Agenda of Albert-Eden Local Board

Albert-Eden Local Board

19 May 2020

Albert- Eden Quick Response and Multiboard Round Two 2019/2020 and Accommodation Support Fund 2019/2020 grant allocations

File No.: CP2020/05594

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Albert-Eden Quick Response and Multiboard Round Two 2019/2020.

2. To fund, part-fund or decline applications received for Albert-Eden Accommodation Support Fund 2019/2020.

Whakarāpopototanga matua

Executive summary

3. This report presents applications received in Albert-Eden Quick Response and Multiboard Round Two 2019/2020 (Attachment B) and (Attachment C) and the Accommodation Support Fund 2019/2020 (Attachment D).

4. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2019/2020 on 1 May 2019. The document sets application guidelines for contestable grants.

5. The local board has set a total community grants budget of $140,500 for the 2019/2020 financial year. A total of $104,334.76 was allocated in previous grant rounds, this leaves a total of $36,165.24 to be allocated to one quick response and one multiboard round.

6. Twenty-three applications were received for Quick Response Round Two 2019/2020, requesting a total of $73,860.38 and eighteen multiboard applications were received requesting a total of $82,353.66.

7. The Albert-Eden Local Board has set a total accommodation budget of $160,000 for the 2019/2020 financial year, with one grant round.

8. Thirty applications were received for the Albert-Eden Accommodation Support Fund 2019/2020, requesting a total of $321,733.79.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application received in Albert-Eden Quick Response Round Two, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2001-212	Coffee Bean Productions Limited	Arts and culture	Towards the postproduction cost of a short film “Worthy of Thee" including editing, audio, music and supervision costs.	$3,500.00	Eligible
QR2001-220	Losalia Aleva	Arts and culture	Towards venue hire and materials to run a 12 week "Tongan Weaving" programme for Tongan women in the local board area.	$1,000.00	Eligible
QR2001-203	Mt Albert Baptist Church	Community	Towards the hire of three bouncy castles, wooden toys and games for the "Glow Night" at the Mt Albert Baptist Church in October 2020.	$1,000.00	Eligible
QR2001-205	Grow Sandringham	Community	Towards general vehicle maintenance, purchase of new tyres, mileage, and volunteer time for picking up food from sources and distributing to the local delivery points.	$4,000.00	Eligible
QR2001-206	Youthline Auckland Charitable Trust	Community	Towards the costs of triage support, training, and supervision of the volunteer counsellors and telecommunication from 1 July 2020 to 31 March 2021.	$4,000.00	Eligible
QR2001-208	Maungawhau Playcentre	Community	Towards the purchase of new educational resources and toys.	$3,615.11	Eligible
QR2001-211	Bharatiya Mandir Indian Temple Incorporated	Community	Towards the purchase and installation of new drapes in hall number two at the Balmoral Community Centre.	$4,000.00	Eligible
QR2001-213	Bellyful New Zealand Trust	Community	Towards the purchase of plastic and foil containers and delivery bags.	$554.60	Eligible
QR2001-214	The Period Place	Community	Towards the cost of period products and education procurement.	$4,000.00	Eligible
QR2001-215	Blue Light Ventures Incorporated	Community	Towards the cost of tickets to "Rainbows End" for 158 youth from the Albert-Eden local board area.	$3,984.76	Eligible
QR2001-217	Aotearoa Resettled Community Coalition Incorporated	Community	Towards hiring the Mt Albert War Memorial Hall, marketing, advertising print and digital, food for 200 people, decorations and Disco Jockey hire for the "Albert - Eden Neighbourhood Ethnic Community Kai" in August 2020.	$4,000.00	Eligible
QR2001-218	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards programme delivery costs of the "We Can Keep Safe" pre-school programme, specifically resources, transport and operating costs.	$4,000.00	Eligible
QR2001-219	Basava Samithi of Australasia (NZ Chapter) Incorporated	Community	Towards the cost of annual functions.	$4,000.00	Eligible
QR2001-222	Aotearoa Pasifika NZ Prisoner Reintegration Education and Socio-Cultural Support Services Charitable Trust	Community	Towards the purchase of two home studio recording kits, one laptop, one headphone, 12 months radio station fees, and the annual membership fees for the "Hip Hop Rehab Youth" radio programme.	$3,965.00	Eligible
QR2001-223	The Raukatauri Music Therapy Trust	Community	Towards the delivery of music therapy sessions at the Owairaka District School including therapist, travel, and maintenance of musical instruments used during the programme.	$3,123.00	Eligible
QR2001-228	Social Enterprise Auckland Incorporated	Community	Towards zoom webinar, venue hire, food and drink, administration, donations, project management, video editing, and contractor costs.	$4,000.00	Eligible
QR2001-225	Green Business HQ Limited	Environment	Towards the delivery of eight “Climate Talk” workshops.	$4,000.00	Eligible
QR2001-227	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Inc	Environment	Towards the installation of water level (tidal) gauges and the design and production of the signage.	$2,000.00	Eligible
QR2001-216	Mariya Jackson Papaya Stories LTD	Events	Towards marketing, printing, fence hire, event photo and videography, event management, administration, and workshop costs for the Art Street Fair in November 2020.	$4,000.00	Eligible
QR2001-201	Point Chevalier Historical Society Incorporated	Historic Heritage	Towards printing of the walking guide brochure.	$1,500.00	Eligible
QR2001-226	The Remuera Railway Station Preservation Trust	Historic Heritage	Towards a professional feasibility report.	$4,000.00	Eligible
QR2001-210	Point Chevalier Croquet Club Incorporated	Sport and recreation	Towards the purchase of 40 new chairs.	$2,200.00	Eligible
QR2001-221	Three Kings United Football Club Incorporated	Sport and recreation	Towards the purchase of four “small sided” goals.	$3,417.91	Eligible
Total				$73,860.38

