I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 March 2020

10:00am

Local Board Office
560 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

 

Members

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

Jon Turner

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor - Puketapapa

 

13 March 2020

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Puketāpapa Local Board

19 March 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputations - YMCA Auckland - Sharing the plan from Raise Up the YMCA Youth Development Programme running at Lynfield Youth and Leisure Centre                                                                                                                                5

9          Public Forum                                                                                                                  6

9.1     Public Forum - Care and Respect in the Community - Chair of Body Corporate for Onyx Apartments                                                                                           6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           7

12        Notice of Motion - Member Fairey - Three Kings Development Issues                   9

13        Auckland Transport March 2020 Report                                                                   15

14        Renewal and variation of community lease to The Fairholme Tennis Club Incorporated, Newsome Park, 6 Fairholme Avenue, Epsom                                  25

15        Renewal and variation of community lease to Waiata Epsom Tennis Club Incorporated, Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom        31

16        Walmsley Park Temporary Services Provision Plan                                               39

17        Public feedback on proposed new Food Safety Information Bylaw 2020            61

18        Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes                                                                                                                                       67

19        Local Board feedback to the Independent Council-Controlled Organisations Review                                                                                                                                       83

20        Puketāpapa Local Board feedback on the National Environmental Standards for Air Quality                                                                                                                           89

21        Puketāpapa Local Board feedback on the Government's Policy Statement on Transport 2021                                                                                                             95

22        Puketāpapa Local Board feedback on New Zealand Transport Agency's Accessible Streets Consultation                                                                                                    97

23        Albert-Eden Roskill Ward Councillor Update                                                         121

24        Chairperson's Report                                                                                                123

25        Board Member Reports                                                                                             127

26        Governance Forward Work Programme Calendar                                                143

27        Record of Puketāpapa Local Board Workshop Notes                                          147  

28        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

29        Procedural Motion to Exclude the Public                                                               165

C1       Open space provision at Monte Cecilia Park, Hillsborough                                 165  

 


1          Welcome

 

Deputy Chair Julie Fairey will deliver the welcome message.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 February 2020, as  true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputations - YMCA Auckland - Sharing the plan from Raise Up the YMCA Youth Development Programme running at Lynfield Youth and Leisure Centre

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for YMCA and YMCA North to present to the board the plan for Raise Up the YMCA development programme running at the Lynfield Youth and Leisure Centre.

Whakarāpopototanga matua / Executive summary

2.       Chelsey Harnell (YMCA) and Adam Brown-Rigg (Youth Development Manager YMCA North) will be present to speak on the plan.

 

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      thank Chelsey Harnell (YMCA) and Adam Brown-Rigg (Youth Development Manager YMCA North) for their presentation

 

Attachments

a          20200319 Deputation - YMCA .................................................................... 169

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Care and Respect in the Community - Chair of Body Corporate for Onyx Apartments

Te take mō te pūrongo / Purpose of the report

1.       To deliver a presentation to the Local Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2.       Paul Hemsley, Chair of Body Corporate for Onyx Apartments will be in attendance to present on the subject titled “Care and respect in the Community”.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Paul Hemsley – Chair of Body Corporate of Onyx Apartments presentation and thank Paul for his attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Fairey for consideration under item 12.

 


Puketāpapa Local Board

19 March 2020

 

 

Notice of Motion - Member Fairey - Three Kings Development Issues

File No.: CP2020/03315

 

  

 

Whakarāpopototanga matua

Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

1.       Member Fairey has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Fairey and Chair Doig as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Puketapapa Local Board

a)         request an urgent update on progress to complete the second land exchange between Auckland Council and Fletcher Residential Ltd (FRL) in relation to the Three Kings Reserve and depot area, as agreed by Auckland Council, FRL and the Societies and as laid out in the settlement agreement reached between Three Kings United and South Epsom Planning Group with FRL, in lieu of further Court action, noting;

i)    the importance of this land exchange to achieving the open space and connection goals laid out in the Three Kings Plan, and as noted in the Environment Court decisions;

ii)   that the agreement between FRL and the Societies allows FRL to build on the Western Reserve after June 2020 and for the Societies to take a Judicial review or other proceedings, neither of which would be positive outcomes; and

iii)   the strong support of the local board for this land exchange to proceed.

iv)  noting that PSR is developing a concept plan for the Western Reserve and that any alternative access to and from adjacent streets should be consistent with this plan; the development of the Western Reserve could be taken into account when finalising commercial terms for the land exchange

b)         seek advice as to how Auckland Council’s regulatory and compliance officers are taking a holistic approach to resident complaints in relation to works on the quarry site, and looking at them as a group of issues that are impinging on local residents over a long period of time and may have a cumulative effect, rather than as one-off incidents occurring in isolation.

c)         ask FRL to work with the Local Board to improve their public communications regarding changes to the carpark on Grahame Breed Dr, and access points to the area usually referred to as Western Reserve, Three Kings Reserve and Big King Reserve, during works in the carpark area, and encourage them to liaise closely with Tupuna Maunga Authority and the Local Board as adjacent land owners, including at the least;

i)    maps at all park entrances of the closures and redirections;

ii)   a letter drop to the local area

iii)   meeting with each of the facilities in the area to discuss the carpark changes, including the Mt Roskill Library, CAB, Club Physical, and regular hirers at the Fickling Centre

iv)  visiting those living adjacent to the remaining access points, in particular on Fyvie Ave, and monitoring the impact on them through the alternative access arrangements

d)         ask FRL to investigate

i)    providing sections of the Grahame Breed carpark as an unsealed informal carparking area for users of local facilities as construction works allow, once remediation is complete.

ii)   providing more accessible alternative routes to Western Park, Three Kings Reserve and Big King Reserve than they have proposed.

e)         request FRL and Auckland Council to reinstate the quarterly Site Liaison Group meetings in regard to the quarry site operations and filling, as per the Fill Management Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200319 NOM Three Kings Land Exchange - Attachment A

11

      

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor - Puketapapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 

Auckland Transport March 2020 Report

File No.: CP2020/03300

 

  

 

Te take mō te pūrongo

Purpose of the report

To provide an update to the Puketāpapa Local Board (the Board) on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

1.       Progress on the Board’s LBTCF funded projects (2016-2019) is noted, along with the Community Safety Fund projects.

2.       The Board has $2,244,897 in its transport capital fund for this political term. 

3.       Other LBTCF projects completed since 2012 are included for information.

4.       Progress on the Griffen Park/Hillsborough Rd/Commodore Drive intersection improvement is noted along with AT’s response to the Puketāpapa Youth Board’s report on public transport.

5.       An update on the Frost and Carr Road safety around schools project is given along with a starting date for construction.

6.       A meeting organised to present the safety findings of the independent safety audit for the proposed bus route on Carlton Street to invited guests is noted.

7.       Public consultations that the Board has been informed about are also included.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Auckland Transport March 2020 report

 

Horopaki

Context

8.       AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities. 

9.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Capital Fund

10.     For the 2019 – 2022 political  term, the Puketāpapa Local Board currently has $2,244,897 in its LBTCF.  At it’s February workshop the board were advised of the process for considering projects for potential funding.

11.     At its workshop at the end of March 2020, the Board will consider which projects it wishes to be assessed for a rough order of costs (ROC). The projects selected by the Board for RoC assessment will be put forward for decision at the April 2020 business meeting.

12.     Auckland Transport will report to the Board at its May 2020 workshop with costings and advice on these projects.   The Board will decide at its June 2020 business meeting which projects will then be funded through the LBTCF. 

13.     Advice to the Board listing potential projects, including member suggestions, AT staff input, projects previously put before the Board and unfunded community safety fund projects will be circulated before the March 2020 workshop.

