Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 26 March 2020 at 10.03am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

Physically present

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

By electronic link

Councillors

Cr Josephine Bartley

By electronic link

 

Cr Dr Cathy Casey

By electronic link

 

Cr Fa’anana Efeso Collins

By electronic link

 

Cr Pippa Coom

By electronic link

 

Cr Linda Cooper, JP

By electronic link

 

Cr Angela Dalton

By electronic link

 

Cr Chris Darby

By electronic link

 

Cr Alf Filipaina

By electronic link

 

Cr Shane Henderson

By electronic link

 

Cr Richard Hills

By electronic link

 

Cr Tracy Mulholland

By electronic link

 

Cr Daniel Newman, JP

By electronic link

From 10.29am, Item 10

 

Cr Greg Sayers

By electronic link

 

Cr Desley Simpson, JP

Physically present

 

Cr Sharon Stewart, QSM

By electronic link

 

Cr Wayne Walker

By electronic link

 

Cr John Watson

By electronic link

 

Cr Paul Young

By electronic link

 

 

ABSENT

 

Member

Cr Christine Fletcher

For leave of absence

 

 


Governing Body

26 March 2020

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

Note:   His Worship the Mayor conducted a roll-call and ascertained the following councillors were in attendance by electronic link:

Deputy Mayor BC Cashmore

 

Cr J Bartley

Cr S Henderson

Cr C Casey

Cr R Hills

Cr E Collins

Cr T Mulholland

Cr P Coom

Cr G Sayers

Cr L Cooper

Cr S Stewart

Cr A Dalton

Cr W Walker

Cr C Darby

Cr J Watson

Cr A Filipaina

Cr P Young

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

 

4          Confirmation of Minutes

 

Resolution number GB/2020/31

MOVED by Mayor P Goff, seconded by Cr C Casey:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 27 February 2020, including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 24 March 2020, as a true and correct record.

CARRIED

 

 

 

5          Petitions

 

There were no petitions.

 

 


 

 

 

6          Public Input

 

There was no public input.

 

 

 

7          Local Board Input

 

There was no local board input.

 

 

 

8          Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

9

Elected Members Expense Policy

 

This item was deferred

 

 

10

Proposed membership for the Heritage Advisory Panel

 

Cr D Newman entered the meeting at 10.29am.

 

Resolution number GB/2020/32

MOVED by Cr C Darby, seconded by Cr W Walker:  

That the Governing Body:

a)      endorse the proposed membership of the Heritage Advisory Panel:

·      Alexander Jorgensen: Expert - law / archaeology / iwi engagement

·      Bridget Graham: Community Advocate Onehunga

·      Caleb Hamilton: Expert - cultural heritage

·      Dave Veart: Expert – Archaeology

·      Elizabeth Aitken Rose: Expert – university lecturer / planner

·      John Burns: Expert – legal

·      Lisa Truttman: Expert – consultant historian

·      Margot McRae: Community Advocate Devonport

·      Nicola Short: Expert – built heritage

·      Noelene Buckland: Community Advocate CBD

·      Sally Hughes: Community Advocate Character Coalition

·      Sherry Reynolds: Heritage NZ

·      Steve Bielby: Expert – Property Development

·      to be identified: Students x 2

b)      endorse the recommendation that the terms of reference be updated so that as long as the panel continues, a full open selection process be undertaken every two terms.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Newman

Cr G Sayers

Cr D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Against

Abstained

 

The motion was declared carried by 20 votes to 0.

CARRIED

 

 

 

11

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Update - emerging risks and issues

 

This item was deferred.

 

 

 

12

Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 26 March 2020

 

This item was deferred.

 

 

 

13

Review of remuneration of independent members of the Audit and Risk Committee

 

This item was deferred.

  

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 


 

 

15        Procedural motion to exclude the public

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Acquisition of land in Drury South for stormwater management purposes

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to land acquisition that could prejudice the council's position in discussions with landowners and stormwater suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  Review of remuneration of independent members of the Audit and Risk Committee

 

This item was deferred.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

 

 

10.41am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.17am          The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Acquisition of land in Drury South for stormwater management purposes

 

Resolution number GB/2020/33

MOVED by Deputy Mayor BC Cashmore, seconded by Cr D Simpson:  

e)      confirm that the resolutions, report and its attachments remain confidential until reasons for confidentiality no longer exist.

 

  

 

11.17am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................