b) agree to fund, part-fund or decline each application received in Multiboard Round Two 2019/2020, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.	$4,000.00	Eligible
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	$800.00	Ineligible
MB1920-2100	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the “Kids for Kids” mass choir event, including venue hire from 8 to 11 November 2020.	$800.00	Ineligible
MB1920-259	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the “Kids for Kids” mass choir event, including venue hire and production costs.	$2,700.00	Ineligible
MB1920-203	Epsom Chinese Association Incorporated	Community	Towards costs for venue hire (Fickling Centre), marketing, performers fee and workshop materials for a community day on 25 July 2020.	$2,000.00	Ineligible
MB1920-214	Asthma New Zealand Incorporated	Community	Towards costs of a portable FeNO Lung-Function machine to provide free Chronic Obstructive Pulmonary Disease tests for the community.	$10,000.00	Eligible
MB1920-240	Recreate NZ	Community	Towards the costs of volunteers’ expenses, facilitator fees and activity expenses to run ‘Urban Youth” events between May 2020 till April 2021.	$4,000.00	Eligible
MB1920-243	Anxiety New Zealand Trust	Community	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$4,250.00	Eligible
MB1920-275	The Reading Revolution	Community	Towards wages for the manager of the reading programme.	$4,000.00	Eligible
MB1920-279	Roopa Aur Aap Charitable Trust	Community	Towards counselling services costs, office rent, and social services cost.	$10,000.00	Eligible
MB1920-281	Road Safety Education Limited	Community	Towards the company’s operational costs to manage the delivery of Road Safety Programme across Auckland	$377.59	Ineligible
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.	$4,500.00	Eligible
MB1920-2106	PHAB Association (Auckland) Incorporated	Community	Towards operational costs, including youth worker fees, activity costs, administration and coordination costs from May to April 2021.	$4,000.00	Eligible
MB1920-2121	New Zealand Council of Victim Support Groups Inc	Community	Towards a contribution to the operational expenses of the volunteer support worker programme. including staff expenses, volunteer expenses, information technology, administration, domestic travel and accommodation, communications, fundraising, training, overhead costs.	$3,000.00	Ineligible
MB1920-216	The ReCreators	Community	Towards online workshop costs including materials, webinar costs, tool usage, design, advertising, registration and preparation for all the events	$5,000.00	Eligible
MB1920-276	Kāhui Tū Kaha	Community	Towards venue hire, resources, cooking and sporting equipment and marketing for the programme.	$1,560.54	Ineligible
MB1920-260	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools throughout Auckland.	$9,364.00	Eligible
MB1920-257	Auckland United Softball Association Incorporated	Sport and recreation	Towards the operational costs and wages for the United Softball Association	$12,001.53	Ineligible
Total				$82,353.66

c) agree to fund, part-fund or decline each application received in Albert-Eden Accommodation Support Fund 2020, listed in Table Three below:

Application ID	Applicant	Accommodation Location	Amount requested	Eligibility
ASF2001-01	Asthma New Zealand Incorporated	581 Mt Eden Road, Mt Eden Auckland 1024 New Zealand	$20,000.00	Eligible
ASF2001-02	Autism New Zealand Incorporated	642 New North Road Mount Albert Auckland 1022 New Zealand	$20,000.00	Eligible
ASF2001-03	Mt Albert Ladies Rebus Club	840 New North Road Mount Albert Auckland 1025 New Zealand	$692.05	Ineligible
ASF2001-04	Anxiety New Zealand Trust	77 Morningside Drive Mount Albert Auckland 1025 New Zealand	$20,000.00	Eligible
ASF2001-05	Auckland Basketball Services Limited	Level 4, Sport Auckland House, Greenlane Road (West) Epsom Auckland 1051 New Zealand	$13,000.00	Eligible
ASF2001-06	Somerville Hockey Club Incorporated	3 Normanby Road Mount Eden Auckland 1024 New Zealand	$20,000.00	Eligible
ASF2001-08	Hindu Elders (unit of Hindu Council of New Zealand)	258 Balmoral Road Sandringham Auckland 1025 New Zealand	$5,000.00	Eligible
ASF2001-09	Dress for Success Incorporated	4 Boston Road Grafton Auckland 1023 New Zealand	$20,000.00	Eligible
ASF2001-10	Script to Screen Te Tari Tuhi Kupu A Whakaahua	21 Taylors Road Morningside Auckland 1025 New Zealand	$10,000.00	Eligible
ASF2001-11	The Documentary New Zealand Trust	Suite 2-3 72 Dominion Road Mount Eden Auckland 1024 New Zealand	$20,000.00	Eligible
ASF2001-12	Eden Epsom Tennis and Squash Club Incorporated	1 Penrhyn Road Mount Eden Auckland 1024 New Zealand	$5,410.00	Eligible
ASF2001-13	Friends of Oakley Creek Te Auaunga Incorporated	4/65 Woodward Road Mount Albert Auckland 1025 New Zealand	$3,900.00	Eligible
ASF2001-14	Everlasting Clothing New Zealand Trust	849 New North Road Mount Albert Auckland 1025 New Zealand	$13,800.00	Eligible
ASF2001-15	City of Auckland Morris Dancers	Mt Albert Presbyterian Church 14 Mt Albert Road Auckland	$2,880.00	Eligible
ASF2001-16	Hackland Incorporated.	48B Bond Street Kingsland Auckland 1021 New Zealand	$20,000.00	Eligible
ASF2001-17	The Music Association of Auckland Incorporated.	Cornwall Park School Hall.	$3,005.00	Eligible
ASF2001-18	No.3 Squadron (Auckland City) Air Training Corps	Ventura Block, Building 47 Gate 3, Farm Road Unitec Campus, Carrington Road Point Chevalier Auckland 1025 New Zealand	$3,000.00	Eligible
ASF2001-19	Point Chevalier Hallyburton Johnstone Tennis Club	331-335 Point Chevalier Road Point Chevalier, Auckland Sydney 2113 New Zealand	$3,357.74	Eligible
ASF2001-20	Shanti Niwas Charitable Trust	258 Balmoral Road, Mt Albert, Auckland.	$15,000.00	Eligible
ASF2001-21	Conservation Volunteers New Zealand	Level 2, Villa Dalmacija, 10 New North Road Eden Terrace Auckland 1021 New Zealand	$20,000.00	Eligible
ASF2001-22	Auckland Swords Club	Auckland Grammar School, Old Gym Gate 3 55 Mountain Road Epsom Auckland 1023 New Zealand	$5,000.00	Eligible
ASF2001-24	Central Auckland Chinese Association	258 Balmoral Road, Mount Eden, Auckland. Mount Eden Auckland 1349 New Zealand	$7,500.00	Eligible
ASF2001-25	Royal New Zealand Plunket Trust	93B Moa Road, Pt Chevalier, Auckland.	$3,600.00	Eligible
ASF2001-26	Presbyterian Support (Northern)	409 New North Road Ground Floor Kingsland Auckland 1021 New Zealand	$20,000.00	Eligible
ASF2001-27	Central United Football Club Incorporated	Auckland Grammar School, and St Peters College.	$20,000.00	Eligible
ASF2001-29	Auckland Electric Tramways Trust	9 Grange Road Mount Eden Auckland 1024 New Zealand	$3,948.00	Eligible
ASF2001-30	Panacea Arts Charitable Trust	Fowlds Park Rocky Nook Avenue Morningside Auckland 1022 New Zealand	$6,120.00	Eligible
ASF2001-31	No 19 Squadron Air Training Corps	Gate 3 Unitech Campus Carrington Road Mt Albert Auckland 1247 New Zealand	$5,880.00	Eligible
ASF2001-32	Bharatiya Mandir Indian temple Incorporated.	252 Balmoral Road Sandringham Auckland 1025 New Zealand	$3,641.00	Eligible
ASF2001-33	Auckland Youth Orchestra Incorporated.	C/- St Peter’s College Music Dept 23 Mountain Road Grafton Auckland 1023 New Zealand	$7,000.00	Eligible
Total			$321,733.79

Horopaki

Context

9. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

10. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

11. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

12. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2019/2020 on 1 May 2019. The document sets application guidelines for contestable grants.

13. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

15. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

20. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

21. A summary of each application received through Albert-Eden Quick Response and Multiboard Round Two 2019/2020 (Attachment B) and (Attachment C) and the Accommodation Support Fund 2019/2020 (Attachment D) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

23. Seven applicants applying to Albert-Eden Quick Response Round Two and eleven applicants applying to Mulitboard Grants Round Two indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

24. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

25. The local board has set a total community grants budget of $140,500 for the 2019/2020 financial year. A total of $104,334.76 was allocated in previous grant rounds, this leaves a total of $36,165.24 to be allocated to one quick response and one multiboard round.

26. Twenty-three applications were received for Quick Response Round Two 2019/2020, requesting a total of $73,860.38 and eighteen multiboard applications requesting a total of $82,353.66.

27. The Albert-Eden Local Board has set a total accommodation budget of $160,000 for the 2019/2020 financial year, with one grant round.

28. Thirty applications were received for the Albert-Eden Accommodation Support Fund 2019/2020, requesting a total of $321,733.79.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

30. Following the Albert-Eden Local Board allocation of funding for the quick response and multiboard round two and the accommodation support fund, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Grants Programme 2019-2020	19
b ⇩	Albert-Eden Quick Response Round Two 2019/2020 applications	23
c ⇩	Albert-Eden Multiboard Round Two 2019/2020 applications	121
d ⇩	Albert-Eden Accommodation Support Fund 2019/2020 applications	217

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

19 May 2020

Albert-Eden Local Board One Local Initiative New Scope and Next Steps

File No.: CP2020/05605

Te take mō te pūrongo

Purpose of the report

1. To confirm the new scope of the Albert-Eden Local Board’s One Local Initiative and outline next steps required to progress the project.

Whakarāpopototanga matua

Executive summary

2. In October 2019 the Albert-Eden Local Board resolved to change the scope of its One Local Initiative from the phased delivery of the Chamberlain Park Masterplan to addressing sports field capacity shortfalls within the local board area.

3. The local board also resolved to undertake a reduced scope of work at Chamberlain Park. This included the creation of a new neighbourhood park at the western end of Chamberlain Park, which requires the reconfiguration of that area of the golf course.

4. Subsequent assessments have highlighted that without a budget contribution from the One Local Initiative programme, the costs of delivering the Chamberlain Park golf course reconfiguration would exceed available budget.

5. Staff recommend amending the local board’s October resolution so that the revised scope of the One Local Initiative includes the necessary investment in the Chamberlain Park golf course.

6. Work will continue with the local board to refine the scope and costs of the new One Local Initiative by developing an agreed shortlist of sports fields including the provision of ancillary assets including toilets, paths and footpaths.

7. A report to the Finance and Performance Committee is required to re-set the One Local Initiative scope, requesting funding to progress a Detailed Business Case and to outline indicative phased funding requirements across the 2018-2028 Long-term Plan.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) note that resolution AE/2019/84(b) recorded its agreement that its One Local Initiative was to address the sportsfield capacity shortfall in the local board area by investing in sports field development that will exceed the projected shortfall.

b) approve a change in scope of the One Local Initiative to include golf course improvements in addition to addressing sports field capacity shortfalls in the local board area by investing in sports field and golf course development that will exceed the projected shortfalls, including provision of ancillary assets including toilets, paths and footpaths.

c) request that staff continue to work with the local board to finalise a shortlist of proposed sports field developments, any ancillary assets and indicative costings to inform the new One Local Initiative scope and funding requirements.

d) request that, staff report to the Finance and Performance Committee seeking approval:

i) to amend the Albert-Eden Local Board One Local Initiative scope to address sports field capacity shortfalls and golf course improvements in the local board area

ii) for indicative funding in the 2018-2028 Long-term Plan to deliver sports field development and golf course improvements that will exceed the projected shortfalls including provision of any ancillary assets

iii) for budget allocation of $350,000 to enable Detailed Business Case planning to progress the new One Local Initiative.

Horopaki

Context

Albert-Eden Local Board One Local Initiative

8. The One Local Initiative (OLI) process was initiated through the 2018-2028 Long-term Plan in order to improve the local board advocacy process. Local boards were invited to nominate their highest priority project, for which a total of $200 million was allocated in the 2018-2028 Long-term Plan.

9. In May 2018 the Albert-Eden Local Board approved the implementation of the 2015 Chamberlain Park Masterplan as its key advocacy project and OLI (AE/2018/1 – refer Attachment A for all resolutions referred to in this report).

10. In May 2018 the Finance and Performance Committee approved an indicative budget allocation of $22 million for the project from the OLI programme budget (FIN/2018/85).

11. On 26 June 2019, the local board received the Indicative Business Case for the delivery of the Chamberlain Park Masterplan and endorsed progressing the Detailed Business Case planning for the OLI (AE/2019/107).

12. On 10 July 2019, the Environment and Community Committee approved the Indicative Business Case and resolved to progress the Detailed Business Case for the project (ENV/2019/99).

