I hereby give notice that an ordinary meeting of the Strategic Procurement Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 10 March 2020

10.00am

Room 1

Level 26
135 Albert Street
Auckland

 

Kōmiti Mahi Āta Torotoro Rawa /

Strategic Procurement Committee

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

 

 

 

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

(Quorum 4 members)

 

 

 

Kalinda  Gopal

Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor

3 March 2020

 

Contact Telephone: 021 723 228

Email: kalinda.gopal@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


Terms of Reference

 

 

Responsibilities

 

The committee is established to assist the chief executive to undertake the management procedure of ensuring sound procurement processes are followed in relation to procurement of goods and services necessary to deliver on the work programme and operations outlined in the council’s adopted Annual Plan. 

 

It will ensure that reasonable purchasing procedures have been followed in awarding contracts and will provide an efficient mechanism for documenting the approvals for those contracts. 

 

Within a framework where contracts are an operational matter delegated to the chief executive, this committee will consider all contracts beyond the chief executive’s financial delegations.  The chief executive may refer contracts within his financial delegations which are sensitive or may impact on the reputation of the council.

 

The chief executive has power to award contracts up to $20 million alone and the power to award contracts up to $22.5 million jointly with the Mayor and Finance and Performance Committee chairperson.

 

The committee has responsibility for:

 

·         awarding of contracts of $22.5 million or greater

·         awarding of contracts less than $22.5 million which are sensitive or may impact on the reputation of the council if the chief executive refers the matter to the committee

·         oversight over the procurement processes and procedures.

 

From time to time the committee may advise the chief executive and the council on changes to the procurement and contracts probity procedures.

 

Powers

 

All powers necessary to perform the committee’s responsibilities.

Except:

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where the committee’s responsibility is limited to making a recommendation only

(c)        power to establish sub-committees.

 

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Strategic Procurement Committee

10 March 2020

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Update on the inorganic collection and processing service contracts                  9

9          Summary of Strategic Procurement Committee information items, including the forward work programme - 10 March 2020                                                               15  

10        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

11        Procedural Motion to Exclude the Public                                                                 59

C1       CONFIDENTIAL: Extension of the inorganic collection and processing service contracts                                                                                                                       59  

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Strategic Procurement Committee:

a)         confirm the extraordinary minutes of its meeting, held on Tuesday, 10 December 2019, including the confidential section, as a true and correct record.

 

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Strategic Procurement Committee

10 March 2020

 

Update on the inorganic collection and processing service contracts

File No.: CP2020/01388

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on the inorganic collection, marketing and distribution contracts.

Whakarāpopototanga matua

Executive summary

2.       The current inorganic collection service is an annual, booked, on-property collection which is offered to all rateable properties.

3.       The collection contract with Waste Management New Zealand Limited involves the collection of inorganic waste from booked properties, with one vehicle collecting reusable or recyclable material and a second vehicle collecting refuse for landfill.

4.       The reusable or recyclable material is then delivered to a warehouse at Pilkington Road where the material is made available to community groups and charities for free. This is managed through a marketing and distribution contract with the Zero Waste Network.

5.       This service model ensures diversion of waste from landfill, an outcome which was not achieved through the previous collection model. In 2019 19.2 per cent of all inorganic material collected was diverted for recycling, reuse and upcycling by community groups.

6.       The current contracts for the inorganic collection service and marketing and distribution of recovered inorganic material are due to expire on 10 December 2020 and 31 October 2020 respectively.

7.       Staff carried out a review of the inorganics service in 2019 to inform procurement of new inorganics contracts.

8.       Based on the review, the key priorities for council in relation to the service going forward are:

·   achieving high customer satisfaction

·   increasing diversion of waste from landfill

·   increasing awareness of the service.

9.       Advice on managing the inorganics contracts to achieve these priorities will be provided in the confidential section of the Strategic Procurement Committee meeting agenda for
10 March 2020.

 

Ngā tūtohunga

Recommendations

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the inorganic service contracts, enables transparency on the topic due for discussion in the public excluded part of the meeting.

b)      note that the confidential report contains information that could prejudice the council’s position in negotiations with suppliers.

 

Horopaki

Context

10.     Auckland Council offers an annual inorganic collection service to all rateable households.
In 2019, 138,000 properties used the service.

11.     The current inorganics service model includes a collection contract with Waste Management New Zealand. This involves the collection of inorganic waste from booked properties through two vehicles, with one vehicle collecting reusable and recyclable material and a second vehicle collecting refuse for landfill. 

