Minutes of Albert-Eden Local Board

i. commitment in complying with the Public Health restrictions during the Covid-19 lockdown to minimise the loss of life, and extend condolences to those that have lost a loved one;

ii. thank essential service workers who have worked throughout the pandemic to ensure communities are safe, well and fed, and wish those that have been ill a rapid recovery and look forward to the return of social and economic activity.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 and 2.5.2, a Notice of Motion has been received from Albert-Eden Local Board Members Benjamin Lee and Rachel Langton, for consideration under item 12.

Notice of Motion – Member Benjamin Lee – Support for Concerts at Eden Park as Proposed in the Resource Consent Application LUC60351212

Motion

MOVED by Member B Lee, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) support in principle the resource consent application by The Eden Park Trust (LUC60351212) which seeks consent for up to six concerts to take place at Eden Park in any 12-month period with all related activities including set up and pack down.

b) note the benefits of having up to six concerts at Eden Park in any 12-month period to the local community including but not limited to:

i. Enabling Eden Park to be more financially sustainable

ii. Improving utilisation of one of Auckland’s largest asset and national stadium

iii. Supporting the livelihoods of the businesses in the Fringe area (Kingsland, Dominion Road, Morningside).

c) acknowledge widespread community support as per UMR research (87 per cent support of the “Million Babies concert” from residents in nearby suburbs – July 2018), Stuff survey (79 per cent support for “staging up to six concerts per year” from residents in the Traffic Management Area – May 2019), and support of both the Dominion Road Business Association and the Fringe.

d) acknowledge the legitimate concerns of residents in the area and would like to ensure strict adherence to all conditions laid out in the resource consent submission and an appropriate periodic review process be put in place.

e) request its Democracy Advisor to forward a copy of the Notice of Motion and its resolutions to the Auckland Council resource consents team and other relevant staff for their information, as well as other relevant parties involved in Eden Park Trust’s resource consent application.

Resolution number AE/2020/36

MOVED by Chairperson M Watson, seconded by Member G Easte:

Chairperson M Watson moved an amendment by way of replacement to the original motion as follows:

a) note that the Albert-Eden Local Board has delegated formal feedback on Resource Consents to a nominated member, and on the matter of the Eden Park Trust application for concerts an Albert-Eden Local Board workshop was held on 31 March 2020 where the local board discussed the application and the majority agreed not to submit any formal feedback on the application.

The Chairperson called for members’ votes expressed by voice. The vote was tied.

Chairperson Watson used her casting vote.

CARRIED

Note: Members Langton and Smith and Deputy Chairperson Corrick requested that their dissenting votes be recorded.

The Chairperson put the substantive motion:

That the Albert-Eden Local Board:

A division was called for, voting on which was as follows:

For

Member G Easte

Member J Maskill

Member C Robertson

Chairperson M Watson

Against

Member R Langton

Abstained

Deputy Chairperson L Corrick

Member B Lee

Member K Smith

The motion was declared carried by 4 votes to 1.

CARRIED

Albert-Eden Local Grants Round Two 2019/2020 grant allocations

Moumita Dutta – Senior Community Grants Advisor, was in attendance via Skype-for-Business to speak to this report.

Resolution number AE/2020/37

MOVED by Chairperson M Watson, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) approve the following applications received during the Albert-Eden Local Grants Round Two 2019/2020:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
LG2001-231	Interacting	Arts and culture	Towards the facilitator costs for weekly community dance, drama and music-making classes between May and December 2020 including the strategic developer’s fee.	$9,995	$1,000 towards venue hire.
LG2001-232	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Arts and culture	Towards a contribution to the musicians’ fees and advertising costs for the “Mt Eden Chamber Music Festival” between 30 October to 1 November 2020.	$5,000	$1,500 towards musicians’ fees and advertising costs for the “Mt Eden Chamber Music Festival” to be held between 30 October to 1 November 2020.
LG2001-202	Auckland Central Community Shed Incorporated	Community	Towards the purchase of a dust extraction system, security cameras, signage and the cost of monthly maintenance of the machinery.	$7,300	$2,675 towards dust extraction system and security camera.
LG2001-203	Bhartiya Samaj Charitable Trust	Community	Towards the counsellor`s wages for the Bhartiya Samaj Trust.	$10,000	$1,500 towards counsellor fees for the Bhartiya Samaj Trust.
LG2001-204	Home and Family Counselling Incorporated	Community	Towards the costs for the after-hours counselling sessions for the Albert-Eden community between 4 May 2020 to 5 October 2020.	$4,110	$3,000 towards the after-hours counselling sessions for the Albert-Eden community.
LG2001-206	The Upside Downs Education Trust	Community	Towards the speech language therapy fees for six children in the local board area.	$10,000	$1,000 towards the speech language therapy fees for six children in the local board area.
LG2001-212	Balmoral Scouts (The Scout Association of NZ)	Community	Towards replacing gutters and re-roofing of the Balmoral Scout Hall	$10,000	$4,000 towards replacing gutters and re-roofing of the Balmoral Scout Hall.
LG2001-224	New Zealand Eid Day Trust Board	Community	Towards venue hire to host the New Zealand Eid Day 2020 – Eid-ul-Adha.	$10,000	$3,000 noting that if the event cannot be held due to the current Covid-19, the applicant will retain the funding to support the event’s implementation next year.
LG2001-228	Eyeview Ethnic Trust	Community	Towards administration, printing and delivery costs for 700 magazines to 30 schools in the Albert-Eden local board area.	$5,987	$1,997.50 towards printing cost of 350 magazines.
LG2001-233	Fab City Aotearoa Charitable Trust	Community	Towards the purchase of two recycling machines and one year maintenance costs for the machines.	$4,383.48	$2,463.48 towards the purchase of two recycling machines, excludes maintenance cost.
LG2001-209	Mt Albert Bowling Club Incorporated	Sport and recreation	Towards the re-laying of the club’s two bowling greens.	$10,000	$5,000, subject to the club’s grant application to the Bluewater Trust being successful.
LG2001-215	Badminton New Zealand Incorporated	Sport and recreation	Towards the purchase of shuttlecocks and venue hire for the New Zealand under 13 and under17 badminton championships.	$4,500	$1,500 towards shuttle cocks
LG2001-219	The Mt Albert Contract Bridge Club Incorporated	Sport and recreation	Towards the cost of the underfloor insulation of the clubhouse.	$6,670	$4,000 towards the underfloor insulation of the clubhouse.
TOTAL				$97,945	$32,636

