Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 17 March 2020 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

 

 

 


Ōtara-Papatoetoe Local Board

17 March 2020

 

 

 

1          Welcome

 

The Chair Lotu Fuli led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

 

            Note: Cr Alf Filipaina and Cr Efeso Collins have tabled their apologies for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2020/19

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 February 2020, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

The Ōtara-Papatoetoe Local Board acknowledge the following from Chairperson Lotu Fuli:

Papatoetoe teen to represent NZ on international stage

 

The Otara-Papatoetoe Local Board would like to acknowledge and congratulate local Aorere College student Aigagalefili Fepuleai-Tapuai who was recently selected to represent New Zealand at the Global Young Leaders Conference in June. The conference, held in Washington DC and New York, will see youths from around the world coming together to hone their leadership skills and learn from global-issues leaders.

 

Aigagalefili Fepuleai-Tapuai will attend the Global Young Leaders Conference in the US

It seems Aorere College student Aigagalefili Fepulea‘i-Tapua’i was made for leadership. The proud Pasifika teen from South Auckland is a published poet, actor, co-head prefect, New Zealand Storytellers Champion and Co-Founder of 4TK, an indigenous environmentalist group committed to fighting climate change — quite an impressive list of achievements for so young a person.

 

The Ōtara-Papatoetoe Local Board acknowledge the following from Member Dr Ofa Dewes:

1.      Inaugural New Zealand Primary Healthcare Awards:

Congratulations to all the finalists and winners including: Practice Nurse of the Year: Pauline Fitzgerald – Papakura Marae Health Centre; Total Healthcare General Practice of the Year: Tongan Health Society Inc; Spark Health Excellence in Information Technology: Tamaki Health; Ministry of Health Equity Award: the Fono; and Habit Group Best Mental Health Programme: Counties Manukau District Health Board.

2.      2020 Northern Region Toloa Awards, Ministry for Pacific Peoples:

Congratulations to all community groups and students who received their awards from the Minister for Pacific Peoples, Hon. Aupito Sio Williams at the Ministry’s regional office in Manukau. I would like to take this opportunity to acknowledge one of my mentees, Miss Zanetta Toomata. The Toloa scholarship will pay for fees and enable Zanetta to pursue B.Sc (Hons) degree at the University of Auckland and help start her journey to becoming a Geneticist.

The Ōtara-Papatoetoe Local Board acknowledge the following from Member Apulu Reece Autagavaia:

1.      Aorere College Senior Girls Volleyball Team

                   On Saturday, the team won the Auckland Championship 2020. Furthermore, Maama Vaipulu was awarded Most Valuable Player of the tournament, after recently being named as a recipient of the Tanya Dalton Scholarship Foundation Programme award. Also, congratulations to Olivia Vaipulu, Kiki-Boo Teaura, and Maria Tatupu having been selected for the Auckland Volleyball Tournament Team.

 

2.      Aorere College Girls and Boys Kilikiti Teams

Last month, both teams came out on top at the Auckland Kilikiti Competition, becoming Champions for 2020 for both boys and girls categories.

 

3.      De La Salle Golfer

Year 10, Harlyn Belford, competed in Round 2 of the World Stars of Junior Golf NZ Tournament last month at the Omaha Beach Golf Club Course. He was awarded a gold medal for winning first place in his age division playing 18 holes.

 

4.      Sialaoa “Sam” Tunumafono

Mr Tunumafono, also known as “Sam”, was a community ambassador at the Otara Town Centre. He was a popular figure amongst the locals and was always willing to give anyone a helping hand. He passed away on 4 March 2020, at the place he worked for many years and where the people loved him.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

8          Deputations

 

8.1

Deputation - Taeaofou i Puaseisei Preschool Trust, Aorere Park, 53R Raglan Street, Mangere East

 

Victor Pouesi from the Taeaofou i Puaseisei Preschool Trust was in attendance to speak to the board about their  land owner approval and lease for additional premises for their pre-school extension at Aorere Park, 53R Raglan Street, Papatoetoe.

