Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 18 March 2020 at 10.03am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

by electronic attendance

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 


Kaipātiki Local Board

18 March 2020

 

 

 

1          Welcome

 

            Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the

meeting with a Karakia.

 

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2

Electronic Attendance

 

Resolution number KT/2020/21

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         approve the request for electronic attendance from Member A Hartley to accommodate the member representing council.

CARRIED

 

2.1       Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2020/22

MOVED by Member C Schmidt, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 February 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.


 

6          Acknowledgements

 

6.1

Wendy Harsant

 

Resolution number KT/2020/23

MOVED by Deputy Chairperson D Grant, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)       acknowledge Wendy Harsant’s retirement as Gallery Director at Northart after more than 20 years of service to the arts and Kaipātiki community.

CARRIED

 

7          Petitions

 

7.1

Petition – Make the Paragon Avenue Intersection Safer

 

Paul and Belinda Simpson were in attendance via electronic link to address the board in support of this item.

 

Nigel Green was in attendance in support of this item.

 

 

Resolution number KT/2020/24

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       thank Paul and Belinda Simpson for their attendance via electronic link.

b)       receive the petition in relation to making the Paragon Avenue/Beach Haven Road intersection safer.

c)       request Auckland Transport investigate options to address the safety matters of the Paragon Avenue/Beach Haven intersection raised in the petition and report these back to the local board.

CARRIED

 

8          Deputations

 

8.1

Northart

 

A document titled ‘Northart Deputation update’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2020/25

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          receive the tabled document entitled ‘Northart Deputation update’

b)          note that the presenters for this item were not in attendance at the meeting to support this item as a result of advice provided by council staff in relation to the COVID-19 pandemic.

CARRIED

 

Attachments

a     18 March 2020 - Kaipātiki Local Board Business Meeting - Northart deputation update

 

9          Public Forum

 

9.1

Wairau Estuary Environmental Protection Society (WEEPS) - Guy Armstrong

 

Guy Armstrong was in attendance via electronic link to address the board in support of this item.

 

 

Resolution number KT/2020/26

MOVED by Deputy Chairperson D Grant, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         receive the public forum item.

b)        note that the presenter for this item were not physically in attendance at the meeting to support this item as a result of advice provided by council staff in relation to the COVID-19 pandemic, but were in attendance via electronic link.

c)         thank Guy Armstrong for his attendance via electronic link.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Approval of the shared path upgrade at Birkenhead War Memorial Park

 

Kimberley Graham, Growth Development Specialist, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/27

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          approve the design and location of a shared path in Birkenhead War Memorial Park, as detailed in “Option 1A – Concrete Path on Existing Path”, as per the plans in Attachment A of the agenda report.  

CARRIED

 

 

Secretarial note: under Standing Order 1.9.7 Member C Schmidt requested that her dissenting vote be recorded.

 

 

Precedence of Business

Resolution number KT/2020/28

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         agree that item 14: Approval for the Onepoto Domain Pathway Renewal Concept Plan be accorded precedence at this time.

CARRIED

 


 

14

Approval for the Onepoto Domain Pathway Renewal Concept Plan

 

Kimberley Graham, Growth Development Specialist, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/29

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       approve the concept design for a new shared path in Onepoto Domain, as detailed in “Option 2 - Renew Pond Pathway”, as per the plans in Attachment A of the agenda report.

CARRIED

 

 

Secretarial note: under Standing Order 1.9.7 Member A Shaw and Member A Hartley requested that their dissenting vote be recorded.

 

 

Adjournment of Meeting

Resolution number KT/2020/30

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         agree to adjourn the meeting at 11.20am

CARRIED

 

Meeting re-convened

Resolution number KT/2020/31

MOVED by Chairperson J Gillon, seconded by Member A Shaw:   

That the Kaipātiki Local Board:

a)         agree to re-convene the meeting at 11.33am

CARRIED

 


 

12

Portsea Reserve playground renewal – addition of fencing and shading

 

Barbara Heise, Senior Project Manager, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/32

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       approve the recommended fencing option (option three), which is the installation of a timber post and rebar fence at Portsea Reserve.

b)       approve the recommended shade sail option (option two), as this will provide full shade cover for the Portsea Reserve play space.

c)       approve the re-allocation of $13,362.14 of the local board’s locally driven initiative (LDI) capex budget, previously allocated to the delivery of a new fence at Portsea Reserve, to address the shortfall in the LDI capex budget previously allocated to the delivery of the shade sail at Portsea Reserve.

d)       note that physical works for the renewal of the playground and installation of fence and shade sails at Portsea Reserve, is expected to be in March/April 2020.