13. Following the 2019 local government elections, the local board reassessed the desirability of continuing with the delivery of the Chamberlain Park Masterplan as its OLI and on 29 October 2019 the local board resolved to (AE/2019/84 (b) (c)):

· change the OLI to focus on addressing current sports field capacity in the local board area by investing in other sports parks in the local board area

· deliver a reduced scope of work at Chamberlain Park, which would retain a reconfigured 18-hole golf course, create a new neighbourhood park to the west of Watītikō / Meola Creek, restore the ecological values of Watītikō / Meola Creek, and enhance walking and cycling connections.

14. The rationale for this change in the scope of the OLI was to enable the local board to deliver the key outcomes sought in the original OLI by providing:

· a lower impact on the current golf offer of Chamberlain Park, through the retention of a reconfigured 18-hole golf course

· a lower impact on the landscape and ecological values of Chamberlain Park, by not creating the large sports fields and golf driving range platform proposed in the Masterplan

· a more cost-effective outcome through delivery of additional sports field capacity through investment in the current sports field network with a lesser cost than creating new sports fields in Chamberlain Park.

Titaritanga me ngā tohutohu

Analysis and advice

Implications of change to One Local Initiative

15. In early 2020 several workshops were held with the local board to:

· better define the scope of the new OLI

· assess in more detail the implications of the change in the OLI

· confirm the process required to seek approval for the change in scope and secure budget allocation from the wider OLI programme to enable work to progress.

16. Closer assessment of the cost estimates for the revised OLI scope and proposed works at Chamberlain Park highlighted that without any budget contribution from the OLI programme, the cost of delivering the remaining work envisaged for Chamberlain Park exceeds the budget available to the local board (refer Financial Implications section of this report for further detail).

17. In order to address this budget shortfall for Chamberlain Park, staff recommend an amendment to resolution AE/2019/84 (b), so that the scope of the new OLI is broadened to include the cost of golf course improvements alongside sports fields improvements.

Refining the scope of new OLI

18. The Albert-Eden Local Board area has 17 sports parks. Investment over recent years has resulted in upgraded fields at Gribblehirst Park, Nixon Park, Fowlds Park, Walker Park and Phyllis Reserve.

19. Auckland Council’s sports field demand modelling indicates that there is a current shortfall in sports field capacity of 27 hours per week. The modelling predicts that this shortfall will increase to 87 hours per week by 2028.

20. Staff have undertaken an initial desk top assessment of opportunities for increasing sports field capacity and have identified eight sports fields across four parks for consideration as most suitable for upgrading and inclusion in the new OLI scope. These sports fields are in Alan Wood Reserve, Owairaka Park, Phyllis Reserve and Walker Park.

21. This initial assessment has been shared with board members who have requested further information and clarifications and have made a number of suggestions for investment in other sports parks.

22. Work will continue with the local board to develop an agreed shortlist of sports fields and ancillary assets.

23. This information is required to inform a report to the Finance and Performance Committee seeking approval to re-set the OLI scope, funding to progress a detailed business case and to outline indicative phased funding requirements across the 2018-2028 Long-term Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Subject to funding approval, climate impacts will be fully assessed and addressed for the sports field developments and golf course improvements through planning, design and implementation. The principles of sustainable sports field design will apply.

25. This will include due consideration of alternatives for and/or mitigation of any proposed activities that will use a lot of fossil fuels and sustainable management of water. Materials will be recycled wherever possible and debris disposal will also be streamlined by careful site management.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Collaboration across staff within Community Facilities and Parks Sports and Recreation will be ongoing to ensure that the sports field development and golf course improvements will be appropriately designed, developed and integrated into operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Development of sports fields to manage current and future capacity shortfalls will enhance sport and recreational opportunities within the local board and neighboring areas.

28. The Indicative Business Case analysis summarised that people in the Albert-Eden Local Board area are highly active when compared to the Auckland region suggesting any facility will have high usage.

29. With approvals in place and an agreed new scope to address sports field capacity shortfalls and golf course improvements the OLI will become the local board’s key advocacy project.

30. The views and opinions of the local board have been sought throughout the development of the new OLI scope and future works at Chamberlain Park.

Tauākī whakaaweawe Māori

Māori impact statement

31. The Māori population analysis developed through the Indicative Business Case study area concluded that the Māori population of the Albert-Eden Local Board areas is relatively low at only seven per cent. The population was predicted to remain stable as the local board population grows.

32. Māori participation in sport and recreation for the local board area is 79 per cent. This is the same as the rate for the local board area over-all.

33. Māori in the local board area will benefit from the management of capacity shortfalls in sport and recreation.

34. Subject to the funding approvals there will be early engagement with Mana whenua as designs are developed.

Ngā ritenga ā-pūtea

Financial implications

New OLI - Sports field capacity

35. Budget to enable the Detailed Business Case planning and delivery of the sports field developments and golf course improvements will be sought through the 2018-2028 Long-term Plan OLI 10 Year Programme.