14.     Further details on the key stages of the project identification approach for the LBTCF can be found in Attachment A.

Projects in Progress

Project

Status

Update

Greenways Route D – Frost Rd to Hillsborough Rd (Local Board Transport Capital Fund).

 

In detailed design.

The project manager presented an update to the board at a workshop on 27 February 2020. He advised that there were anticipated additional costs, brought about by a number of factors, in particular an additional raised table added to the design. The project manager will report back on possible options in the April 2020 workshop.

Pedestrian island at 65 Hillsborough Rd, by Delargey Avenue (Local Board Transport Capital Fund).

 

Internal consultation within AT.

Currently working on issues regarding the current location of a bus stop and potential issues with a nearby tree.

Pedestrian crossing at 244 Hillsborough Rd, by Goodall Street (Local Board Transport Capital Fund).

 

Design complete

This project is about to go out to tender.

 

 

 

 

 

 

 

 

 

Completed Projects 2021-2020

Waikowhai School

Completed

Halsey Drive School

Completed

Hillsborough  Rd / Dominion Rd Intersection Improvements

Completed

Richardson Oakdale Intersection Improvements

Completed

Mt Albert Rd Pedestrian Crossing Facilities

Completed

Sandringham Rd Cycle Route - SH20 to Wesley Community Centre

Completed

Duncumb Street Greenway

Completed

Parau/Duke Street Improvements

Completed

Keith Hay Park Lighting Stage 1 and Stage 2

Completed

Lynfield Reserve Cycleway

Completed

Fearon Park Shared Path

Completed

SH20 Cycleway Seat

Completed

Gilletta Rd Safety Works

Completed

Richardson Carpark Shared Path

Completed

Puketāpapa Smart Stud Sites

Completed

Dominion Rd 1077 Bus Stand

Completed

Mt Roskill Village Improvements

Completed

Community Safety Fund

15.     As part of an initiative to advance safety across Auckland, $20m was allocated for local boards to recommend local safety projects.  The Puketāpapa Local board’s allocation was $604,664. Potential projects were workshopped by the Board, assessed by AT staff and then it’s 20 June 2019 meeting, resolved as follows:

Approve Auckland Transport Community Safety Fund projects in the following priority order:

i)          65 Hillsborough Road to provide a safe crossing place ($90,000)

ii)         244 Hillsborough Road pedestrian crossing facility ($338,000)

iii)        383 Hillsborough Road pedestrian crossing facility ($348,000)

Iv)        639 Richardson Road pedestrian crossing facility ($15,000)

v)         Pah Road crossing awareness ($10,000)

vi)        Safety measures around Wesley Primary School ($130,000)

vii)       40 Stoddard Road near Tory Street - improved pedestrian crossing safety

             ($170,000)

viii)     Melrose Road - pedestrian refuge island near shops ($80,000)

ix)        Hillsborough Road/ Mt Albert Road crossing safety ($195,000)

x)         Arundel Street, Stamford Park Rd, Rogan Street intersection

             improvements ($350,000)

 

and

 

note that the two highest priorities: 65 Hillsborough Road and

244 Hillsborough Road may not need to be funded by the Local Board

Transport Community Safety Fund because they are currently set to be funded from the Local Board Transport Capital Fund. The availability of this funding for these two safety projects will be confirmed shortly.

16.     The projects at 65 Hillsborough Road and 244 Hillsborough Road were subsequently funded by the Transport Capital Fund making the 383 Hillsborough Road the highest priority project for the Community Safety Fund.(CSF).

17.     Since then AT staff have been assessing the projects that were able to be funded with the Board’s allocation. These being:

·    383 Hillsborough Road pedestrian crossing facility ($348,000)

·    639 Richardson Road pedestrian crossing facility ($15,000)

·    Pah Road crossing awareness ($10,000)

·    Safety measures around Wesley Primary School ($130,000)

Progress on Community Safety Projects

Project

Status

Update

Pedestrian crossing at 383 Hillsborough Rd, by Waikōwhai Primary (Community Safety Fund).

In detailed design.

Initial design for signalised mid-block crossing is completed, public consultation scheduled to start prior to Easter.

Pedestrian crossing improvements at 639 Richardson Rd, by Waikōwhai Intermediate and Hay Park School (Community Safety Fund).

Construction.

Awaiting estimate and delivery date from contractor on the red carpet SLOW patches on this location.

Pah Road crossing awareness (Community Safety Fund).

Investigation

Investigating potential location for a driver feedback sign.

Potter Ave raised table to replace kea crossing for Wesley Primary School (Community Safety Fund).

 

Investigation.

Further investigation on the raised zebra crossing is necessary, including high friction surfacing on approaches are being considered.

Griffen Park/Commodore Drive/Hillsborough Rd Intersection

18.     The Griffen Park Rd/Commodore Dr/Hillsborough Rd intersection safety improvement project is currently undergoing internal review.  After the internal review is completed, AT will brief the Board on a draft concept before public consultation begins.  Consultation is likely to be in April 2020.

Puketāpapa Youth Board Bus Issues

19.     Last term the Board received a report on bus issues from the Puketāpapa Youth Board.  AT’s Service Network Development Manager has reviewed the report and appreciates the feedback and issues raised.  He would like to meet with the Youth Board, in conjunction with the Local Board, to discuss how the issues raised can be progressed.

Frost and Carr Road Safety Improvements

20.     The Mt Roskill Safer Communities Project is a project to improve safety on Frost and Carr roads, particular for pedestrians.  Included in the project are a number of raised crossing and footpath widening.

21.     The project is on track to begin construction on March 8 – 9 2020.  Traffic Management will be in place before construction begins.  The contractor will start by removing the pedestrian islands on  Frost Road and Carr Road roundabout directly outside the Mt Roskill Grammar School.  Following this the next stage on both sides of Frost Road to the south east of the roundabout.  This stage is expected to take two weeks, weather permitting.

22.     AT met with businesses in the area on the week of 26 February 2020 and, on the week 2 March 2020 a letter will be sent to all businesses, schools and residents in the area. A press release has already been drafted to inform the public prior to construction starting. Copies of this material will be circulated to the Board.

23.     The Board will be briefed in a workshop on the construction methodology, construction impacts and timing on Thursday 12 March 2020.

Carlton Street Safety Audit

24.     The physical works for the Carlton Street are now complete. The safety audit that was commissioned as a result of some residents’ concerns will be presented on Tuesday 10 March 2020 at Hillsborough School.  The presentation will be made by the consultants, Beca Ltd, who undertook the independent audit.

25.     Concerned residents, Cr Fletcher, Board members Fairey and Turner have been invited and AT staff will be present.  A verbal update can be given to the Board at it’s meeting in March 2020 on the outcome of the presentation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

27.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The impact information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The Board receives update reports from AT as part of its monthly business meeting agendas.

30.     The Board also holds regular workshops with AT between business meetings, with briefing memos provided as necessary.

31.     Local board members may direct queries on issues via electedmember@at.govt.nz

32.     There is one Transport Control Committee decision for the Puketāpapa Local Board area on the following streets.

·        Sandringham Road Extension,

·        Gifford Avenue,

·        O’Donnell Avenue,

·        Skeates Avenue,

·        Farrelly Avenue, William Blofield Avenue

·        Stoddard Road

33.     The decision relates to permanent traffic and parking changes, including lane arrow marking a shared path, a cycle lane, shared path, bus stop bus shelter, traffic island, pedestrian crossing and traffic signal.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Consideration of impacts and opportunities for engagement will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

35.     There are no financial implications that result from receiving this report.

36.     The LBTCF summary is printed below.

Puketāpapa  Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term

$3,378,854

Amount committed to date on projects approved for design and/or construction

$1,133,957

Remaining Budget left

$2,244,897

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     The proposed decision of receiving this report has no risks.  Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

38.     The next step for the Board is to select LBTCF projects to go forward to rough order of costing. These will be formalised at the April 2020 business meeting.

