Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 19 March 2020 at 3.00pm.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 


Ōrākei Local Board

19 March 2020

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2020/22

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 20 February 2020, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Russell Glenister - Shared cycleways

 

Russell Glenister did not attend the meeting. Russell requested that his correspondence regarding issues about the shared cycleway between Mission Bay and St Heliers be tabled and his submission was read out by the Chairman in his absence.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/23

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board receive the tabled correspondence and refer Russell Glenister’s concerns to Auckland Transport for response and that Russell Glenister be advised of this resolution.

CARRIED

 

Attachments

a     19 March 2020, Ōrākei Local Board: Item 8.1 - Public Forum - Russell Glenister - Shared cycleways, correspondence

 

 

9.2

Public Forum – Donna Tamaariki and Scott Fickling - The Okahu Landing Stakeholders Association

 

Donna Tamaariki and Scott Fickling from the Okahu Landing Stakeholders Association, Moana Tamaariki-Pohe from the Ōrākei Water Sports and Phillis Meti and Phillis Meti (Junior) from the Hauraki Sports Club were in attendance to update the Board on the Okahu Landing Stakeholders Association and The Landing.

A document was tabled at the meeting in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/24

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board receive the presentation and thank Donna Tamaariki, Scott Fickling, Moana Tamaariki-Pohe, Phillis Meti and Phillis Meti (Junior) for their attendance.

CARRIED

 

Attachments

a     19 March 2020, Ōrākei Local Board: Item 9.2 - Public Forum - Donna Tamaariki and Scott Fickling - The Okahu Landing Stakeholders Association, tabled document  

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Members' update

 

There was no Governing Body Members’ verbal update.

 

 

12

Liston Park - Request for Proposals

 

Resolution number OR/2020/25

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         approve a Request for Proposals process to seek a development partner(s) or any such arrangements by negotiation with the Board for Liston Park to achieve the outcomes regarding the sports fields, changing rooms and public toilets requirements and retention of the pedestrian link between Abbotts Way and Michaels Avenue and the ability for continued passive recreation use to be sought as detailed in paragraphs 35, 36 and 37 of the report.

b)        noting its concern for health and safety issues such as fire, asbestos and vandalism, due to the poor condition of the vacant club room facility in the south/west corner of Liston Park request Community Facilities staff to refer the facility for demolition and seek to have this implemented urgently.

CARRIED

 

 

13

Sport and Recreation Facility Investment Fund Project Endorsement

 

Resolution number OR/2020/26

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      endorse Auckland Hockey’s application to the regionally contested Sport and Recreation Facility Investment Fund 2019/2020.

b)      endorse Auckland Netball/Auckland Basketball Services Limited application to the regionally contested Sport and Recreation Facility Investment Fund 2019/2020.

CARRIED

 

 

14

Classification and Agreement to Lease for proposed Community Centre 30 Tephra Boulevard Stonefields

 

Ron Johnson, Senior Community Lease Advisor was in attendance to speak to this report.

 

Resolution number OR/2020/27

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      approve, pursuant to Section 162(A) of the Reserves Act 1977, that 765m2 of the land at 30 Tephra Boulevard Stonefields, formally part of Lot 903 DP440854. described as Section 1 on survey office (SO) plan 545176 being shown as attachment A of this report, be classified as local purpose (community buildings) reserve.

b)      approve the granting of an agreement to lease to the Stonefields Community Centre Incorporated for it to establish a community centre within the area described in a) above subject to the following conditions:

i)       the successful classification of Section 1 on the survey office (SO) plan 545176 as local purpose (community buildings) reserve

ii)      a successful consultation with iwi groups with an interest in the Stonefields area to be completed in the same timeframe as the classification of Section 1 or before 31 December 2020 whichever is earliest.

iii)     noting that consultation has been undertaken relating to the classification with no adverse comments or submissions, the agreement to lease to commence on 19 March 2020 for a term of two years, during which the Stonefields Community Centre Incorporated shall undertake fundraising, seek and obtain resource, building and other approvals including land owner approval, and locate the building on the site and obtaining code compliance.    

