna.

b)      adopt the community forum meeting schedule outlined in Attachment A of the agenda report, for the remainder of the 2019-2022 electoral term, subject to the following amendments:

i)       that the offsite meeting occur on Tuesday 25 August 2020 at a location to be confirmed

ii)      that the meeting scheduled for 27 October 2020 be held in the Devonport-Takapuna Local Board office.

CARRIED

 

 

15

Australian and New Zealand Army Corps Service representatives 2020

 

Resolution number DT/2020/27

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      nominate a member for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day (ANZAC) service to be held at 10.00am, Marine Square Devonport

i)       The Anzac Dedication – Member T Deans

ii)      Laying of the wreath – Member R Jackson.

b)      nominate a member for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day (ANZAC) service to be held at 9.30am, Takapuna Primary School

i)       Master of ceremonies – Chairperson A Bennett

ii)      Anzac Address – Mr Gavin Sheehan

iii)     Ode – Member T van Tonder

iv)     Laying of wreaths – Chairperson A Bennett

v)      Invitation to refreshments – Chairperson A Bennett.

c)      delegate the Chairperson to appoint a replacement board member in the event that any member is unavailable to take their position at the Australia and New Zealand Army Corps Day (ANZAC) services as outlined in recommendation a) above.

CARRIED

 


 

16

Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter two, 2019/2020

 

The Senior Local Board Advisor was in attendance to support the item.

Deputy Chairperson G Wood left the meeting at 4.00pm

Deputy Chairperson G Wood returned to the meeting at 4.04pm

 

 

Resolution number DT/2020/28

MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

b)      support the proposal to consider additional play equipment and other assets at Gould Reserve, Takapuna.

c)      note that local board engagement and approval will be undertaken for any new assets to be installed at Gould Reserve, Takapuna.

d)      allocate the existing $20,000 operational funding to the Takapuna Beach Business Association to provide mitigation and support programme and initiatives during the Hurstmere Road upgrade.

e)      allocate up to $10,000 locally driven initiatives (LDI) capital funding to ensure the Lake Town Green toilet is fully funded and can be delivered.

CARRIED

 

 

17

Local Board feedback to the Independent Council-Controlled Organisations Review

 

The Relationship Manager, Local Board Services, was in attendance to support the item.

 

Resolution number DT/2020/29

MOVED by Member T Deans, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive the Council-Controlled Organisations Review to the Independent Panel, and reserve the right to provide further comment until the recommendations of the Independent Panel are released later this year.

CARRIED

 

 

18

Chairpersons' Report

 

A Chairperson’s report was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Deputy Chairperson G Wood left the meeting at 4.29pm

Deputy Chairperson G Wood returned to the meeting at 4.31pm

 

Resolution number DT/2020/30

MOVED by Member J O'Connor, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson A Bennett for his report.

CARRIED

 

Attachments

a     17 March 2020 Devonport-Takapuna Local Board: Item 18 Chairpersons' Report, Aidan Bennett

 

 

19

Elected Members' Reports

 

A written report was provided by Deputy Chairperson G Wood. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2020/31

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)         receive and thank members for their verbal reports.

b)        receive and thank Deputy Chairperson G Wood for his written report.

CARRIED

 

Attachments

a     17 March 2020 Devonport-Takapuna Local Board: Item 19 - Elected Members' Reports, Deputy Chairperson G Wood

 

 

20

Ward Councillors Update

 

There were no Ward Councillors’ updates at this time.

 

 

21

Devonport-Takapuna Local Board - Record of Workshops February 2020

 

Resolution number DT/2020/32

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in February 2020.

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number DT/2020/33

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for March 2020 as set out in Attachment A of this agenda report.

CARRIED

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

4.54pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................