Minutes of Upper Harbour Local Board

11	Minutes of the Upper Harbour Local Board meeting held Thursday, 20 February 2020
	Note: That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 February 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

2019/2020 Regional Sport and Recreation Facility Investment Fund projects endorsement

The Sport and Recreation Lead and the Lead Financial Advisor were in attendance via Skype to support the item.

Resolution number UH/2020/16

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) endorse the following applications to be considered for investment through the Sport and Recreation Facility Investment Fund 2019/2020:

i) Windsor Park Community and Multisport Hub Incorporated: Windsor Park development

ii) North Shore Rowing Club: Rame Road Boathouse redevelopment.

b) request speaking rights for the Chairperson and Deputy Chairperson (who is also the co-topic area lead for Parks, Sport and Recreation) to speak in support of the Windsor Park and North Shore Rowing Club applications, which will be considered at the Parks, Arts, Community and Events Committee meeting in April 2020.

CARRIED

13	Wasp Hangar: Community Recreation Facility
	The Sport and Recreation Lead and the Lead Financial Advisor were in attendance via Skype to support the item.
	Resolution number UH/2020/17 MOVED by Chairperson M Miles, seconded by Member B Neeson: That the Upper Harbour Local Board: a) endorse the Wasp Hangar: Community Recreation Facility Project application to the regional 2019/2020 Sport and Recreation Facility Investment Fund. b) reallocate $500,000 of the local board’s locally driven initiative capital expenditure, currently allocated as the local board’s contribution towards the proposed ‘one local initiative’, to the Wasp Hangar: Community Recreation Facility Project, subject to: i) security of tenure of the Wasp Hangar for a minimum of 10 years ii) allocation of funding shortfall required for fit-out costs from the regional Sport and Recreation Facility Investment Fund iii) allocation of the operational funding to the facility by the Finance and Performance Committee iv) allocation from the Active Recreation Commercial Fund for the leisure equipment costs. c) support the transition of the Wasp Hangar into council’s service asset portfolio. d) request speaking rights for the Chairperson and Deputy Chairperson (who is also the co-topic area lead for Parks, Sport and Recreation) to speak in support of the Wasp Hangar Community Recreation Facility Project application, which will be considered at the Parks, Arts, Community and Events Committee meeting in April 2020. CARRIED UNANIMOUSLY
	Note: The local board wished to thank staff for the work done on this application, in particular Laura Bertelsen, Sport and Recreation Lead.

Local Board feedback to the Independent Council-controlled Organisations Review

The Relationship Manager, Local Board Services, was in attendance to support the item.

Resolution number UH/2020/18

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) receive the Council-controlled Organisations Review to the Independent Panel report, and reserve the right to provide further comment when the recommendations of the Independent Panel are released later this year.

CARRIED

Local board input into the Auckland Council submission on the Justice Committee's Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections

Resolution number UH/2020/19

MOVED by Deputy Chairperson L Whyte, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) receive the local board’s input into the Auckland Council submission on the Justice Committee’s Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Election, as set out in Attachment A of this agenda report.

CARRIED

Note: The meeting was adjourned at 10:21am and reconvened at 10.28am.

Auckland Transport monthly update - March 2020

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype to support the item.

Resolution number UH/2020/20

MOVED by Member A Atkinson, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the monthly update report from Auckland Transport for March 2020.

b) recognise the ongoing work by Auckland Transport to address safety issues at Scott Point.

c) request that Auckland Transport give urgency to addressing pedestrian and cycle safety issues along Scott Road.

d) request that Auckland Transport continue investigations for the provision of a bus route prior to the completion and opening of Joshua Carder Drive and Roa Avenue.

CARRIED

Allocation of Upper Harbour Local Board Transport Capital Fund

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype to support the item.

Resolution number UH/2020/21

MOVED by Member N Mayne, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) request that Auckland Transport provide a rough order of costs for the following projects, noting that these are not listed in order of priority:

i) Scott Point Sustainable Sports Park shared path

ii) Ōtehā Valley Road (connecting existing shared paths to fill in the gaps)

iii) shared path on Bush Road from the hockey stadium to Rosedale Road

iv) improve safety between Albany shared path and the new SH18 shared path.