iv)     a favourable outcome of the condition report, prior to the building relocation, by Community Facilities after its assessment of the structure, cladding, materials, life expectancy, and whether there are any asbestos materials in the building.

c)      subject to the criteria described in b) above being satisfied, grant a community lease to the Stonefields Community Centre Incorporated on the following terms and conditions:

i)       an initial term of 10 years with one right of renewal of 10 years

ii)      rent of one dollar ($1.00) plus GST per annum, if demanded

iii)     the commencement date of the lease to be the same day that all the criteria in b) are satisfied

iv)     a community outcomes plan be negotiated with the group and approved by the chair and deputy chair of the Ōrākei Local Board

v)      satisfaction that the building’s owner, Stonefields Community Centre Incorporated will fully fund the on-going building maintenance

vi)      satisfaction that the building’s owner, Stonefields Community Centre Incorporated will fully fund remediation arrangements of the site, if at a later date, the removal of the building is required

vi)     all other terms and conditions to be in accord with the council Community Occupancy Guidelines 2012.  

CARRIED

 

 

15

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

 

Sarah Anderson, Principal Specialist Climate Resilience, and Anita Holmes, Sustainability and Resilience Advisor was in attendance to speak to this report.

 

Resolution number OR/2020/28

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board delegate authority to Member T Elliott, Member T Churton and Member C Davis to finalise the Board’s feedback on the changes to the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework.

CARRIED

 

 

16

Local Board feedback to the Independent Council-Controlled Organisations Review

 

The Board’s feedback on the Council-Controlled Organisations Review was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/29

MOVED by Member D Wong, seconded by Member T Elliott:  

That the Ōrākei Local Board provide its tabled formal feedback on the Council-Controlled Organisations Review for consideration by the Independent Panel.

CARRIED

 

Attachments

a     19 March 2020, Ōrākei Local Board: Item 16 - Local Board feedback to the Independent Council-Controlled Organisations Review, Ōrākei Local Board feedback  

 


 

17

Auckland Transport March 2020 report to the Ōrākei Local Board

 

Bruce Thomas, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2020/30

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)      note the Auckland Transport March 2020 update report.

b)      note there appears to be little to no acknowledgement of issues raised in the Ōrākei Local Board proposals, consultation, school issues and community issues sections of the Ōrākei Local Board Transport spreadsheet.

CARRIED

 

 

18

Additions to the 2019-2022 Ōrākei Local Board meeting schedule

 

Resolution number OR/2020/31

MOVED by Member C Davis, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)      approve an extraordinary business meeting date to be added to the 2019-2022 Ōrākei Local Board meeting schedule to accommodate the Annual Budget 2020/2021 as follows:

·      Thursday, 7 May 2020 at 5.00pm.

c)         note the venue for the Ōrākei Local Board’s extraordinary business meeting will be the Ōrākei Local Board office, 25 St Johns Road, St Johns.

 

CARRIED

 

 

19

Chairman and Board Member March 2020 report

 

The Board’s feedback on the Tūpuna Maunga Authority’s Draft Operational Plan 2020/2021 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/32

MOVED by Chairman S Milne, seconded by Member T Churton:  

a)      That the Chairman and Board Member March 2020 report be received.

b)      That the Ōrākei Local Board’s tabled feedback on the Tūpuna Maunga Authority’s Draft Operational Plan 2020/2021 be endorsed.

CARRIED

 

Attachments

a     19 March 2020, Ōrākei Local Board: Item 19 - Chairman and Board Member March 2020 report, Ōrākei Local Board feedback   

 

 

 

 

 

 

20

Governance Forward Work Calendar

 

Resolution number OR/2020/33

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board note the draft governance forward work calendar as at March 2020.

CARRIED

 

 

21

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2020/34

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board records for the workshops held on 30 January 2020, 13 and 27 February 2020 be noted.

 

CARRIED

 

 

22

Resolutions Pending Action

 

Resolution number OR/2020/35

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board resolutions pending action report be noted.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

 

4.38 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:........................................................