Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

28 April 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Governing Body Member's Update 7

12 Chairperson's Report 9

13 Board Member's Reports 17

14 Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period 23

15 Boundary Reserve East Concept Design 91

16 Eastview Reserve Concept Design 99

17 Appointment of a Maungakiekie-Tāmaki Local Board lead for the Tāmaki Regeneration Programme for the 2019-2022 triennium 127

18 Maungakiekie-Tāmaki Local Board Grants Programme 2020/2021 139

19 Local board feedback for inclusion in Auckland Council submissions 147

20 Panuku Development Auckland Local Board six-monthly update 1 July 2019 - 31 December 2019 153

21 Auckland Transport update to the Maungakiekie-Tāmaki Local Board March 2020 161

22 Delegated feedback on The Ministry for the Environments, He Kura Koiora i hokia: A discussion document on a proposed National Policy Statement for Indigenous Biodiversity 167

23 Urgent Decision - Infrastructure Funding and Financing Bill 171

24 Urgent Decision - Feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework 181

25 Urgent Decision - Formal feedback on the Council-Controlled Organisations Review of the Independent Panel 203

26 Urgent Decision - Proposed Plan Change 36 – Open Space (2019) 215

27 Urgent Decision - New community lease to Te Ao Hou Community Childcare Centre Incorporated 227

28 Urgent Decision - New community lease to Te Whangai Trust Board, 25 Finn Place, Panmure. 241

29 Governance Forward Work Calendar 253

30 Record of Maungakiekie-Tāmaki Local Board Workshops 257

31 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 Febuary 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Chris Makoare Monthly Report March 2020	11
b ⇩	Chris Makoare Monthly Report April 2020	15

No.	Title	Page
a ⇩	Maria Meredith Monthly Update March 2020	19
b ⇩	Peter McGlashan Monthly Update March 2020	21

Maungakiekie-Tāmaki Local Board

28 April 2020

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

File No.: CP2020/04716

Te take mō te pūrongo

Purpose of the report

1. To recommend an amendment to the local board’s standing orders in order to provide for attendance of non-members at local board meetings via audio or audio-visual link.

Whakarāpopototanga matua

Executive summary

2. This report updates the local board on the temporary arrangements for local board meetings enabled by the COVID-19 Response (Urgent Management Measures) Act 2020 and provides options for implementing similar arrangements for non-members.

3. The COVID-19 Response (Urgent Management Measures) Act 2020 temporarily amends the existing legislative restrictions for local government on remote attendance for elected members and minimum quorum at local board meetings. This now enables meetings to proceed by audio-visual link, changes how meetings can be open to the public and how members of the public receive the agenda and minutes.

4. The current local board standing orders do not provide for non-members, specifically members of the public and Māori, to give input via audio or audio-visual link.

5. The Local Government Act 2002 (LGA) requires that a person other than a member of the local board may participate by means of audio link or audio-visual link if the standing orders of the local authority permit this and if the chair is satisfied that all conditions and requirements in the standing orders are met. (Clause 25A(2), Schedule 7, LGA). Local board standing orders do not currently allow for this.

6. Auckland Council will be using Skype for Business for local board meetings. Attendance by members and non-members (if approved) will be facilitated by phone (audio only) or Skype video (audio-visual) via Skype for Business application.

7. An amendment to Standing Orders to enable electronic attendance can either be reversed at a future date or maintained to support that attendance in the future, where it is available.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio link or audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum.

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

c) amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link.

Horopaki

Context

COVID-19 Response (Urgent Management Measures) Act 2020

8. In late March 2020, central government enacted an omnibus bill that amended various acts of parliament including the LGA and the Local Government Official Information and Meetings Act 1987 (LGOIMA).

9. The amendments to the LGA and LGOIMA enable local authorities to have meetings by audio-visual link (given the restrictions regarding physical distancing and Alert Level 4) and support the effective operation of those meetings by removing conditions associated with the right to attend meetings by audio or audio-visual link.

10. These amendments only apply while the Epidemic Preparedness (COVID-19) Notice 2020 is in force and will be repealed when that notice expires or is revoked.

Amendments to LGA

11. The amendments to the LGA modify Clause 25A, Schedule 7 so that a member of a local authority has the right to attend any meeting by audio or audio-visual link, regardless of what is provided for in the local authority’s standing orders. It also modifies clause 25A so that a member attending by audio link or audio-visual link is counted for the purposes of quorum.

Amendments to LGOIMA

12. The amendments to LGOIMA include modifying s 47 so that the requirement for meetings of local authorities to be ‘open to the public’ may be met during Alert Level 4 and other restrictions on physical distancing. The amendment redefines ‘open to the public’ to mean that the local authority:

a) if it is reasonably practicable, enables access to the meeting by broadcasting live the audio or video of the meeting (for example, by broadcasting it on an Internet site); and

b) does 1 or both of the following as soon as practicable after the meeting ends:

i. makes an audio or a video recording of the meeting available on its Internet site

ii. makes a written summary of the business of the meeting available on its Internet site.

13. This amendment does not anticipate public involvement as part of the meeting itself but ensures the public can access or view meeting proceedings online (either live or after the meeting) or through reviewing the summary.

14. Other amendments to LGOIMA include:

· Modifying s 46A so that agendas and reports for the meetings may be made available on the local authority’s internet site instead of at offices and other physical locations.

· Modifying s 51 so that minutes of meetings may be made available on the local authority’s internet site instead of at offices and other physical locations.

· The changes made by the COVID-19 Response (Urgent Management Measures) Act 2020 now supersede some of the provisions in the local board standing orders and the restrictions on physical distancing and from Alert Level 4 now limit the opportunity for public input.

Local Board Standing Orders

15. The LGA requires local authorities to adopt a set of standing orders for the conduct of its meetings and those of its committees (Clause 27, Sch 7). Each local board has adopted its standing orders which have been developed from a template.

16. As a result of the statutory amendments listed in this report, the follow standing orders have been temporarily superseded:

· 3.3.2 Member’s status – quorum and vote

· 3.3.3 Conditions for attending by electronic link

· 3.3.4 Request to attend by electronic link

· 7.3.1 Information to be available to the public

· 7.3.2 Availability of agendas and reports

· 8.2.1 Inspection of minute books

17. There are additional provisions in standing orders that may require further consideration if the local board wishes to enable these to continue during the Epidemic Preparedness (COVID-19) Notice period. These relate to input and participation by Māori and the public.

18. Clause 25A(2), Schedule 7 of the LGA requires that a person other than a member of the local authority may participate by audio link or audio-visual link if the standing orders of the local authority permit this and if the chair is satisfied that all conditions and requirements in the standing orders are met.

19. The current standing orders do not currently provide for non-members, if required and approved to do so, to give input by means of audio link or audio-visual link.

20. Other participants at local board meetings include Governing Body members and staff. The LGA and the recent amendment provide the right for any member of a local authority or committee to attend any meeting of a local authority by audio-visual link (unless lawfully excluded). This can be interpreted broadly to extend to meetings where the elected member may not be a decision-maker or be participating in the decision at all. As such, Governing Body members participation may be by audio or audio-visual link and the process for providing them with speaking rights remains under standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

21. In performing their role, local boards are required to act in accordance with the principles contained in s 14(1) of the LGA including the requirement for the council to conduct its business in an open, transparent and democratically accountable manner and make itself aware of and have regard to the views of all of its communities.

22. While the LGA does not specifically require public input to be provided for at local board meetings, the standing orders approved by the local board reflects the principles in s 14 LGA by providing for public attendance and enabling public input at meetings.