CARRIED

 

 

Precedence of Business

Resolution number KT/2020/33

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         agree that item 15: Concept design approval for the renewal of Camelot Reserve play space be accorded precedence at this time.

CARRIED

 

 

15

Concept design approval for the renewal of Camelot Reserve play space

 

Barbara Heise, Senior Project Manager, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/34

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)       approve the detailed design for the renewal of the play space at Camelot Reserve, as per the plans in Attachment A of the agenda report.

b)       note that options for including and funding full-coverage shade for the Camelot Reserve playground will be coming back to the local board for a decision in April 2020.

c)       note that physical works for the renewal of the playground at Camelot Reserve, is expected to take place in Spring 2020.

CARRIED

 

13

Approval of additional funding for Normanton Reserve – renew basketball courts, path drainage and drinking fountain

 

Peter Bilton, Senior Project Manager, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/35

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       approve the allocation of $235,315 from the remaining available budget of the deferred Marlborough Park car park renewal for the renewal of the Normanton Reserve basketball court and skate dot feature, as per the plans in Attachment B and C of the agenda report.

b)       request staff to expedite physical works for renewal of the basketball court and skate dot feature for completion with the rest of the construction works currently in progress.

c)       note that physical works for the renewal of the basketball court and skate dot feature at Normanton Reserve, is expected to be completed by 30 June 2020, depending on the availability of a specialist subcontractor.

CARRIED

 

Secretarial note:          Item 14 was taken after item 11

Item 15 was taken after item 12

 

16

Approval for Private Road Name for Development at 208 Birkdale Road, Birkdale

 

Resolution number KT/2020/36

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       approve the road name, Toitū Place, for the private road constructed within the subdivision being undertaken by Solution Street Ltd at 208 Birkdale Road, Birkdale in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

17

Auckland Transport Monthly Update

 

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance via Skype for Business, to address the board in support of this item.

 

 

Resolution number KT/2020/37

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)       note the Auckland Transport monthly update to the Kaipātiki Local Board for March 2020.

CARRIED


 

18

Kaipātiki Open Space Network Plan

 

Ezra Barwell, Senior Policy Advisor, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/38

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       approve the continued development of an open space network plan for the Kaipātiki Local Board area.

b)       reconfirm the four key moves approved by the local board, at its meeting of 17 October 2018 (resolution number KT/2018/194), to guide the continued development of the Kaipātiki Open Space Network Plan:

i)          growth and changing demographics (including the focus areas of “upgrade the quality of sunshade, playgrounds, and sports fields facilities” and “ascertain additional coastal walkway opportunities”)

ii)         improving and developing network connections (including the focus areas of “increase and enhance connections between open spaces” and “promote the cultural heritage of parks”)

iii)       managing ecological quality and biodiversity (including the focus areas of “closing the gaps in the open space network” and “improve the ecological quality of parks”)

iv)       accessible and social open spaces (including the focus areas of “improve the quality and accessibility of parks around social experience” and “increase socialisation and active recreation opportunities through novel types of parks or open space”).

c)       note that the Kaipātiki Open Space Network Plan and Kaipātiki Local Park Management Plan will be developed concurrently and be guided by the key moves approved by the local board.

CARRIED

 


 

19

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes

 

Resolution number KT/2020/39

MOVED by Chairperson J Gillon, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         delegate Member Cindy Schmidt authority for preparing local board feedback on Auckland’s Climate Action Framework – proposed changes, noting that:

i)        proposed board feedback will be circulated to all members via email for comment and indicative support prior to it being submitted; and

ii)       finalised board feedback will be placed on the next available business meeting agenda for retrospective endorsement.

CARRIED

 

 

20

Local Board feedback to the Independent Council-Controlled Organisations Review

 

Eric Perry, Relationship Manager, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2020/40

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         receive the report on Council-Controlled Organisations Review and reserve the right to comment after the final report and recommendations in July 2020

b)        reserve the ability to provide feedback on the Council-Controlled Organisations Review until the local board are provided with the outcome of the feedback received from the local community.

