Agenda of Manurewa Local Board

Manurewa Local Board

16 April 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Counties Manukau Cricket Association 5

9 Public Forum 6

10 Extraordinary Business 6

11 Governing Body Members' Update 7

12 Members' Update 9

13 Chairperson's Update 15

14 Auckland Transport Reports April 2020 17

15 New community lease to Manukau Racing Pigeon Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa 29

16 Local board feedback for inclusion in Auckland Council submissions 39

17 For Information: Reports referred to the Manurewa Local Board 45

18 Manurewa Local Board Governance Forward Work Calendar - April 2020 47

19 Manurewa Local Board Workshop Records 51

20 Consideration of Extraordinary Items

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 March 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Counties Manukau Cricket Association

Te take mō te pūrongo

Purpose of the report

1. Serena Somlyai from Counties Manukau Cricket Association will speak to the board about their activities.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Serena Somlyai for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	7 April 2020, Manurewa Local Board - Members' Update Tabetha Gorrie	11
b ⇩	7 April 2020, Manurewa Local Board - Members' Update Glenn Murphy	13

Manurewa Local Board

16 April 2020

Auckland Transport Reports April 2020

File No.: CP2020/04237

Te take mō te pūrongo

Purpose of the report s

1. To receive the Auckland Transport reports to the Manurewa Local Board for April 2020.

Whakarāpopototanga matua

Executive summary

2. Each month, Auckland Transport provides an update to the Manurewa Local Board on transport-related matters, relevant consultations in its area, Local Board Transport Capital Fund (LBTCF) projects and decisions of Auckland Transport’s Traffic Control Committee.

3. Auckland Transport’s monthly update is attached to this report as Attachment A.

4. The Auckland Transport Allocating Local Board Transport Capital Funds report is attached to this report as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the Auckland Transport April 2020 update and Allocation of Local Board Transport Capital Fund reports

b) request Auckland Transport to provide rough order of costs for the following projects:

· Coxhead Quadrant Residential Speed Management Project

· traffic Calming around Hill Park School

· traffic Calming on Gloucester Road

· traffic Calming on Finlayson Avenue

· lighting of the walkway between Ferguson Street and Trimdon Street

· installation of bus shelters

· installation of electronic speed warning signage.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	April 2020:Auckland Transport monthly update to the Manurewa Local Board	19
b ⇩	Allocating Local Board Transport Capital Funds	25

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 April 2020

New community lease to Manukau Racing Pigeon Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa

File No.: CP2020/04052

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Manukau Racing Pigeon Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Manukau Racing Pigeon Club Incorporated holds an operative community lease for the group-owned building located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

3. The lease commenced on 1 January 2009 and reached final expiry on 31 December 2010. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The club is dedicated to the growth, preservation and support of pigeon racing in Manurewa and its surrounding communities. Its purpose is the promotion of the sport of pigeon racing and the fostering of all matters pertaining to homing pigeons.

5. After assessing the club’s new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

6. Iwi engagement has been undertaken and public notification will follow subject to Manurewa Local Board’s approval of the recommendations below.

7. This report recommends that the Manurewa Local Board grant a new community lease to Manukau Racing Pigeon Club Incorporated in accordance with the terms and conditions of Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve public notification of Auckland Council’s intention to grant a new community lease to Manukau Racing Pigeon Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa as provided in Attachment A.

b) delegate to the Manurewa Local Board Chairperson the authority to appoint a hearings panel to consider any submissions or objections received, following the public notification, and for the panel to reach a decision.

c) grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to Manukau Racing Pigeon Club Incorporated for the group-owned building comprising 210 square meters (more or less) located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa (outlined in red on Attachment A) on the land described as Lot 1 Deposited Plan 115625 subject to the following terms:

i) term - 10 years commencing 16 April 2020, with one 10 year right of renewal commencing 16 April 2030, effecting final expiry 15 April 2040

ii) rent - $1.00 plus GST per annum if demanded

iii) all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d) approve the Manukau Racing Pigeon Club Incorporated Community Outcomes Plan for inclusion as the Third Schedule of the lease document which is attached to this report as Attachment B.

Horopaki

Context

8. This report considers the new community lease to Manukau Racing Pigeon Club Incorporated for its building located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

9. The Manurewa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

10. The club holds an operative community lease over its building at Mountfort Park, Manurewa, described as Lot 1 Deposited Plan 115625, held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

11. The building is owned by the club who is responsible for all maintenance of the leased area.

12. The area proposed to be leased to the club consists of approximately 210 square meters (more or less) and is outlined in red on Attachment A.

