Te Kāhui Ngārahu / Emergency Committee

OPEN MINUTES

Minutes of a meeting of the Emergency Committee held remotely on Thursday, 9 April 2020 at 10.01am.  The meeting can be viewed on the Auckland Council website at https://councillive.aucklandcouncil.govt.nz/

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley	From 10.19am, Item 5.2
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby	From 10.21am, Item 5.2
	Cr Alf Filipaina
	Cr Christine Fletcher
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari
	Cr Wayne Walker	Until 2.32pm
	Cr John Watson
	IMSB Member Karen Wilson
	Cr Paul Young

Note:   All members attended the meeting via electronic link.

Emergency Committee 09 April 2020

1          Apologies

Resolution number EME/2020/8

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:

That the Emergency Committee:

a) accept the apologies from Cr J Bartley and Cr C Darby for lateness.

CARRIED ON VOICES

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number EME/2020/9

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Emergency Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 2 April 2020, including the confidential section, as a true and correct record.

CARRIED ON VOICES

4          Petitions

There were no petitions.

5          Public Input

5.1	Public Input:  Auckland City Centre Advisory Board - The City Centre in light of COVID-19
	A verbal submissiion was given in support of the item.  A copy of the submission has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number EME/2020/10 MOVED by Cr P Coom, seconded by Cr R Hills: That the Emergency Committee: a)         receive the public input from Viv Beck on behalf of Auckland City Centre Advisory Board regarding the City Centre in light of COVID-19 and thank her for her attendance. CARRIED ON VOICES
	Attachments a     9 April 2020, Emergency Committee:  Item 5.1 - Public Input:  Auckland City Centre Advisory Board - The City Centre in light of COVID-19, submission

5.2	Public Input:  Generation Zero - Auckland Council’s bid for the Government’s infrastructure investment strategy
	A presentation was given in support of the item.  A copy of the presentation has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr J Bartley joined the meeting at 10.19am. Cr C Darby joined the meeting at 10.21am.
	Resolution number EME/2020/11 MOVED by Cr R Hills, seconded by Cr L Cooper: That the Emergency Committee: a)         receive the public input from David Robertson and Pranaya Thaker on behalf of Generation Zero regarding the Auckland Council’s bid for the Government’s infrastructure investment strategy and thank them for their attendance. CARRIED ON VOICES
	Attachments a     9 April 2020, Emergency Committee:  Item 5.2 - Public Input:  Generation Zero - Auckland Council’s bid for the Government’s infrastructure investment strategy, Presentation

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	COVID-19 briefing and Auckland Emergency Management status update
	A written update had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number EME/2020/12 MOVED by Cr S Stewart, seconded by Cr W Walker: That the Emergency Committee: a)      note the activities undertaken by the Group Controller, the Auckland Emergency Management Coordination Centre and the council itself to support the wider community in response to the COVID-19 pandemic and thanking all those involved. CARRIED ON VOICES
	Attachments a     9 April 2020, Emergency Committee:  Item 8 - COVID-19 briefing and Auckland Emergency Management status update, written update

9

Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited

Note:   changes to the original recommendation were incorporated as chair’s recommendation under new clauses b), c) and d) with the agreement of the meeting.

Original clause b) became new clause e).

Note:   lists of projects had been circulate prior to the meeting.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

The meeting adjourned at 12.53pm and reconvened at 1.02pm

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:

That the Emergency Committee:

a)      note that a preliminary list of ‘shovel-ready’ infrastructure projects and programmes was circulated to the committee ahead of the meeting

b)        submit all identified projects/programmes that meet the Government’s criteria to Crown Infrastructure Partners by 14 April 2020

b) as part of clause b) above, identify priority projects/programmes to assist Crown Infrastructure Partners and the Government with their decision-making

c) agree that the following criteria be used to assist in the prioritisation of projects/programmes:

i)      social equity

ii)      geographic spread

iii)     Māori outcomes

iv)    climate change/sustainability

v)     environmental outcomes

vi)    consistency with Council’s strategic direction

e)      delegate to the Mayor, Deputy Mayor, Chair of Planning Committee, Chair of Finance and Performance Committee, Councillors Linda Cooper and Daniel Newman and Chair of the Independent Māori Statutory Board the final approval of Auckland Council’s prioritised list of ‘shovel-ready’ projects/programmes to Crown Infrastructure Partners Limited on or before Tuesday 14 April 2020

f)       request that the Emergency Committee be advised of the prioritised list for submitting to the government as soon as practicably possible.

