Te Kāhui Ngārahu / Emergency Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Emergency Committee held remotely on Thursday, 16 April 2020 at 10.02am.  The meeting can be viewed on the Auckland Council website at https://councillive.aucklandcouncil.govt.nz/

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

IMSB Member Renata Blair

Left the meeting during the confidential section

 

Cr Dr Cathy Casey

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Christine Fletcher

 

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

Note:   All members attended the meeting via electronic link.

 

 

 


Emergency Committee

16 April 2020

 

 

 

1          Apologies

  

There were no apologies.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number EME/2020/18

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Emergency Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 9 April 2020, including the confidential section, as a true and correct record.

CARRIED ON VOICES

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

Public Input:  Auckland Ratepayers' Alliance - the impact of the current financial situation on ratepayers

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number EME/2020/19

MOVED by Mayor P Goff:  

That the Emergency Committee:

a)         receive the public input from Jordan Williams and Jo Holmes on behalf of the Auckland Ratepayers’ Alliance regarding the impact of the current financial situation on ratepayers and thank them for their attendance.

CARRIED ON VOICES

 

Attachments

a     16 April 2020, Emergency Committee:  Item 5.1 - Public Input:  Auckland Ratepayers' Alliance - the impact of the current financial situation on ratepayers, Presentation

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

7.1

Extraordinary Business - Auckland International Airport (AIA) Share Purchase Plan (SPP)

 

Resolution number EME/2020/20

MOVED by Cr C Darby, seconded by Mayor P Goff:   

That the Emergency Committee:

a)         consider an extraordinary item ‘Auckland International Airport (AIA) Share Purchase Plan (SPP)’ at Item 11 – Consideration of Extraordinary Items of this agenda, noting:

i)          the reason the matter was not on the agenda is because management has not informed or provided advice to councillors on the management of council’s strategic stake in Auckland International Airport, as outlined in the Auckland Airport Shareholding Policy, and

ii)         the reason why this matter cannot be delayed until a subsequent meeting is:

A)        Councillors have received no advice or information on Auckland International Airport’s Share Purchase Plan

B)        Council’s interest in Auckland International Airport is managed under the Auckland Airport Shareholding Policy, with the key objective to; ‘maintain a strategic stake in Auckland Airport as an important national and regional asset’

C)        the policy further states The council will decide whether or not to participate in rights and securities issues on a case by case basis’

D)        further delays in decision-making risk erosion of council’s strategic stake

E)        the matter is time critical due to closure dates in the Share Purchase Plan timetable being imminent.

CARRIED ON VOICES

 

8

COVID-19 briefing and Auckland Emergency Management status update

 

Resolution number EME/2020/21

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Emergency Committee:

a)      receive the report and thank Ian Maxwell, Director Executive Programmes and Mace Ward, Group Controller, Auckland Emergency Management for the briefing on the COVID-19 pandemic and the Auckland Emergency Management status update.

CARRIED ON VOICES

 

9

Submission on the Local Government (Rating of Whenua Māori) Amendment Bill

 

Resolution number EME/2020/22

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Emergency Committee:

a)      agree to defer the item to a subsequent meeting given the new deadline date of 17 May 2020 for submissions.

CARRIED ON VOICES

 

 

10

Auckland Council submission on the Accessible Streets Regulatory Package

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number EME/2020/23

MOVED by Cr P Coom, seconded by Cr C Darby:  

That the Emergency Committee:

a)      approve Auckland Council’s submission (Attachment A of the agenda report) on the Accessible Streets Regulatory Package which supports the intention of the package but requests that:

i)       amendments be made to some of the proposals

ii)      Waka Kotahi and/or the Ministry of Transport continue work to resolve some remaining issues outside of the scope of the package

b)      delegate authority to the Chair and Deputy Chair of the Planning Committee and an Independent Māori Statutory Board member to authorise any minor amendments and corrections to finalise the submission on the Accessible Streets Regulatory Package.

A division was called for, voting on which was as follows:

For

Cr J Bartley

IMSB Member R Blair

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr D Newman

Cr G Sayers

IMSB Chair D Taipari

Cr J Watson

Cr P Young

Against

Abstained

Cr T Mulholland

Cr D Simpson

Cr S Stewart

Cr W Walker

The motion was declared carried by 19 votes to 0.

CARRIED

 

 

 

Note:   In voting for the motion and pursuant to Standing Order 1.8.6, the following councillors requested their dissenting votes be recorded against proposal 2 relating to footpath prohibitions:

Cr L Cooper

Cr S Henderson

Cr J Watson

 

 

Attachments

a     16 April 2020, Emergency Committee:  Item 10 - Auckland Council submission on the Accessible Streets Regulatory Package, Presentation

 

11        Consideration of Extraordinary Items

 

11.1

Auckland International Airport (AIA) Share Purchase Plan (SPP)

 

A supporting document had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   changes to the original motion were incorporated after discussion and with the agreement of the mover.

 

 

 

The motion was put in parts.