This report was defered from the 18 February 2020 meeting.

 

 

Resolution number OP/2020/20

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:   

That the Ōtara-Papatoetoe Local Board:

a)      thank the Victor Pouesi from the Taeaofou i Puaseisei Preschool Trust for his attendance and presentation.

CARRIED

 

 

8.2

Deputation - Keys Down, Real Talk campaign

 

Noma Sio-Faiumu from the Keys Down, Real Talk campaign and Rosie Cotter were in attendance to update the Board on the campaign.

 

A copy of the document tabled has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/21

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Noma Sio-Faiumu from the Keys Down, Real Talk campaign and Rosie Cotter for their attendance and presentation.

CARRIED

 

Attachments

a     17 March 2020: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Keys Down, Real Talk campaign

 

 

8.3

Deputation - Women in Urbanism Aotearoa - introduction

 

Ellie Craft from Women in Urbanism Aotearoa was in attendance.

 

A copy of the presentation tabled has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/22

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Ellie Craft from Women in Urbanism Aotearoa for her attendance and presentation.

 

CARRIED

 

Attachments

a     17 March 2020: Ōtara-Papatoetoe Local Board - Item 8.3 Women in Urbanism Aotearoa presentation

 9         Public Forum

 

9.1

Public Forum - Ōtara Seniors’ Lounge 161 East Tamaki Road, Otara

 

Poto Turu, resident of Ōtara was in attendance to speak to the board on the Otara Seniors lounge at 161 East Tamaki Road, Ōtara.

 

 

Resolution number OP/2020/23

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That Ōtara-Papatoetoe Local Board:

a)      thank Poto Turu for his attendance and presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Cr Alf Filipaina and Cr Efeso Collins tabled their apologies for absense.

 

There were no councillors present.

 

 

12

Board Members' Report

 

Members Dr Ofa Dewe, Swanie Nelson and Dawn Trenberth reports were be tabled at the meeting.

 

A copy has been placed on the official minutes and is availble on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/24

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written reports.

CARRIED

 

Attachments

a     17 March 2020, Ōtara-Papatoetoe Local Board: Item 12 – Board Members’ Reports – Member Dr Ofa Dewes’ report

b     17 March 2020, Ōtara-Papatoetoe Local Board: Item 12 – Board Members’ Reports – Member Swanie Nelson’s report

c    17 March 2020, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Dawn Trenberth’s report

 

 

 

Member R Autagavaia left the meeting at 6.20 pm.

 

 

 

 

13

Chairperson's Announcements

 

Resolution number OP/2020/25

MOVED by Deputy Chairperson A Choudhary, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

 

14

March 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2020/26

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘March 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

CARRIED

 

Member R Autagavaia returned to the meeting at 6.23 pm.

 

Note: Item 18 was moved and considered after Item 14.

 

 

18

Sport and Recreation Facility Investment Fund Project Endorsement

 

Resolution number OP/2020/27

MOVED by Member R Robertson, seconded by Deputy Chairperson A Choudhary:   

That the Ōtara-Papatoetoe Local Board:

a)        support Kolmar Charitable Trust’s funding application to the 2019/2020 Sport and Recreation Facility Investment Fund; as the funding would assist in improving the network of sport and recreation facilities in the southern area of Auckland and recognise:

i)          that the funds applied for will assist Kolmar Charitable Trust in gaining financial sustainability to achieve its aspirations.

ii)         the importance of clubs working together to increase participation, making best use of local facilities.

iii)       funding would assist in improving the network of sport and recreation facilities in the southern area of Auckland.

b)        does not support at this stage,  Aktive Auckland Sport and Recreation’s application to the 2019/2020 Sport and Recreation Facility Investment Fund; to fund procuring services to investigate the feasibility of developing an indoor court facility at the Manukau Sports Bowl, noting that the board:

i)        has in place a three-year Local Board Plan and an agreed priority with the Governing Body in planning the future of the Manukau Sports Bowl.

