Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board using electronic means on Thursday, 16 April 2020 at 3.00pm. A written summary will be uploaded on the Auckland Council website.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 


Ōrākei Local Board

16 April 2020

 

 

 

1          Welcome

 

            Chairman Scott Milne opened the meeting.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2020/36

MOVED by Chairperson S Milne, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board held on Thursday, 19 March 2020 be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice 2020 period

 

The Board's meeting is being held under the provisions of S47A of the Local Government Official Information and Meetings Act 1987, as inserted by the COVID-19 Response (Urgent Management Measures) Legislation Act 2020.

A report has been received detailing the statutory provisions for holding meetings at this time. The reason this item was not included on the agenda is that the report was received after the close of the agenda.      

This item was considered as extraordinary business so that the Board could make decisions about implementing the new temporary statutory provisions for managing meetings.

 

Resolution number OR/2020/37

MOVED by Chairperson S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board approve an item of extraordinary business at item 18.1 of this business meeting agenda to consider the ‘Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice 2020 period’ report.

CARRIED

 

 

18.1

Extraordinary Business - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice 2020 period

 

The attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice 2020 period report was tabled at the meeting. 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/38

MOVED by Member C Davis, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         note the temporary legislative provisions pursuant to the COVID-19 Response (Urgent Management Measures) Legislation Act 2020 which allows members to attend meetings by audio-visual link as of right, and despite anything to the contrary in the Board's Standing Orders, and to be counted for the purposes of quorum.

b)        amend its standing orders by including a new Standing Order 4.12.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the Board may participate in a meeting of the Board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Parts 13 and 14 of these Standing Orders.

c)         note that all public speaking requests via audio or audio visual links for any future remote business meetings will be at the discretion of the Chairman.

d)        note that the Board has been advised that it is not reasonably practicable to live stream meetings, as required by s47A of the Local Government Official Information and Meetings Act, however public access to meetings can be enabled via Skype by Business upon request prior to the start of the meeting.

e)         request staff to ensure that as soon as practicable after the meetings a written summary of the business of the Board's meetings is made, and available on the Auckland Council internet site as required by s47A of the Local Government Official Information and Meetings Act.

CARRIED

 

 

 

Attachments

a     16 April 2020 - Ōrākei Local Board: Item 18.1 - Extraordinary Business - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period report

 

Note:   The written summary of the Board’s April 2020 meeting, once published, can be viewed on the Auckland Council website at https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

11

Variation of Community Lease to St Heliers Tennis Club Incorporated, St Heliers Bay Reserve, 3 Goldie Street, St Heliers

 

Resolution number OR/2020/39

MOVED by Member M Voyce, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         approve a variation of the community lease to St Heliers Tennis Club Incorporated, located on part of St Heliers Bay Reserve, 3 Goldie Street, St Heliers (Attachment A of the report), subject to the following terms and conditions:

i)          the existing clause 14.8 be deleted

ii)         that a new clause recognising that the club will be adhering to the provisions of the council’s Smoke-free Policy 2013 be included

iii)       all other terms and conditions in accordance with the Deed of Lease dated 1 December 1997 and any subsequent renewals. 

CARRIED

 

 

12

Ōrākei Local Board Grants Programme 2020/2021

 

Resolution number OR/2020/40

MOVED by Member M Voyce, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)         adopt the Ōrākei Local Board Grants Programme 2020/2021.

b)        request staff to raise the threshold for the Ōrākei Quick Response Grant Round Two 2019/2020 from $3,000 to $5,000 to better support community groups and organisations to respond to the COVID-19 pandemic.

CARRIED

 

 

13

Approval for a new road name at 17 Eaglehurst Road, Ellerslie 

 

Resolution number OR/2020/41

MOVED by Chairperson S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board approve in accordance with section 319(1)(j) of the Local Government Act 1974, the name Kakenga Mews for the new private road created by way of subdivision at 17 Eaglehurst Road Ellerslie (resource consent reference BUN60318887, SUB60318910) noting that the applicant has not met all the requirements set out in the Board's Road Naming Policy and Guidelines.

CARRIED

 

 

 

 

 

14

Local board feedback for inclusion in Auckland Council submissions

 

Resolution number OR/2020/42

MOVED by Deputy Chairperson S Powrie, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      delegate authority to the Chairman to approve and submit the Board’s input into Auckland Council submissions on formal consultation from government departments, Parliament, select committees and other councils.

b)      note that the Board can continue to use its urgent decision process to approve and submit the Board’s input into Auckland Council submissions on formal consultation from government departments, Parliament, select committees and other councils, if the Chairman chooses not to exercise the delegation sought in a) above.

c)      note that this delegation will only be exercised where the timeframes do not allow for Board input to be considered and approved at a Board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the Board’s next meeting agenda for the public record.

CARRIED

 

 

15

Urgent Decision - Cancellation of 2020 ANZAC Commemorative Service St Heliers

 

Resolution number OR/2020/43

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board note the urgent decision to cancel the 2020 ANZAC St Heliers commemorative service.

CARRIED

 

 

16

Chairman and Board Member April 2020 report

 

Resolution number OR/2020/44

MOVED by Chairperson S Milne, seconded by Member D Wong:  

a)         That the Chairman and Board Members April 2020 report be received.

b)        note that the second paragraph of Board Member Troy Churton’s section of the  report should have been disclosed under Board Member David Wong section of the report for landowner approval and leases.

c)         note that Deputy Chairman Sarah Powrie’s name should be included as the lead of Community.

CARRIED

 

 

17

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2020/45

MOVED by Chairperson S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board records for the workshops held on 5, 12 and 26 March 2020 be noted.

 

CARRIED

 

18        Consideration of Extraordinary Items

 

Note:    Item 18.1 was taken after item 10.1.

 

 

 

3.41 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:........................................................