Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held at the Local Board Office, 2 Glen Road, Browns Bay on Thursday, 19 March 2020 at 2:00pm.

 

present

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

ABSENT

 

Chairperson

Gary Brown

 

 

 

IN ATTENDANCE

 

Councillor

Wayne Walker

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

19 March 2020

 

 

 

1          Welcome

 

The deputy chairperson welcomed those in attendance and opened the meeting with a Karakia.

 

 

2          Apologies

  

Resolution number HB/2020/39

MOVED by Member G Holmes, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)           accept the apology from Chairperson G Brown for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2020/40

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)           confirm the ordinary minutes of its meeting held on Thursday 20 February 2020 as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

7.1

Petition: Claire Tierney - Hibiscus and Bays Park and Ride

 

This item was deferred to a future meeting of the Hibiscus and Bays Local Board.

 

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

9.1

Public Forum - Stewart Milne

 

This item was deferred to a future meeting of the Hibiscus and Bays Local Board.

 

 

 

10        Extraordinary Business

10.1

Notice of Motion: Member J Parfitt - Penlink

 

Resolution number HB/2020/41

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:   

That the Hibiscus and Bays Local Board:

a)      receive this Notice of Motion

b)      write to the Prime Minister, Deputy Prime Minister, and Ministers of Finance and Transport thanking them for their recent announcement to now fully fund Penlink in the recent $12 billion infrastructure package. Also express our local board’s view that we would like to reconfirm our support for a four laned Penlink that allows for public transport, walking and cycling options. We also wish to see initial establishment works, like site clearance and any further land acquisition required, commencing immediately which would add certainty to the project

c)      invite NZTA to a meeting in April to present a briefing on the next steps for Penlink

d)      ask NZTA to give consideration to options to accelerate Penlink – including alternative procurement options, and the possibility of issuing a separate Establishment Works contract while the main design and build contract(s) are being procured.

A division was called for, voting on which was as follows:

For

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Member L Willis

Against

Abstained

The motion was declared carried by 7 votes to 0.

CARRIED

 

 

11

2019/2020 Regional Sport and Recreation Facility Investment Fund project endorsement

 

Resolution number HB/2020/42

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      endorse the Metro Park Community Sports Charitable Trust Pavilion Project application to be considered for investment through the Sport and Recreation Facility Investment Fund 2019/2020

CARRIED

 

 

12

Hibiscus and Bays local parks classifications

 

Resolution number HB/2020/43

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      confirm the seven parcels of land included in Long Bay / Beach Road Reserve, Maka Terrace Park and Tatou Pounamu Park, as described in Attachment A of the agenda report (dated 19 March 2020), will continue to be held under the Local Government Act 2002

b)      withdraw the proposal to reclassify Parts Lots 6, 7 and 8 DP 39141 in Freyberg Park, being part of resolution c) of 18 September 2019 meeting (Resolution number HB/2019/154)

c)      revoke the resolution regarding the declaration and classification of Lot 3 DP 124672 as part of Rakauananga Point Esplanade Reserve being part of resolution b) of 19 September 2018 meeting (Resolution number HB/2018/155)

d)      approve the declaration and classification of the six parcels of land in Freyberg Park, pursuant to section 14(1) of the Reserves Act 1977, as described in Attachment B of the agenda report (dated 19 March 2020)

e)      approve public notification of the proposal to declare and classify Section 1 SO 425793 covering 105m2, held in CT 519300 and forming part of Pōhutukawa Reserve as local purpose (esplanade) reserve, pursuant to section 14(1) of the Reserves Act 1977

f)       approve the classification of 120 parcels of reserve land pursuant to section 16(1) and section 16(2A) of the Reserves Act 1977, as described in Attachment C of the agenda report (dated 19 March 2020)

g)      approve public notification of the proposals to reclassify six parcels of reserve land pursuant to section 24 of the Reserves Act 1977, as described in Attachment D of the agenda report (dated 19 March 2020).

CARRIED

 

 

13

Hibiscus and Bays Local Parks Management Plan - approval of draft plan for public notification

 

Note:   with the agreement of the meeting clause c) of the original recommendation was deferred.