ii)       is responsible for place making to serve interests of local communities and would like to ensure that local voices, interests and priorities are retained in the master planning process.

iii)      would welcome the opportunity to work with Aktive Auckland to consider whether its plans can be accommodated within the planning and board’s intent to prepare a master plan for the Manukau Sports Bowl. The board would like to have more detailed discussion on the options presented through this report. Noting also that these options were not part of the workshop on 25 February 2020, where the board expressed its concern to officers. 

iv)       is aware that this is a regional funding programme and that the Parks Arts Culture and Environment Committee (PACE) makes the decisions and is disappointed to find that the application from Aktive Auckland has progressed to this stage, given that project for which the funding is sought is associated with the future of a major local initiative, Manukau Sports Bowl.

iv)       in the event that the Parks, Arts, Culture and Events Committee approve the grant to Aktive Auckland, the board requests that the grant is conditional for the applicant to:

A)      work and consult with Ōtara-Papatoetoe Local Board.

B)      ensure that ongoing consultation and planning (e.g. Master Plan for Manukau Sports Bowl) is fully taken into account by working with Panuku Development Auckland and council departments.

C)      work with the groups, organisations who use the Manukau Sports Bowl.

 

CARRIED

 

 


15

New community lease for Te Kōhanga Reo National Trust Board (Ki Papatoetoe Whanau) for Middlemore Park, 67R Swaffield Road, Papatoetoe

 

Resolution number OP/2020/28

MOVED by Member R Autagavaia, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         grant a new community ground lease under section 61 (2A) of the Reserves Act 1977 to Te Kōhanga Reo National Trust Board (Ki Papatoetoe Whanau) for the land at Middlemore Park, 67R Swaffield Road, Papatoetoe, (marked in red and hatched on the map attached as Attachment A), and described as Part Lot 237 Deposited Plan 43645 marked "A" on SO 65821, comprising 6421 square meters, CIR 637146; subject to the following terms and conditions:

i)         term – ten (10) years commencing 1 May 2019 with a single 10-year right-of-renewal and final expiry on 30 April 2039.

ii)        rent – one dollar ($1.00) plus GST per annum, if requested

iii)       permitted use – childcare and education facility for preschool children, teaching te reo Māori and ancillary activities.

iv)       the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

b)         all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012\ and the Reserves Act 1977.

 

CARRIED

 

 

16

Classification of a portion of land located at Kohuora Park and the grant of two new community leases to Papatoetoe Panthers Rugby League Club Incorporated, at 40 Station Road, Papatoetoe

 

Member Robertson declared an interest in this item and took no part in the discussion or voting as he was a member of the Papatoetoe Panthers Rugby League Club.

 

Resolution number OP/2020/29

MOVED by Member O Dewes, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve, under Section 16 (2A) of the Reserves Act 1977, the classification of Lot 4 Deposited Plan 42909, comprising 1166 square metres, is contained in Record of Title 1845/74 (shown outlined in blue on Attachment A) as a recreation reserve.

b)      take note of the public notification of Auckland Council’s intention to grant a new community lease to Papatoetoe Panthers Rugby League Football Club Incorporated.

c)      nominate the Chair and Deputy Chair for a hearings panel to consider objections received, and to make a decision on the proposals to lease.