23. In order to continue to provide this opportunity as well as facilitate input by Māori and the public, the standing orders require amending.

Standing Orders Section 6 Māori Input

24. Speaking rights for Māori organisations or their nominees are granted under standing orders for the purpose of enabling Māori input, if any, to any item on the agenda of a meeting.

25. To ensure this right can be exercised during the Epidemic Preparedness (COVID-19) Notice period, provision needs to be made enabling any input to be given by audio or audio-visual link.

Standing Orders 7.7 Deputations and 7.8 Public Forum

26. The provisions for public input in standing orders are one of the ways that local boards give effect to the requirements of the LGA (s 78 and s 79).

27. The LGA provides that in the course of its decision-making, a local authority must consider the views and preferences of persons likely to be affected by or have an interest in the matter. The LGA does not specify how those views are to be obtained or what form that consideration should take. It does not require a public forum at meetings.

28. However, the LGA gives local authorities discretion as to how to comply with s 78 and what to consider. Through their standing orders, local boards and the Governing Body have chosen to enable public input through deputations and public forum at their meetings as one way to obtain community views, among other things.

29. To ensure this opportunity can continue to be made available during the Epidemic Preparedness (COVID-19) Notice period, provision must be made in standing orders to receive this by audio or audio-visual link.

Proposed amendment

30. This report recommends that input from non-members continue to be enabled during the Epidemic Preparedness (COVID-19) Notice period. This requires an amendment to the standing orders.

31. An amendment to standing orders requires a 75% majority vote.

32. A similar amendment has been made by the Governing Body to their standing orders. It is desirable to ensure consistency across the governance arms of Auckland Council. The Governing Body resolutions are as follows:

Resolution GB/2020/33 (n) That the Governing Body amend standing orders by inserting a new Standing Order 3.3.10 as follows:

Attendance of non-members by electronic link A person other than a member of the Governing Body, or the relevant committee, may participate in a meeting of the Governing Body or committee by means of audio link or audio-visual link in emergencies if the person is otherwise approved to participate under these standing orders (such as under Standing Order 6.2 “Local board input” or 7.7 “Public input”.)

Resolution GB/2020/33 (p) That the Governing Body agree to change Auckland Council’s Standing Orders to provide full discretion to the chair of the Emergency Committee to decline public input requests

33. The local board’s standing orders currently gives discretion to the chair to decline deputations but not public forum requests. Giving discretion to the chair to manage requests for public forum during this time can ensure the requirements of the LGA regarding the provision of the technology requirements, can be supported.

Technology options available

34. Where attendance by audio or audio-visual link is permitted, the LGA requires that the chair of the meeting ensures:

· that the technology for the audio link or audio-visual link is available and of suitable quality

· that the procedure for use of the technology will ensure that participants can hear and be heard by each other.

35. The chair’s discretion will need to be exercised where the technology and quality cannot be guaranteed.

36. The audio and audio-visual link options available for non-member input are provided by Auckland Council through Skype for Business:

Option	Ability
Audio link only Attend Skype for Business meeting via phone.	· No ability to see presentations being shared or to see and be seen by local board members attending the meeting · Only technical equipment required is a landline or mobile telephone
Audio-visual link Video and audio attend Skype for Business meeting	· Allows non-member to see both presentations being shared and to see and be seen by the local board members attending · Requires a mobile phone or a computer device with an internet connection

Option

Ability

Audio link only

Attend Skype for Business meeting via phone.

· No ability to see presentations being shared or to see and be seen by local board members attending the meeting

· Only technical equipment required is a landline or mobile telephone

Audio-visual link

Video and audio attend Skype for Business meeting

· Allows non-member to see both presentations being shared and to see and be seen by the local board members attending

· Requires a mobile phone or a computer device with an internet connection

37. If enabled under standing orders, non-members who wish to give input would need to contact the local board with a request to attend. If approved by the chair, information on how to join the meeting using audio and audio-visual link options above will be sent out to the attendee by staff.

Summary of meeting

38. Where it is not reasonably practicable for the public to attend the meeting through a broadcast and/or peruse a recording after it has happened, a summary of the meeting will need to be provided by staff.

39. A summary in this context would be different from the content of agendas, reports and minutes which are all separately required to be publicly available. It should contain the thrust or key points of the discussion or debate at the meeting keeping in mind that its purpose is to provide an alternative to an audio or video recording of the meeting, in a situation where the public is not able to attend and hear this discussion themselves.

40. The ordinary definition of a summary is a brief statement or account of the main points of something. While the appropriate level of detail is likely to vary depending on what is being discussed at meetings, a summary is not expected to include verbatim notes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Staff attendance at meetings, while not specifically provided for, is a necessary part of local board meetings and as such is expected to take place using audio-visual link.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. This report seeks to amend the local boards standing orders to enable public input and Māori input at meetings.

Tauākī whakaaweawe Māori

Māori impact statement

44. This report seeks a decision that will ensure Māori input can continue to be given during the Epidemic Preparedness (COVID-19) Notice period.

45. This will ensure Māori are not prevented from giving input at a meeting on any matter that may be of interest to them.

Ngā ritenga ā-pūtea

Financial implications

46. The decision to amend standing orders is of a procedural nature and is not considered to have financial implications on Auckland Council.

47. The scaling up of technology to ensure compliance with COVID-19 Response (Urgent Management Measures) Act 2020 is being done at a cost to the council. The costs are not known at this stage and will be factored into operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. The objective of the recent legislative changes is to reduce public health risks and ensure compliance with social distancing measures and other restrictions in New Zealand’s COVID-19 alert levels response plan.

49. While this is not specifically required by legislation, permitting public input by audio or audio-visual link, if practicable, can ensure the local board can receive and consider views of its constituents on decisions that they are making.

50. There is a risk that the audio-visual option would only be taken up by a small number of constituents as this would only be available to those who have the technical devices and internet access. The software that will be used for meetings is Skype for Business which is free to download and use. However, the internet access costs, or availability of technology/devices can be a limiting factor for some constituents. Constituents who do not have internet access can participate, if approved, by phone.

51. The report is seeking discretion for the local board chair to decline public forum requests. This delegation should be exercised with caution so as to not undermine the intention of standing orders (which currently provided some limited grounds to decline public input). There will be instances where it is reasonable to decline (noting these examples are not intended to be exhaustive), such as:

· where the technology cannot be provided, or quality cannot be assured

· a need to manage time allocations for the agenda

· the matter is neither urgent nor the subject of a decision to be made at the meeting

· the request is offensive, repetitious, or vexatious.

Ngā koringa ā-muri

Next steps

52. If approved, the amendments to standing orders can, if the local board chooses, continue beyond the Epidemic Preparedness (COVID-19) Notice period. Enabling these changes gives maximum flexibility for attendance of non-members at future meetings, including those with underlying health issues or compromised immune systems that may need to take extra precaution even after the Epidemic Preparedness (COVID-19) Notice period has ended.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Updated Auckland Council Standing Orders of the Maungakiekie-Tamaki Local Board	31

Ngā kaihaina

Signatories

Authors

Polly Kenrick - Business Manager - Local Board Services

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Maungakiekie-Tāmaki Local Board

28 April 2020

Boundary Reserve East Concept Design

File No.: CP2020/02762

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board for the Boundary Reserve East Concept Design (Attachment A).

Whakarāpopototanga matua

Executive summary

2. Early delivery of upgrades to Boundary Reserve East have been made possible through $300,000 external funding provided by the Tāmaki Regeneration Company (TRC).