 

Resolution number HB/2020/44

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)           approve the draft Hibiscus and Bays Local Parks Management Plan for public consultation (Attachment A to D dated March 2020 under separate cover)

b)          request staff prepare and provide a Communication and Engagement Plan for approval by the Chairperson and Deputy Chairperson detailing the proposed communication methods and engagement options proposed for the notification and public consultation of the draft Hibiscus and Bays Local Parks Management Plan

and

d)       delegate to the local board chairperson approval of minor amendments and the foreword to the draft plan, prior to public notification

e)        note that the decision to approve the final Hibiscus and Bays Local Parks Management Plan will remain with the local board.  

CARRIED

 

 

 

14

Hibiscus and Bays Local Board Grant Programme 2020/2021

 

Resolution number HB/2020/45

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      adopt the Hibiscus and Bays Local Board Community Grants Programme 2020/2021.

CARRIED

 

 

 

15

Auckland Transport Update to the Hibiscus and Bays Local Board March 2020

 

Resolution number HB/2020/46

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Update March 2020

b)       request that Auckland Transport provide scopes and rough order costs for the following projects for potential funding through the local board’s transport capital funding available for the 2019 – 2022 electoral term:

i)           the installation of retractable bollards and improved pedestrian and cycling environments on Inverness, Clyde and Glen Roads, Browns Bay, to facilitate the use of Inverness Road and the adjacent Village Green and community facilities as a market venue and community focal point

ii)          the provision of appropriate signage and road markings at strategic locations entering the villages of Mairangi Bay and Silverdale to denote that travellers are entering and leaving these town centres

iii)         options for the installation of both a shared path and a footpath on Laurie Southwick Parade, Hobbs Bay, from the roundabout to the Gulf Harbour Ferry Terminal, excluding the area known as the Hammerhead

iv)         undergrounding of the existing overhead power lines on Beach Road, Browns Bay, from its intersection with Argyle Road to its intersection with Anzac and Glencoe Roads

v)          installation of a footpath from the intersection of Forge Road and East Coast Road, Silverdale, on the eastern side of East Coast Road to Hibiscus Coast Highway

vi)         installation of a footpath on the western side of East Coast Road in the vicinity of Silverdale Adventure Park, 2104 East Coast Road, Silverdale to improve the safety of pedestrians who exit cars parked on East Coast Road and walk to the Adventure Park facility

vii)        installation of a footpath from Hatfields Beach to Orewa, using existing paths available through Alice Eaves Reserve, to complement the local board’s Greenways Plans for the Alice Eaves Reserve area.

CARRIED

 

 

 

16

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter two 2019/2020

 

Resolution number HB/2020/47

MOVED by Member J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         receive the performance report for quarter two ending 31 December 2019

CARRIED

 

 

 

17

Local Board feedback to the Independent Council-Controlled Organisations Review

 

Resolution number HB/2020/48

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)             provide formal feedback on the Council-Controlled Organisations Review to the Independent Panel.

b)            delegate member A Poppelbaum to prepare and submit the local board feedback on the Council-Controlled Organisations Review by 3 April 2020

CARRIED

 

 

 

18

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

 

Note:   with the agreement of the meeting clause b) of the original recommendation was deferred.

 

Resolution number HB/2020/49

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)             provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

 

i)      introducing three pillars representing the core drivers for climate action (i.e. a place-based approach; emissions reduction; preparing for climate change)

ii)     moving from eleven key moves to eight priorities

iii)    changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

CARRIED

 

 

 

19

Addition to the 2019-2022 Hibiscus and Bays Local Board Meetings Schedule

 

Resolution number HB/2020/50

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve the following meeting date to be added to the 2019-2022 Hibiscus and Bays Local Board meeting schedule to accommodate the Annual Plan 2020/2021 timeframes as follows:

i)            Thursday 7 May 2020

b)      note the venue for the meeting will be at the Hibiscus and Bays Local Board office, 2 Glen Road, Browns Bay, starting at 5pm.

CARRIED

 

 

20

Governance forward work calendar

 

Resolution number HB/2020/51

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the governance forward work calendar for April 2020

CARRIED

 

 

21

Deputations update

 

Resolution number HB/2020/52

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update for 5 February 2020.

CARRIED

 

 

22

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2020/53

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 5 December 2019, 13 February and 27 February 2020.

CARRIED

 

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

 

 

 

3.29 pm                                              The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................