d)      grant, subject to any objections being resolved, under section 61 (2A) of the Reserves Act 1977, a new community ground lease to Papatoetoe Panthers Rugby League Club Incorporated for the land at Kohuora Park, 40 Station Road, Papatoetoe (as identified in Attachment A) and described as Lot 4 Deposited Plan 42909, comprising 1166 square metres, and is contained in Record of Title 1845/74; subject to the following terms and conditions:

i)       term – ten (10) years commencing 1 May 2020 with a single 10-year right of renewal and final expiry on 31 April 2040

ii)      rent – one dollar ($1.00) plus GST per annum, if requested

iii)     permitted use – for the purposes and activities of a rugby league club

iv)     the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

e)      grant, subject to any objections being resolved, under section 61 (2A) of the Reserves Act 1977, a new community building lease to Papatoetoe Panthers Rugby League Club Incorporated for the building at Kohuora Park, 40 Station Road, Papatoetoe (as identified in Attachment A) and described as Allotment 547 Manurewa Parish, comprising 5.1197 hectares, within NA23A/818 (Cancelled); subject to the following terms and conditions:

i)       term – five (5) years commending 1 May 2020 with a single five (5) year right of renewal and final expiry on 31 April 2030

ii)      rent – one dollar ($1.00) plus GST per annum, if requested

iii)     permitted use – for the purposes and activities of a rugby league club

iv)     the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3

f)       note that all other terms and conditions are in accordance with the Auckland Council Community Occupancy Guidelines 2012, and the Reserves Act 1977.

CARRIED

 

 

 

 

17

New community lease for East Tamaki Domain Tennis Club Incorporated at East Tamaki Reserve, 244R East Tamaki Road, Ōtara

 

Resolution number OP/2020/30

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)         grant, under Section 54 (1) (b) of the Reserves Act 1977, a community ground lease to East Tamaki Domain Tennis Club Incorporated for the land described as Lot 22 Deposited Plan 78211 and Part Lot 9 Deposited Plan 9824 at East Tamaki Reserve, 244R East Tamaki Road, Ōtara (outlined in red in Attachment A) under the following terms and conditions:

i)        term – 10 years commencing 1 April 2020, with one 10-year right of renewal, final expiry 31 March 2040

ii)       rent - $1.00 (plus GST) per annum if demanded

iii)      permitted use – tennis club and associated activities

iv)      community outcomes plan - (Attachment B) be attached to the lease agreement.

b)         note that all other terms and conditions are in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

Note: Item 18 was considered after Item 14.

 

 

19

Local Board feedback to the Independent Council-Controlled Organisations Review

 

Resolution number OP/2020/31

MOVED by Member R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         appreciate the opportunity to provide feedback to the Independent Council-Controlled Organisations Review.  This is an important piece of work as it is now a decade since Auckland’s unique governance model was put in place.

b)        note the work and function of local boards are better understood, and as management / organisation structures respond to the model.  However, it is time to draw insights from experiences, make improvements or changes to serve Auckland communities and support local decision making effectively.

c)         has working relations the four of the five Council-Controlled Organisation’s being reviewed, though have had contact with the fifth, Regional Facilities Auckland, periodically.

d)        acknowledge that as arms-length entities, Council-Controlled Organisation’s focus on efficiency and delivery. The challenge remains that effectiveness is undermined when strategic local interests are not served. As major entities with direct control on large rate-payer funded budgets they function at a distance from the local arm of the Auckland governance structure.

e)         note there is a tendency to disregard the place-shaping, decision making role of boards, leaving an impression that there is no culture of respecting the role of local boards.

f)          request a stronger working relationship with the Council-Controlled Organisations Boards and local boards to give effect to strategic priorities and programmes.

g)        acknowledge a good example is the progress on the Auckland Greenways (and local paths) programme achieved through alignment at a leadership level between local plans, regional plans and delivery through coordination in planning and investment.

Auckland Transport

h)        ask that Auckland Transport recognise the role of local boards as decision makers for the Local Board Transport Capital Fund.

i)          note there is a challenge of aligning Auckland Transport’s planning tools (Auckland Transport Alignment Project, Auckland Regional Land Transport Plan) and council’s decision making planning cycle – local board plans and annual budget and bridging these to local strategic priorities.  This requires that a high level of quality advice and analysis is wrapped around discussions with and reports to local boards for decision making.

j)          note that the conduit for communication to Auckland Transport is held through their relationship managers however the advisory remains inadequate if the rest of the organisation, its leadership are unsympathetic in understanding local communities and the governance model, role of boards.