CARRIED UNANIMOUSLY

2019-2022 Community Facilities work programme addition: Bluebird Reserve playspace renewal

The Work Programme Lead was in attendance via Skype to support the item.

Resolution number UH/2020/22

MOVED by Member A Atkinson, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) agree to update the Upper Harbour Local Board Community Facilities work programme 2019-2022 to include the following project:

i) activity name: Bluebird Reserve playspace renewal

ii) activity description: Renew playspace at Bluebird Reserve to current standards providing an opportunity for a play experience for a wider range of children’s ages, financial year 19/20 – investigation and design, financial year 20/21 – physical works

iii) budget and budget source: $100,000 of asset-based services: capital expenditure renewals funding

iv) further decisions points: Final playground design and cost to be adopted by the local board at a business meeting.

CARRIED

17	Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes
	The Strategy Analyst and the Principal Sustainability and Resilience Advisor, Auckland Plan Strategy and Research, were in attendance via Skype to support the item. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Feedback from the Albert-Eden Local Board was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2020/23 MOVED by Member N Mayne, seconded by Member A Atkinson: That the Upper Harbour Local Board: *a) support in principle the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework,* including: i) the introduction of three pillars representing the core drivers for climate action (i.e. a place-based approach; emissions reduction; preparing for climate change) ii) moving from 11 key moves to eight priorities** iii) changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. b) note with concern the potential regional and local cost implications regarding actions that will implement aspects of the *Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework.* c) note general support for the feedback provided by the Albert-Eden Local Board (refer to Attachment B to these minutes), with the exception of their proposed blanket tree protection. CARRIED
	Attachments a 19 March 2020 Upper Harbour Local Board: Item 17 - Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes presentation b 19 March 2020 Upper Harbour Local Board: Item 17 - Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - feedback from Albert-Eden Local Board

Item - 18. Local Board feedback to the Independent Council-controlled Organisations Review - has been moved to another part of the document.

Item - 19. Local board input into the Auckland Council submission on the Justice Committee's Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections - has been moved to another part of the document.

Adoption of community forum meetings for May and June 2020

Resolution number UH/2020/24

MOVED by Chairperson M Miles, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) adopt community forum meeting dates for May and June 2020 with the primary purpose of engaging with the public via deputation and reporting from community organisations, at one of the following:

i) Wednesday, 6 May 2020 at 6.30pm, to be held at the Headquarters building, Buckley Avenue, Hobsonville Point

ii) Thursday, 4 June 2020 at 6.30pm, to be held at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

b) note that the remaining schedule of community forum meetings for 2020, including meeting locations, will be formalised at the local board’s May 2020 business meeting.

c) cancel the community forum meeting scheduled for 2 April 2020, given the current COVID-19 pandemic, noting that staff will work with the deputations booked at this forum to enable continued engagement with the local board.

d) note that, due to the current COVID-19 pandemic, there is the possibility that these meetings may not proceed and that, in the event these meetings do not proceed, notices of cancellation will be made via the following sources:

i) the local board’s official Auckland Council web page

ii) the local board’s Facebook page

iii) a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

CARRIED

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter two 2019/2020

The Senior Local Board Advisor and Lead Financial Advisor were in attendance via Skype to support the item.

Resolution number UH/2020/25

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) receive the quarterly performance report for the period corresponding to quarter two of the 2019/2020 financial year (1 October 2019 to 31 December 2019).

CARRIED

Note: The meeting was adjourned at 10.39am and reconvened at 10.48am.

Upper Harbour Quick Response round two 2019/2020 grant allocations

The Grants Advisor was in attendance via Skype to support the item.

