Kōmiti Mahi Āta Torotoro Rawa /

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 10 March 2020 at 10.00am.

 

present

 

Chairperson

Cr Greg Sayers

 

Deputy Chair

Cr John Watson

From 10.22am, Item 8

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

From 10.05am, Item 8

 

ABSENT

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

 


Strategic Procurement Committee

10-Mar-20

 

 

 

1          Apologies

  

Resolution number STR/2020/1

MOVED by Cr G Sayers, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)        accept the apology from Mayor P Goff for absence on council business.

CARRIED

Note:   An apology was subsequently received from IMSB Member K Wilson for lateness.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number STR/2020/2

MOVED by Cr T Mulholland, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)         confirm the extraordinary minutes of its meeting, held on Tuesday,
10 December 2019, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 


 

 

 

8

Update on the inorganic collection and processing service contracts

           

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

IMSB Member K Wilson entered the meeting at 10.05 am.
Cr J Watson entered the meeting at 10.22 am.

 

Resolution number STR/2020/3

MOVED by Cr G Sayers, seconded by Cr T Mulholland:  

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the inorganic service contracts, enables transparency on the topic due for discussion in the public excluded part of the meeting.

b)      note that the confidential report contains information that could prejudice the council’s position in negotiations with suppliers.

CARRIED

 

Attachments

a     10 March 2020 Strategic Procurement Committee - Item 8 Update on the inorganic collection and processing service contracts, presentation

 

 

9

Summary of Strategic Procurement Committee information items, including the forward work programme - 10 March 2020

 

Note:   new clause b) was added, with the agreement of the meeting.  

 

Resolution number STR/2020/4

MOVED by Cr C Casey, seconded by Cr J Watson:  

That the Strategic Procurement Committee:

a)         receive the Summary of Strategic Procurement Committee information items – 10 March 2020.

b)        endorse the Category Strategy – Biodiversity protection services delivered through the Natural Environment Targeted Rate included as Attachment C of the agenda report.

c)         note the draft forward work programme included as Attachment D of the agenda report.

CARRIED

  

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 


 

 

11        Procedural motion to exclude the public

Resolution number STR/2020/5

MOVED by Cr G Sayers, seconded by Deputy Mayor BC Cashmore:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Extension of the inorganic collection and processing service contracts

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.56am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.24am          The public was re-admitted.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Extension of the inorganic collection and processing service contracts

 

Resolution number STR/2020/6

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

c)      confirm that there be no restatement of the confidential report, attachments or resolutions, until the contract extensions have been finalised and signed.

 

  

 

11.24 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................