3. This funding has been provided to allow council to make improvements to the section of reserve. The section is adjacent to a TRC development that is delivering improved amenity for their future residents, as well as for the wider public.

4. Improvements will allow for an extension to the Tāmaki Shared Path through Boundary Reserve East as well as management of existing trees, additional landscaping and park furniture.

5. Subject to approvals and consents these upgrades will be able to be delivered in FY 2020/2021.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the Boundary Reserve East Concept design (Attachment A) allowing for developed design and consenting to proceed.

Horopaki

Context

6. Boundary Reserve, located in Tāmaki, consists of a western section between Pilkington and Tripoli Roads, and an eastern section between Tripoli and Dunkirk Roads.

7. This reserve is within the Tāmaki Regeneration area and is prioritised in the Tāmaki Open Space Network Plan for an upgrade within the next five to seven years.

8. Upgrades to Boundary Reserve West are subject to a Healthy Waters business case still in development and are likely to include significant stormwater interventions such as:

· stream daylighting

· stormwater wetland development

· upgrades to road culverts.

9. By contrast the smaller Boundary Reserve East will require less significant stormwater intervention, including naturalisation of the existing channelised stream to help prevent erosion.

10. Both east and west sections of the reserve also require improvements to paths, furniture and landscaping to improve ecology, public amenity and to reflect local history and heritage.

11. The Tāmaki Regeneration Company (TRC) are currently developing a residential neighbourhood on the southern side of Boundary Reserve East and have offered to fund an early development of this section of the reserve to provide improved amenity for their future residents.

12. This early development opportunity provides Auckland Council and the Maungakiekie-Tāmaki Local Board with the chance to bring forward a partial reserve upgrade at minimal cost to the ratepayer.

Tātaritanga me ngā tohutohu

Analysis and advice

13. A concept design has been developed for Boundary Reserve East which will deliver on local board outcomes while fitting within the available budget.

14. The concept provides an extension to the Tāmaki Shared Path, which currently terminates at Dunkirk Road across the road from Boundary Reserve East. This will link Dunkirk Road to Tripoli Road, delivering an additional section of the Local Board Greenways network.

15. Other works able to be achieved within the available budget include:

· crown lifting of existing trees to improve sightlines into the reserve

· removal of weed species

· new planting to the steep bank between the proposed pathway and the southern boundary

· new planting to the stream/stormwater outlet grill

· upgrades to existing bollards and signage

· provision of seating and rubbish bins.

16. Future work not able to be delivered within current budgets and pending further investigation by Healthy Waters include:

· naturalisation of stream channel

· planting of riparian corridor.

17. Additionally, an existing stormwater outfall and swale which run through the reserve are required to be removed by Tāmaki Regeneration Company as part of their development. This will add to the improvements which are able to be delivered through this initiative.

Consultation

18. Due to the minor nature of this reserve upgrade, public consultation has been limited to immediate neighbours who were approached and delivered a copy of the draft concept design for feedback. This consultation resulted in the inclusion of boulders on the northern boundary to prevent vehicles from illegally driving on to the reserve.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The proposed walkway may be subject to periodic inundation at the eastern, seaward end of the reserve as this area currently floods in extreme rain events.

20. Proposed future upgrades to Boundary Reserve West should help alleviate this flooding from rain events.

21. However, due to the low elevation of this part of the reserve, sea level rise may cause future flooding from the coastal environment.

22. The walkway has been designed with this knowledge and will tolerate periodic inundation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposed upgrades to Boundary Reserve East are able to be delivered without compromising any future works required by Healthy Waters to improve stormwater management of the catchment.

24. The concept deliberately avoids any works adjacent to the stream corridor thereby preventing any need for re-work in this area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. A draft concept design was presented to the Maungakiekie-Tāmaki Local Board at a workshop on 4 February 2020.

26. Following the presentation the concept was circulated to the board for feedback and input into the design. No specific changes to the draft concept design have come about as a result of this consultation.

27. This proposed development reflects the following Maungakiekie-Tāmaki Local Board outcomes:

· Outcome 1: Maungakiekie-Tāmaki is an active and engaged community

· Outcome 4: Maungakiekie-Tāmaki has quality infrastructure to match growth

28. This proposal extends the existing Tāmaki Shared Path, further developing the Local Boards Greenways network providing improved active connections for the local community.

Tauākī whakaaweawe Māori

Māori impact statement

29. Mana whenua have been offered the opportunity to engage with council on this project and have shown full support for the proposed design with no specific changes requested.

30. Parks and heritage is of fundamental importance to mana whenua and their culture and traditions. The development discussed in this report will benefit Maori and the wider community through increased access to recreational opportunities and improved connections between local communities.

31. Mana whenua have been consulted on the proposals and have indicated their support and understand the limited opportunities for mahi toi in this stage of the reserve development.

32. When Boundary Reserve West is developed mana whenua will be offered the opportunity to engage with design work for that larger stage of development.

Ngā ritenga ā-pūtea

Financial implications

33. A small budget ($50K) has been contributed from Auckland Council Local Parks Growth fund to facilitate design and consenting.

34. The balance of the budget for this development ($300,000) has been provided by Tāmaki Regeneration Company and will be used for the physical works phase.

35. The design has been tailored to meet this budget as further budget for the upgrade to Boundary Reserve is not available until future years.

36. The following budget has been approved for this project:

Budget source	FY19/20	FY20/21	Total ($)
Community Facilities (local park growth)	50,000		50,000
External Funding (Tāmaki Regeneration Company)		300,000	300,000
			$350,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks and mitigations have been considered:

Risks identified	Mitigation
Health & Safety
Public are exposed to unsafe conditions during construction phase	Health and safety methodology during construction will manage risks
Budget
Budget is small and strictly limited	Design work has been tailored to meet available budgets
Construction
Construction adjacent to the stream corridor may need to be removed to allow for future stream naturalisation	Proposals deliberately avoid any works in the stream corridor
Poor weather during construction may hold up delivery	Construction methodology and programme to allow for wet weather

Ngā koringa ā-muri

Next steps

38. Following local board approval of the concept design, detailed design and consenting will proceed.

39. Subject to resource consent approval, physical works are anticipated to commence before the end of 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Boundary Reserve East Concept Design	97

Ngā kaihaina

Signatories

Author

Tim Keat - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Eastview Reserve Concept Design

File No.: CP2020/04674

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board for the Eastview Reserve Concept Design (Attachment A).

Whakarāpopototanga matua

Executive summary

2. A concept design for the redevelopment of Eastview Reserve in Glen Innes has been completed following input from the Maungakiekie-Tāmaki Local Board, mana whenua and the public.

3. Specific changes to the draft concept design following consultation include:

· confirmation of playground location to best meet combined outcomes of safety, access and sensitivity to neighbours;

· inclusion of Māra Hūpara elements into the playground design;

· inclusion of interpretation panels to provide cultural and ecological context to the site;

· commencement of a water testing regime to establish a baseline for stream water quality, enabling measurement of improvements over time;

· inclusion of dog bins to cater for off leash dog walkers.

4. A budget of $3 million has been approved as part of the Local and Sportsfield Development Programme FY2018/2019 – 2021/2022, to enable delivery of this reserve upgrade.

5. This reserve is within the Tāmaki Regeneration area and has been prioritised for early development in the Tāmaki Open Space Network Plan.

6. Subject to approvals and consents this upgrade will be able to be delivered in FY 2020/2021.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the Eastview Reserve Concept Design (Attachment A), allowing for developed design and consenting to proceed.