36. Early indicative estimates suggest that the proposed new scope will require less overall capital cost than delivering the original OLI.

37. Staff will continue to work with the local board to finalise an agreed shortlist of proposed sportsfield developments and ancillary assets to inform the new OLI required funding and subsequent report to the Finance and Performance Committee.

Chamberlain Park

38. Over the last five years a total of $585,000 has been spent progressing delivery of the Chamberlain Park Masterplan. This expenditure has enabled:

· investigation and design for the western park and golf course reconfiguration

· purchase of play equipment

· completion of an Indicative Business Case for OLI investment

· submission of a resource consent application for works at Chamberlain Park. A consent was granted on 27 September 2018 for the first stage works but following an assessment of a judicial review of the application relating to the granted consent a decision was made to surrender the resource consent and settle the proceedings.

39. Costs to date have been met from two budget sources:

· the local board allocated a total of $1.2 million of its Locally Driven Initiative (LDI) capex budget to this project over three financial years. (AE/2017/69, AE/2016/107, AE/2015/169)

· the Finance and Performance Committee approved provisional funding for the OLI projects (FIN/2018/85) and $100,000 of OLI budget was allocated for the preparation of an Indicative Business Case, which has been fully expended.

40. Funding to enable the development works at Chamberlain Park has been summarised below.

Chamberlain Park Upgrade

Spend to date

Budget source for spend to date

Estimated Cost to Complete

Proposed budget source

3.6-hectare neighborhood park with play area and public toilets

$585,000

Technical investigation, design, resource consent, purchase of play equipment and preparation of the Indicative Business Case

$485,000

Albert-Eden Local Board LDI capex

$100,000

OLI funding for the Indicative Business Case

$1,053,000

An estimate based on a 2018 physical works tender price of $910,000 with 3 years annual escalation rate of 5% applied assuming work will commence in 2021

$715,000 remaining from the original $1,200,000 LDI allocation leaving a $338,000 shortfall required from LDI capex

Reconfigured 18-hole golf course

$2,026,000

An estimate based on 2018 physical works tender price of $1,750,000 with 3 years annual escalation rate of 5% applied assuming work will commence in 2021

OLI programme

Shared walking and cycling paths and connections in local park

$32,500

Design work undertaken for structures

Albert-Eden Local Board Transport Capital Fund

$700,000

Based on the original estimate used for indicative allocation of Local Board Transport Capital Fund

Albert-Eden Local Board Transport Capital Fund

The restoration of Watītikō / Meola Creek

$21,000

Design costs

Healthy Waters Capital Works Budget

$1,500,000

Initial estimate from Heathy Waters

Healthy Waters Capital Works budget

Subject to budget confirmation review following Covid-19 response.

41. A number of budget confirmations are required to enable the Chamberlain Park development work to be delivered. These include:

· approval of LDI funding of $338,000 to meet the current shortfall for delivery of the local neighbourhood park

· approval from the Finance and Performance Committee for

o the allocation of $2,026,000 from the OLI programme to meet the cost of reconfiguration of the Chamberlain Park golf course to enable the development of a neighbourhood park west of Watītikō / Meola Creek

o the allocation of $350,000 to progress a Detailed Business Case

· subject to investigation, design and approval of a concept allocation of funding from the Transport Capital Fund to meet the cost of new walking and cycling connections through Chamberlain Park noting the current indicative costs of $700,000

· confirmation from Healthy Waters that budget is available for the restoration of Watītikō / Meola Creek.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The following risks and mitigation have been identified.

Risks Identified	Mitigation
New OLI scope for both golf course improvements and sports field capacity may be too broad.	Ensure the Finance and Performance Committee receives quality advice to inform the decision-making process.
Agreement may not be reached to amend the new OLI scope.	Ensure the Finance and Performance Committee receives quality advice to inform the decision-making process.
Risk of delays with the consenting process and additional costs.	Investigate any possible constraints with developing the sites at the start of the project and incorporate these within the design and resource consent process.
Potential for project delays and cost increases.	Ensure a programme schedule is established and agreed upon early and the project manager manages the process closely, with regular reporting requirements and clearly defined lines of communication.
Budget allocated and fixed before designs have been developed / completed.	Appoint a Quantity Surveyor to review costs at each stage of the design process.
Potential for both design and construction tenders to be lower than estimate, leading to under-pricing of the project and requirements, increasing the need for council input.	Address through the tender process. Potentially procure as a fixed price element, or through weighting of attributes focussed on relevant experience, team proposed etc.
Potential for both design and construction tenders to be higher than estimated, resulting in escalated costs.	Address through the tender process. Potentially procure as a fixed price element.
As a result of undefined operational costs, the asset owner is unable to fund ongoing costs. This could result in maintenance being below the expected level of service.	Ensure assets selected and constructed are compliant with Auckland Council standards and guidelines. Engage with the assets and maintenance team early in the process to identify and fund consequential operational costs.
Surrounding residents and the resident clubs are unsupportive of the proposed upgrades.	Engage with the surrounding stakeholders and site tenants early in the project. Understand and manage their expectations.
There will be an increase in reputational risk if there is a further delay to the project.	Ensure there is transparency in communication with stakeholders to define why the decisions have been made. Maintain regular communication through a reliable medium.