MOVED by Cr C Fletcher, seconded by Cr T Mulholland, an amendment by way of replacement of clause e):

e)      delegate to the Mayor and Deputy Mayor the final approval of Auckland Council’s prioritised list of ‘shovel-ready’ projects/programmes to Crown Infrastructure Partners Limited on or before Tuesday 14 April 2020

A division was called for, voting on which was as follows:

For Cr E Collins Cr A Dalton Cr C Fletcher Cr T Mulholland Cr D Newman Cr S Stewart Cr W Walker Cr J Watson Cr P Young

Against Cr J Bartley Cr C Casey Deputy Mayor BC Cashmore Cr P Coom Cr L Cooper Cr C Darby Cr A Filipaina Mayor P Goff Cr S Henderson Cr R Hills Cr G Sayers Cr D Simpson IMSB Chair D Taipari

Abstained

The motion was declared lost by 9 votes to 13.

Debate continued on the substantive motion.

Note:   further changes to the motion clause e) were made with the agreement of the meeting.

Resolution number EME/2020/13

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:

That the Emergency Committee:

a)      note that a preliminary list of ‘shovel-ready’ infrastructure projects and programmes was circulated to the committee ahead of the meeting

b)       submit all identified projects/programmes that meet the Government’s criteria to Crown Infrastructure Partners by 14 April 2020

c)         as part of clause b) above, identify priority projects/programmes to assist Crown Infrastructure Partners and the Government with their decision-making

d)         agree that the following criteria be used to assist in the prioritisation of projects/programmes:

i)      social equity

ii)     geographic spread

iii)    Māori outcomes

iv)    climate change/sustainability

v)     environmental outcomes

vi)    consistency with Council’s strategic direction

e)      delegate to the Mayor, Deputy Mayor, Chair of Planning Committee, Chair of Finance and Performance Committee, Councillors Linda Cooper and Daniel Newman and Chair of the Independent Māori Statutory Board the final approval of Auckland Council’s prioritised list of ‘shovel-ready’ projects/programmes to Crown Infrastructure Partners Limited on or before Tuesday 14 April 2020

f)          request that the Emergency Committee be advised of the prioritised list for submitting to the government as soon as practicably possible.

A division was called for, voting on which was as follows:

For Cr J Bartley Cr C Casey Deputy Mayor BC Cashmore Cr E Collins Cr P Coom Cr L Cooper Cr A Dalton Cr C Darby Cr A Filipaina Cr C Fletcher Mayor P Goff Cr S Henderson Cr R Hills Cr T Mulholland Cr D Newman Cr G Sayers Cr D Simpson Cr S Stewart IMSB Chair D Taipari Cr W Walker Cr J Watson Cr P Young

Against

Abstained

The motion was declared carried by 22 votes to 0.

CARRIED UNANIMOUSLY

Attachments

a     9 April 2020, Emergency Committee:  Item 9 - Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited, Auckland Council 'Shovel Ready" Projects

b     9 April 2020, Emergency Committee:  Item 9 - Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited, Auckland Transport 'Shovel Ready" Projects

c    9 April 2020, Emergency Committee:  Item 9 - Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited, Panuku 'Shovel Ready" Projects

d    9 April 2020, Emergency Committee:  Item 9 - Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited,Regional Facilities Auckland 'Shovel Ready" Projects

e     9 April 2020, Emergency Committee:  Item 9 - Approval of Auckland Council’s ‘shovel-ready’ infrastructure projects and programmes to Crown Infrastructure Partners Limited, Watercare 'Shovel Ready" Projects

10

Update on the Healthy Waters southern and regional maintenance contracts

Resolution number EME/2020/14 MOVED by Cr G Sayers, seconded by Cr D Newman: That the Emergency Committee: a)      note the information contained in this report, on the Healthy Waters maintenance contracts, enables transparency on the topic due for discussion in the public excluded part of the meeting b)      note that the confidential report contains information that could prejudice the council’s position in negotiations with suppliers. CARRIED ON VOICES

11        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12        Procedural motion to exclude the public

Resolution number EME/2020/15

MOVED by Mayor P Goff, seconded by Cr C Fletcher:

That the Emergency Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Supplier recommendation for Healthy Waters southern and regional maintenance contracts

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information that could prejudice the council's position with potential suppliers.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.32pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.03pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL: Supplier recommendation for Healthy Waters southern and regional maintenance contracts
	Resolution number EME/2020/15 MOVED by Cr G Sayers, seconded by Cr J Watson: c)      confirm that there be no restatement of the confidential report, attachments or resolutions until the reasons for confidentiality no longer exist.

3.03 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Emergency Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................