Manukau Racing Pigeon Club Incorporated

13. The club was established in 1992 with the amalgamation of the Papatoetoe and Manurewa Pigeon Clubs and registered as an incorporated society on 26 January 1994.

14. The club has 43 registered members and is affiliated to The Auckland Racing Pigeon Federation (the federation) and the national organisation Pigeon Racing in New Zealand.

15. The premises is used by members for basketing the birds for racing. The federation also uses the premises for meetings, basketing and race results.

16. The club attends national races which allows its members the opportunity to participate and compete against members from outside the region.

17. The racing is divided into two seasons, a young bird programme generally raced from February to May, and an old bird programme between August and December. On race days, transport of racing birds to designated race points for liberation is mainly by road transport. Air transport is also used where small numbers are concerned.

18. The birds are liberated en masse at the race point and each bird will fly to its particular loft. The distance covered by each bird is calculated. The time taken for each bird to complete the race is measured by electronic timers, and the bird with the highest average speed (distance divided by time) is the winner.

19. The club supports the community by making its building available for hire to help and support initiatives and activities pertaining to the local community, sport clubs and community organisations. The club has submitted a comprehensive application in support of a new community lease.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The club’s new lease application was assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2017.

21. Under the guidelines, groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy term, a right which the club is exercising. It is recommended that a new lease be granted to the club for a term of 10 years, with one right of renewal for a further term of 10 years, in accordance with the guidelines.

22. As the club’s lease is holding over on a month-by-month basis, a new lease term can commence from now.

23. Staff have determined that Manukau Racing Pigeon Club Incorporated meets the requirements under the guidelines to qualify for a new community lease as evidenced below. The club:

· is registered as an incorporated entity

· has complied with the terms of the operative lease

· caters to a well-defined group in the community and its services are well utilised

· is financially viable and sustains its activities predominantly through membership levies and building hireage

· is managed appropriately.

24. The building is owned by the club who are responsible for all maintenance within the leased area. A site visit undertaken in 2019 indicated that the building is maintained to a satisfactory standard.

25. The club has a scheduled maintenance programme for the upkeep of its building and general maintenance is undertaken by its members.

26. A community outcomes plan has been negotiated with the club that identifies the benefits the club will provide to the community. This will be attached as a schedule to the lease document.

Public Notification

27. As the club’s activity is not contemplated in a reserve management plan, staff are required to undertake public notification for public input on the use of the reserve, and submitters will have one month to make a submission or objection regarding the lease proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

29. Climate change impacts will need to be considered in any future planning for the area. While the leased area does not sit directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, other areas are within the zones (as shown below).

Manukau Racing Pigeon Club circled in red

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Staff have obtained support from colleagues in Parks, Sports and Recreation and Community Empowerment. No concerns were raised regarding the new lease to Manukau Racing Pigeon Club Incorporated.

31. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The assessment of the application was workshopped with the Manurewa Local Board on 13 February 2020. The local board provided informal support for the proposed new community lease to the club.

33. The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

34. The recommendations within this report support the Manurewa Local Board Plan 2017 outcomes of:

· People in Manurewa are connecting actively everywhere and every day (Outcome 1).

35. The proposed lease will benefit the local community in enabling initiatives that promote the sport of pigeon racing, and the fostering of all matters pertaining to homing pigeons.

Tauākī whakaaweawe Māori

Māori impact statement

36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and local board plans.

37. An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area.

38. The club promote participation of Māori through local programmes and this will form part of their community outcomes plan commitments.

39. Staff presented the proposed lease at the regional Mana Whenua Forum on Wednesday, 30 October 2019. There were no concerns raised by iwi at the forum. To fulfil the statutory requirements, staff emailed iwi representatives on Monday, 9 December 2019 allowing 20 working days to respond. There were no objections received. Iwi representatives will also have an opportunity to provide feedback during the public notification process.

Ngā ritenga ā-pūtea

Financial implications

40. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Should the Manurewa Local Board resolve not to grant a new community lease to Manukau Racing Pigeon Club Incorporated, it will inhibit the club’s ability to undertake its core activities which will have a negative impact on the local board outcomes.

42. Additionally, there is risk in relation to the building where council may be liable for an asset where budget is neither allocated nor identified in council’s key strategic planning documents.

43. The new lease affords the club’s security of tenure, enabling them to attend to the scheduled maintenance of its facility. If the lease is not granted, the club’s ability to maintain its building will be severely impacted.