39.     AT will prepare another report to the Board in April 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200319 Auckland Transport Guide Local Board Transport Capital Fund

23

     

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manager

Authorisers

Jonanthan Anyon – Manager Elected Member Relationship Member Unit

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 



Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 

Renewal and variation of community lease to The Fairholme Tennis Club Incorporated, Newsome Park, 6 Fairholme Avenue, Epsom

File No.: CP2020/03006

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve a renewal and variation of community lease to The Fairholme Tennis Club Incorporated, Newsome Park, 6 Fairholme Avenue, Epsom.

Whakarāpopototanga matua

Executive summary

2.       The Fairholme Tennis Club Incorporated has a community lease with Auckland Council for part of Newsome Park, 6 Fairholme Avenue, Epsom.  The lease commenced on 1 March 2010 for a term of five years to 28 February 2015.  The lease contains two five-year renewal terms.  The first renewal term from 1 March 2015 to 28 February 2020 has been executed.

3.       The club submitted a comprehensive application on 1 October 2019 seeking to exercise the second and final renewal term for the period 1 March 2020 to 28 February 2025.

4.       Community groups exercising a right of renewal are asked to consider having their community lease varied to include a community outcomes plan and the inclusion of a Smokefree Policy clause.

5.       The club informed council in writing that it would like to include a Smoke-free Policy clause but does not wish to include a community outcomes plan.

6.       This report recommends a renewal and variation of community lease be approved for The Fairholme Tennis Club Incorporated for a further term of five years commencing 1 March 2020 to 28 February 2025.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to The Fairholme Tennis Club Incorporated located on part of Newsome Park, 6 Fairholme Avenue, Epsom (Attachment A), subject to the following terms and conditions:

i)        term – five years commencing 1 March 2020 to 28 February 2025

ii)       rent - $500.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)        include a Smoke-free Policy clause

c)      note that all other terms and conditions are in accordance with the Deed of Lease dated 12 June 2012.

 

Horopaki

Context

7.       This report considers the renewal and variation of community lease to the tennis club located on part of Newsome Park, 6 Fairholme Avenue, Epsom.

8.       The Puketāpapa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Newsome Park

9.       The club occupies part of the land on Newsome Park described as Lot 41 DP 15865.  The land is held by the Department of Conservation and vested in the Auckland Council, in trust, for recreation purposes as a classified recreation reserve.

The Fairholme Tennis Club Incorporated

10.     The club has been incorporated under the Incorporated Societies Act since 6 October 1931.  The objectives of the club are:

·        to encourage and promote at reasonable cost to members the playing of tennis

·        to affiliate with and become a member of if appropriate the United Tennis Association and/or any other Club or Association whose objectives are similar to those of the Club.

11.     Total membership is 31 and the building and improvements are council owned.  The rent is $500.00 plus GST per annum.

12.     The club meets the criteria required for a renewal of lease as follows:

·        the club is a registered incorporated society

·        the club has complied with the terms of the current lease

·        the club has a history of delivering its services to the local community.

13.     The clubroom is a single-story building constructed circa 1933.  There are two tennis courts which are covered with artificial grass.  There is no court lighting available.

14.     An asset assessment was undertaken on 2 October 2019.  The asset is in a moderate condition commensurate with its age and usage.

15.     Under the terms of the lease the club are required to maintain the grounds and surrounds of the premises in a tidy and attractive condition and maintain the building and improvements in good, clean and substantial order, repair and condition.

16.     The club is a member of the United Tennis Association which provides for interclub games and tournaments.  The club hosts a tennis tournament on a monthly basis called Ultra Club.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Staff have obtained input from colleagues in Parks, Sport and Recreation, Community Development and Operational Management and Maintenance. 

19.     Parks and Recreation Policy are currently investigating open space provision in the Royal Oak area.  This will be discussed with the Puketāpapa Local Board at future workshops.

20.     The proposed renewal and variation of community lease has no identified impact on other parts of the council group.

21.     The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     The Puketāpapa Local Board is the allocated authority to approve a renewal and variation of community lease.

23.     The renewal and variation of community lease was workshop with the Puketāpapa Local Board on 20 February 2020.

24.     The recommendations within this report support the Puketāpapa Local Board 2017 plan outcome of:

-     connected community with a sense of belonging

-     improved wellbeing and safety

Tauākī whakaaweawe Māori

Māori impact statement

25.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

26.     There are no changes in use or operational activities being conducted on the land.

27.     Additionally, the objectives of community leases are to ensure community facilities are well maintained and accessible to all members of the community, including Māori.

Ngā ritenga ā-pūtea

Financial implications

28.     There is no direct cost to Auckland Council in approving this renewal and variation of community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     The provision for a renewal of community lease is granted to the club.  As such, where a group meets the criteria stipulated in the lease agreement, council has a contractual obligation to affect the renewal.

30.     If the renewal of lease is not approved this will compromise the club’s ability to provide its services to the community and impact the Puketāpapa Local Board outcomes.

Ngā koringa ā-muri

Next steps

31.     Subject to the local board approving a renewal and variation of community lease, council staff will work with key representatives of the club to finalise the deed of renewal and variation of community lease.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Lease area plan

29

     

Ngā kaihaina

Signatories

Author

Michelle Knudsen - Lease Advisor

Authoriser

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 

Renewal and variation of community lease to Waiata Epsom Tennis Club Incorporated, Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom

File No.: CP2020/02980

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve a renewal and variation of community lease to Waiata Epsom Tennis Club Incorporated for Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom.

Whakarāpopototanga matua

Executive summary

2.       Waiata Epsom Tennis Club Incorporated has a community lease with Auckland Council for part of Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom.  The lease commenced 1 March 2010 for a term of five years to 28 February 2015.  The lease contains two five-year renewal terms.  The first renewal term from 1 March 2015 to 28 February 2020 has been executed.

3.       The club submitted a comprehensive application on 1 October 2019 of its intent to exercise its second and final renewal term for the period 1 March 2020 to 28 February 2025.

4.       Community groups exercising a right of renewal are asked to consider having their community lease varied to include a community outcomes plan and the inclusion of a Smokefree Policy clause.

5.       The club informed council in writing that it would like to include a Smokefree Policy clause and a community outcomes plan.

6.       This report recommends a renewal and variation of community lease to be approved for Waiata Epsom Tennis Club Incorporated for a further term of five years commencing 1 March 2020 to 28 February 2025.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to Waiata Epsom Tennis Club Incorporated, located on part of Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom (Attachment A), subject to the following terms and conditions:

i)        term – five years commencing 1 March 2020 to 28 February 2025;

ii)       rent - $250.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)        include a Smoke-free Policy clause;

ii)       include a community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

c)      note that all other terms and conditions are in accordance with the Deed of Lease dated 24 February 2011.

 

 

Horopaki

Context

7.       This report considers the renewal and variation of community lease to the tennis club located on part of Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom.

8.       The Puketāpapa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Fernleigh Avenue Reserve

9.       The club occupies part of the land on Fernleigh Avenue Reserve described as Lot 89 DP 732, 961m2 and Lot 77 DP 732, 1796m2.  The land is held by the Department of Conservation and vested in the Auckland Council, in trust, for recreation purposes as a classified recreation reserve.

Waiata Epsom Tennis Club Incorporated

10.     The club has been incorporated under the Incorporated Societies Act since 6 October 1931.  The objectives of the club are:

·        promote the game of tennis;

·        foster sport and recreation generally;

·        provide and maintain courts, grounds, and playing areas, the clubhouse, other building and other amenities and facilities;

·        do all such other lawful things as are relevant or conducive to the attainment of those aims.