b) decline the following applications received during the Albert-Eden Local Grants Round Two 2019/2020:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
LG2001-210	Jasmin Ziedan	Arts and culture	Towards equipment and staffing costs for the “Base FM Youth Mentoring Programme” and venue hire for the final event at the Otara Music and Arts Centre.	$6,000	Declined noting limited wider community benefit.
LG2001-223	Panacea Arts Charitable Trust	Arts and culture	Towards the costs for the production of a short film to celebrate 20 years of Mapura Studios.	$5,000	Declined noting limited wider community benefit.
LG2001-213	Afghan Funeral Services Charity in New Zealand	Community	Towards the purchase of grave plots, debt repayment, and operational costs.	$6,000	Declined noting benefit to the Albert-Eden community is not clear.
LG2001-220	Shiloh Creative Life Centre Charitable Trust	Community	Towards the costs of delivery of two “BeYOUtiful” eight-week programs to 40 young women aged nine to 13 years from Pasadena Intermediate school.	$4,000	Declined noting the benefit and outcome of this application is not clear and low priority application in an oversubscribed grant round.
LG2001-227	Trent Bray Swim School Central City Swimming Club Incorporated	Sport and recreation	Towards lane hire for two months for the swim school.	$6,281.25	Declined noting low priority.
LG2001-225	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, coordination, administration, client support and liaison costs for the “STARS” Mt Albert programme from 29 July to 9 December 2020.	$4,000	Declined noting low priority.
LG2001-226	Morningside Urban Market Garden (MUMG) Belong Aotearoa (formerly Auckland Regional Migrant Services)	Community	Towards the cost of producing MUMG urban market gardening curriculum and promotional materials including an expansion of the website.	$7,465	Declined noting low priority.
TOTAL				$38,746

c) thank Moumita Dutta – Senior Community Grants Advisor, for her attendance via Skype-for-Business.

CARRIED

14	Albert-Eden Local Board Grants Programme 2020/2021
	Moumita Dutta – Senior Community Grants Advisor, was in attendance via Skype-for-Business to speak to this report.
	Resolution number AE/2020/38 MOVED by Member B Lee, seconded by Member C Robertson: That the Albert-Eden Local Board: a) adopt the Albert-Eden Grants Programme 2020/2021. b) thank Moumita Dutta – Senior Community Grants Advisor, for her attendance via Skype-for-Business. CARRIED
	Note: Member Easte abstained from voting due to poor Skype-for-Business connectivity.

Notes: Governing Body Member Christine Fletcher entered the meeting during Item 14 at 6.58pm.

The local board agreed to move Item 15 to the end of the agenda.

Item 16 was heard at this point of time.

Local board feedback for inclusion in Auckland Council submissions

Resolution number AE/2020/39

MOVED by Member G Easte, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) delegate authority to the chairperson to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chairperson chooses not to exercise the delegation sought in resolution a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting, on the condition that all members are provided the opportunity to provide feedback to the chairperson before it is submitted.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

New Community Lease at Building One 869 New North Road, Mt Albert to Neighbourhood Support (Auckland City) Incorporated

Tsz Ning Chung – Community Lease Advisor, was in attendance via Skype-for-Business to speak to this report.