12.     The reusable and recyclable material is then delivered to a warehouse on Pilkington Road where the marketing and distribution contract with Zero Waste Network enables this material to be made available to community groups and charities for free.

The Waste Management and Minimisation Plan 2018

13.     The Waste Management and Minimisation Plan 2018: Working together for Zero Waste, is guided by the vision, “Auckland aspires to be Zero Waste by 2040, taking care of people and the environment and turning waste into resources”.

14.     The current collection methodology which uses two collection vehicles, enables material to be diverted from landfill. Through this service, collected reusable or recyclable material is made available to community groups and charities for free.

15.     Any remaining recyclable material that is not wanted by the community for reuse is then recycled through local processors (i.e. scrap metal collectors). 

16.     Action 16 of the Waste Management and Minimisation Plan states council will “Continue to provide the new inorganic service introduced in 2015. All households and eligible commercial properties will receive an annual, booked collection, picked up from within property boundaries. Reusable and recyclable items will be diverted from landfill with reusable items offered to community organisations”.

17.     Action 18 of the Waste Management and Minimisation Plan mandates a review of the service before the current contract ends in 2019, “to assess the potential for partial or full delivery of services through community recycling centres”.

Current contracts expire in late 2020

18.     The current contracts for inorganic collection service and marketing and distribution of recovered inorganic material were approved by the Tenders and Procurement Committee in May 2015 (resolution number TEN/2015/8).

19.     The inorganic collection service and marketing and distribution of recovered inorganic material contracts are due to expire on 10 December 2020 and 31 October 2020. As outlined above, these contracts are held by Waste Management New Zealand Limited and Zero Waste Network.

Tātaritanga me ngā tohutohu

Analysis and advice

Review of the current inorganic collection service

20.     The current service has been in operation since late 2015 and was rolled out with the strategic intent of transitioning towards a regionwide resource recovery network. In this model, a network of 12 community recycling centres would replace the current regional collection service. Centres would collect material and act as hubs for processing and redistribution.

21.     Staff carried out a review of the inorganic service in 2019, as recommended in the Waste Management and Minimisation Plan. This review included an assessment of the potential for partial or full delivery of services through community recycling centres.

22.     As part of this review, staff analysed data on the service and achievement of service objectives. The performance of the service was assessed across a range of criteria.

23.     Overall, the current service is meeting most of the objectives that were identified in the initial business case for the service, as shown in Table 2 and Table 3 below. Please note that Table 1 is included in the confidential section of the Strategic Procurement Committee meeting agenda for 10 March 2020.

Table 2: Expected collection objectives and outcomes identified through the review

Objectives and benefits

Met

Review findings

Reduced waste to landfill – and associated costs (e.g. waste levy, Emissions Trading Scheme costs)

 

 

 

Checkmark

 

·  Overall there has been a reduction in waste to landfill compared to the previous service.

·  Service-provision has been customer-centric (by accepting greater loads than initially planned).

·  Increasing participation rate.

·  A negative aspect is the increasing proportion of refuse collected as inorganics, resulting in diversion rates decreasing since the new service started.

Reduced collection costs (total)

 

Close

·  Costs of providing the service are higher than predicted in the initial business case, due to increased costs for late bookings and increasing participation rates.

Reduced illegal dumping

 

 

 

Checkmark

·  Fewer incidents associated with the collection compared to the previous service.

·  Effectively managed by the implementation of an enforcement plan (to manage illegal dumping and scavenging) developed in 2015.

·  Issues of illegal dumping with social housing groups e.g. Housing NZ tenants. This is being managed through increased communication with Housing NZ and illegal dumping initiatives focused on south Auckland.

Reduced health and safety issues (environmental, risk for collectors)

 

 

Checkmark

·  Tidier and safer kerbsides and public property.

·  Less scavenging.

·  Contractor and collection warehouse health and safety monitored by audits.

·  Potential issues for the collectors on properties, such as dogs, which are managed through note fields on the bookings.

Retained value of materials at risk from scavenging

 

Checkmark

·  Fewer incidents of scavenging, apart from initial residual incidents as service switched from kerbside to on-property.

·  Any remaining scavenging effectively managed by the implementation of the enforcement plan developed in 2015.

Provision of opportunities for local business and community sector

 

Checkmark

·  Community groups and hubs operating within Pilkington Road collection warehouse – job creation.

·  Potential for widening scope to other markets, including the public sector.

 

 

Objectives and benefits

Met

Review findings

Increased resilience – future-proofing Auckland, moving towards a circular economy, achieving sustainability goals, retaining value of waste

 

 

Checkmark

·  Increased diversion compared to previous service, but decreasing diversion rates since the current service began in 2015.

