Agenda of Auckland City Centre Advisory Board

I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 29 April 2020

3.00pm

This meeting will be held remotely

Ngā Hui a te Poari Kaitohutohu mō te Pokapū o Te Tāone Nui o Tāmaki Makaurau /

Auckland City Centre Advisory Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Ms Viv Beck	Business Improvement District
Members	Mr Ngarimu Blair	Ngāti Whātua Ōrākei
	Ms Noelene Buckland	City Centre Residents Group
	Mr Greg Cohen	Tourism/Travel
	Cr Pippa Coom	Waitematā and Gulf Ward Councillor, Auckland Council
	Mr George Crawford	Property Council of NZ
	Cr Chris Darby	Auckland Council (Mayor’s alternate)
	Mr Andrew Gaukrodger	Corporate sector
	Mayor Hon Phil Goff, CNZM, JP	Auckland Council
	Mr Matt Harray	Retail sector
	Mr Mark Kingsford	Corporate sector
	Ms Amy Malcolm	Tertiary sector (University of Auckland)
	Mr James Mooney	Urban design/institute of architects
	Mr Nigel Murphy	Tertiary sector (Auckland University of Technology)
	Mr Richard Northey	Waitematā Local Board, Auckland Council
	Mr Adam Parkinson	City Centre Residents Group
	Mr Patrick Reynolds	Transport representative
	Mr Michael Richardson	Business Improvement District

(Quorum 10 members)

Mike Giddey

Kaitohutohu Mana Whakahaere / Governance Advisor

23 April 2020

Contact Telephone: +64 9 890 8143

Email: mike.giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Terms of Reference

(Excerpt –full terms of reference available as a separate document)

1. These terms of reference set out the roles, responsibilities and working arrangements for the Auckland City Centre Advisory Board.

2. The board is a key advisory body, with no decision-making or autonomous budgetary authority.

3. The board will assist the Auckland Council, specifically the Governing Body and the Waitematā Local Board and Auckland Council Controlled Organisations to oversee and be a key advisor to the Auckland Council on achieving the vision and strategic outcomes of the Auckland Plan, the City Centre Masterplan, the expenditure of the city centre targeted rate and city centre issues.

Membership:

Includes one councillor and one local board member.

The board should include members who can provide expert advice on many areas including transport, landscape, environment and youth sectors. The membership includes a position for Mana Whenua. Representatives from CCOs may be board members without voting rights. The number of the board members should be between 15 and 21 at any time.

The new panel’s term should end one month prior to the next local government elections in 2022. The membership of the panel may be rolled over for more than one electoral term of three years.

Purpose of City Centre Targeted Rate

(Excerpt –full information available in a separate document)

Background

The City Centre targeted rate is to help fund the development and revitalisation of the city centre. The rate applies to business and residential land in the City Centre area.

Activities to be funded

The City Centre redevelopment programme aims to enhance the city centre as a place to work, live, visit and do business. It achieves this by providing a high-quality urban environment, promoting the competitive advantages of the city centre as a business location, and promoting the city centre as a place for high-quality education, research and development. The programme intends to reinforce and promote the city centre as a centre for arts and culture, with a unique identity as the heart and soul of Auckland. The rate will fund expenditure within the following activities: Regional planning; Roads and footpaths; Local parks, sports and recreation.

The targeted rate will continue until 2024/2025 to cover capital and operating expenditure generated by the projects in the City Centre redevelopment programme. From 2016/2017, unspent funds from the targeted rate have been used to transition the depreciation and consequential operating costs of capital works to the general rate so that from 2019/2020 these costs will be entirely funded from general rates.

Auckland City Centre Advisory Board

29 April 2020

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Election of deputy chairperson 7

6 General update on COVID-19 and Auckland Auckland Emergency Management status and council’s response. 11

7 Public consultation on a proposed Pedestrian Mall, Lower Queen Street 13

8 Information Report 15

9 Consideration of Extraordinary Items

1 Apologies

An apology from Mayor P Goff has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2020, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland City Centre Advisory Board

29 April 2020

Election of deputy chairperson

File No.: CP2020/04458

Te take mō te pūrongo

Purpose of the report

1. To elect a deputy chairperson for the Auckland City Centre Advisory Board (the board).

Whakarāpopototanga matua

Executive summary

2. With the new term of the Auckland City Centre Advisory Board, members are required to elect a new chairperson and deputy chairperson. These positions need to be confirmed annually.

3. At its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson but agreed to defer the election of a deputy chairperson to the next meeting (Resolution number CEN/2020/5).

4. The board must decide whether the election will be conducted by open or closed ballot.

5. The board must also choose a voting system. Staff recommend that the board adopt one of the two voting systems outlined in the Local Government Act 2002 (refer to paragraphs 12 and 13 of this report).

6. Once the board has made these choices, the chairperson will lead the process for the election of a deputy chairperson.

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a) decide whether the deputy chairperson will be elected by open or closed ballot

b) decide whether the deputy chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002)

c) elect a deputy chairperson.

Horopaki

Context

7. The board is required to elect a chairperson and deputy chairperson at the start of each term. These positions need to be confirmed annually.

8. At its meeting on 26 February 2020 the board elected Ms Viv Beck as chairperson but agreed to defer the election of a deputy chairperson to the next meeting (Resolution number CEN/2020/5).