Resolution number AE/2020/40

MOVED by Chairperson M Watson, seconded by Member K Smith:

That the Albert-Eden Local Board:

a) grant a community lease to Neighbourhood Support (Auckland City) Incorporated for building one and the garage at 869 New North Road, Mt Albert for a term of three years with one right of renewal of three years.

b) approve rent of $1 plus Goods and Service Tax (GST) per annum with subsidised maintenance charges of $500 plus GST per annum.

c) approve for the Mt Albert and Pt Chevalier Community Patrol to occupy concurrently with the lease to Neighbourhood Support (Auckland City) Incorporated.

d) request that a community outcomes plan be prepared for approval of the elected members and this is be attached as a schedule to the lease.

e) note that all other terms and conditions to be in accord with the council Community Occupancy Guidelines July 2012.

f) thank Tsz Ning Chung – Community Lease Advisor, for her attendance via Skype-for Business.

CARRIED

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

Resolution number AE/2020/41

MOVED by Deputy Chairperson L Corrick, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum.

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

c) amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link.

CARRIED

Governing Body Members' Update

Resolution number AE/2020/42

MOVED by Member B Lee, seconded by Member K Smith:

That the Albert-Eden Local Board:

a) receive Governing Body Member Christine Fletcher’s verbal updates.

CARRIED

Chairperson's Report

Resolution number AE/2020/43

MOVED by Member G Easte, seconded by Member K Smith:

That the Albert-Eden Local Board:

a) receive the Chairperson’s verbal report.

CARRIED

Board Member's Reports

Resolution number AE/2020/44

MOVED by Chairperson M Watson, seconded by Deputy Chairperson L Corrick:

That the Albert-Eden Local Board:

a) receive Members Lee, Smith, Maskill, Langton, Easte and Robertson and Deputy Chairperson Corrick’s verbal Board Member Reports for May 2020.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2020/45

MOVED by Member B Lee, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 10 and 31 March and 7, 14 and 21 April 2020.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Adjournment of Meeting

Resolution number AE/2020/46

MOVED by Chairperson M Watson, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) agree to adjourn the meeting until Tuesday, 12 May 2020 at 2.00pm, to be held via Skype-for-Business.

CARRIED

The meeting adjourned at 8.10pm, Tuesday, 5 May 2020 and reconvened at 2.05pm, Tuesday, 12 May 2020.

All local board members were present.

Albert-Eden Local Board

OPEN MINUTES

Minutes of the 5 May 2020 reconvened meeting of the Albert-Eden Local Board held via Skype-for-Business on Tuesday, 12 May 2020 at 2.05pm. A recording will be uploaded on the Auckland Council website after the meeting.

present

Chairperson	Margi Watson
Deputy Chairperson	Lee Corrick
Members	Graeme Easte
	Rachel Langton
	Ben Lee
	Julia Maskill
	Christina Robertson
	Kendyl Smith

Albert-Eden Local Board decisions and input into the Annual Budget 2020/2021

A copy of the written feedback on the Annual Budget 2020/2021 from the Albert-Eden Local Board area is available on the Auckland Council website via the link below:

https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/annual-budget-2020-2021/Pages/submissions-received-.aspx

Resolution number AE/2020/33

MOVED by Chairperson M Watson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) receive consultation feedback on the Albert-Eden Local Board priorities for 2020/2021.

b) note that 79 per cent of submitters either partially-support or support the Albert-Eden Local Board priorities for 2020/2021, which are:

i. Priority 1: We will focus on projects which connect communities, especially those experiencing change, and work with other organisations in development areas to assist new residents to feel welcome and part of our community.

ii. Priority 2: We will plan for when and where we provide facilities in our parks such as toilets, shade, shelter, water or play.

iii. Priority 3: We will prioritise upgrading our community centres, libraries and halls.

iv. Priority 4: We will investigate building developments at Windmill and Nixon Parks, and implement upgrades at School Reserve and the former bowling greens at Nicholson Park.

v. Priority 5: We are working on a revised approach for Chamberlain Park including development of a local park and walking and cycling connections, restoration of Waititiko (Meola Creek) and wetland area, while retaining an 18-hole golf course.

vi. Note that there is significant comment from submitters on the need to increase funding for environmental initiatives.

vii. Note that there are a diversity of views from submitters regarding Chamberlain Park.

c) receive consultation feedback on regional proposals in the Annual Budget 2020/2021.

d) provide the following feedback on the Annual Budget 2020/2021:

i. support the proposed changes to the waste management targeted rate

ii. support the proposed changes to the refuse collection in former Auckland City and Manukau City

iii. support the proposed changes to the Waitākere rural sewerage service and targeted rate.

e) appreciate the feedback provided by Albert-Eden Local Board residents on the Local Board Priorities.

CARRIED

2.31 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Governing Body Member	Christine Fletcher	Entered the meeting during Item 14 at 6.58pm.