Panuku Development Auckland

k)         note the local area has ‘transform’ and ‘unlock’ category of projects managed by Panuku and

i)          acknowledge contact / communication with Panuku.  The board has also tried to maintain the working relationship and understands its role.

ii)         note the projects in the local area lead to essential contact with the board. However, there is opportunity for improving the engagement with the board to have direct/ stronger role of the board in shaping the investment priorities for the area, in designing the place-making by embedding an approach that places the board’s role as decision makers. 

iii)       that a closer working would allow for transparency for the community, timely information and speedy delivery of projects. The projects are significant for the future of the local area and the city, and it is critical that local elected leaders are able to exercise their governance role in a timely fashion. 

Auckland Tourism Employment and Economic Development (ATEED)

l)          note the contact with ATEED is limited around two small locally funded projects. There is no strategic advisory support to progress the board’s local economic development plan – as that falls outside of ATEED’s remit.  This gap remains and is concerning for a board serving a population with significant socio-economic deprivation, and no strategies that give effect to shared prosperity from the large international events.

Watercare

m)       note the regular, timely and clear communication from Watercare is acknowledged with appreciation.

CARRIED

 

 

20

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

 

Resolution number OP/2020/32

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

The Ōtara-Papatoetoe Local Board:

a)         in principle is in support of the proposed key moves and in addition notes the following feedback:

i)     that a sharper emphasis and approach to address equity is defined throughout the framework. Existing inequality and inequity have a bearing on the impact of climate change on many people in the Otara-Papatoetoe area and their capacities and ability to adapt or cope.

ii)    programme design, and use of targeted rate (for Water Quality and Natural Environment) must ensure equitable distribution and mitigate the financial burden on vulnerable communities. The board requests that the equity dimensions are given high weightage and priority in budget planning.

iii)   note that a targeted approach in consultation has resulted in feedback from specific parts of the community and ensure their views are heard.  While there were 500 responses from Pacific People’s communities from across the region, the board is somewhat disappointed that the overall percentage of feedback from the Ōtara-Papatoetoe local board area sits at 2 per cent, i.e., 49 responses. More effective engagement is needed to draw participation of Pacific people from the local board area, given 46 per cent of the local population of Ōtara-Papatoetoe is Pacific.

 

CARRIED

 

 

21

Public feedback on proposed new Food Safety Information Bylaw 2020

 

Resolution number OP/2020/33

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)        note the public feedback to the proposed new Food Safety Information Bylaw 2020 by people from the Ōtara-Papatoetoe Local Board area contained in this agenda report.

b)       adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal.

c)        appoint Member Apulu Reece Autagavaia to present the views in (b) to the Bylaw Panel on Monday 30 March 2020.

d)       delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.

 

CARRIED

 

 

 

 

 

 

 

 

 

22

Local board resolution responses and information report

 

A copy of the response letter from Mahitahi Trust dated 12 March 2020 is attached to this minute shell and was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/34

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note  the feedback on the Proposed new Food Safety By Law information, Attachment A.

b)      note the feedback on the He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity, Attachment B.

c)      note the feedback on the Auckland Council Submission on Water Services Regulator Bill - Taumata Arowai, Attachment C.

d)      note the Statement of Correction for the Resource Consent to the Mahitahi Trust, Attachment D.

 

CARRIED

 

Attachments

a     17 March 2020: Ōtara-Papatoetoe Local Board - Item 22 Local board resolution responses and information report

 

 

23

Governance Forward Work Calendar

 

Resolution number OP/2020/35

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

CARRIED

 

 

24

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2020/36

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Ōtara-Papatoetoe Local Board workshop notes for: 4 February, 11 February and 25 February 2020.

 

CARRIED

 

 

 

 

 

 

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.45pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................