11.     A site visit to the club on 12 July 2019 ascertained the leased area is in a neat and tidy condition.  The club is responsible for the maintenance of the courts, building, grounds and fences.

12.     The site is fully developed with four sealed and floodlit courts surrounded by 3.5-meter-high posts and wire mesh fencing.  A wooden pavilion adjoins the rear boundary of the site.  Three of the clubs four courts have recently been resurfaced by Tiger Turf with the assistance of grants.

13.     The club meets the criteria required for a renewal of lease as follows:

·        the club is a registered incorporated society;

·        the club has complied with the terms of the current lease;

·        the club has a history of delivering its services to the local community;

·        the club is financially viable.

14.     The club has 81 members and a strong commitment to junior tennis.  The club provides coaching for over 160 young people who are regarded as having an equivalent connection with the club.

15.     The facility is well utilised by numerous groups within the local community including Mt Eden Hockey Club and Royal Oak Primary School.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     Staff have obtained input from colleagues in Parks, Sport and Recreation, Community Development and Operational Management and Maintenance. 

18.     Parks and Recreation Policy are currently investigating open space provision in the Royal Oak area.  This will be discussed with the Puketāpapa Local Board at future workshops.

19.     The proposed renewal and variation of community lease has no identified impact on other parts of the council group.

20.     The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The Puketāpapa Local Board is the allocated authority to approve a renewal and variation of community lease.

22.     The renewal and variation of community lease was workshopped with the Puketāpapa Local Board on 20 February 2020.

23.     The recommendations within this report support the Puketāpapa Local Board 2017 plan outcome of:

-     connected community with a sense of belonging

-     improved wellbeing and safety

Tauākī whakaaweawe Māori

Māori impact statement

24.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

25.     There are no changes in use or operational activities being conducted on the land.

26.     Additionally, the objectives of community leases is to ensure community facilities are well maintained and accessible to all members of the community, including Māori.

Ngā ritenga ā-pūtea

Financial implications

27.     There is no direct cost to Auckland Council in approving this renewal and variation of community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     The provision for a renewal of community lease is granted to the club.  As such, where a group meets the criteria stipulated in the lease agreement, council has a contractual obligation to affect the renewal.

29.     If the renewal of lease is not approved this will compromise the club’s ability to provide its services to the community and impact the Puketāpapa Local Board outcomes.

Ngā koringa ā-muri

Next steps

30.     Subject to the Puketāpapa Local Board approving a renewal and variation of community lease, council staff will work with key representatives of the club to finalise the deed of renewal and variation of community lease.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Site Plan

35

b

Attachment B Community Outcomes Plan

37

     

Ngā kaihaina

Signatories

Author

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 

Walmsley Park Temporary Services Provision Plan

File No.: CP2020/03446

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Temporary Services Provision Plan for Walmsley Park submitted by Watercare Services Ltd at a workshop with the Puketapapa Local Board on Wednesday 05 February 2020.

Whakarāpopototanga matua

Executive summary

2.       Watercare Services Ltd (WSL) will be occupying Walmsley Park during construction of the Central Interceptor Tunnel having already obtained a designation for the land, and approval from Auckland Council for a licence to occupy and easement for permanent infrastructure.

3.       The Central Interceptor Tunnel is a major upgrade of sewerage infrastructure to allow for growth in population and development. The route and sites for the Central Interceptor were designated in 2013.

4.       The Puketapapa Local Board subsequently approved the grant of a licence to occupy for temporary occupation of Walmsley Park and easement for permanent infrastructure and access.

5.       The Temporary Services Provision Plan is the operational and detail document that complements the previous approvals. The plan was discussed at a Workshop with the Local Board on Wednesday 05 February 2020.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve the Temporary Services Provision Plan submitted by Watercare Services Limited for the occupation of Walmsley Park,

b)      note that the plan is the outcome of the designation and landowner approvals previously granted to Watercare Services Ltd for occupation of the land.

 

Horopaki

Context

6.       The Central Interceptor is a major public work designed to provide for future wastewater needs of Auckland due to population growth and existing combined water and sewerage systems.

7.       The tunnel will run from Grey Lynn and Western Springs, to the Māngere Wastewater Treatment Plant. It will have several link sewers and shafts along the route for collecting and transferring wastewater into the tunnel.

8.       The appointed WSL Contractor is Ghella-Abergeldie Joint Venture (GAJV). GAJV is a joint venture between Italian and Australian tunneling and complex infrastructure groups.   The GAJV has more than 150 years’ experience in tunneling and underground infrastructure provision around the world.

9.       The tunnel will be 14.7 kilometers in length and 4.5 metres in diameter.

10.     As part of the works, Watercare contractors have been given approvals and consents to occupy various parks and reserves along the route of the Central Interceptor.

11.     One of those parks is Walmsley Park. The Temporary Services Provision Plan sets out the operational day to day management of the land and details of the project. The object it to ensure the works are aligned with councils need to ensure public safety and protection of the land as far as possible as the period of works is significant.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Watercare, the GAJV and Council staff formed a working party to discuss and agree the various aspects providing for safe occupation of Walmsley Park and minimizing inconvenience to the public as much as possible.

13.     The result of this consultation is the plan appended to this report.

14.     The works on Walmsley Park are scheduled to commence in March or April 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The decision to approve the Temporary Services Provision Plan is an administrative completion of a designation and landowner process. 

16.     There will be minor impacts on the environment from vehicle movement on the site.

17.     The overall Tunnelling operation over six years will have some minor impact although much of the tunnelling infrastructure is electric.

18.     In terms of the overall life of the decision and climate change, the approval of the services plan has no effect.

19.     The overall project has factored climate change and sea level rise and the tunnels have been designed to manage those effects.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Staff in Community Facilities and Parks Sport and Recreation were part of the working group that developed the plan with Watercare and their contractors.

21.     The plan will allow WSL to begin its work on site. The relationship between council and council group is strong and collaborative.

22.     The project was fully consulted with all council group members and departments at the time of the Notice of Requirement for the designation process. In addition, the landowner approval process included consultation with council and WSL specialists. The plan has also been supported by council and WSL staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Puketapapa Local Board has been consulted extensively regarding the entire project and the Walmsley Road site and Watercare has endeavoured to keep the Board up to date throughout the project.

24.     Members views on the services plan were sought at a Workshop on 05 February 2020. It was explained that the services plan is an outcome of previous consents and approvals and is not a landowner approval in itself.

25.     Local residents directly and indirectly impacted by the project have been invited to open days by WSL and the GAJV where they may learn about the project and what will be happening in their local area over the course of the project.

26.     Watercare has also used letter drops and signage to advise local residents of the project.

27.     The Temporary Services Provision Plan aims to reduce the impact on users and owners of Walmsley Park over the occupation of the land.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Iwi consultation was undertaken by WSL at the commencement of the planning of the process. Iwi have supported the project and are included in employment and training initiative through the GAJV.

29.     A training centre at the Mangere site has been established to progress Maori outcomes and facilitate employment induction and training for the six-year life of the project.

30.     The decision to approve the Temporary Services Provision Plan is an operational and management plan and reflects the earlier consultation.

Ngā ritenga ā-pūtea

Financial implications

31.     There are no financial implications as a result of the decision.  The budget and contingencies around the Project are managed by WSL. Approving the service plan will all the works to commence and reduce delays.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     The decision is considered to be of low risk in the context of the overall Central Interceptor project.

33.     The plan sets out the ‘how’ of the occupation and land use and compliments the conditions of the landowner approval and occupational instruments.