Horopaki

Context

7. Eastview Reserve, located in Glen Innes, is within the Tāmaki Regeneration area and has been prioritised in the Tāmaki Open Space Network Plan (TOSNP) for redevelopment.

8. This reserve is one of the five reserves on the Ōmaru Creek running from St Heliers Road to the Tāmaki River. These include Apirana, Eastview, Taniwha, Maybury and Pt England Reserves, all of which are scheduled for redevelopment over the next decade.

9. Collectively, these redevelopments will contribute significantly to improved environmental and recreational outcomes for the local community.

10. Eastview Reserve is currently neglected and requires significant investment to cater for the anticipated increase in population in this area. The proposed upgrade will provide safe walking/cycling connections through the reserve, quality play facilities and an ecologically sound stormwater management system and environment.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A concept design has been developed for Eastview Reserve which will deliver on local board outcomes, meet the objectives of the TOSNP and fits within the available budget.

12. The key objectives of the TOSNP for this reserve, as indicated in the diagram below, include:

· development of a 3m wide shared path linking to the wider greenway’s network and connecting the reserve to the local neighbourhood;

· upgrade of the riparian corridor including weed removal and revegetation to revitalise the stream and native ecosystem;

· provision of a new playground to fill a gap in the existing playground network;

· improvements to safety and surveillance through management of existing vegetation and installation of lighting to the shared path;

· celebration of heritage and culture to help create a sense of place.

Consultation

13. A draft concept design was presented to the Maungakiekie-Tāmaki Local Board at a workshop in April 2019 and again in February 2020 following public consultation.

14. Public consultation was held in November and December 2019, and feedback on the draft concept design was sought through the following methods:

· online ‘have your say’ survey promoted through the local board Facebook page and by onsite signage;

· onsite activation event held on 8 November 2019;

· door-to-door survey to immediate residential and commercial neighbours.

15. Mana whenua were offered the opportunity to engage with council on this project and all Iwi involved have shown full support for the proposed concept design. In particular, their involvement has led to the incorporation of Māra Hūpara, or traditional Māori play elements, into the design.

16. Overall, the Maungakiekie-Tāmaki Local Board, mana whenua and the public have all shown strong support for the key outcomes expressed by the proposed concept design including:

· development of a shared path through the reserve;

· upgrade to the riparian corridor, and

· development of a neighbourhood playground.

17. A small number of residents immediately neighbouring the reserve expressed concerns over the provision and location of the playground due to potential safety issues, increased use of the reserve and resulting noise.

18. The final playground location has been selected to provide the best safety and passive surveillance outcomes, including visibility from all parts of the reserve and easy access to Eastview Road, while being at a sufficient distance from neighbouring properties to reduce the effects of any reverse sensitivities.

19. Specific changes to the draft concept design following consultation include:

· confirmation of playground location to best meet combined outcomes of safety, access and sensitivity to neighbours;

· inclusion of Māra Hūpara elements into the playground design;

· inclusion of interpretation panels to provide cultural and ecological context to the site;

· commencement of a water testing regime to establish a baseline for stream water quality, enabling measurement of improvements over time;

· inclusion of dog bins to cater for off leash dog walkers.

20. These changes have been incorporated into the final Eastview Reserve Concept Design (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Existing paths in some locations through the reserve suffer from periodic inundation in major rain events due to flooding of the stream. It is likely that these events will be more frequent with climate change.

22. The proposed shared path will follow a similar route to the existing path but levels will be raised to help mitigate against expected flood events.

23. Additionally, management of the riparian corridor including removal of exotic weed species is likely to improve stream flow and help reduce the likelihood and extent of flooding.

24. Existing concrete paths are proposed to be recycled to provide base course for the new shared path, helping reduce the carbon footprint of the overall project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The proposed upgrades to Eastview Reserve will deliver significant improvements to water quality and ecological habitat through riparian management and revegetation.

26. Improvements to the stream corridor will provide direct benefits to Healthy Waters’ stormwater management plan for this catchment, as well as to the wider community through improved environmental outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This proposed development reflects the following Maungakiekie-Tāmaki Local Board outcomes:

· Outcome 1: Maungakiekie-Tāmaki is an active and engaged community

· Outcome 4: Maungakiekie-Tāmaki has quality infrastructure to match growth

28. This proposal will deliver an additional section of the Local Boards Greenways Network providing improved active connections for the local community.

29. The new playground proposed will fill a gap in the existing play network and cater for the expected significant increase in residential population in the area.

Tauākī whakaaweawe Māori

Māori impact statement

30. Parks and heritage is of fundamental importance to mana whenua and their culture and traditions. The development discussed in this report will benefit Māori and the wider community through increased access to recreational opportunities and improved connections between local communities.

31. Mana whenua were invited to engage with us on this development with Ngāti Paoa, Ngāti Whatua Ōrākei, Ngai Tai Ki Tāmaki and Ngaati Whanaunga all showing interest in the project. Several hikoi and hui have been held with these iwi to discuss the proposals and all have indicated their support and offered the following specific feedback which has been incorporated into the design:

· development of Māra Hūpara elements within the playground design;

· inclusion of interpretation panels to provide cultural and ecological context to the site;

· commencement of a water testing regime to establish a baseline for stream water quality, enabling measurement of improvements over time;

· inclusion of dog bins to cater for off leash dog walkers.

32. Mana whenua wish to remain engaged with this project and will be kept informed as the design develops and offered opportunities for input into mahi toi as they arise.

Ngā ritenga ā-pūtea

Financial implications

33. A budget of $3 million has been approved for this project in the following financial years:

Budget source	FY18/19	FY19/20	FY20/21	FY21/22	Total ($)
Community Facilities (local park growth)	25,000	100,000	1,200,000	1,675,000	3,000,000
					3,000,000

34. Cost estimates for the concept design indicate that the project can be fully delivered within the available budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The following risks and mitigations have been considered:

Risks identified	Mitigation
Covid 19
Uncertainty around Covid 19 restrictions may affect timing of project development as well as current budget allocation	Close watching brief and updates to the board as required
Health & Safety
Public are exposed to unsafe conditions during construction phase	Health and safety methodology during construction will manage risks
Budget
Budget is strictly limited	Design work has been tailored to meet available budgets
Construction
Poor weather during construction may hold up delivery	Construction methodology and programme to allow for wet weather

Ngā koringa ā-muri

Next steps

36. Following local board approval of the concept design, detailed design and consenting will proceed subject to any restrictions imposed by the Covid 19 situation.

37. Subject to resource consent approval, physical works are anticipated to commence late 2020-early 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Eastview Reserve Concept Design	105

Ngā kaihaina

Signatories

Author

Tim Keat - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Appointment of a Maungakiekie-Tāmaki Local Board lead for the Tāmaki Regeneration Programme for the 2019-2022 triennium

File No.: CP2020/03631

Te take mō te pūrongo

Purpose of the report

1. To appoint a Maungakiekie-Tāmaki Local Board member as a lead for the Tāmaki Regeneration Programme for the 2019-2022 triennium.

Whakarāpopototanga matua

Executive summary

2. At the 3 December 2019 Maungakiekie-Tāmaki Local Board business meeting it appointed leads to several projects and programmes occurring in the local board area (MT/2019/70).

3. Alongside this the local board endorsed the roles and responsibilities of the Maungakiekie-Tāmaki Local Board leads for the 2019-2022 triennium (Attachment A), which outlines that the local board can appoint a lead to significant projects and programmes that are progressing over multiple financial years, involves various stakeholders and require a high-level of relationship management, monitoring and oversight from the local board.