9. There is no provision for proxy voting. Only members present may nominate and vote for the deputy chairperson. Candidates can vote for themselves.

10. The board’s terms of reference state that the three elected members are ineligible to be elected as deputy chairperson to the board.

Open or closed ballot

11. The board can choose to elect the deputy chairperson by show of hands, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting system

12. The board needs to decide what voting system it wants to use.

13. Staff recommend undertaking the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect deputy chairpersons of regional councils and other committees. The two systems are described below.

a) System A requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting, and has the following characteristics:

· there is a first round of voting for all candidates

· if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

· if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

· in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

b) System B requires that a person is elected or appointed if he or she receives more votes than any other candidate, and has the following characteristics:

· there is only one round of voting

· if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

14. The meeting will proceed as follows:

· the chairperson will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

· the chairperson will then call for a decision on the voting system. Once a member moves one of the systems and it is seconded, it will be put to the vote. Again, a decision will be by voice or show of hands.

· the chairperson will call for nominations for deputy chairperson. Each candidate must be nominated and seconded by a board member who is present.

· if there is only one nomination that person will be declared elected as deputy chairperson.

· if there is more than one candidate, an election will take place using the voting system agreed earlier.

· if it is closed voting, the governance advisor will undertake the vote, scrutineered by the lead officer.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authorisers

Rose Leonard – General Manager Democracy Services (Acting)

John Dunshea – Lead Officer Support

Auckland City Centre Advisory Board

29 April 2020

General update on COVID-19 and Auckland Auckland Emergency Management status and council’s response.

File No.: CP2020/04954

Te take mō te pūrongo

Purpose of the report

1. To update the Auckland City Centre Advisory Board on the COVID-19 pandemic, Auckland Emergency Management status and council’s response.

Whakarāpopototanga matua

Executive summary

2. John Dunshea, General Manager, Development Programme Office and Lead Officer will give a verbal update at the meeting.

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the verbal update from the General Manager Development Programme Office.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Tam White - Senior Governance and Relationship Advisor
Authoriser	John Dunshea – Lead Officer Support

Auckland City Centre Advisory Board

29 April 2020

Public consultation on a proposed Pedestrian Mall, Lower Queen Street

File No.: CP2020/04943

Te take mō te pūrongo

Purpose of the report

1. To inform the Auckland City Centre Advisory Board on a proposed amendment and extension of the pedestrian mall on Lower Queen Street, with the public consultation estimated to commence on 1 June 2020, for a one-month period.

Whakarāpopototanga matua

Executive summary

2. To inform the Auckland City Centre Board of the proposed amendment and extension of the pedestrian mall on Lower Queens Street.

3. To create or amend a pedestrian mall, Auckland Transport is required to follow the special consultative procedure under section 83 of the Local Government Act 2002.

4. Auckland Transport will seek public feedback on the proposed changes, estimated to start on 1 June 2020 over a month-long consultation period.

5. Auckland Transport will communicate with affected parties and members of the public to share information about the proposal and advise how submissions and/or objections can be made. This will include an option for submitters to be heard in person.

6. Auckland City Centre Advisory Board members as individuals can make a private submission.

7. A decision on the proposed change will be made following consultation and consideration of the submissions received.

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a) note the information regarding the amendment and extension of the pedestrian mall on Lower Queen Street, with the public consultation estimated to commence on 1 June 2020, for a one-month period.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Tam White - Senior Governance and Relationship Advisor
Authoriser	John Dunshea – Lead Officer Support

Auckland City Centre Advisory Board

29 April 2020

Information Report

File No.: CP2020/04757

Te take mō te pūrongo

Purpose of the report

1. To inform the Auckland City Centre Advisory Board of the following matters:

i) Response to homelessness in the Auckland city centre update

ii) Update on the deferral of the city centre targeted rate budget portfolio 2020/2021 endorsement.

Whakarāpopototanga matua

Executive summary

2. The information report is to inform the Auckland City Centre Advisory Board of matters that are in progress and planned across the council group.

Response to homelessness in the Auckland city centre update

3. To update the Auckland City Centre Advisory Board on initiatives to support rough sleepers in the city centre (Attachment A).

4. Recommendations for other potential initiatives for support by the board have been delayed, pending completion of a needs assessment for rough sleepers in the inner city.

Update on the deferral of the city centre targeted rate budget portfolio 2020/2021 endorsement

5. To update the Auckland City Centre Advisory Board on the deferral of endorsement for the city centre targeted rate portfolio budget 2020/2021, pending a decision on the annual plan process in response to the COVID-19 pandemic (Attachment B).

6. Staff had planned to seek endorsement of the portfolio budget at the board’s April 2020 meeting, however this endorsement will need to be deferred due to the impacts of the COVID-19 pandemic on the annual plan process and the city centre targeted rate portfolio.

7. Staff will present an updated city centre targeted rate portfolio budget 2020/2021, including updated planning around the COVID-19 pandemic, to the board following the Emergency Committee’s decision on the annual plan process. (Attachment B).

Ngā tūtohunga

Recommendation/s

That the Auckland City Centre Advisory Board:

a) note the information on the Response to homelessness in the Auckland city centre update and the deferral of the city centre targeted rate budget portfolio 2020/2021 endorsement.

Ngā tāpirihanga

Attachments