Ngā koringa ā-muri

Next steps

44. Subject to the local board’s approval, public notification to grant a new community lease to Manukau Racing Pigeon Club Incorporated will be undertaken. On completion of the public notification and subject to the resolution of any objections, staff will work with the club to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	35
b ⇩	Community Outcomes Plan	37

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 April 2020

Local board feedback for inclusion in Auckland Council submissions

File No.: CP2020/03960

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Manurewa Local Board delegate authority to the local board chair to submit the local board’s formal views for inclusion in Auckland Council submissions to Central Government and other councils, where this feedback is due before a local board meeting.

Whakarāpopototanga matua

Executive summary

2. Central Government (and other councils) seek feedback through public consultation on bills, inquiries and other key matters. The consultation timeframes vary between four and eight weeks.

3. The Governing Body is responsible for making official submissions to Central Government on most matters except for submissions to government on legislation where it specifically relates to a local board area. Where the Governing Body decides to make an official submission on a Central Government matter, staff work to develop a draft submission for consideration by the Governing Body and will call for local board input so it can be incorporated. The Auckland Council submission needs to be approved within the consultation timeframes set by Central Government.

4. Local board input is required to be approved by the local board. Where local boards are unable to make these decisions at a local board meeting due to the constrained timeframes, another mechanism is required. In situations where local boards prefer not to use the urgent decision process, local boards sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for the council.

5. In situations where timeframes don’t allow reporting to formal business meetings, staff recommend that the local board either uses the urgent decision process or delegates authority to the chair to approve and submit the local board’s input into Auckland Council submissions. Both options provide an efficient way to ensure that local board formal input is provided when external parties set submission deadlines that don’t allow formal input to be obtained from a local board business meeting.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) delegate authority to the chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

Horopaki

Context

6. Government departments, parliament, select committees and other councils seek feedback on issues using both formal and informal consultation opportunities. Auckland Council has an ongoing opportunity to provide advocacy on public policy matters and this is often done by making a public submission. Submissions can be provided on other council’s plans, on policy and legislative reviews or on an agency’s proposed strategy.

7. Council submissions are the formal responses to the public consultation opportunities that are open to everyone, including all Aucklanders.

8. Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

9. Under the current allocation of decision-making responsibility, the Governing Body is allocated decision-making responsibility for “submissions to government on legislation including official submissions of Auckland Council incorporating local board views”. Local boards are allocated decision-making for “submissions to government on legislation where it specifically relates to that local board area only”.

10. Central Government agencies set the deadlines for submissions which are generally between four to eight weeks. These timeframes do not usually allow for formal reporting to local boards to input into the council submission. In situations where local boards prefer not to use the urgent decision process, local boards can sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for council.

11. Providing a delegation for Central Government submissions provides local boards with another option to give formal local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

12. There are five options available to local boards to approve their formal views and input on submissions to Central Government. Where this input is sought within a time constrained process and is due before a meeting of the local board, only four of these options will be available.

Table 1: Options for mechanisms through which the local boards can approve their formal views on Auckland Council submissions to Central Government and other councils

Options	Pros	Cons
1. Local board input approved at a business meeting	· Decision is made and adopted in a public meeting (transparency of decision making). · All local board members have the opportunity to make the formal decision.	· Local board meeting schedules and agenda deadlines often don’t align with external agency deadlines.
2. Local board input approved at an extraordinary meeting of the local board	· Provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules. · Decision is made and adopted in a public meeting (transparency of decision making). · All local board members have the opportunity to make the formal decision.	· Extraordinary meeting needs to be called by a resolution (requires anticipation by the local board) or requisition in writing delivered to the Chief Executive. The process usually requires a minimum of three clear working days. · There are additional costs incurred to run an unscheduled meeting. · It may be difficult to schedule a time when enough local board members can attend to achieve a quorum.
3. Local board input approved using urgent decision mechanism (staff recommend this option)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules. · Local board input can be submitted once the Chair, Deputy Chair and Relationship Manager have received the report providing the local board views and input. · The urgent decision needs the sign-off from two local board members (ie the Chair and Deputy Chair), rather than just one.	· The decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board. · Chair and deputy may not have time to properly consult and ascertain view of the full local board.
4. Local board input approved by the chair who has been delegated authority from the local board (staff recommend this option where local boards choose not to use the urgent decision process)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules and local boards don’t want to use the urgent decision process. · Local board input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.	· Decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board. · The chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board.
5. Local board input submitted and ratified at a later date	· Local board informal input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.	· Local board input submitted is considered to be the informal views of the local board until they are approved. · Local board input can be challenged or changed at ratification or approval stage. · Decision to ratify informal views, even if made in a public meeting, is unable to be changed in the council submission (can be perceived as non-transparent decision-making). · Inclusion of informal views in the Auckland Council submission will be at the discretion of the Governing Body. These may be included with caveats noting the views have not been ratified by the local board. · If the local board changes its views, there is a reputational risk for the council.