4. Staff advised against appointing leads and instead recommended to continue the established work practices supporting the governance role of local boards as outlined below. The report outlining this advice is Attachment B of this report.

· Local boards adopt an annual work programme each June for implementation by the council organisation in the next financial year (July-June). Local boards maintain a key focus on these annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings.

· Local boards appoint a nominated local board member who will be consulted on landowner consents and events by staff carrying out their delegations. Local boards can also appoint a nominated local board member to provide feedback and attend hearings on liquor licences and notified resource consents to ensure that local board views are taken into account in these timebound processes. These appointments are made via a separate report.

· Local boards appoint nominated local board members to external organisations (via separate report) to exercise their role in the external organisation as per the relevant constitution on behalf of the local board.

5. Tāmaki Regeneration Company (TRC) was formed in 2013 to work in partnership with residents, businesses, mana whenua, local and central government agencies, local service providers and the private sector to provide a platform for a successful regeneration programme in Tāmaki.

6. TRC have indicated that a lead appointed by the Maungakiekie-Tāmaki Local Board would be beneficial given the significance and level of the work being undertaken through the Tāmaki Regeneration Programme.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) appoint Member X as the local board lead for the Tāmaki Regeneration Programme for the 2019-2022 triennium.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Roles and responsibilities of Maungakiekie-Tāmaki Local Board leads for the 2019-2022 triennium	129
b ⇩	Local Board Governance Work Management for the 2019-2022 triennium	131

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Maungakiekie-Tāmaki Local Board Grants Programme 2020/2021

File No.: CP2020/03177

Te take mō te pūrongo

Purpose of the report

1. To adopt the Maungakiekie-Tāmaki Grants Programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Maungakiekie-Tāmaki Grants Programme 2020/2021 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopt the Maungakiekie-Tāmaki Grants Programme 2020/2021.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2020/2021 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Maungakiekie-Tāmaki Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2020/2021.

10. The new grant programme includes the additional criteria:

Higher priority:

· “we will also consider applications with match funding. Match funding is where grants are provided in exchange for the community groups ‘match’ in volunteer labour, cash or donated goods and services up to the value of 40%. Applications will be prioritised and assessed under the same priorities as other grants.

· applicants who have considered other sources of funding for their project.

Exclusions:

· grants to support the purchase of assets and/or equipment with limited future.

· applications for liquor licenses.

· applicants who apply to Maungakiekie-Tāmaki Local Board for the same project or activity more than once in a financial year (Community Grants Policy – Paragraph 95).”

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The grants programme has been developed with input by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16. The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Grants Programme 2020/2021	143

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Local board feedback for inclusion in Auckland Council submissions

File No.: CP2020/04719

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Maungakiekie-Tāmaki Local Board delegate authority to the local board chair to submit the local board’s formal views for inclusion in Auckland Council submissions to Central Government and other councils, where this feedback is due before a local board meeting.

Whakarāpopototanga matua

Executive summary

2. Central Government (and other councils) seek feedback through public consultation on bills, inquiries and other key matters. The consultation timeframes vary between four and eight weeks.

3. The Governing Body is responsible for making official submissions to Central Government on most matters except for submissions to government on legislation where it specifically relates to a local board area. Where the Governing Body decides to make an official submission on a Central Government matter, staff work to develop a draft submission for consideration by the Governing Body and will call for local board input so it can be incorporated. The Auckland Council submission needs to be approved within the consultation timeframes set by Central Government.

4. Local board input is required to be approved by the local board. Where local boards are unable to make these decisions at a local board meeting due to the constrained timeframes, another mechanism is required. In situations where local boards prefer not to use the urgent decision process, local boards sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for the council.

5. In situations where timeframes don’t allow reporting to formal business meetings, staff recommend that the local board either uses the urgent decision process or delegates authority to the chair to approve and submit the local board’s input into Auckland Council submissions. Both options provide an efficient way to ensure that local board formal input is provided when external parties set submission deadlines that don’t allow formal input to be obtained from a local board business meeting.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) delegate authority to the chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

Horopaki

Context

6. Government departments, parliament, select committees and other councils seek feedback on issues using both formal and informal consultation opportunities. Auckland Council has an ongoing opportunity to provide advocacy on public policy matters and this is often done by making a public submission. Submissions can be provided on other council’s plans, on policy and legislative reviews or on an agency’s proposed strategy.

7. Council submissions are the formal responses to the public consultation opportunities that are open to everyone, including all Aucklanders.

8. Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

9. Under the current allocation of decision-making responsibility, the Governing Body is allocated decision-making responsibility for “submissions to government on legislation including official submissions of Auckland Council incorporating local board views”. Local boards are allocated decision-making for “submissions to government on legislation where it specifically relates to that local board area only”.

10. Central Government agencies set the deadlines for submissions which are generally between four to eight weeks. These timeframes do not usually allow for formal reporting to local boards to input into the council submission. In situations where local boards prefer not to use the urgent decision process, local boards can sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for council.

11. Providing a delegation for Central Government submissions provides local boards with another option to give formal local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

12. There are five options available to local boards to approve their formal views and input on submissions to Central Government. Where this input is sought within a time constrained process and is due before a meeting of the local board, only four of these options will be available.

Table 1: Options for mechanisms through which the local boards can approve their formal views on Auckland Council submissions to Central Government and other councils

Options	Pros	Cons
1. Local board input approved at a business meeting	· Decision is made and adopted in a public meeting (transparency of decision making). · All local board members have the opportunity to make the formal decision.	· Local board meeting schedules and agenda deadlines often don’t align with external agency deadlines.
2. Local board input approved at an extraordinary meeting of the local board	· Provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules. · Decision is made and adopted in a public meeting (transparency of decision making). · All local board members have the opportunity to make the formal decision.	· Extraordinary meeting needs to be called by a resolution (requires anticipation by the local board) or requisition in writing delivered to the Chief Executive. The process usually requires a minimum of three clear working days. · There are additional costs incurred to run an unscheduled meeting. · It may be difficult to schedule a time when enough local board members can attend to achieve a quorum.
3. Local board input approved using urgent decision mechanism (staff recommend this option)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules. · Local board input can be submitted once the Chair, Deputy Chair and Relationship Manager have received the report providing the local board views and input. · The urgent decision needs the sign-off from two local board members (ie the Chair and Deputy Chair), rather than just one.	· The decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board. · Chair and deputy may not have time to properly consult and ascertain view of the full local board.
4. Local board input approved by the chair who has been delegated authority from the local board (staff recommend this option where local boards choose not to use the urgent decision process)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules and local boards don’t want to use the urgent decision process. · Local board input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.	· Decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board. · The chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board.
5. Local board input submitted and ratified at a later date	· Local board informal input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.	· Local board input submitted is considered to be the informal views of the local board until they are approved. · Local board input can be challenged or changed at ratification or approval stage. · Decision to ratify informal views, even if made in a public meeting, is unable to be changed in the council submission (can be perceived as non-transparent decision-making). · Inclusion of informal views in the Auckland Council submission will be at the discretion of the Governing Body. These may be included with caveats noting the views have not been ratified by the local board. · If the local board changes its views, there is a reputational risk for the council.

13. Options one, two and three are already available to local boards and can be utilised as required and appropriate. Option one should always be used where timeframes allow reporting. Option four requires a delegation in order for a local board to utilise this mechanism and should be used only when timeframes don’t allow reporting to a business meeting.