·  Over 120 community groups and small businesses are receiving diverted materials.

24.    Overall, the review found that the new inorganics collection service led to a significant reduction in the amount of waste sent to landfill compared to the previous model.

25.     The current service has also had other significant benefits, such as a reduction in health and safety issues, tidier streetscapes, and increased involvement of community groups in reusing and upcycling collected materials. However, the cost of the service has increased due to higher participation rates.

26.     The review also looked in-depth at how the service is delivering on customer-related objectives, as shown in Table 3.

Table 3: Projected customer-related objectives and outcomes

Objectives and benefits

Met

Review findings

Reduced number of requests for service

 

 

Close

 

·   Substantial evidence indicates that customer requests for service numbers were significantly lower under the previous service (although a direct comparison is not possible).

Increased information systems related benefits with tools for managing and reporting, data collection, customer interface and contractor interaction

 

 

Checkmark

·   Positive customer feedback on user-friendly booking tool.

·   Initial public awareness and service participation was lower than forecast, although participation levels have increased from 15 per cent in 2016 to 25 per cent since in 2019.

Provision of equitable, affordable service across the region

 

Checkmark

·   Rates-funded service rolled out region-wide.

·   Service provided but some issues with usage by social housing groups e.g. Housing NZ and lack of uptake by tenants.

Increased consciousness-raising of waste reduction

Partially met

·   Still rates-funded rather than user-pays so less economic incentive to reduce waste.

·   No incentive to dispose of less than 1m3

·   Increasing pile sizes with greater proportion of refuse.

27.    Overall, the review found that customer satisfaction rates are high for most users of the service. For some customers satisfaction is lower due to a lack of understanding of how the service works or the service not meeting their needs.

28.     Awareness of the service is increasing with participation rates increasing each year. Participation in the service has increased from 15 per cent of properties in 2016 to 25 per cent in 2019.  For south Auckland properties, this rate is even higher at 27 per cent.

29.     However, there are still some customers for whom the inorganic collection service does not meet their requirements and others are not aware that the service exists at all. 

30.     The service has also only partially delivered on its goal of increased consciousness-raising of waste reduction. The total volume of material diverted from landfill is decreasing – going from 1942 tonnes in 2016 to 1672 tonnes in 2019.

31.     The diversion rate (volume of waste diverted from landfill as compared to total volumes collected) has also been decreasing over the service period – going from 24.4 per cent in 2016 to 19.2 per cent in 2019.

32.     Illegal dumping volumes across the region have been static between 2015 and 2019, with a small spike in volumes for 2018. 

33.     Based on the review, the key priorities for council in relation to the service going forward are:

·   achieving high customer satisfaction

·   increasing diversion of waste from landfill

·   increasing awareness of the service.

34.     Options for achieving these priorities through management of the inorganics service contracts will be provided in the confidential section of the Strategic Procurement Committee meeting agenda for 10 March 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     A key objective of the inorganic service is to reduce waste to landfill and turn waste into resources. Improving the service will:

·   reduce greenhouse gas emissions from waste sent to landfill

·   reduce emissions from the production of new materials through encouraging reuse and recycling of existing materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     The inorganics service impacts on multiple council departments including Customer Services, Communications, Information & Communication Technology,
Digital & Transformation and Commercial & Finance.

37.     Workshops and analysis on customer touchpoints with the inorganic collection service have already been carried out, with input from these departments. Recommendations from this analysis will help inform the design of the future service.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local board views

38.     Local board and community views of the inorganic service were considered through consultation on the Waste Management and Minimisation Plan in 2018. Few individual submitters raised any issues with the new inorganic collection service.

39.     Maungakiekie-Tāmaki and Ōtara-Papatoetoe local boards raised concerns around the perceived link between illegal dumping and the new inorganic service. Manurewa Local Board preferred a return to the previous service model. Māngere-Ōtāhuhu and Papakura local boards asked to see improvements to the design of the new service. Staff will consider this feedback during the service review.

40.     Local board funding has been made available for Neat Street events in areas such as
Ōtara-Papatoetoe. While the Neat Street events are not directly related to the inorganic service, it is a complementary service and raises awareness of the inorganic service.

Local impacts

41.     Through the design of the service, reusable and recyclable materials are made available for community groups and charities, supporting the vulnerable members of our communities to access affordable goods and generating jobs.

42.     Improving the service will deliver further local benefits. For example, the council will run a trial of delivering the service through a local community recycling centre located in Waiuku beginning in March 2020.