34.     There is no associated financial or public risks in approving the plan.

Ngā koringa ā-muri

Next steps

35.     Upon approval being given for the plan, Watercare will be notified so that they may make the necessary preparations to occupy the park from March 2020, in alignment with their consent, landowner approval and conditions of licences to occupy.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Walmsley Park Temporary Services Provision Plan

43

     

Ngā kaihaina

Signatories

Author

Allan Walton - Principal Property Advisor

Authoriser

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

19 March 2020

 

 

Public feedback on proposed new Food Safety Information Bylaw 2020

File No.: CP2020/02884

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek input on public feedback to the proposed new Food Safety Information Bylaw 2020.

Whakarāpopototanga matua

Executive summary

2.       To help the Puketāpapa Local Board decide whether to input into deliberations on public feedback to the proposed new Food Safety Information Bylaw 2020 (proposal), staff have summarised and attached all feedback from people in the local board’s area.

3.       The proposal continues to require the same food businesses as in the existing Food Safety Bylaw 2013 to display a food safety information certificate (food grade) and contains new rules about the physical and online food grade display.

4.       Staff recommend that the local board consider providing input into deliberations on public feedback to the proposal by resolution by 20 March 2020, and by presenting those views to the Bylaw Panel on 30 March 2020.

5.       There is a reputational risk for the local board that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback (including by local board area and demographic) for comparison and transparency.

6.       The Bylaw Panel will consider all formal local board input and public feedback, deliberate and make recommendations on 30 March 2020. A final decision on any new bylaw will be made at the Governing Body meeting on 30 April 2020.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)   note the public feedback to the proposed new Food Safety Information Bylaw 2020 by people from the Puketāpapa Local Board area contained in this agenda report.

[Recommendations (b), (c) and (d) are optional]

b)   adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:

i)          [local board to determine at meeting]

c)   appoint [insert one or more local board members] to present the views in (b) to the Bylaw Panel on Monday 30 March 2020.

d)   delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.

 

Horopaki

Context

The local board can input into deliberations on proposed new food bylaw

7.       The local board can input into deliberations on public feedback to the proposal to make a new Food Safety Information Bylaw 2020 at its meeting in March 2020.

8.       The local board can also choose to present those views to the Bylaw Panel on 30 March.

9.       The nature of the input is at the discretion of the local board. Any input must however remain inside the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

The proposed new food bylaw aims to better protect public health

10.     On 25 July 2019 the Governing Body adopted a proposal for public consultation to make a new Food Safety Information Bylaw 2020 (GB/2019/70, Attachment A).

11.     The proposal arose from the review of the existing Food Safety Bylaw 2013 (Figure 1), and aims to better protect public health by improving food grade display rules to:

·   clarify that the requirement to display a food grade applies to all food businesses that operate under a Template Food Control Plan[1], serve the public and are registered and verified by council (meaning most Auckland-only cafés, restaurants and takeaways)

·   specify physical locations for food grade display

·   introduce a new rule for food grade display on the homepage or similar of online platforms that the food business has control over (for example a café website managed by the café owner).

         

Figure 1: Decisions leading to the proposal


 

Feedback on the proposal was received from 1498 people from across Auckland

12.     The proposal was publicly notified for feedback from 2 December 2019 to 2 February 2020. During that period, council had received feedback from 1498 people (Table 1).

Table 1: Summary of public feedback

Consultation reach (number of responses)

·    Online and written feedback provided by 1300 people, including:

188 via the online ‘Have Your Say’ feedback form, including 80 from food business operators and organisations. Five of those organisations also provided feedback by email (Attachment B)

1112 via an online feedback form by a representative People’s Panel sample (Attachment C).

·    Attendee feedback at ‘Have Your Say’[2] events by 198 people (Attachment D)

·    Key stakeholders were invited to provide feedback in person to the Bylaw Panel. No stakeholders however opted to provide feedback in this manner.

Tātaritanga me ngā tohutohu

Analysis and advice

The majority of feedback from people in the local board area support the proposal

13.     A total of 41 people from the Puketāpapa Local Board area provided feedback to the proposal via online and written feedback.[3] The majority agreed with the proposal, which is consistent with the total support from all people who provided feedback (Table 2).

          Table 2: Percentage support of proposal in Puketāpapa Local Board area

Proposal

Total support from local board area

Total support from all people who provided feedback

1: Food grade display by certain food businesses

97.6 per cent

96.4 per cent

2: Food grade display at physical and online sites

85.4 per cent

84.6 per cent

3: Physical display location

100 per cent

89.7 per cent

4: Online display location

75.6 per cent

75.3 per cent

14.     Key themes from public feedback include:

·    grade display is useful for the public

·    proposal is reasonable and important

·    require display at specific preferred physical location/s

·    require display on online platforms regardless of control by the food business.

15.     Attachments B, C and D contain a summary of all public feedback (including by local board area). A copy of all public feedback related to the local board is in Attachment E.

The local board should consider whether to provide input into deliberations

16.     Staff recommend that the local board note the public feedback, and consider whether it wishes to input into deliberations on the proposal by:

·   adopting views on the public feedback by Friday 20 March 2020

·   presenting those views to the Bylaw Panel on Monday 30 March 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The impacts of a “business-as-usual” climate change scenario over the next five years[4] will impact food in terms of food resilience and a continued need for food waste minimisation.

18.     The above impacts will not however impact the proposed requirement for certain food businesses to continue to display a food grade. This means that the proposal is not inconsistent with the aims to reduce emissions in the Low Carbon Strategic Action Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The proposal impacts the operation of the Environmental Health Unit. Input was sought during the review of the existing Food Safety Bylaw 2013. Council units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Local board member views were sought in June 2019 as part of the review of the current Food Safety Bylaw 2013.

21.     Generally, local board members supported the current Bylaw and food grading scheme. Key concerns included public confusion, for example about how not all Auckland food businesses that serve the public are required to display a food grade and display requirements for market stalls and mobile shops.

22.     The proposal addresses concerns about public confusion by clarifying requirements. Display for other Auckland food businesses may be inconsistent with the Food Act 2014.

23.     This report provides an opportunity for the local board to input into deliberations on public feedback to the proposal.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Kai is significant for Māori as it is embedded in the tikanga of manaakitanga. There is specific tikanga around its preparation and consumption. The sharing of kai with manuhiri is an essential part of marae tikanga. Marae are exempt from verification under the Food Act 2014 where kai is prepared for customary purposes (for example, at a tangi).

25.     Marae committees that responded to staff requests for feedback in mid-2019 support food grading for businesses that sell food to the public. The proposal supports this view by continuing to require most food businesses to display a food grade.

26.     One marae committee provided feedback on the proposal. The Makaurau Marae Trust – Te Ahiwaru agrees with the proposal and notes the importance of food grades being current.

Ngā ritenga ā-pūtea

Financial implications

27.     Local board input into deliberations will be met within existing budgets.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There is a reputational risk for the local board that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback (including by local board area and demographic) for comparison and transparency.

Ngā koringa ā-muri

Next steps

29.     A Bylaw Panel on 30 March 2020 will consider all formal local board input and public feedback, deliberate and make recommendations. A final decision on any new bylaw will be made at the Governing Body meeting on 30 April 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Statement of Proposal (Under Separate Cover)

 

b

Overview of public feedback - online feedback form (Under Separate Cover)

 

c

Overview of public feedback - People's Panel online feedback form (Under Separate Cover)

 

d

'Have Your Say' event feedback (Under Separate Cover)

 

e

Online, email and hardcopy feedback from people in the Puketāpapa Local Board area (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

File No.: CP2020/03313

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to outline key amendments to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework and to obtain the local board’s views.

