Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Te Whare Oranga ō Parakai, 5 Rere Place, Parakai on Wednesday 18 March 2020 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

via electronic link

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 


Rodney Local Board

18 March 2020

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2020/16

MOVED by Member B Bailey, seconded by Member D Hancock:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday 19 February 2020, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

The chairperson acknowledged the successful ballot for the One Warkworth Business District noting they are now the second offical Business Improvement District in the Rodney Local Board area.

 

 

7          Petitions

 

There were no petitions.

 

 

8

Deputations

 

 

9

Public Forum

 

These items were considered after Item 22.

 

 


 

 

10        Extraordinary Business

 

10.1

Extraordinary business - update on current COVID-19 status

 

Resolution number RD/2020/17

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      consider an extraordinary item “update on current status/COVID-19under Item 23 – Consideration of Extraordinary Business, noting:

i)     the reason the matter was not on the agenda is because the COVID-19 situation is changing and developing rapidly. It is important that the committee is provided with up-to-date information, and

ii)    the reasons why this matter cannot be delayed until a subsequent meeting is:

A)     because the COVID-19 situation is changing and developing rapidly

CARRIED

 

 

Note:   From this point forward, agenda items were taken in the following order:

 

            Item

            11        Sport and Recreation Facility Investment Fund 2019/2020

            12        Rodney Local Board Transport Targeted Rate update

            13        Rodney Local Board Transport Capital Fund

            14        Auckland Transport update

            15        Approve the appointment of a project lead for the Rodney Local Board

            16        Local Board feedback to the Independent Council-Controlled Organisations Review

            17        Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - Proposed changes

            18        Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter                      two 2019/2020

            19        Rodney Ward Councillor update

            20        Rodney Local Board workshop records

            21        Deputations and public forum update

            22        Governance forward work calendar

            8.1       Deputation: Woodhill Sands Trust

            8.2       Deputation: North Harbour Sports Council

            8.3       Deputation: Helensville Arts Centre

            8.4       Deputation: Helensville Citizens Advice Bureau

            9          Public Forum

            23        Consideration of Extraordinary Items

 


 

 

11

Sport and Recreation Facility Investment Fund 2019/2020

 

Resolution number RD/2020/18

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facility Investment Fund 2019/2020:

i)     Matakana Coastal Trails Trust: “Puhoi to Mangawhai”

ii)    Mahurangi Community Sport and Recreation Collective: “Multisport Facility stage one”

iii)   Woodhill Sands Trust: “Development of the existing Woodhill Sands Equestrian Centre”

b)        note that Matakana Coast Trails Trust and Mahurangi  Mahurangi Community Sport and Recreation Collective are already working with the Rodney Local Board on projects that are the subject of this application and that the Rodney Local Board has provided funding towards them.

CARRIED

 

 

12

Rodney Local Board Transport Targeted Rate update

 

Resolution number RD/2020/19

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receives the report on the Rodney Local BoardTransport Targeted Rate

b)      approves placing on hold detailed design development of Huapai Domain park and ride facility until Auckland Transport proceeds with the Station Road intersection upgrade project

c)      approves the removal of 299 Main Road, Kumeu site from the park and ride facilities project scope as it is considered financially unfeasible

d)      approves the construction budget of $1.56 million for the 37 Main Road park and ride facility, subject to confirmation and agreement by the Rodney Local Board of the of new bus stops location near the site. 

e)      Auckland Transport will present the facts back to the Rodney Local Board for the park and ride facility at 37 Main Road, Kumeu

f)       notes support for requests Auckland Transport to continue refining the project design and cost for the 80 Great North Road, Warkworth park and ride facility and present to a future workshop in the future for decision

g)      notes that Auckland Transport will investigate the feasibility and costs of installing additional bus stops along Coatesville-Riverhead Highway for the 126 Westgate – Albany bus service, and along Kahikatea Flat Road for the 128 Helensville – Silverdale bus service, together with increased frequency for the 128 Helensville – Silverdale bus service.