13. Options one, two and three are already available to local boards and can be utilised as required and appropriate. Option one should always be used where timeframes allow reporting. Option four requires a delegation in order for a local board to utilise this mechanism and should be used only when timeframes don’t allow reporting to a business meeting.

14. Local boards who wish to utilise option four are requested to delegate to the chair as this fits within the leadership role of the chair and they are more likely to be available because the chair is a full-time role. The role of this delegated member will be to attest that the approved and submitted input constitutes the views of the local board. The input should then be published with the agenda of the next formal business meeting of the local board to provide transparency. The delegate may choose not to exercise their delegation if the matter is of a sensitive nature and is something that the full board should consider at a business meeting.

15. Each local board will be in charge of its own process for considering and developing their local board input that will be approved by the delegated member. This can include discussions at workshops, developing ideas in a small working group or allocating it to an individual member to draft.

16. Where local boards do not wish to delegate the views to the chair, the recommended option is to use the urgent decision mechanism (where deadlines don’t align with local board reporting timeframes). The mechanism requires a staff report and the decision to be executed by three people (the Chair, Deputy Chair and the Relationship Manager). Local board input can be submitted within one to two days after the local board views and input have been collated and discussed by the local board members.

17. Option five is not considered best practice and local boards are strongly discouraged from using this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. This report proposes a delegation to ensure that staff can undertake the preparation of submissions in a timely manner, while receiving formal local board input on matters that are of local board importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report seeks to establish a specific delegation for the local board chair.

21. Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

22. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

23. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. If local boards choose to delegate to provide their formal views on Auckland Council submissions, there is a risk that this mechanism is perceived as non-transparent decision-making because it is not made by the full local board. This can be mitigated by publishing the submitted local board input on the next agenda.

25. There is also a risk that the chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board. This can be mitigated by encouraging the local board to collectively discuss and agree their input before it is submitted by the member who has been delegated authority.

Ngā koringa ā-muri

Next steps

26. On those occasions where it is required, the delegation will be used to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 April 2020

For Information: Reports referred to the Manurewa Local Board

File No.: CP2020/04238

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2. The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework - Proposed changes

17 March 2020

Albert-Eden Local Board

Urgent decision - Papakura Local Board feedback on the Auckland

Council Controlled Organisations Review

N/A

Papakura Local Board

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the following information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework - Proposed changes

17 March 2020

Albert-Eden Local Board

Urgent decision - Papakura Local Board feedback on the Auckland

Council Controlled Organisations Review

N/A

Papakura Local Board

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

No.	Title	Page
a ⇩	Manurewa Local Board Governance Forward Work Calendar April 2020	49

Manurewa Local Board

16 April 2020

Manurewa Local Board Workshop Records

File No.: CP2020/04240

Te take mō te pūrongo

Purpose of the report

1. To note the Manurewa Local Board’s records for the workshops held on 5 March, 12 March, 19 March and 26 March 2020.

Whakarāpopototanga matua

Executive summary

2. Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month. However, the proceedings of a workshop shall record the names of members attending, the general nature of the matters discussed and the proceedings of the workshop. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Manurewa Local Board workshop records held on:

i) 5 March 2020

ii) 12 March 2020

iii) 19 March 2020

iv) 26 March 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	5 March 2020, Manurewa Local Board - Workshop Record	53
b ⇩	12 March 2020, Manurewa Local Board - Workshop Record	55
c ⇩	19 March 2020, Manurewa Local Board - Workshop Record	57
d ⇩	26 March 2020, Manurewa Local Board - Workshop Record	59

Ngā kaihaina

Signatories

Authors	Rohin Patel - Democracy Advisor - Manurewa
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Joseph Allan
Deputy Chairperson	Melissa Atama
Members	Anne Candy
	Tabetha Gorrie
	Rangi McLean
	Glenn Murphy
	Ken Penney
	Dave Pizzini