43.     The group running the Waiuku community recycling centre will provide collections in the local area and process the material at the community recycling centre. The Franklin Local Board supports this trial.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Waste minimisation and the reuse of resources is of key significance to mana whenua in their role as kaitiaki of the natural environment in Tāmaki Makaurau. Improving the inorganics service will contribute to mana whenua aspirations, through enhancing the ability of the inorganics service to divert waste from landfill.

45.     The current inorganic service also provides some economic and social benefits to Māori. For example, to increase participation rates in Manurewa, a local Māori community group, Talking Trash, has been employed to engage with the community directly. 

46.     Through the Pilkington Road warehouse, items are made available for community groups, of which there are six registered Māori groups. The Hamaria Trust based in Maraetai is the most active of these groups.

47.     In line with council’s Sustainable Procurement Guidelines, staff will also consider how further Māori outcomes can be achieved through refining the current service model.

Ngā ritenga ā-pūtea

Financial implications

48.     More details regarding the financial implications of managing the inorganic contracts will be provided in the confidential section of the Strategic Procurement Committee meeting agenda for 10 March 2020.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     More detail relating to risks and mitigations for the inorganic service contracts will be provided in the confidential section of the Strategic Procurement Committee meeting agenda for 10 March 2020.

Ngā koringa ā-muri

Next steps

50.     Next steps for the inorganic service contracts will be provided in the confidential section of the Strategic Procurement Committee meeting agenda for 10 March 2020.


 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Marcus Braithwaite - Senior Waste Specialist

Terry Coe Waste - Enterprises and Refuse Manager

Authorisers

Parul Sood - General Manager Waste Solutions

Barry Potter - Director Infrastructure and Environmental Services

Jazz Singh - General Manager Procurement

 


Strategic Procurement Committee

10 March 2020

 

Summary of Strategic Procurement Committee information items, including the forward work programme - 10 March 2020

File No.: CP2020/01980

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to Strategic Procurement Committee members.

2.       To note the draft forward work programme included as Attachment D.

Whakarāpopototanga matua

Executive summary

3.       This is an information-only report which aims to provide greater visibility of information circulated to Strategic Procurement Committee members via memoranda/briefings or other means, where no decisions are required.

4.       The following items are attached:

Date

Item

14 January 2020

Memo Update on the award of the Waiheke resource recovery and waste services contract (Attachment A)

26 February 2020

Memo Biodiversity protection services delivered through the Natural Environment Targeted Rate - Category Strategy (Attachment B)

24 February 2020

Category Strategy – Biodiversity protection services delivered through the Natural Environment Targeted Rate (Attachment C)

March 2020

Strategic Forward Work Programme March 2020 (Attachment D)

5.      Note that staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Strategic Procurement Committee:

a)      receive the Summary of Strategic Procurement Committee information items – 10 March 2020.

b)      note the draft forward work programme included as Attachment D of the agenda report.

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo Update on the award of the Waiheke resource recovery and waste services contract

19

b

Memo Biodiversity protection services delivered through the Natural Environment Targeted Rate - Category Strategy

21

c

Category Strategy Biodiversity protection services delivered through the Natural Environment Targeted Rate

27

d

Strategic Procurement Committee Forward Work Programme 2020 (March edition)

55

     

Ngā kaihaina

Signatories

Author

Kalinda  Gopal - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Authoriser

Jazz Singh - General Manager Procurement

 


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10 March 2020

 

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Strategic Procurement Committee

10 March 2020

 

 

Komiti Mahi Āta Torotoro Rawa / Strategic Procurement Committee
Forward Work Programme 2020

This committee deals with ensuring sound procurement processes are followed in order to deliver on the work programme and operations outlined in council’s adopted Annual Plan. It has responsibility for awarding contracts of $22.5 million or greater, awarding sensitive contracts and oversight of procurement strategies, processes and procedures.

The full terms of reference can be found here: Governing Body Terms of Reference

 

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2020

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Extension to inorganic services contracts

Waste Solutions

To allow time for a review of the current inorganics service, which is an action in the Waste Management and Minimisation Plan 2018: Working together for Zero Waste. Implementing the waste plan is a legislative requirement under the Waste Minimisation Act 2008.

Decision: To approve a one-year extension/variation with incumbent suppliers for the inorganic collection and inorganic processing contracts.

A report will be provided in March 2020.

 

 

 

 

 

 

 

 

 

 

 

 

 

Inorganic services contract

Waste Solutions

 

To procure an inorganics service, which is an action in the Waste Management and Minimisation Plan 2018: Working together for Zero Waste. Implementing the waste plan is a legislative requirement under the Waste Minimisation Act 2008.