CARRIED

 


 

 

13

Rodney Local Board Transport Capital Fund

 

Resolution number RD/2020/20

MOVED by Member V Kenny, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      request the scope and rough order cost for piping and covering of the culvert alongside Coatesville Reserve, on the southern side of Coatesville-Riverhead Highway, from Mahoenui Valley Road to Glenmore Road, Coatesville.

b)      approve the construction of a missing section of footpath on the southern side of School Road, Wellsford, between the school entrance opposite 50 School Road and the existing footpath in Watson Place, Wellsford, based on a rough order of cost of $257,000 provided at a workshop on 26 February 2020.

c)      request that detailed design and firm cost estimates be provided for construction of footpaths at the following locations based on rough order costs provided at a workshop on 26 February 2020:

i)       Leigh Road, Whangateau, 570 Leigh Road to Ashton Road, based on a rough order of cost of $363,000

ii)      Alice Street, Riverhead, entire road, based on a rough order of cost of $474,000 

iii)     Newton Road, Riverhead, from Cobblers Lane to Coatesville-Riverhead Highway, based on a rough order of cost of $763,000.

d)      reconfirm the decision made by the previous Rodney Local Board at its meeting on 24 September 2019 (RD/2019/125) that it will commit funding from its Local Board Transport Capital Fund allocation for the 2019-2022 electoral term towards construction of a footpath on Omaha Drive, Omaha, from Broadlands Drive to the Omaha Golf Club, provisionally costed at $600,000.

CARRIED

 

 

14

Auckland Transport update

 

Resolution number RD/2020/21

MOVED by Member S Garner, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive the Auckland Transport update.

CARRIED

 

 

15

Approve the appointment of a project lead for the Rodney Local Board

 

Resolution number RD/2020/22

MOVED by Member D Hancock, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      approve Member Brent Bailey, as lead for Kumeu-Huapai Centre Plan Activation as set out in the project lead appointment form (Attachment B to the agenda report).

CARRIED

 

 

 

16

Local Board feedback to the Independent Council-Controlled Organisations Review

 

Resolution number RD/2020/23

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)     provide formal feedback on the Council-Controlled Organisations Review to the Independent Panel

b)     delegate Member B Houlbrooke and Member S Garner to prepare and submit the local board feedback on the Council-Controlled Organisation Review by 3 April 2020.

CARRIED

 

 

17

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework -  Proposed changes

 

Resolution number RD/2020/24

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

i)     introducing three pillars representing the core drivers for climate action (i.e., a place-based approach; emissions reduction; preparing for climate change)

ii)    moving from eleven key moves to eight priorities

iii)   changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

a)         delegate Member L Johnston to to prepare and submit the local board feedback on the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework

CARRIED

 

 

18

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter two 2019/2020

 

Resolution number RD/2020/25

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      receive the performance report for quarter two ending 31 December 2019.

CARRIED

 

 

19

Rodney Ward Councillor update

 

Resolution number RD/2020/26

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      note the Ward Councillor Greg Sayer’s update on the activities of the Governing Body.

CARRIED

 

20

Rodney Local Board workshop records

 

Resolution number RD/2020/27

MOVED by Member D Hancock, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      note the workshop records for 26 February, 4 March and 11 March 2020.

CARRIED

 

 

21

Deputations and public forum update

 

Resolution number RD/2020/28

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the deputation and public forum update for February 2020.

CARRIED

 

 

22

Governance forward work calendar

 

Resolution number RD/2020/29

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the governance forward work calendar as at March 2020.

CARRIED

 

 

8          Deputations (continued)

 

8.1

Deputation: Woodhill Sands Trust

 

This item was withdrawn due to the current COVID-19 situation.

 

 

8.3

Deputation: Harbour Sport

 

This item was withdrawn due to the current COVID-19 situation.

 

 

8.2

Deputation: North Harbour Sports Council

 

This item was withdrawn due to the current COVID-19 situation.

 

 

8.4

Deputation: Helensville Arts Centre

 

This item was withdrawn due to the current COVID-19 situation.

 

 

8.5

Deputation: Helensville Citizens Advice Bureau

 

This item was withdrawn due to the current COVID-19 situation.

 

9          Public Forum (continued)

 

9.1

Public forum: Holly Southernwood – Helenvsille Information Centre

 

This item was withdrawn due to the current COVID-19 situation.

 

 

23        Consideration of Extraordinary Items

 

23.1

Consideration of Extraordinary Items - update on current COVID-19 status

 

The Relationship Manager provided a verbal update to the local board members outlining procedures and measures Auckland Council have put in place in response to the COVID-19 situation.

 

Resolution number RD/2020/30

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)       receive the verbal update on the current COVID-19 status noting updates will be provided on an ongoing basis.

CARRIED

 

 

Close of meeting

Resolution number RD/2020/31

MOVED by Member D Hancock, seconded by Member S Garner:  

That the Rodney Local Board:

That the Rodney Local Board:

a)         formally close the 18 March business meeting held at Te Whare Oranga ō Parakai, 5 Rere Place Parakai at 3.40pm.

CARRIED

 

 

 

3.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................