Whakarāpopototanga matua

Executive summary

2.       In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region (ENV/2018/11).

3.       To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (‘ACAF‘) with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors.

4.       In June 2019, the Environment and Community Committee approved a consultation draft of ACAF and associated materials.

5.       In February 2020, a memorandum was circulated to share key findings from the public consultation (Attachments A and B).

6.       To address the feedback from the consultation, this report outlines key structural changes proposed for the framework including:

·   introducing three pillars representing the core drivers to which all actions will align (i.e., a place-based approach; emissions reduction; preparing for climate change).

·   moving from eleven key moves to eight priorities to streamline actions and address feedback.

7.       It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan to reflect feedback and the greater focus on the impact of actions against our climate goals and roles in delivery. In addition, this provides certainty for roles and responsibilities with regards to implementation.

8.       The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

·   introducing three pillars representing the core drivers for climate action (i.e., a place-based approach; emissions reduction; preparing for climate change)

·   moving from eleven key moves to eight priorities

·   changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

 

 

Horopaki

Context

9.       In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region, addressing both emissions reduction (i.e. mitigation) and preparing for the impacts of a changing climate (i.e. adaptation) (ENV/2018/11).

10.     To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (‘ACAF‘) with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors, reaching hundreds of Aucklanders.

11.     Local board engagement and insights were sought throughout development of the framework, including meetings and cluster workshops.   A summary of feedback from local boards is available in Attachments C and D.

12.     In June 2019, the Environment and Community Committee approved the consultation draft of ACAF and associated materials.

13.     In February 2020, a memo was circulated to all local boards to share key findings from the public consultation on the draft ACAF (Attachment A and B).

14.     This report provides an overview of key proposed changes to the draft ACAF to address the feedback received through the consultation.  Local Board views will be reflected in the final version, which will be reported to the Environment and Climate Change Committee in May 2020.

15.     More detailed changes reported in the consultation summary are not repeated here but will be reflected in text changes in the final version.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The proposed changes to ACAF have been informed by consultation feedback received on the draft document.  Some key themes that arose include:

·   Urgency and scale of action needs to be better articulated

·   Lack of clarity on how key moves work together and how they address our climate goals. In addition it was felt that there are too many.

·   Need to be clearer about roles and responsibilities with a request for more information on who is responsible for actions at each level.

·   Need for partnership working across sectors and with central government and mana whenua in particular.

·   Greater focus on equity across feedback points.

·   Need for a strong Māori voice with widespread support for working with Māori, using mātauranga Māori and Māori practices in designing and implementing climate action.

·   Need for a system shift and scale of change required, and to better articulate this with Aucklanders.

·   Need for communication and behaviour change and a request for campaigns to raise awareness across the region and enable action at an individual level.

·   Need for a significant shift in transport (of all key moves) with the identified actions supported but a need for these to be delivered at pace and scale.

17.     To address this feedback a number of key structural changes are proposed.

18.     The first of these is establish three core drivers for action – our ‘pillars’ (Attachment E).  These provide greater clarity on the goals of the framework and all actions will align to how they deliver against these goals:

·   A Tāmaki response: This pillar reflects the uniqueness of Auckland and our place-based response to climate change.  It is informed by learning from Māori principles and practice, provides a greater focus on equity and a better definition of roles and responsibilities and collective action across governance and sectors.

·   Reducing our emissions: This pillar reflects the need to provide greater clarity on our emissions target and the need to halve emissions by 2030 and reach net zero emissions by 2050.  It improves alignment with the actions and how we will deliver and prioritise emissions reductions.

·   Preparing for climate change: This pillar enables a greater focus on how we will approach climate change adaptation and take a precautionary approach for the region and also provides greater alignment with the actions.

19.     The second structural change is that the eleven key moves are streamlined into eight priorities (Attachment F). This proposed change is to address feedback on where areas are more foundational and therefore should be embedded throughout all priority areas, or where there is confusion and overlap.

·   It is proposed that Key Move 3: Make development and infrastructure climate compatible and Key Move 4: Transform existing buildings and places are combined into a single built environment priority area. 

·   It is proposed that Key Move 1: Lay the foundation is embedded into our three pillars in recognition of the cross-cutting nature of the actions.

·   Similarly, Key Move 9- Rangatahi (Youth & Inter-generational equity) is embedded into pillar 1 to reflect the need to consider actions across the framework.

20.     Actions contained within Key Moves 1 and 9 will still be maintained and reflected in the updated document.

21.     Actions contained within Key Moves 1-11 will be carried through into Priorities 1-8 (Figure 2) and updated to:

·   clarify any ambiguities that were raised in consultation 

·   remove repetition or overlapping actions

·   make additions in response to consultation feedback

·   strengthen alignment to delivery of the three pillars.

22.     Overall, the intent of the actions between the Key Moves 1-11 and Priority areas 1-8, remain the same. Attachment G briefly summarises how the actions have changed from the consultation document to the updated priority areas.

23.     It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan to reflect feedback and the greater focus on the impact of actions against our climate goals and roles in delivery. In addition, this provides certainty for roles and responsibilities with regards to implementation.

24.     The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     The changes identified in this report have been made to reflect feedback received and updated emissions modelling.  As such, they will further deliver and strengthen climate action already identified.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Regular meetings and workshops took place across the council group for development of the framework.

27.     In addition, a working group was established from the outset to provide expertise from across the council group, central government and district health boards.

28.     This group has continued to provide input post-consultation and has reviewed and provided input into the proposed changes.

29.     In addition, the team has been working closely across the Council group in the development of costed actions for consideration in the Long-term Plan. This process is running concurrently with the finalisation of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The framework will have implications for all local boards.

31.     In June 2018, the Chief Sustainability Office attended workshops of 19 of the 21 local boards and obtained informal email feedback from the other two local boards to identify their main priorities related to climate change.  This was followed up in September 2018 at cluster workshops to assess and test a series of ‘must haves’, which were the precursors to the actions included in the draft framework.

32.     Priorities included:

·   coastal erosion and inundation concerns

·   affordable and accessible transport

·   long-term infrastructure development to consider climate impacts

·   better stormwater management

·   climate-related education and awareness

·   building community resilience

·   for Auckland Council to lead by example.

33.     This report seeks Local Board formal views on proposed changes to the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework outlined in this report. These views will be reflected in the final version.

34.     Local boards will be key in taking climate action at a local level. Support will be provided for local board planning and alignment with outcomes.

35.     The Chief Sustainability Office and Quality Advice Unit will implement a programme of work for the whole council family to provide guidance and training on how to embed climate action in Local Board plans and what to expect in climate impact statements.

Tauākī whakaaweawe Māori

Māori impact statement

36.     Climate change impacts and associated policy and action will have significant impacts for Māori communities.

37.     A Tāmaki and climate change subject matter expert rōpū (group) was established in March 2019 which has been supporting and advising mana whenua and council on climate change issues for Māori and providing direct advice and narrative for the draft framework.

38.     A rangatahi Māori and Pasifika rōpū has also been working in partnership with council on this kaupapa to develop rangatahi-focused actions for the framework.

39.     A joint mana whenua and Māori expert task group is finalising a Tāmaki and climate change position paper, Te ora ō Tāmaki, which will be used as the bridging document to weave key anchor points into the climate action framework. 

40.     Anchor points include:

·   weaving the narrative into the framework, specifically the following sections: Climate change and Māori, Impacts on Māori and Developing the Plan with Māori

·   a section developed by rangatahi (the Youth and intergenerational equity key move)

·   a separate key move of Te puawaitanga o te tangata (Resilient Māori communities).