CARRIED

 

 

21

Feedback from Kaipātiki Local Board: 2019 Local Elections and Liquor Licensing Trust Elections and Recent Energy Trust Elections

 

Resolution number KT/2020/41

MOVED by Chairperson J Gillon, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)       endorse the feedback (as outlined in Attachment A to the agenda report) on the Inquiry into the 2019 local elections and Liquor Licensing Trust and recent energy trust elections.

CARRIED

 

 

22

National Policy Statement for Indigenous Biodiversity

 

Resolution number KT/2020/42

MOVED by Member C Schmidt, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       endorse the feedback (as outlined in Attachment B to the agenda report) on the National Policy Statement for Indigenous Biodiversity.

CARRIED

 

23

Inter-Regional Marine Pest Management Plan

 

Resolution number KT/2020/43

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       endorse the feedback (as outlined in Attachment B to the agenda report) on the inter-regional marine pest pathway management plan. 

CARRIED

 

 

24

Kaipātiki Community Places Quarterly Reports

 

Resolution number KT/2020/44

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       receive the Kaipātiki community places quarter two 2019/2020 reports. 

CARRIED

 

 

25

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter two 2019/2020

 

Paul Edwards, Senior Advisor, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2020/45

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       receive the performance report for quarter two ending 31 December 2019.

b)       note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per Attachment C to the agenda report:

i)        ID#2459 - Normanton Reserve - renew basketball courts, path drainage and drinking fountain, approved 18 December 2019

ii)         ID#2515 - Vandeleur Reserve - renew playspace and pathways, approved 18 December 2019

iii)       ID#2847 - Shepherds Park - build of bleachers with Community Group, approved 20 December 2019.

CARRIED


 

26

Kaipātiki Local Board Chairperson's Report

 

A document titled ‘Kaipatiki Local Board Chairperson’s Report – John Gillon – March 2020’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2020/46

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       note the chairperson’s report as tabled.

CARRIED

 

Attachments

a     18 March 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board Chairperson's Report - John Gillon - March 2020

 

 

27

Members' Reports

 

27.1

Member Report - Melanie Kenrick

 

Member M Kenrick provided a verbal update regarding the eradication of rats at Hinemoa Park and also the Hinemoa recreational pontoon.

 

 

Resolution number KT/2020/47

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Melanie Kenrick.

CARRIED

 

27.2

Member Report - Danielle Grant

 

Deputy Chairperson D Grant provided a verbal update regarding the Northcote Town Centre.

 

 

Resolution number KT/2020/48

MOVED by Deputy Chairperson D Grant, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         note the verbal update from Deputy Chairperson Danielle Grant.

CARRIED

 

27.3

Member Report - Adrian Tyler

 

Member A Tyler provided a verbal update regarding the Kaipātiki Youth Development Trust board meeting.

 

 

Resolution number KT/2020/49

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Adrian Tyler.

CARRIED

 

27.4

Member Report - Cindy Schmidt

 

Member C Schmidt provided a verbal update regarding Bayview Governance Meeting, Birkdale Beach Haven Community meeting, training sessions attended and Bike Kaipātiki.

 

A document titled ‘Board Members Report – Cindy Schmidt – March 2020’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council as a minutes attachment.

 

 

Resolution number KT/2020/50

MOVED by Member C Schmidt, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Cindy Schmidt.

CARRIED

 

Attachments

a     18 March 2020 - Kaipātiki Local Board Business Meeting - Board Members Report – Cindy Schmidt – March 2020

 

 

28

Governing Body and Independent Maori Statutory Board Members' Update

 

There was no update provided at this time.

 

 

29

Workshop Records - Kaipātiki Local Board - February 2020

 

Resolution number KT/2020/51

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       note the record for the Kaipātiki Local Board workshop held on Wednesday 5 February, Wednesday 12 February and Wednesday 26 February 2020. 

CARRIED

 

 

30

Governance Forward Work Calendar

 

Resolution number KT/2020/52

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       note the Kaipātiki Local Board April – May 2020 governance forward work calendar and March – April 2020 workshop forward work plan.

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   


 

 

 

1.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................