Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 19 March 2020 at 9:32am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 


Upper Harbour Local Board

19 March 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2020/14

MOVED by Deputy Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 February 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Margaret Summerville

 

Resolution number UH/2020/15

MOVED by Member N Mayne, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)         acknowledge the recent passing of Margaret Summerville, wife of Hobsonville Community Trust Chairperson, Gordon Summerville.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 20 February 2020

 

Note:       That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 February 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

2019/2020 Regional Sport and Recreation Facility Investment Fund projects endorsement

 

The Sport and Recreation Lead and the Lead Financial Advisor were in attendance via Skype to support the item.

 

Resolution number UH/2020/16

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facility Investment Fund 2019/2020:

i)       Windsor Park Community and Multisport Hub Incorporated: Windsor Park development

ii)      North Shore Rowing Club: Rame Road Boathouse redevelopment.

b)      request speaking rights for the Chairperson and Deputy Chairperson (who is also the co-topic area lead for Parks, Sport and Recreation) to speak in support of the Windsor Park and North Shore Rowing Club applications, which will be considered at the Parks, Arts, Community and Events Committee meeting in April 2020.

CARRIED

 

 

13

Wasp Hangar: Community Recreation Facility

 

The Sport and Recreation Lead and the Lead Financial Advisor were in attendance via Skype to support the item.

 

Resolution number UH/2020/17

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      endorse the Wasp Hangar: Community Recreation Facility Project application to the regional 2019/2020 Sport and Recreation Facility Investment Fund.

b)      reallocate $500,000 of the local board’s locally driven initiative capital expenditure, currently allocated as the local board’s contribution towards the proposed ‘one local initiative’, to the Wasp Hangar: Community Recreation Facility Project, subject to:

i)       security of tenure of the Wasp Hangar for a minimum of 10 years

ii)      allocation of funding shortfall required for fit-out costs from the regional Sport and Recreation Facility Investment Fund

iii)     allocation of the operational funding to the facility by the Finance and Performance Committee

iv)     allocation from the Active Recreation Commercial Fund for the leisure equipment costs.

c)      support the transition of the Wasp Hangar into council’s service asset portfolio.

d)      request speaking rights for the Chairperson and Deputy Chairperson (who is also the co-topic area lead for Parks, Sport and Recreation) to speak in support of the Wasp Hangar Community Recreation Facility Project application, which will be considered at the Parks, Arts, Community and Events Committee meeting in April 2020.

CARRIED UNANIMOUSLY

 

Note:    The local board wished to thank staff for the work done on this application, in particular Laura Bertelsen, Sport and Recreation Lead.

 

 

18

Local Board feedback to the Independent Council-controlled Organisations Review

 

The Relationship Manager, Local Board Services, was in attendance to support the item.

 

Resolution number UH/2020/18

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the Council-controlled Organisations Review to the Independent Panel report, and reserve the right to provide further comment when the recommendations of the Independent Panel are released later this year.

CARRIED

 

 

19

Local board input into the Auckland Council submission on the Justice Committee's Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections

 

Resolution number UH/2020/19

MOVED by Deputy Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the local board’s input into the Auckland Council submission on the Justice Committee’s Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Election, as set out in Attachment A of this agenda report.

CARRIED

 

Note:   The meeting was adjourned at 10:21am and reconvened at 10.28am.

 

14

Auckland Transport monthly update - March 2020

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype to support the item.

 

Resolution number UH/2020/20

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for March 2020.

b)      recognise the ongoing work by Auckland Transport to address safety issues at Scott Point.

c)      request that Auckland Transport give urgency to addressing pedestrian and cycle safety issues along Scott Road.

d)      request that Auckland Transport continue investigations for the provision of a bus route prior to the completion and opening of Joshua Carder Drive and Roa Avenue.

CARRIED

 

 

15

Allocation of Upper Harbour Local Board Transport Capital Fund

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype to support the item.