Ngā koringa ā-muri

Next steps

43. Staff will continue to work with the local board through workshop discussions to agree a shortlist of proposed sports field developments and ancillary assets. The agreed shortlist will be utilised to inform the new OLI funding requirements and a subsequent report to the Finance and Performance Committee.

44. Once an agreed scope for the new OLI has been determined, staff will report to the Finance and Performance Committee seeking approval of the changed scope for the OLI and the allocation of budget required to undertake further investigation, design and completion of a Detailed Business Case.

45. It is noted that the impacts of Covid-19 on council’s decision-making processes and budget availability are currently unknown and the timeframe for reporting to Finance and Performance Committee is similarly unknown.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Resolutions	317

Ngā kaihaina

Signatories

Authors

Roscoe Webb - Programme Principal

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

19 May 2020

Auckland Transport May 2020 Update

File No.: CP2020/06106

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Albert-Eden Local Board (the Board) on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. AT’s responses to the Covid-19 situation, as New Zealand is at Alert Level 3, are outlined.

3. Progress on the Board’s LBTCF funded projects (2016-2019) is noted, along with the Community Safety Fund projects.

4. The Board has $3,881,553 in its transport capital fund in this political term.

5. A brief update on the status of other significant AT projects in the Board area is provided.

6. Public consultations that the Board has been informed about are also noted along with relevant decisions of the AT’s Traffic Control Committee.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Auckland Transport May 2020 Update report.

Horopaki

Context

7. AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities.

8. This report updates the Albert-Eden Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their consultations and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

9. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

10. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Covid 19 Response – Public Transport

11. The Government announced on Monday 23 April that New Zealand would move Alert Level 4 (lockdown) at 11.59pm on Wednesday, 25 March 2020 in response to the pandemic affecting the world.

12. Public transport was free during the Level 4 lockdown and available only for essential workers, or those accessing supermarkets or medical facilities.

13. Following on from the four-week lockdown, New Zealand moved from Level 4 to Level 3 on April 28th 2020. Under Level 3 restrictions, public transport continues to be free. Those who need to use it to get to work or access supermarkets or medical facilities are able to do so using appropriate social distancing measures.

Public Transport Timetables – Alert Level 3

14. Trains and ferries contracted by AT will continue to run to the same timetable as Alert Level 4. Train services will be operating according to an extended Sunday timetable.

15. Bus services will change to largely operate according to weekday timetables. AT will be actively monitoring our timetables while at Alert Level 3 and we will make changes to timetables as needed. For timetable information download the AT Mobile app or go to: www.at.govt.nz.

AT Mobile Upgrade – Social Distancing

16. To help those people needing to access our services, Auckland Transport has introduced a major upgrade to its app, AT Mobile. The new feature shows how many people are on a bus or train at any given time.

17. It allows people to see if the recommended physical distancing between other passengers of two metres will be achievable before they get on board. AT Mobile users can now look under the ‘Live Departures’ area of the app to see one of four “live occupancy statuses”: Likely empty, Likely space available, Likely near the limit of safe distancing, and Likely not accepting passengers.

18. The categories will be shown as four icons in the shape of people that will fill in as the number of people on a given bus or train increases. This real-time information is based on live data from AT HOP on and off tags, which is why it is important for anyone using public transport to continue to use their AT HOP card even though trips are free while we are at Alert Level 3.

19. Once a bus or train is at its safe-distance capacity, the app will show passengers are no longer being accepted and the driver will only do drop-offs until it is safe to accept passengers again.

20. Passengers must use the rear door to get on and off buses. This is to ensure everyone is kept as safe as possible by minimising the physical contact between customers and the bus drivers.

Pedestrian “Beg” Buttons

21. A number of intersections in the Board area have been automatically enabled under Covid-19 conditions.

22. When automated, every pedestrian phase is called in every cycle without a need to push the pedestrian button. Sometimes there is no pedestrian at the intersection, yet the pedestrian phase is activated and a car or a pedestrian at another leg has to wait for their turn. Drivers might find themselves having to wait longer than usual because every pedestrian phase must run which may not be the case when the pedestrian phase is on demand.