Ngā ritenga ā-pūtea

Financial implications

41.     Actions within the framework will result in budgetary implications for organisations across the region; identifying and unlocking appropriate funding and financing streams in the future will be critical. 

42.     Taking climate action will require a range of finance and/or funding mechanisms. For instance, green bonds have been a useful tool for financing council-owned assets such as electric trains but investment in clean tech may require crowd-sourcing, grants or venture capital.

43.     To support this, a climate finance work package is underway to identify partnerships and broader funding mechanisms across actions such as bonds, grants, equity instruments and public/private partnerships.

44.     The final framework and specific Auckland Council actions being developed will need to inform on-going Long-term Plan discussions to support delivery and avoid costs associated with inaction, such as increased maintenance costs and infrastructure failures through to missed opportunities to Auckland’s economy in delivering the transition. 

45.     Not all actions within council’s remit will require additional budget. Some actions can result in long-term cost avoidance – for example electrifying fleets can reduce fuel and maintenance costs. Some actions could require existing funds to be redirected if priorities change.

46.     Also, not all actions will require funding, for example those related to advocacy to central government or expert input into actions led by other organisations.

47.     The costs associated with different council-specific actions will consider funding sources as described above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     No high or extreme risks have been identified with the proposed approach.

49.     Moderate risks exist, including:

·   preparing for the implications of climate change may not comply with current rules and regulations

·   potential strategic risk with non-alignment with New Zealand Government direction and policy

·   potential governance risk in shared leadership and ownership of the framework across sectors.

50.     A risk mitigation plan has been developed to address the above, including targeted engagement approaches, a legal review of the final framework, on-going partnership with central government and establishment of clear governance structures for the implementation of the framework.. 

Ngā koringa ā-muri

Next steps

51.     Workshops will be held in April 2020 with the Environment and Climate Change Committee and Independent Māori Statutory Board to discuss updated framework text, and the final text will be presented to the Environment and Climate Change Committee for approval in May 2020.

52.     The draft digital plan layout will be workshopped with the Environment and Climate Change Committee in June 2020 and finalised in July 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

ACAF Consultation Summary Memo

73

b

ACAF Consultation Summary (Under Separate Cover)

 

c

Engagement Summary - LB workshops June 2018 (Under Separate Cover)

 

d

Engagement Summary - Clusters workshops Oct 2018 (Under Separate Cover)

 

e

ACAF Proposed Three Pillars

77

f

ACAF Proposed Eight Priorities

79

g

ACAF Proposed Priority Areas and Actions

81

     

Ngā kaihaina

Signatories

Authors

Sarah Anderson - Principal Specialist Sustainability and Climate Resilence

Lauren Simpson - Principal Sustainability & Resilience Advisor

Authorisers

Jacques  Victor - GM Auckland Plan Strategy and Research

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 

Local Board feedback to the Independent Council-Controlled Organisations Review

File No.: CP2020/03314

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for local boards to provide formal feedback on the Council-Controlled Organisations (CCO) Review to the Independent Panel.

Whakarāpopototanga matua

Executive summary

2.       The Governing Body approved the Terms of Reference for an Independent Panel to undertake a review of substantive CCOs at its meeting on 26 November 2019 [GB/2019/127].

3.       The review covers Auckland Transport, Auckland Tourism Events and Economic Development, Panuku Development Auckland, Regional Facilities Auckland and Watercare.  The overall objectives are to examine:

·   whether CCOs are an effective and efficient model for delivering services to the council and Aucklanders, and

·   whether the CCO decision-making model provides sufficient political oversight, public transparency and accountability.

4.       The review asks the Independent Panel to examine three areas: the CCO model and its accompanying roles and responsibilities; the accountability of CCOs; and CCO culture.

5.       The Independent Panel is seeking the views of local boards on these areas.

6.       Local boards are advised that their views are requested by the Independent Panel by 3 April 2020.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      provide formal feedback on the Council-Controlled Organisations Review to the Independent Panel.

 

 

Horopaki

Context

7.       The Governing Body approved the CCO review Terms of Reference on 26 November 2019 [GB/2019/127]. The Independent Panel was appointed by the Governing Body on 12 December 2019 and is comprised of Miriam Dean, Doug Martin and Leigh Auton. Miriam Dean has been appointed panel chair [GB/2019/149].

8.       Briefings on the CCO Review were provided to local board chairs in December 2019 by staff and in February 2020 by panel member Leigh Auton.  The panel wrote to local board chairs in February asking for advice on what constitutes good engagement between CCOs and local boards.  

9.       Monthly updates on the review are reported to the CCO Oversight Committee and circulated to all local boards.

10.     The Independent Panel is seeking comprehensive engagement to obtain a range of views about the issues forming the subject of the review (Attachment A).  Community engagement on the review is occurring alongside the Annual Budget 2020/2021 in February/March 2020. An engagement document has been developed and a summary document has been translated into five languages and a New Zealand Sign Language video. A webpage[5] provides information on the review, including stakeholder updates, relevant documents (including the Terms of Reference) and a contact for further information.

11.     All feedback on the CCO Review will be provided to the Independent Panel.  The Panel will report on the key issues and community and stakeholder feedback in May and will provide a final report and recommendations in July 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     To identify the scope of their work, the Independent Panel has distilled the essence of the review terms into a list of issues, that forms the basis of the engagement and eventual report. The list and prompts, at Attachment A, provide a structure for local boards to give feedback.

13.     The three key areas of focus set out in the list of issues are:

Issue

Area of Focus

CCO model, roles and responsibilities

The essential question here is whether the CCO model delivers council services with the maximum of operational efficiency, transparency and accountability, or whether there are better ways to deliver such services

CCO accountability

Here the key question is whether the council’s current approach to holding CCOs to account on behalf of Aucklanders could be improved

CCO culture

The central issue here is whether CCOs need to improve how they consult, engage with and respond to the wider community and council

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Local boards have an opportunity to consider suggestions that might improve climate change outcomes/mitigation in their feedback on the CCO Review.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The Independent Panel is engaging across the council group on the review, including:

·   the chair of the independent panel wrote introducing the panel and the review objectives to all CCO chairs and chief executives, councillors, local board chairs, chief executive of IMSB and the co-chairs of the Mana Whenua Kaitiaki Forum on 20 December 2019

·   the panel met briefly with the CCO chief executives and chairs on 28 January 2020 to discuss the proposed review process and CCO engagement. Each CCO was asked to provide the panel with key stakeholders/customers

·   individual meetings have taken place with CCO chief executives and board chairs over February and March 2020, and the panel is meeting with CCO stakeholders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local board formal feedback on the CCO Review, including issues experienced with CCOs, good practice and options for improvement, is sought by the Independent Panel by 3 April 2020.

17.     Material on the CCO Review was available at Have your Say local board events for the Annual Budget.

18.     Following the conclusion of the Independent Panel’s review, as part of the development of the next 10-year budget, local boards will have the opportunity to provide formal views on any proposals for change to the CCO model.

Tauākī whakaaweawe Māori

Māori impact statement

19.     Staff presented to the Mana Whenua Kaitiaki Forum on 19 December 2019. The panel met with one of the Forum co-chairs and mana whenua are invited to provide feedback to the panel.  Mana whenua have also been invited to a hui with panel members on 18 March 2020.

20.     The panel has met with the Independent Māori Statutory Board. 

21.     Panel members spoke on Radio Waatea to promote Māori interest and feedback on the CCO review. Material on the CCO review is being provided at mataawaka events for the Annual Budget and mataawaka organisations have been briefed on the review during the public engagement period. 

Ngā ritenga ā-pūtea

Financial implications

22.     There are no financial implications from this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no risks associated with the recommendations in this report.