 

Resolution number UH/2020/21

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      request that Auckland Transport provide a rough order of costs for the following projects, noting that these are not listed in order of priority:

i)       Scott Point Sustainable Sports Park shared path

ii)      Ōtehā Valley Road (connecting existing shared paths to fill in the gaps)

iii)     shared path on Bush Road from the hockey stadium to Rosedale Road

iv)     improve safety between Albany shared path and the new SH18 shared path.

CARRIED UNANIMOUSLY

 

 

16

2019-2022 Community Facilities work programme addition: Bluebird Reserve playspace renewal

 

The Work Programme Lead was in attendance via Skype to support the item.

 

Resolution number UH/2020/22

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      agree to update the Upper Harbour Local Board Community Facilities work programme 2019-2022 to include the following project:

i)       activity name: Bluebird Reserve playspace renewal

ii)      activity description: Renew playspace at Bluebird Reserve to current standards providing an opportunity for a play experience for a wider range of children’s ages, financial year 19/20 – investigation and design, financial year 20/21 – physical works

iii)     budget and budget source: $100,000 of asset-based services: capital expenditure renewals funding

iv)     further decisions points: Final playground design and cost to be adopted by the local board at a business meeting.

CARRIED

 

 

 

17

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes

 

The Strategy Analyst and the Principal Sustainability and Resilience Advisor, Auckland Plan Strategy and Research, were in attendance via Skype to support the item.

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Feedback from the Albert-Eden Local Board was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/23

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      support in principle the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework, including:

i)       the introduction of three pillars representing the core drivers for climate action (i.e. a place-based approach; emissions reduction; preparing for climate change)

ii)      moving from 11 key moves to eight priorities

iii)     changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

b)      note with concern the potential regional and local cost implications regarding actions that will implement aspects of the Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework.

c)      note general support for the feedback provided by the Albert-Eden Local Board (refer to Attachment B to these minutes), with the exception of their proposed blanket tree protection.

CARRIED

 

Attachments

a     19 March 2020 Upper Harbour Local Board: Item 17 - Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - proposed changes presentation

b     19 March 2020 Upper Harbour Local Board: Item 17 - Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - feedback from Albert-Eden Local Board

 

Item - 18. Local Board feedback to the Independent Council-controlled Organisations Review - has been moved to another part of the document.

 

Item - 19. Local board input into the Auckland Council submission on the Justice Committee's Inquiry into the 2019 Local Elections and Liquor Licensing Trust Elections, and Recent Energy Trust Elections - has been moved to another part of the document.

 

20

Adoption of community forum meetings for May and June 2020

 

Resolution number UH/2020/24

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      adopt community forum meeting dates for May and June 2020 with the primary purpose of engaging with the public via deputation and reporting from community organisations, at one of the following:

i)       Wednesday, 6 May 2020 at 6.30pm, to be held at the Headquarters building, Buckley Avenue, Hobsonville Point

ii)      Thursday, 4 June 2020 at 6.30pm, to be held at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

b)      note that the remaining schedule of community forum meetings for 2020, including meeting locations, will be formalised at the local board’s May 2020 business meeting.

c)      cancel the community forum meeting scheduled for 2 April 2020, given the current COVID-19 pandemic, noting that staff will work with the deputations booked at this forum to enable continued engagement with the local board.

d)      note that, due to the current COVID-19 pandemic, there is the possibility that these meetings may not proceed and that, in the event these meetings do not proceed, notices of cancellation will be made via the following sources:

i)       the local board’s official Auckland Council web page

ii)      the local board’s Facebook page

iii)     a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

CARRIED

 

 

21

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter two 2019/2020

 

The Senior Local Board Advisor and Lead Financial Advisor were in attendance via Skype to support the item.

 

Resolution number UH/2020/25

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the quarterly performance report for the period corresponding to quarter two of the 2019/2020 financial year (1 October 2019 to 31 December 2019).

CARRIED

 

Note:   The meeting was adjourned at 10.39am and reconvened at 10.48am.

 

22

Upper Harbour Quick Response round two 2019/2020 grant allocations

 

The Grants Advisor was in attendance via Skype to support the item.

