Minutes of Governing Body

Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 26 March 2020 at 10.03am.

present

Mayor	Hon Phil Goff, CNZM, JP	Physically present
Deputy Mayor	Deputy Mayor Cr Bill Cashmore	By electronic link
Councillors	Cr Josephine Bartley	By electronic link
	Cr Dr Cathy Casey	By electronic link
	Cr Fa’anana Efeso Collins	By electronic link
	Cr Pippa Coom	By electronic link
	Cr Linda Cooper, JP	By electronic link
	Cr Angela Dalton	By electronic link
	Cr Chris Darby	By electronic link
	Cr Alf Filipaina	By electronic link
	Cr Shane Henderson	By electronic link
	Cr Richard Hills	By electronic link
	Cr Tracy Mulholland	By electronic link
	Cr Daniel Newman, JP	By electronic link From 10.29am, Item 10
	Cr Greg Sayers	By electronic link
	Cr Desley Simpson, JP	Physically present
	Cr Sharon Stewart, QSM	By electronic link
	Cr Wayne Walker	By electronic link
	Cr John Watson	By electronic link
	Cr Paul Young	By electronic link

ABSENT

Member

Cr Christine Fletcher

For leave of absence

Governing Body

26 March 2020

1 Affirmation

His Worship the Mayor will read the affirmation.

Note: His Worship the Mayor conducted a roll-call and ascertained the following councillors were in attendance by electronic link:

Deputy Mayor BC Cashmore
Cr J Bartley	Cr S Henderson
Cr C Casey	Cr R Hills
Cr E Collins	Cr T Mulholland
Cr P Coom	Cr G Sayers
Cr L Cooper	Cr S Stewart
Cr A Dalton	Cr W Walker
Cr C Darby	Cr J Watson
Cr A Filipaina	Cr P Young

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number GB/2020/31

MOVED by Mayor P Goff, seconded by Cr C Casey:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 February 2020, including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 24 March 2020, as a true and correct record.

CARRIED

5 Petitions

There were no petitions.

6 Public Input

There was no public input.

7 Local Board Input

There was no local board input.

8 Extraordinary Business

There was no extraordinary business.

9	Elected Members Expense Policy
	This item was deferred

Proposed membership for the Heritage Advisory Panel

Cr D Newman entered the meeting at 10.29am.

Resolution number GB/2020/32

MOVED by Cr C Darby, seconded by Cr W Walker:

That the Governing Body:

a) endorse the proposed membership of the Heritage Advisory Panel:

· Alexander Jorgensen: Expert - law / archaeology / iwi engagement

· Bridget Graham: Community Advocate Onehunga

· Caleb Hamilton: Expert - cultural heritage

· Dave Veart: Expert – Archaeology

· Elizabeth Aitken Rose: Expert – university lecturer / planner

· John Burns: Expert – legal

· Lisa Truttman: Expert – consultant historian

· Margot McRae: Community Advocate Devonport

· Nicola Short: Expert – built heritage

· Noelene Buckland: Community Advocate CBD

· Sally Hughes: Community Advocate Character Coalition

· Sherry Reynolds: Heritage NZ

· Steve Bielby: Expert – Property Development

· to be identified: Students x 2

b) endorse the recommendation that the terms of reference be updated so that as long as the panel continues, a full open selection process be undertaken every two terms.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Newman

Cr G Sayers

Cr D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Against

Abstained

The motion was declared carried by 20 votes to 0.

CARRIED

11	Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Update - emerging risks and issues
	This item was deferred.

12	Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 26 March 2020
	This item was deferred.

13	Review of remuneration of independent members of the Audit and Risk Committee
	This item was deferred.

14 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

15 Procedural motion to exclude the public

That the Governing Body:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Acquisition of land in Drury South for stormwater management purposes

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to land acquisition that could prejudice the council's position in discussions with landowners and stormwater suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Review of remuneration of independent members of the Audit and Risk Committee

This item was deferred.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

10.41am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.17am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Acquisition of land in Drury South for stormwater management purposes

Resolution number GB/2020/33

MOVED by Deputy Mayor BC Cashmore, seconded by Cr D Simpson:

e) confirm that the resolutions, report and its attachments remain confidential until reasons for confidentiality no longer exist.

11.17am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................