Ngā koringa ā-muri

Next steps

24.     The Independent Panel is due to report on key issues, community and stakeholder feedback in May and to provide a final report, with recommendations, in July 2020.


 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Independent Council-Controlled Organisations Review list of issues

87

     

Ngā kaihaina

Signatories

Author

Claire Gomas - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 

Puketāpapa Local Board feedback on the National Environmental Standards for Air Quality

File No.: CP2020/03528

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal input from the Puketāpapa Local Board into Auckland Council’s submission on the proposed amendments to the National Environmental Standards for Air Quality.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for the Environment have publicly released their proposed amendments to the National Environmental Standards for Air Quality (NESAQ). Submissions close on 24 April 2020.

3.       The NESAQ was introduced in 2004 and last amended in 2011. It sets standards for ambient air quality, woodburner emissions, and rules prohibiting certain activities with significant discharges of toxic pollutants.

4.       The proposed amendments to the NESAQ aim to better regulate fine particulate material that can adversely affect human health and to better target controllable sources of air pollution.

5.       The amendments specifically relate to the standards regarding particulate matter concentrations within airsheds, emissions standards for domestic fuel burners and the emission of mercury.

6.       A memo dated 11 March was sent to board members about this matter (refer Attachment 1)

7.       The deadline for local board feedback is 27 March 2020. A proposed draft council submission outlining the key submission points will be presented to the Planning Committee on 2 April 2020 for approval.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      provide input into Auckland Council’s submission on the proposed amendments to the National Environmental Standards for Air Quality.

 

 

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200319 NESAQ Planning Committee and Local Board members memo - Attachment A

91

     

Ngā kaihaina

Signatories

Author

Mary Hay - Local Board Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


 


Puketāpapa Local Board

19 March 2020

 

 

Puketāpapa Local Board feedback on the Government's Policy Statement on Transport 2021

File No.: CP2020/03565

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Puketāpapa Local Board of Auckland Council’s submission on the Government’s Policy Statement on Transport 2021 and to request that the local board delegate a member to provide input into this submission on behalf of the local board.

Whakarāpopototanga matua

Executive summary

2.       It is expected that the Government’s Policy Statement on Transport 2021 will be release mid-March 2020.

3.       The Policy Statement on Transport is produced every three years and provides an indication of the government’s policy for funding over the next three years.

4.       The Policy Statement on Transport 2021 will give a high-level indication of what projects central government is likely to fund. It is also expected to include funding for rail, which in the past has been discussed elsewhere.

5.       Auckland Council will be preparing a submission on this statement. It is expected that this submission will be required by 24 April 2020.

6.       A memo and discussion document will be sent to local boards from Auckland Council staff after the policy statement is released. Local board members will have the opportunity to attend a workshop on 25 March to discuss this matter further.

7.       Local boards can provide input into the Auckland Council submission. The due date for local board feedback into this submission is yet to be confirmed.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      delegate a member of the local board to provide input, on behalf of the local board, into Auckland Council’s submission on the Government’s Policy Statement on Transport 2021.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ben  Moimoi - Local Board Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 

Puketāpapa Local Board feedback on New Zealand Transport Agency's Accessible Streets Consultation

File No.: CP2020/03569

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Puketāpapa Local Board of Auckland Council’s submission on the New Zealand Transport Agency’s Accessible Streets consultation and to request that the local board delegate a member to provide input into this submission on behalf of the local board.

Whakarāpopototanga matua

Executive summary

2.       The Associate Minister of Transport is proposing a package of rule changes known as the Accessible Streets Regulatory Package. The aim of this package is to increase the accessibility and safety of footpaths, shared paths, cycle lanes, cycle paths and roads.

3.       Consultation on this topic is open until 22 April 2020.

4.       A summary of the overview for this package is provided in Attachment A. Further information on this topic can be found at https://www.nzta.govt.nz/about-us/consultations/accessible-streets.

5.       Auckland Council is preparing a submission on this topic. This will be discussed by Auckland Council’s Parks, Arts, Community and Events Committee on 4 April 2020.

6.       Local boards can provide input into the Auckland Council submission. A memo will be provided to local boards in March that outlines the consultation and details when local board feedback is required.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      delegate a member of the local board to provide input, on behalf of the local board, into Auckland Council’s submission on the New Zealand Transport Agency’s Accessible Streets Consultation.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Accessible Streets Overview Summary

99

     

Ngā kaihaina

Signatories

Author

Ben  Moimoi - Local Board Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Puketāpapa Local Board

19 March 2020

 

 

Albert-Eden Roskill Ward Councillor Update

File No.: CP2020/03301

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Albert-Eden Roskill Ward Councillors to verbally update the Local Board.

Whakarāpopototanga matua

Executive summary

The ward councillors provide a verbal update.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      thank Albert-Eden-Roskill Ward Councillors Cathy Casey and Christine Fletcher for their update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 

Chairperson's Report

 

File No.: CP2020/03302

 

  

 

Te take mō te p,ūrongo / Purpose of the report

1.       To provide the Chairperson, Harry Doig, with an opportunity to update local board members on the activities he has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Chair Harry Doig’s report for February 2020.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair, Harry Doig's Report - 11 February - 04 March 2020

125

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 

Board Member Reports

 

File No.: CP2020/03303

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Local Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the member reports for February – March 2020.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Julie Fairey's report, 10 February - 05 March 2020

129

b

Ella Kumar's report, 01 February - 29 February 2020

133

c

Fiona Lai's report, 01 February - 29 February 2020

137

d

Jonathan Turner's report, 11 February - 05 March 2020

141

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 

Governance Forward Work Programme Calendar

File No.: CP2020/03304

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Puketāpapa Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A.  The calendar is updated monthly reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for March 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Programme Calendar, March

145

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


Puketāpapa Local Board

19 March 2020

 

 

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2020/03312

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in February and March 2020.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 05 February, 13 February, 20 February, 27 February, 05 March.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board Workshop Record, 05 February 2020

149

b

Puketāpapa Local Board Workshop Record, 13 February 2020

151

c

Puketāpapa Local Board Workshop Record, 20 February 2020

155

d

Puketāpapa Local Board Workshop Record, 27 February 2020

159

e

Puketāpapa Local Board Workshop Record, 05 March 2020

161

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor - Puketāpapa

Authoriser

Nina Siers - Relationship Manager for Maungakiekie-Tāmaki Puketāpapa

 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 


 


 


 


Puketāpapa Local Board

19 March 2020

 

 


 


 


Puketāpapa Local Board

19 March 2020

 

 


 


Puketāpapa Local Board

19 March 2020

 

 


 


 

     

 


Puketāpapa Local Board

19 March 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Puketāpapa Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Open space provision at Monte Cecilia Park, Hillsborough

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Puketāpapa Local Board

19 March 2020

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    20200319 Deputation - YMCA                       Page 169


Puketāpapa Local Board

19 March 2020

 

 


 


 

 



[1] Food Act 2014, section 39 template food control plans.  

[2]    ‘Have Your Say’ events were drop-in opportunities for the public to learn more about the proposal, ask questions and provide feedback to council officers and panel members. ‘Have Your Say’ events were held at Avondale Market on 8 December 2019, Otara Market on 14 December 2019, Henderson Night Market on 16 January 2020, Pakuranga Night Market on 18 January 2020 and Glenfield Night Market on 19 January 2020.

[3]    Local board information of people who gave feedback at ‘Have Your Say’ events is unknown.

[4]    Auckland’s temperature is expected to increase and seasonal distribution of rainfall to change. Auckland region climate change projections and impacts, National Institute of Water and Atmospheric Research (NIWA), 2018.

[5] https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/council-controlled-organisations/Pages/review-of-council-controlled-organisations.aspx