Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 19 March 2020 at 10:00am.

 

present

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

 

Members

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

Jon Turner

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Puketāpapa Local Board

19 March 2020

 

 

 

1          Welcome

 

Due to the need for meeting brevity because of the Covid 19 Pandemic, the welcome message was not delivered.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member E Kumar declared an interest in item 8.1 – Deputations – YMCA Auckland.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2020/25

MOVED by Chairperson H Doig, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 February 2020, as a true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement - Mr Jeff Johnson

 

Resolution number PKTPP/2020/26

MOVED by Member E Kumar, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         acknowledges the recent death of Mr Jeff Johnson who has had a long term interest in local body affairs and was a regular attendee at Puketāpapa Local Board business meetings.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputations - YMCA Auckland - Sharing the plan from Raise Up the YMCA Youth Development Programme running at Lynfield Youth and Leisure Centre

 

This item was withdrawn

 


9          Public Forum

 

9.1

Public Forum - Care and Respect in the Community - Chair of Body Corporate for Onyx Apartments

 

Resolution number PKTPP/2020/27

MOVED by Chairperson H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      receive Paul Hemsley – Chair of Body Corporate of Onyx Apartments presentation and thank Paul for his attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member J Fairey for consideration under item 12.

 

12

Notice of Motion - Member Fairey - Three Kings Development Issues

 

Resolution number PKTPP/2020/28

MOVED by Deputy Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         request an urgent update on progress to complete the second land exchange between Auckland Council and Fletcher Residential Ltd (FRL) in relation to the Three Kings Reserve and depot area, as agreed by Auckland Council, FRL and the Societies and as laid out in the settlement agreement reached between Three Kings United Group and South Epsom Planning Group with FRL, in lieu of further Court action, noting;

i)      the importance of this land exchange to achieving the open space and connection goals laid out in the Three Kings Plan, and as noted in the Environment Court decisions;

ii)     that the agreement between FRL and the Societies allows FRL to build on the Western Reserve after June 2020 and for the Societies to take a Judicial review or other proceedings, neither of which would be positive outcomes; and

iii)    the strong support of the local board for this land exchange to proceed;

iv)    noting that PSR is developing a concept plan for the Western Reserve and that any alternative access to and from adjacent streets should be consistent with this plan; the development of the Western Reserve could be taken into account when finalising commercial terms for the land exchange.

b)         seek advice as to how Auckland Council’s regulatory and compliance officers are taking a holistic approach to resident complaints in relation to works on the quarry site, and looking at them as a group of issues that are impinging on local residents over a long period of time and may have a cumulative effect, rather than as one-off incidents occurring in isolation;

c)         ask FRL to work with the Local Board to improve their public communications regarding changes to the carpark on Grahame Breed Dr, and access points to the area usually referred to as Western Reserve, Three Kings Reserve and Big King Reserve, during works in the carpark area, and encourage them to liaise closely with Tupuna Maunga Authority and the Local Board as adjacent land owners, including at the least;

i)        maps at all park entrances of the closures and redirections;

ii)       a letter drop to the local area;

iii)      meeting with each of the facilities in the area to discuss the carpark changes, including the Mt Roskill Library, CAB, City Fitness, and regular hirers at the Fickling Centre

iv)      visiting those living adjacent to the remaining access points, in particular on Fyvie Ave, and monitoring the impact on them through the alternative access arrangements.

d)         ask FRL to investigate:

i)          providing sections of the Grahame Breed carpark as an unsealed informal carparking area for users of local facilities as construction works allow, once remediation is complete.

ii)         providing more accessible alternative routes to Western Park, Three Kings Reserve and Big King Reserve than they have proposed.

e)         request FRL and Auckland Council to reinstate the quarterly Site Liaison Group meetings which have not met since November 2018, in regard to the quarry site operations and filling, as per the Fill Management Plan, to keep the general community up to date on development activities.

 

CARRIED

 

 

13

Auckland Transport March 2020 Report

 

Bruce Thomas, Elected Member Relationship Manager was in attendance to speak to the report.

 

Resolution number PKTPP/2020/29

MOVED by Deputy Chairperson J Fairey, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         receive the Auckland Transport March 2020 report;

b)        thank Bruce Thomas for his attendance.

 

CARRIED

 


 

 

14

Renewal and variation of community lease to The Fairholme Tennis Club Incorporated, Newsome Park, 6 Fairholme Avenue, Epsom

 

Resolution number PKTPP/2020/30

MOVED by Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to The Fairholme Tennis Club Incorporated located on part of Newsome Park, 6 Fairholme Avenue, Epsom (Attachment A), subject to the following terms and conditions:

i)       term – five years commencing 1 March 2020 to 28 February 2025

ii)      rent - $500.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)       include a Smoke-free Policy clause

c)      note that all other terms and conditions are in accordance with the Deed of Lease dated 12 June 2012.

CARRIED

 

 

15

Renewal and variation of community lease to Waiata Epsom Tennis Club Incorporated, Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom

 

Resolution number PKTPP/2020/31

MOVED by Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to Waiata Epsom Tennis Club Incorporated, located on part of Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Epsom (Attachment A), subject to the following terms and conditions:

i)       term – five years commencing 1 March 2020 to 28 February 2025;

ii)      rent - $250.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)       include a Smoke-free Policy clause;

ii)      include a community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

c)      note that all other terms and conditions are in accordance with the Deed of Lease dated 24 February 2011.