 

 

 

Resolution number EME/2020/24

MOVED by Cr C Darby, seconded by Cr J Bartley:  

That the Emergency Committee;

a)         record that prior to this extraordinary business item the Emergency Committee has not received any advice from management on the Auckland International Airport Placement and Share Purchase Plan, and have made no decisions related to either.

A division was called for, voting on which was as follows:

For

Cr J Bartley

IMSB Member R Blair

Cr C Casey

Cr E Collins

Cr P Coom

Cr A Dalton

Cr C Darby

Mayor P Goff

Cr R Hills

Cr D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr W Walker

Cr J Watson

Cr P Young

Against

Deputy Mayor BC Cashmore

Cr L Cooper

Cr A Filipaina

Cr C Fletcher

Cr S Henderson

Cr T Mulholland

Cr D Newman

Cr G Sayers

Abstained

 

The motion was declared carried by 15 votes to 8.

CARRIED

 

 

 

 

 

MOVED by Cr C Darby, seconded by Cr J Bartley:  

b)         request the chief executive provide a comprehensive briefing on the Placement and Share Purchase Plan, as soon as possible, including examination of options whereby council could maintain or improve its strategic holding, including making a formal request to Auckland International Airport seeking a second opportunity to take up a proportionate share of the Placement at the placement price of $NZ4.66.

 

 

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr P Coom

Cr C Darby

Against

IMSB Member R Blair

Cr C Casey

Deputy Mayor BC Cashmore

Cr E Collins

Cr L Cooper

Cr A Dalton

Cr A Filipaina

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Newman

Cr G Sayers

Cr D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr W Walker

Cr J Watson

Cr P Young

Abstained

 

The motion was declared lost by 3 votes to 20.

 

 

 

 

Resolution number EME/2020/25

MOVED by Cr C Darby, seconded by Cr J Bartley:  

c)         request council officials provide a report to the Governing Body, addressing the need for Auckland Council to exercise improved oversight of Auckland International Airport, including consideration of seeking a director position on the Auckland International Airport board.

A division was called for, voting on which was as follows:

For

Cr J Bartley

IMSB Member R Blair

Cr E Collins

Cr P Coom

Cr A Dalton

Cr C Darby

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr G Sayers

Cr D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr W Walker

Cr J Watson

Cr P Young

Against

Cr C Casey

Deputy Mayor BC Cashmore

Cr L Cooper

Cr A Filipaina

Cr D Newman

Abstained

 

The motion was declared carried by 18 votes to 5.

CARRIED

 

 

 

MOVED by Cr C Darby, seconded by Cr J Bartley:  

d)         request that the Auckland Airport Shareholding Policy be reviewed, taking into account lessons from Auckland International Airport’s equity raising, with a report brought to the Governing Body for consideration

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Cr E Collins

Cr P Coom

Cr C Darby

Mayor P Goff

Cr R Hills

Cr G Sayers

Cr W Walker

Cr J Watson

Against

IMSB Member R Blair

Deputy Mayor BC Cashmore

Cr L Cooper

Cr A Dalton

Cr A Filipaina

Cr C Fletcher

Cr S Henderson

Cr T Mulholland

Cr D Newman

Cr D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr P Young

Abstained

 

The motion was declared lost by 10 votes to 13.

 

 

 

 

 

 

MOVED by Cr C Darby, seconded by Cr J Bartley:  

e)         request the Mayor write to the chair and chief executive of Auckland International Airport expressing council’s concern for the apparent failure to properly consider and safeguard Auckland Council’s long standing strategic shareholding in Auckland International Airport, when arriving at their preferred equity raising plan.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr E Collins

Cr P Coom

Cr C Darby

Cr A Filipaina

Cr R Hills

Cr W Walker

Cr J Watson

Against

IMSB Member R Blair

Cr C Casey

Deputy Mayor BC Cashmore

Cr L Cooper

Cr A Dalton

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr T Mulholland

Cr D Newman

Cr G Sayers

Cr D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr P Young

Abstained

 

The motion was declared lost by 8 votes to 15.

 

 

 

 

 

For clarity, the resolution reads as follows:

a)         record that prior to this extraordinary business item the Emergency Committee has not received any advice from management on the Auckland International Airport Placement and Share Purchase Plan, and have made no decisions related to either

and

c)         request council officials provide a report to the Governing Body, addressing the need for Auckland Council to exercise improved oversight of Auckland International Airport, including consideration of seeking a director position on the Auckland International Airport board.

 

Attachments

a     16 April 2020, Emergency Committee:  Item 11.1 - Auckland International Airport (AIA) Share Purchase Plan (SPP), Supporting document

 

 

12        Procedural motion to exclude the public

Resolution number EME/2020/26

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Emergency Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Financial position and Annual Budget 2020/2021 Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

2.18pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

7.28pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL:  Financial position and Annual Budget 2020/2021 Update

 

Resolution number EME/2020/27

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

p)         confirm that there be no restatement of the confidential report or the resolutions at this time.

  

 

7.28pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Emergency Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................