Resolution number UH/2020/26

MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte:

That the Upper Harbour Local Board:

a) agree to fund, part-fund, or decline each application in the 2019/2020 Upper Harbour Quick Response round two grants listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Allocated
QR2017-202	Kaipātiki Project Incorporated	Environment	Towards the costs of a compost system and installation at Hobsonville Point	$5000	$5000
QR2017-215	Windsor Park Community and Multisport Hub Incorporated	Sport and recreation	Towards an upgrade of the facility toilets	$5000	$3923.48
QR2017-214	Albany Badminton Club Incorporated	Sport and recreation	Towards the purchase of 150 tubes of shuttlecocks for Albany Badminton Club	$3150	$3150
QR2017-217	Albany Chinese Association Incorporated	Community	Towards tutor costs and venue hire for the weekly Chinese cultural and social group from April 2020 to March 2021	$5000	$2000 Venue must be within the local board area
QR2017-220	North Harbour Football and Sports Club Incorporated	Sport and recreation	Towards the coach training fees and first aid courses for North Harbour Football and Sports Club	$3966.52	$3966.52
QR2017-205	Waitematā Badminton Association Incorporated	Sport and recreation	Towards tournament fees and uniforms	$3,457.79	$1000 Towards tournament costs only
QR2017-209	Auckland Unified Softball Association Incorporated	Sport and recreation	Towards venue hire for the ASA Easter Classic Softball Tournament 2020	$5000	Withdrawn
QR2017-206	Badminton North Harbour Incorporated	Sport and recreation	Towards roof maintenance at Badminton North Harbour	$2000	$2000
QR2017-216	Harbour Sport Trust	Sport and recreation	Towards venue hire, catering, and uniforms for Secondary School Student Sports Leadership Day in May 2020	$4500	$1350
QR2017-222	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors	$2500	0 Not a high priority at this time
QR2017-223	North Harbour Synchronised Swimming Club	Sport and recreation	Towards the purchase of 10 jackets for synchronised swimmers to wear at competitions	$929	$450
QR2017-201	East Coast Bays' and Districts Cricket Club Incorporated	Sport and recreation	Towards the club treasurer's contract fee between April 2020 to August 2020	$2000	0 Not a high priority at this time
QR2017-207	Gym Kids Limited	Sport and recreation	Towards rental costs in Hobsonville from April to May 2020	$5000	0 Not a high priority at this time
QR2017-212	Pāremoremo Ratepayers and Residents Association Incorporated	Community	Towards stage two and three of the fencing project for Pāremoremo Ratepayers and Residents Association, including fencing towards the eastern boundary and the surveyor's costs	$2160	0 Not a high priority at this time
QR2017-213	North Harbour Budgeting Services Incorporated	Community	Towards the staff salaries at North Harbour Budgeting Services	$5000	0 Not a high priority at this time
Total				$54,663.31	$22,840

b) note that any grant funding approved by the local board for events, projects or activities that are subsequently cancelled, will be required to be returned to Auckland Council, as stated in the applicant’s funding agreement.

CARRIED

Record of the Upper Harbour Local Board workshops held on Thursday 13, 20 and 27 February, and 5 March 2020

Resolution number UH/2020/27

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:

That the Upper Harbour Local Board:

a) receive the record of the Upper Harbour Local Board workshops held on Thursday 13, 20 and 27 February, and 5 March 2020 (refer to Attachments A, B, C and D to the agenda report).

CARRIED

Governance forward work calendar - April 2020 to March 2021

Resolution number UH/2020/28

MOVED by Chairperson M Miles, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) receive the Upper Harbour Local Board governance forward work calendar for the period April 2020 to March 2021, as set out in Attachment A to this agenda report.

CARRIED

25	Board members' reports - March 2020
	Chairperson M Miles and Members N Mayne and A Atkinson provided hard copy board members’ reports. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2020/29 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the verbal board members’ reports. b) receive the written reports from Chairperson M Miles and Members N Mayne and A Atkinson. CARRIED
	Attachments a 19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Chairperson M Miles b 19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Member N Mayne c 19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Member A Atkinson

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.54pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Margaret Miles, QSM, JP
Deputy Chairperson	Lisa Whyte
Members	Anna Atkinson
	Uzra Casuri Balouch, JP
	Nicholas Mayne
	Brian Neeson, JP