14. Local boards who wish to utilise option four are requested to delegate to the chair as this fits within the leadership role of the chair and they are more likely to be available because the chair is a full-time role. The role of this delegated member will be to attest that the approved and submitted input constitutes the views of the local board. The input should then be published with the agenda of the next formal business meeting of the local board to provide transparency. The delegate may choose not to exercise their delegation if the matter is of a sensitive nature and is something that the full board should consider at a business meeting.

15. Each local board will be in charge of its own process for considering and developing their local board input that will be approved by the delegated member. This can include discussions at workshops, developing ideas in a small working group or allocating it to an individual member to draft.

16. Where local boards do not wish to delegate the views to the chair, the recommended option is to use the urgent decision mechanism (where deadlines don’t align with local board reporting timeframes). The mechanism requires a staff report and the decision to be executed by three people (the Chair, Deputy Chair and the Relationship Manager). Local board input can be submitted within one to two days after the local board views and input have been collated and discussed by the local board members.

17. Option five is not considered best practice and local boards are strongly discouraged from using this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. This report proposes a delegation to ensure that staff can undertake the preparation of submissions in a timely manner, while receiving formal local board input on matters that are of local board importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report seeks to establish a specific delegation for the local board chair.

21. Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

22. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

23. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. If local boards choose to delegate to provide their formal views on Auckland Council submissions, there is a risk that this mechanism is perceived as non-transparent decision-making because it is not made by the full local board. This can be mitigated by publishing the submitted local board input on the next agenda.

25. There is also a risk that the chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board. This can be mitigated by encouraging the local board to collectively discuss and agree their input before it is submitted by the member who has been delegated authority.

Ngā koringa ā-muri

Next steps

26. On those occasions where it is required, the delegation will be used to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Panuku Development Auckland Local Board six-monthly update 1 July 2019 - 31 December 2019

File No.: CP2020/02601

Te take mō te pūrongo

Purpose of the report

1. To update the Maungakiekie-Tāmaki Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 1 July 2019 to 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· Redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs.

· Review of, and where appropriate, redevelopment of council non-service property.

· Management of council property assets including commercial, residential, and marina infrastructure.

· Other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku currently manages 169 commercial and residential interests in the Maungakiekie-Tāmaki Local Board area.

4. Two priority locations for Panuku sit within the Maungakiekie-Tāmaki Local Board area, they are Transform Onehunga and Unlock Panmure. Within these priority location areas, several projects are at varying stages of engagement, design and implementation.

5. No properties in the Maungakiekie-Tāmaki Local Board area were purchased during the reporting period.

6. No properties in the Maungakiekie-Tāmaki Local Board area were sold during the reporting period.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 July 2019 to 31 December 2019.

Horopaki

Context

7. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

8. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city. Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

9. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

10. Panuku manages around $3 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

11. As at 31 December 2019, the property portfolio comprises 1674 properties, containing 1035 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

Tātaritanga me ngā tohutohu

Analysis and advice

Ngā Mahi ā-Hapori / Local Activities

Transform Onehunga

12. Panuku is leading the redevelopment of strategically placed council-owned land, working in partnership with the Government and others, to deliver positive outcomes for the local community.

13. The current Transform Onehunga Framework Plan has focus to the north of Neilson Street. The next stage of the Framework Plan to regenerate Onehunga, focuses on the area south of Neilson Street and involves a plan change for the wharf that will likely be complete over the next couple of years.

14. Council purchased the Port of Onehunga in October 2018 and is currently undertaking maintenance works to keep the Port operational. The Port is seen as key to transforming the Onehunga waterfront to a place for people and to enable access to the Manukau Harbour. The first 3 – 5 years of ownership of the Port will involve continuing maintenance, working through physical, legal and planning issues prior to any substantive works occurring.

15. This should eventually lead to a statutory plan change enabling some form of redevelopment at the Port. There is still uncertainty around major infrastructure projects, including the proposed East West Link and Light Rail which affect the areas further south, which may restrict the progress of the plan change.

16. To ensure that the plan change is informed by the community, Panuku are engaging with stakeholders in the community to create a master plan. This engagement includes an online tool called Social Pinpoint as well as visioning workshops in the community and feedback opportunities at community events.

17. Community feedback, plus technical studies and mana whenua engagement are informing the master plan for the wharf. The planning sets the framework for the wharf as a future community destination and a catalyst for the restoration of the Manukau Harbour.

18. Within the town centre, Panuku has advanced on the plans to improve local connections with the first laneway project at 5 Pearce Street completed in 2019. The next two laneways, 152 Onehunga Mall and 151 Onehunga Mall are in consultation and design stage.

19. Preliminary concept design work commenced on the public realm improvements in the DressMart Precinct, which will be tested and consulted on as design progresses.

20. The Waiapu Lane Precinct is being scoped for potential public realm requirements. Panuku have agreed a high-level master plan for this area with the local board. Consultation is occurring online and at several events including the Christmas Festival, which happened on 14 December 2019 at Oranga Community Centre.

21. In collaboration with the local board and community stakeholders, Panuku undertook community engagement using Social Pinpoint across the Waiapu Lane, Wharf and Laneways projects in 2019 with more than 7000 visits to these sites over the period. The community feedback provides Panuku valuable information in developing design options that respond to local community needs.

22. Panuku continue to work with Service Strategy and Integration on the recreation needs assessment for Onehunga.

23. During this period, Panuku provided information and gave input into the Auckland Transport feasibility study regarding the potential for the bus station relocation.

Unlock Panmure

24. The Unlock Panmure three-year work programme outlining key delivery projects in Financial Years 2019-2021 was endorsed by the Maungakiekie-Tāmaki Local Board at the 22 May 2018 business meeting, (resolution MT/2018/77) and approved by the Panuku Board on 27 June 2018.

25. The key delivery projects in Financial Years 2019-2021 were presented to the Fixed Stakeholder Advisory Group (FSAG) on 6 July 2018, and regular six-weekly meetings with the group have been set up to provide project updates and invite feedback as projects progress.

26. Panuku have worked closely with the local board, council family, and Panmure Business Association to support local events, including Parking Day, Christmas Street Party, and Panmure Basin Fun Day to positively promote Panmure town centre and its diverse offerings.

27. Panuku work with locals to provide input into the streetscape upgrade of Clifton Court as part of the Unlock Panmure programme. The aim of this project is to revitalise the current public space into an area that is safer and more welcoming for the local community. In December, Panuku held focused workshops inviting people to share their thoughts both on the current space and how it could be improved for the future to help inform concept designs. Key themes indicated four areas – safety and comfort, green and nature, play, community interactions and activities. These elements will form an important foundation for the design.

28. The plan change to rezone both the 3 Kings Road and 28-30 Pilkington Road sites were notified on 28 November 2019 and public submissions closed on 30 January 2020. The change of zoning for both sites will enable mixed-use development within Panmure town centre, increase new housing supply and local services to broaden the centre’s offering. Panuku will continue to work closely with Auckland Council Plans and Places department to review submissions received.

29. The acquisition of 19-23A Queens Road and 3 Korma Lane, Panmure were completed respectively in August and October 2019. These strategic sites combined with existing council landholding enables the comprehensive redevelopment of Panmure town centre core as a vibrant heart.

Properties managed in the Maungakiekie-Tāmaki Local Board Area

30. Panuku currently manages 101 commercial and 68 residential interests within the local board area.

Portfolio strategy

Optimisation

31. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form, while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

32. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a range of undercapitalised development opportunities such as air space, full sites, or part sites.

33. Using optimisation as a redevelopment and funding tool, the local board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all of that property for sale or development.

34. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds, in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

35. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

36. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

37. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

38. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal recommendations	$30.4 million disposal recommendations.