CARRIED

 


 

 

16

Walmsley Park Temporary Services Provision Plan

 

Resolution number PKTPP/2020/32

MOVED by Deputy Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      approve the Temporary Services Provision Plan submitted by Watercare Services Limited for the occupation of Walmsley Park;

b)      note that the plan is the outcome of the designation and landowner approvals previously granted to Watercare Services Ltd for occupation of the land.

c)      request that at least one water fountain be installed in Walmsley Park as mitigation for these works;

d)      request a memo from Watercare outlining discussions to date on the future temporary and/or permanent location of the current pedestrian crossing on Sandringham Road extension connecting Walmsley and Mt Roskill War Memorial Parks;

e)      note that the climate impact statement does not address the impact on low carbon transport methods and request further information about this.

CARRIED

 

 

17

Public feedback on proposed new Food Safety Information Bylaw 2020

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2020/33

MOVED by Member F Lai, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      note the public feedback to the proposed new Food Safety Information Bylaw 2020 by people from the Puketāpapa Local Board area contained in this agenda report;

b)      support the proposed changes to the Food Safety Information bylaw, noting that:

          i)      it clarifies the requirement to display a food grade                           

          ii)    specifies locations for food grade display, both physically and online;

c)      thank Mary Hay for her attendance.

CARRIED

 


 

 

18

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

 

Resolution number PKTPP/2020/34

MOVED by Member J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

              i)        introducing three pillars representing the core drivers for climate action                         (i.e.,  place-based approach; emissions reduction; preparing for climate                         change);

              ii)       moving from eleven key moves to eight priorities;

              iii)      changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action                         Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

 

b)          note the high level of public engagement and support for the proposed framework;

c)          support the three pillars representing the core drivers for climate action (Our story, Mitigation, Adaption);

d)          support moving from eleven key moves to eight priorities, noting that this simplifies the framework;

e)          noting priority 3 transport we want priority to be given to reducing emissions through supporting public and active transport and ensuring Auckland Transport has this as a high priority when considering road improvements and replacements;

f)           support changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, noting that this reflects an imperative for action;

g)          request that Auckland Council existing strategies are reviewed in the context of the Auckland Climate Plan and the declared climate emergency, seeking:

i)       that this work be done with urgency;

ii)      that this work have a focus on the Auckland Council region being self-sustaining and resilient;

iii)     that priority be given to the strategies relating to the supply of drinking water, noting Auckland’s reliance on the Waikato River;

iiii)    that priority be given to the strategies relating to the food supply chain, noting the Auckland region has suppliers from outside of the region that rely of fossil fuels for transportation and may be at risk of being affected by climate change related effects and/or extreme weather events.

 

CARRIED

 


 

 

19

Local Board feedback to the Independent Council-Controlled Organisations Review

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2020/35

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)       provide formal feedback on the Council-Controlled Organisations Review to the Independent Panel;

b)     request that the independent panel consider significant changes to the structure of Auckland Council’s CCOs, including bringing them directly into the Auckland Council organization;

c)     request that the degree and consistency of CCO accountability and transparency to the public be a key focus of this review;

d)     request that the independent panel address how local boards can have more meaningful influence in CCO’s strategic decisions that lead to local operational outcomes;

e)     request that the panel investigate the level of understanding within CCOs of the Auckland Council governance model and, in particular, the roles and responsibilities of local boards;

f)      request that the review investigate what effect the use of external contractors has on CCO accountability and transparency to the community;

g)     note that local boards have experience in engaging with the public and a statutory role in representing their communities. CCOs should seek local board guidance when engaging and consulting with communities;

h)     note that engagement by Watercare on the Central Interceptor project as a good example of strong CCO communication to local boards and communities. However, consistency and resourcing for good communication seems to be an ongoing issue for other projects;

i)      thank Mary Hay for her attendance.

CARRIED

 

 

20

Puketāpapa Local Board feedback on the National Environmental Standards for Air Quality

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2020/36

MOVED by Chairperson H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         provide input into Auckland Council’s submission on the proposed amendments to the National Environmental Standards for Air Quality.

b)        delegate Member J Fairey to provide input.

c)         thank Mary Hay for her attendance.

CARRIED

 

 

21

Puketāpapa Local Board feedback on the Government's Policy Statement on Transport 2021

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2020/37

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         delegate Member J Fairey of the local board to provide input, on behalf of the local board, into Auckland Council’s submission on the Government’s Policy Statement on Transport 2021.

b)        thank Mary Hay for her attendance.

CARRIED

 

22

Puketāpapa Local Board feedback on New Zealand Transport Agency's Accessible Streets Consultation

 

Mary Hay – Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2020/38

MOVED by Deputy Chairperson J Fairey, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         delegate Member J Turner of the local board to provide input, on behalf of the local board, into Auckland Council’s submission on the New Zealand Transport Agency’s Accessible Streets Consultation;

b)        thank Mary Hay for her attendance.

CARRIED

 

23

Albert-Eden Roskill Ward Councillor Update

 

No report was received.

 

24

Chairperson's Report

 

Resolution number PKTPP/2020/39

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Chair Harry Doig’s report for February 2020.

CARRIED

 


25

Board Member Reports

 

Resolution number PKTPP/2020/40

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive the member reports for February – March 2020.

CARRIED

 

 

 

 

 


26

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2020/41

MOVED by Deputy Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for March 2020.

CARRIED

 

27

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2020/42

MOVED by Member F Lai, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 05 February, 13 February, 20 February, 27 February, 05 March.

CARRIED

  

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

29        Procedural motion to exclude the public

Resolution number PKTPP/2020/43

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Open space provision at Monte Cecilia Park, Hillsborough

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land which the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.20am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.43am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Open space provision at Monte Cecilia Park, Hillsborough

 

c)         agree that the decision only be restated in the open minutes after council officers             advise that the conditions of confidentiality have passed.

  

 

11.43am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................