Te Kāhui Ngārahu / Emergency Committee
OPEN MINUTES
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Minutes of a meeting of the Emergency Committee held remotely on Thursday, 23 April 2020 at 10.02am. The meeting can be viewed on the Auckland Council website at https://councillive.aucklandcouncil.govt.nz/
Mayor |
Hon Phil Goff, CNZM, JP |
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Deputy Mayor |
Deputy Mayor Cr Bill Cashmore |
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Councillors |
Cr Josephine Bartley |
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Cr Dr Cathy Casey |
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Cr Fa’anana Efeso Collins |
From 10.08am, Item 3 |
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Cr Pippa Coom |
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Cr Linda Cooper, JP |
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Cr Angela Dalton |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Christine Fletcher |
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Cr Shane Henderson |
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Cr Richard Hills |
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IMSB Member Tony Kake |
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Cr Tracy Mulholland |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
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Cr Desley Simpson, JP |
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Cr Sharon Stewart, QSM |
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IMSB Chair David Taipari |
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Cr Wayne Walker |
From 10.09am, Item 3 |
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Cr John Watson |
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Cr Paul Young |
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IN ATTENDANCE
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Raveen Jaduram |
Chief Executive Watercare |
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Note: All members attended the meeting via electronic link.
Emergency Committee 23 April 2020 |
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There were no declarations of interest.
Resolution number EME/2020/29 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Emergency Committee: a) confirm the ordinary minutes of its meeting, held on Thursday, 16 April 2020, including the confidential section, as a true and correct record. |
There were no petitions.
5.1 |
Public Input: Auckland Regional Amenities Board - response to COVID-19 and key updates for the upcoming financial year |
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A supporting document had been circulated to members. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number EME/2020/30 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Emergency Committee: a) receive the public input from Matt Williams Chair Auckland Regional Amenities Board and Barbara Glaser, Chief Executive Auckland Philharmonic Orchestra regarding how the group has responded to COVID-19 and key updates for the upcoming financial year and thank them for their attendance. |
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a 23 April 2020, Emergency Committee: Item 5.1 - Public Input: Auckland Regional Amenities Board, supporting document |
There was no local board input.
7.1 |
Extraordinary Business - Appointment of Group Recovery Manager COVID-19 |
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Resolution number EME/2020/31 MOVED by Mayor P Goff, seconded by Cr S Stewart: That the Emergency Committee: a) consider an extraordinary item “Appointment of Group Recovery Manager COVID-19” at Item 12 – Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is because the need to appoint a Group Recovery Manager for COVID-19 was identified after the agenda was made publicly available, and ii) the reason why this matter cannot be delayed until a subsequent meeting is the COVID-19 situation is rapidly evolving and to comply with section 29 of the Civil Defence and Emergency Management Act 2002. |
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COVID-19 briefing and Auckland Emergency Management status update |
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Resolution number EME/2020/32 MOVED by Mayor P Goff, seconded by Cr S Stewart: That the Emergency Committee: a) receive the report and thank Ian Maxwell, Director Executive Programmes and Kate Crawford, Group Controller, Auckland Emergency Management for the briefing on the COVID-19 pandemic and the Auckland Emergency Management status update b) receive the update from Raveen Jaduram, Chief Executive Watercare and thank him for his attendance. |
9 |
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Resolution number EME/2020/33 MOVED by Cr D Simpson, seconded by Cr S Henderson: That the Emergency Committee: a) delegate, for all existing community loans and community loan guarantees (except those relating to The Eden Park Trust), authority to approve temporary loan repayment arrangements for council loans, and loan guarantee arrangements with ASB Bank, during the COVID-19 Alert Level 4 to Alert Levels 1 phases, to the Acting Group Chief Financial Officer, who shall consult with the Group Treasurer prior to authorising new arrangements b) request staff to report back to the Finance and Performance Committee on the status of all loan and loan guarantee arrangements, in particular details of the delegations exercised, at the conclusion of COVID-19 Alert Level 1. |
10 |
Approval of the Auckland Regional Amenities Funding Levy 2020-2021 |
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A supporting letter from the chair of the Auckland Regional Amenities Funding Board had been circulated prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number EME/2020/34 MOVED by Cr D Simpson, seconded by Mayor P Goff: That the Emergency Committee: a) approve a levy of $14,680,500 b) approve staff developing a two-year funding agreement between Auckland Council and Coastguard New Zealand for $824,000 per annum covering the 2020/2021 and 2021/2022 financial years, subject to the following terms and conditions noted below: i) funding must only be used for activities in the Auckland region ii) performance targets within the funding agreement to be at least equivalent to Coastguard Northern Regions performance targets in 2019/2020 c) note that as the full implications of COVID-19 are still not known, the amenities may need to reassess their financial positions. This may require further discussions between council and the amenities regarding funding for 2020-2021 d) request that a letter of thanks be sent to the Auckland Regional Amenities Board and its members for their cooperation and assistance in reaching this outcome. |
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a 23 April 2020, Emergency Committee: Item 10 - Approval of the Auckland Regional Amenities Funding Levy 2020-2021, Letter from chair of the Aucklnad Regonal Amenities Funding Board |
11 |
Referred from the Audit and Risk Committee - Risk and Assurance Update - approach to risk management and assurance activities during COVID-19 lockdown and recovery |
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Resolution number EME/2020/35 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Emergency Committee: a) note that there is a confidential report included in the agenda which contains information on the approach to risk management and assurance activities during COVID-19 lockdown and recovery referred from the Audit and Risk Committee meeting held on 14 April 2020. |
12 Consideration of Extraordinary Items
12.1 |
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Resolution number EME/2020/36 MOVED by Mayor P Goff, seconded by Cr E Collins: That Emergency Management Committee in its capacity as the Civil Defence Emergency Management Group under Civil Defence Emergency Management Act 2002: a) appoint Phil Wilson, Governance Director, Auckland Council to the role of Group Recovery Manager COVID-19 of the Auckland Civil Defence Emergency Management Group under section 29 of the Civil Defence Emergency Management Act 2002. |
Resolution number EME/2020/37 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Emergency Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Referred from the Audit and Risk Committee - Risk and Assurance Update - approach to risk management and assurance activities during COVID-19 lockdown and recovery
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
12.17pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.34pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
CONFIDENTIAL: Referred from the Audit and Risk Committee - Risk and Assurance Update - approach to risk management and assurance activities during COVID-19 lockdown and recovery |
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Resolution number EME/2020/38 MOVED by Deputy Mayor BC Cashmore, seconded by Cr S Henderson: a) note the briefing on risk themes and issues emerging during the COVID-19 pandemic risk event and the approach to risk management and control environment effectiveness assurance b) note all risk reporting related to the COVID-19 pandemic will be referred to the Emergency Committee and the Governing Body c) agree that the decisions be restated in the open minutes but that the report and attachments remain confidential.
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12.34 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Emergency Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................