July 2019 to June 2021 Target

Unit	Target	Achieved
Portfolio Review	$45m disposal recommendations.	$20 million disposal recommendations as at 23 February 2020.

Process

39. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku Board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

40. There are no properties currently under review in the Maungakiekie-Tāmaki Local Board area.

Acquisitions and disposals

41. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

42. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

43. Panuku has so far purchased nine properties for open space across Auckland in the 2019/2020 financial year to the end of December at a cost of $30.6 million.

44. No properties have been purchased in the Maungakiekie-Tāmaki area during the reporting period for open space.

45. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

46. In the current financial year to the end of December, the Panuku disposals team has entered into five sale and purchase agreements, with an estimated value of $3.6 million of unconditional net sales proceeds.

47. Panuku 2019/20 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

48. No properties have been sold in the Maungakiekie-Tamaki area during the reporting period.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. The Panuku Priority Location programmes support regeneration of existing town centres, developing underutilised sites within the urban area, close to transport links. Increasing the density of housing in these areas will result in reduced carbon emissions through improved utilisation of existing infrastructure and transit-oriented development, provision of easy, safe and attractive walking and cycling routes reduces reliance on private motor vehicles and enables low carbon lifestyles. Panuku has adopted a minimum standard of a Homestar 6 rating for all homes, resulting in warmer, drier and more energy efficient buildings.

50. Climate change is likely to subject the Maungakiekie-Tāmaki area to hotter temperatures and more frequent flooding and drought. We are seeking to future-proof our communities by accounting for climate change, factoring adaptation and resilience into the creation of buildings and spaces. Our infrastructure and developments should be designed to cope with warmer temperatures and extreme weather events. This includes use of green infrastructure and water sensitive design for increased flood resilience, ecological and biodiversity benefits and provision of increased shade and shelter for storm events and hotter days.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

53. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

54. Panuku work collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

55. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

58. The next six-monthly update is scheduled for August 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Perin Gerrand - Engagement Coordinator

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Auckland Transport update to the Maungakiekie-Tāmaki Local Board March 2020

File No.: CP2020/03798

Te take mō te pūrongo

Purpose of the report

1. To provide an update on Auckland Transport activities in the Maungakiekie-Tāmaki area and a summary on the local boards transport funds.

Whakarāpopototanga matua

Executive summary

2. This report covers a summary of:

· Auckland Transport projects and operations in the local board area

· the local board’s Transport Capital Fund and Community Safety Fund

· general information items sent to the local board.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport March 2020 report.

Horopaki

Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. As set out in our Local Board Engagement Plan, we report on a monthly basis to local boards. This monthly reporting commitment acknowledges the important role local boards play within the governance of Auckland Council on behalf of their local communities.

4. This report updates the Maungakiekie-Tāmaki Local Board on Auckland Transport projects and operations in the local board area, it updates the local board on its advocacy issues and consultations and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
AMETI Project works on Panmure side of the bridge	Panmure intersection currently in Stage 3.
AMETI Project Jellicoe/Mountain Signalisation	Targeting early May 2020 completion. Two week break over the Easter period.
AMETI Project Lagoon Drive	Targeting October 2020 for completing Panmure side of busway.
AMETI Project Basin View Lane	Targeting end of July 2020 for completion and two-way traffic.
AMETI Project Domain Drive	Targeting April/May 2020 completion.
AMETI Project Panmure Bridge	One lane each direction 24/7 during 2 week Easter period.

Traffic Control Committee resolutions

8. The table below outlines decisions made by Auckland Transports Traffic Control Committee in the Maungakiekie-Tāmaki Local Board area in February 2020. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Station Road And Surrounding Streets

Temporary traffic and parking controls

Approved with conditions

Point England Road/Riverside Avenue/Dunkirk Road

Temporary traffic and parking controls

Approved with conditions

Lynton Road/Stud Way/Musket Place/Roslyn Road/Waipuna Road

Lane Arrow Marking/Cycle Lane/NSAAT/Traffic Road Hump/Traffic Signal/Stop Control/Give-Way Control

Carried

Community Safety Fund

9. All local boards have finalised their prioritised lists of projects, received rough orders of cost, and approved the allocation of funds. The programme in total now stands at just under 100 projects.

10. The table below has a general summary of Maungakiekie-Tāmaki Local Board Community Safety Fund projects with their current status. Please note that all timings are indicative and are subject to change.

Project	Approved funding	Update
Selwyn Street pedestrian safety improvements	$300,000	Initial designs for a raised zebra crossing and refuge islands completed. Consultation expected to start prior to Easter.
Farringdon pedestrian safety improvements	$260,000	Initial designs for converting existing kea crossing into a raised zebra crossing is completed. Consultation expected to start prior to Easter.
Elstree Avenue pedestrian safety improvements	$260,000	Initial designs for upgrading grade zebra crossing into a raised zebra crossing is completed. Consultation expected to start prior to Easter.
Bailey Road pedestrian safety improvements	$50,000	Initial designs for installing two new speed tables of the kea crossing is completed. Consultation expected to start prior to Easter.
Panama Road School pedestrian safety improvements	$20,000	High friction surfacing to be applied in March 2020.
Harris Road pedestrian safety improvements	$20,000	High friction surfacing to be applied in March 2020.
Electronic speed feedback signs at Apirana Avenue and Dunkirk Road	$80,000	Project team re-investigating locations for electronic speed signs due to new feedback sign recently installed on Dunkirk Rd.
Hamlin Road, pedestrian safety improvements	$260,000	Still in development phase, consultation expected to start prior to Easter.
Safety measures in Grey Street	$20,000
Total	$1,270,000

Local Board Transport Capital Fund

11. There was $739,391 left in the LBTCF from the 2016-2019 Political term. The LBTCF allocation for the 2019-2022 political term is $2,019,339.

12. The local board allocated $50,000 out of the LBTCF towards driver feedback signs (resolution MT/2018/152). However, this is now being funded through the local board’s Community Safety Fund (resolution MT/2019/118). Therefore, the amount of $50,000 will be reconciled back into the LBTCF at a later date.

13. The new total available budget for the LBTCF is $2,808,730. The table below outlines the LBTCF financial summary for the Maungakiekie-Tāmaki Local Board.

Maungakiekie-Tamaki Local Board Transport Capital Fund Financial Summary
Unallocated funds from term 2016-2019	$739,391
Funds allocated for 2019-2022 term	$2,019,339
Driver Feedback Signs reconciliation to be added	$50,000
Remaining budget left	$2,808,730

14. There are workshops booked in with the Maungakiekie-Tamaki Local Board to discuss how the funds for the new political term will be allocated.

15. Projects which have had funding allocated to them are noted below:

Project	Description	Status	Funds Allocated
Jubilee Shared Bridge	Construction of shared path and bridge.	Auckland Council has engaged in a new vendor to get this project underway. A further update will be given by Auckland Council at a workshop in March 2020.	$700,000
Tāmaki Shared Paths		In Stage 2 for the link to the existing Tāmaki Path from Kotae Road – in feasibility stage.	$380,000
Line/Taniwha Raised Crossings	Located on Line Road, between Eastview and Taniwha Reserves, and Taniwha Road, between Taniwha and Maybury Reserves	This work will be actioned as part of the Glen Innes Cycleway project.	$190,000
Tripoli Road Raised Crossing	Upgrading of existing pedestrian crossings	Work to start between March and April 2020.	$600,000
Onehunga Mall Raised Crossing Paths	Two pedestrian crossing to provide a better connection to Laneway 2, 4 & 5.	Awaiting final options from Panuku. Will report in April 2020.	$300,000
Driver feedback signs		This is now being funded through the local board’s Community Safety Fund. This allocation will be reconciled back into the LBTCF.	$50,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

17. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

18. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2e (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

20. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Workshops

21. Auckland Transport attended workshops with the Local Board on the 25 February and 3 March, the subjects discussed were:

· An update on the Glenn Innes Cycleway project.