 

Resolution number UH/2020/26

MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund, or decline each application in the 2019/2020 Upper Harbour Quick Response round two grants listed in the following table:  

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Allocated

QR2017-202

Kaipātiki Project Incorporated

Environment

Towards the costs of a compost system and installation at Hobsonville Point

 $5000

$5000

QR2017-215

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards an upgrade of the facility toilets

 $5000

$3923.48

QR2017-214

Albany Badminton Club Incorporated

Sport and recreation

Towards the purchase of 150 tubes of shuttlecocks for Albany Badminton Club

 $3150

$3150

QR2017-217

Albany Chinese Association Incorporated

Community

Towards tutor costs and venue hire for the weekly Chinese cultural and social group from April 2020 to March 2021

 $5000

$2000

Venue must be within the local board area

QR2017-220

North Harbour Football and Sports Club Incorporated

Sport and recreation

Towards the coach training fees and first aid courses for North Harbour Football and Sports Club

 $3966.52

$3966.52

QR2017-205

Waitematā Badminton Association Incorporated

Sport and recreation

Towards tournament fees and uniforms

 $3,457.79

$1000

Towards tournament costs only

QR2017-209

Auckland Unified Softball Association Incorporated

Sport and recreation

Towards venue hire for the ASA Easter Classic Softball Tournament 2020

 $5000

Withdrawn

QR2017-206

Badminton North Harbour Incorporated

Sport and recreation

Towards roof maintenance at Badminton North Harbour

 $2000

$2000

QR2017-216

Harbour Sport Trust

Sport and recreation

Towards venue hire, catering, and uniforms for Secondary School Student Sports Leadership Day in May 2020

 $4500

$1350

QR2017-222

Youthline Auckland Charitable Trust

Community

Towards the overall costs to train, manage and supervise the volunteer counsellors

 $2500

0

Not a high priority at this time

 

QR2017-223

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the purchase of 10 jackets for synchronised swimmers to wear at competitions

 $929

$450

QR2017-201

East Coast Bays' and Districts Cricket Club Incorporated

Sport and recreation

Towards the club treasurer's contract fee between April 2020 to August 2020

 $2000

0

Not a high priority at this time

QR2017-207

Gym Kids Limited

Sport and recreation

Towards rental costs in Hobsonville from April to May 2020

 $5000

0

Not a high priority at this time

QR2017-212

Pāremoremo Ratepayers and Residents Association Incorporated

Community

Towards stage two and three of the fencing project for Pāremoremo Ratepayers and Residents Association, including fencing towards the eastern boundary and the surveyor's costs

 $2160

0

Not a high priority at this time

QR2017-213

North Harbour Budgeting Services Incorporated

Community

Towards the staff salaries at North Harbour Budgeting Services

 $5000

0

Not a high priority at this time

Total

 

 

 

$54,663.31

$22,840 

b)      note that any grant funding approved by the local board for events, projects or activities that are subsequently cancelled, will be required to be returned to Auckland Council, as stated in the applicant’s funding agreement.

CARRIED

 


 

23

Record of the Upper Harbour Local Board workshops held on Thursday 13, 20 and 27 February, and 5 March 2020

 

Resolution number UH/2020/27

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 13, 20 and 27 February, and 5 March 2020 (refer to Attachments A, B, C and D to the agenda report).

CARRIED

 

 

24

Governance forward work calendar - April 2020 to March 2021

 

Resolution number UH/2020/28

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period April 2020 to March 2021, as set out in Attachment A to this agenda report.

CARRIED

 

 

25

Board members' reports - March 2020

 

Chairperson M Miles and Members N Mayne and A Atkinson provided hard copy board members’ reports. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/29

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the written reports from Chairperson M Miles and Members N Mayne and A Atkinson.

CARRIED

 

Attachments

a     19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Chairperson M Miles

b     19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Member N Mayne

c    19 March 2020 Upper Harbour Local Board: Item 25 - Board members' reports March 2020 - Member A Atkinson

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

12.54pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................