Decision: Approval of procurement plan for new inorganic contract/services commencing February 2022

A report will be provided in August 2020.

 

 

 

 

 

 

 

 

 

 

 

 

 

Update on suppliers for the Retrofit Your Home panels

Environmental Services

To provide an update on the suppliers who were appointed to the Retrofit Your Home panels.

Information: An update on the names of the suppliers will be provided in early 2020.

Progress to date: The establishment of the panels was approved on 4 September 2019.

 

 

 

 

 

 

 

 

 

 

 

 

 

Supplier recommendations for the Corbans Reserve stormwater project

Healthy Waters

To approve the appointment of a contractor to deliver phase one of this significant stormwater project that will address health and safety issues, alleviate flooding risk and support growth in the upstream catchment.

Decision: To approve supplier recommendations for the Corbans Reserve stormwater project

Progress to date: The procurement plan was approved on 7 August 2019.

A report with supplier recommendations will be provided in the second half of 2020.

 

 

 

 

 

 

 

 

 

 

 

 

Update on the award of Waiheke waste services

Waste solutions

 

New waste services for Waiheke were procured in 2019 to deliver on the objectives on the Waste Management and Minimisation Plan 2018 and the Tīkapa Moana Hauraki Gulf Islands Waste Plan which is an appendix to the overall waste plan. Implementing these plans is a legislative requirement under the Waste Minimisation Act 2008.

 

Information: Updates on Waiheke Waste Services will be provided.

Progress to date: The procurement plan for Waiheke waste services was approved on 7 February 2019 and the supplier recommendations were approved on 4 September 2019. Staff advised that the value of the final contract would be confirmed by November 2019.
A memo was sent in November 2019 to provide an update on the award of Waiheke waste services.

 

 

 

 

 

 

 

 

 

 

 

 

Update on suppliers for physical works and technical services panels

Healthy Waters

To provide an update on the suppliers who were appointed to the Healthy Waters technical services and physical work panels.

Information: An update on the names of the suppliers will be provided in early 2020.

Progress to date: The establishment of the panels was approved on 3 April 2019.                                                    

 

 

 

 

 

 

 

 

 

 

 

 

Healthy Waters Maintenance contracts

Healthy Waters

To provide effective operations and maintenance of the regional stormwater network. This contributes to managing and improving the health of Auckland’s harbours and waterways and responding to flooding events. This is council’s responsibility under the Regional Stormwater Network Discharge Consent.

Decision: Award contracts to recommended suppliers for healthy waters southern operations and maintenance contract, and regional maintenance of catchpits and treatment devices.

Progress to date: The procurement plan for the following Healthy Waters contracts was approved 4 September 2019:
- operations and maintenance services for the southern area of the Auckland region
- regional maintenance of catchpits
- regional maintenance of treatment devices.

The committee also approved the overall strategy for procuring stormwater operations and maintenance services for the northern and central areas.

Reports will be provided in on the other Healthy Waters operations and maintenance contract areas.

 

 

 

 

 

 

 

 

 

 

 

 

Biodiversity protection services delivered through the Natural Environment Targeted Rate – Category Strategy

Environmental Services

This procurement category strategy will support effective implementation of the council’s key services related to the natural environment targeted rate work programmes.

Decision: To endorse the procurement category strategy for biosecurity protection services delivered through the Natural Environment Targeted Rate.

Progress to date: A memo was provided in March 2020.

 

 

 

 

 

 

 

 

 

 

 

 

 

External Legal Services

Legal

To procure external legal service. Current contracts expire in Dec 2020,

Decision: Approval of procurement plan for new external legal contract/services commencing January 2021.

A report will be provided in May 2020.

 

 

 

 

 

 

 

 

 

 

 

 

Electricity Supply

Community Facilities

To procure electricity supply service. Current contracts expire in December 2020.

Decision: Approval of procurement plan for new electricity supply contracts commencing January 2021.

A report will be provided in June 2020.

 

 

 

 

 

 

 

 

 

 

 

 

SAP Licensing Renegotiation

Procurement

To re-negotiate current SAP agreement to better suit council’s current and future needs, and to better align with SAP’s commercial and technical roadmap.

Decision: Approval of Procurement Plan for new licensing construct, and support and maintenance services for a 5-year period until December 2025

A report will be provided in November 2020.

 

 

 

 

 

 

 

 

 

 

 

 

 

     

 


Strategic Procurement Committee

10 March 2020

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Strategic Procurement Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Extension of the inorganic collection and processing service contracts

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.