· An update on the AMETI Project.

General information items sent to the board:

22. The summary below lists items sent to the local board for its information or feedback:

Item	Date sent to Board
INFO: Church Street/Victoria Street intersection, work to be completed	04/02/20
INFO: Mt Wellington Highway/Bus/Truck Lane, public feedback and project decisions	12/02/20
INFO: Walking School Bus Month	24/02/20

Tauākī whakaaweawe Māori

Māori impact statement

23. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

24. The proposed decision of receiving this report has financial implications as outlined in the resolutions, analysis and advice.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Caroline Tauevihi – Elected Member Relationship Manager – Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Team Manager – Auckland Transport

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Urgent Decision - Feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework

File No.: CP2020/04801

Te take mō te pūrongo

Purpose of the report

1. To inform the Maungakiekie-Tāmaki Local Board that an urgent decision was made and approved under delegation by the Chair and Deputy Chair to provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework.

Whakarāpopototanga matua

Executive summary

2. At the 3 December 2019 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2019/75:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region, addressing climate change mitigation and adaptation (ENV/2018/11).

4. To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (‘ACAF‘),which went to public consultation between 17 July 2019 and 30 September 2019.

5. To address the feedback from the consultation, key structural changes were proposed.

6. Local boards have a role in representing the views of their communities on issues of local importance, therefore were able to provide feedback on the proposed key structural changes to the Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including the proposed title change of the document.

7. such as regional plans inputting local impacts of Central Government proposals into Auckland Council submissions.

8. Under the current circumstances with COVID-19 alert level 4 restrictions, Maungakiekie-Tāmaki Local Board’s 24 March 2020 business meeting was cancelled, therefore the urgent decision-making process was required to provide local board input into the ACAF.

9. As a result of local board feedback being due prior to the next business meeting an urgent decision was required.

10. Following consultation and engagement with mana whenua, public, private and voluntary sectors, in February 2020 a memorandum was circulated to all local boards to share key findings from the public consultation.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the decision made under the urgent decision-making process on 9 April 2020, that the Maungakiekie-Tāmaki Local Board provide formal local board feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision - Feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland's Climate Action Framework	183

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Urgent Decision - Formal feedback on the Council-Controlled Organisations Review of the Independent Panel

File No.: CP2020/04803

Te take mō te pūrongo

Purpose of the report

1. To inform the Maungakiekie-Tāmaki Local Board that an urgent decision was made and approved under delegation by the Chair and Deputy Chair to provide formal feedback on the Council-Controlled Organisations Review of the Independent Panel.

Whakarāpopototanga matua

Executive summary

2. At the 3 December 2019 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2019/75:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. As a result of local board feedback being due prior to the next business meeting an urgent decision was required.

5. The Governing Body approved the Terms of Reference for an Independent Panel to undertake a review of substantive CCOs at its meeting on 26 November 2019 [GB/2019/127].

4. The Independent Panel sought the views of local boards on the three areas being reviewed: the CCO model and its accompanying roles and responsibilities; the accountability of CCOs; and CCO culture.

5. Local board feedback was due on 3 April 2020. As a result of the current circumstances with COVID-19 alert level 4 restrictions, Maungakiekie-Tāmaki Local Board’s 24 March 2020 business meeting was cancelled, and an urgent decision was required.

6. Local boards have a role in representing the views of their communities on issues of local importance, such as inputting local impacts of Central Government proposals into Auckland Council submissions.

7. Local boards are requested to provide formal feedback on the Council-Controlled Organisations Review of the Independent Panel.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the decision made under the urgent decision-making process on 9 April 2020, that the Maungakiekie-Tāmaki Local Board provide formal feedback on the Council-Controlled Organisations Review of the Independent Panel.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision: Formal feedback on the Council-Controlled Organisations Review of the Independent Panel.	205

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Urgent Decision - New community lease to Te Ao Hou Community Childcare Centre Incorporated

File No.: CP2020/04807

Te take mō te pūrongo

Purpose of the report

1. To inform the Maungakiekie-Tāmaki Local Board that an urgent decision was made and approved under delegation by the Chair and Deputy Chair to grant a new community lease to Te Ao Hou Community Childcare Centre Incorporated, for the land and building, situated at 134 Elstree Avenue, Glen Innes.

Whakarāpopototanga matua

Executive summary

2. At the 3 December 2019 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2019/75:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. The Maungakiekie-Tāmaki Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

4. The lease to Te Ao Hou Community Childcare Centre Incorporated expired on 30 November 2018.

5. The group have indicated they wish to continue their activities at the premises and there is a continued need for their services in the community.

6. A new lease is required to enable the group to keep operating and provide security.

7. Due to the current circumstances with COVID-19 alert level 4 restrictions, Maungakiekie-Tāmaki Local Board’s 24 March 2020 business meeting was cancelled, therefore the urgent decision-making process was required.

8. Local boards have a role in representing the views of their communities on issues of local importance, such as inputting local impacts of Central Government proposals into Auckland Council submissions.

9. As a result of local board feedback being due prior to the next business meeting an urgent decision was required.

10. Te Ao Hou Community Childcare Centre Incorporated has occupied the building and land situated at 134 Elstree Ave, Glen Innes where the lease expired on 30 November 2018 and is currently holding over on a month by month basis on the same terms and conditions. The

group have indicated they wish to continue their activities at the premises and there is a continued need for their services in the community. The childcare centre requires a new lease to be able to continue to operate.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the decision made under the urgent decision-making process on 9 April 2020, that the Maungakiekie-Tāmaki Local Board grant a new community lease to Te Ao Hou Community Childcare Centre Incorporated, for the land and building, situated at 134 Elstree Avenue, Glen Innes

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision: New community lease to Te Ao Hou Community Childcare Centre Incorporated	229

Ngā kaihaina

Signatories

Author

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager for Maungakiekie-Tamaki Puketapapa

Maungakiekie-Tāmaki Local Board

28 April 2020

Urgent Decision - New community lease to Te Whangai Trust Board, 25 Finn Place, Panmure.

File No.: CP2020/04809

Te take mō te pūrongo

Purpose of the report

1. To inform the Maungakiekie-Tāmaki Local Board that an urgent decision was made and approved under delegation by the Chair and Deputy Chair to grant a new community lease to Te Whangai Trust Board, 25 Finn Place, Panmure.

Whakarāpopototanga matua

Executive summary

2. At the 3 December 2019 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2019/75:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. Local boards have a role in representing the views of their communities on issues of local importance, such as inputting local impacts of Central Government proposals into Auckland Council submissions.

4. As a result of local board feedback being due prior to the next business meeting an urgent decision was required.

5. The Maungakiekie-Tāmaki Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

6. Te Whangai Trust Board requires a short-term lease agreement immediately to allow the establishment works of the nursery to occur. A new community lease is also required to succeed the short-term lease subject to the statutory consultation being undertaken successfully.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the decision made under the urgent decision-making process on 9 April 2020, that the Maungakiekie-Tāmaki Local Board grant a new community lease to Te Whangai Trust Board, 25 Finn Place, Panmure.

Ngā tāpirihanga

Attachments