23. Due to a smaller number of cars on the road during lockdown, pedestrians are able to cross the intersection in a single phase instead of two or three.

“Shovel Ready” Projects

24. AT provided the Governing Body with its list of shovel ready projects for consideration. This contributed to the list of 73 projects selected by Auckland Council released on April 15, 2020. Projects in the Albert-Eden Local Board area included the Pt Chevalier to Herne Bay cycle project.

Construction sites Reopen

25. Now possible under Alert Level 3, AT has been preparing to reopen 160 construction sites. The time in lockdown has been used to work with our contractors and the wider industry to ensure the safest approach.

26. Each site has developed a Health and Safety Plan based on Ministry of Health Guidance and industry best practice:

· At Alert Level 3, these measures include physical distancing, construction bubbles, compulsory PPE, hygiene practices on site entry and exit and separating teams into zones on our larger sites

· Contractors will be required to submit return to work plans to AT to demonstrate a safe return.

Innovating Streets Fund – NZTA Pilot Scheme

27. Waka Kotahi, the New Zealand Transport Agency (NZTA), has introduced a funding package called the Innovating Streets Pilot fund (ISPF). This is intended to make it easier for road controlling authorities to deliver tactical urbanism projects.

28. Tactical urbanism is the name for a process that involves using low-cost, temporary changes to the built environment to deliver local solutions to issues.

29. NZTA has not yet confirmed the exact quantity of this fund, but it is expected to be higher than $7m.

30. Applications for this fund from Local Boards are being handled by Auckland Council.

Progress on Projects with LBTCF allocated in 2016-2019

31. In the new political term, the Board’s LBTCF budget stands at $3,881,553.

32. The current COVID-19 situation will impact on the timeline for scoping, costing and allocating funds to, potential Local Board Transport Fund projects. While work is continuing scoping and costing potential projects, some require site visits and, as these are not currently possible, there will be delays on finalising scope and costing for these.

33. However, Auckland Transport will do its best to ensure that work on these projects is progressed as soon as possible and that they are brought back to local boards for prioritisation and the allocation of funds. At the time of writing, AT is expecting to report back to the Albert-Eden Local Board on the rough order of costs for 2019-2022 projects in late May 2020.

34. At its next business meeting, the Board will be asked to formally approve the construction of those projects with rough orders of cost less than $300,000, or approve the preparation of a design and firm cost estimate for those projects with a rough order of cost greater than $300,000.

35.

Project

Description

Status

Funds Allocated

Chamberlain Park Greenway and Bridge

Construction of shared path and bridge

The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western pathway. This project is being managed by Auckland Council Community Facilities. Further funding is required to progress this project.

No change

$200,000

Waterview Pathway/Alford Street Tie-In

To provide a more seamless connection between Alford Street and the Waterview shared path

The tender for this project has been awarded. It is expected that it will begin construction in late March.

The project began in March directly before the Covid-19 shut down with a relocation of a traffic signal. It is expected that work will resume in May, subject to TMP approval as there are other works in progress in the area.

$210,000

Point Chevalier Road Cycle Improvements (Meola Rd to Coyle Park)

To provide safe cycling facilties on Point Chevalier Road from Meola Road to Coyle Park.

A budget of $100,000 has been approved to undertake an investigation into options.

Three options were workshopped with the Board in February 2020. The Board requested AT to recommend some interventions that would improve safety for pedestrians and cyclists on Pt Chevalier Rd (Meola Rd to Coyle Park). The direction provided by the Board was not to proceed with further design of cycle facilities here due to the high cost estimates and the limited nature of the LBTCF.

A rough order of costs form has been completed for this project to look at two options – a lower cost project or interventions to improve safety from Meola Road to Te Ra Road. This project will also be considered for eligibility under the NZTA Innovative Streets fund.

$100,000

Owairaka Signage Project

To provide signage so that those walking on the new paths in Underwood Park can understand how to access the maunga.

This project was delivered immediately prior to the March 25 lockdown.

$15,000

Mt Albert Traffic Calming (Southern section)

To provide traffic calming to improve road safety in Mt Albert between Mt Albert, New North and St Lukes roads.

This project was workshopped with the Board in February 2020. It will now proceed to a round of public consultation.

Public consultation has been delayed due to Covid-19. Approval for consultation is now being sought. Subject to project support, procurement for physical works will be undertaken in this financial year. Completion of this project is expected in early financial year 2020/21.

$715,000

Woodward Road, Mt Albert

The provision of a safe crossing point on Woodward Road to provide a pedestrian connection from Phyllis Reserve / Harbutt Reserve / Waterview Shared Path to the Mt Albert shops and train station.

Preliminary design is underway.

Detail design review underway.

Consultation with the public will commence in May 2020.

$111,000

Great North Road, Western Springs

The provision of a signalised mid-block crossing on Great North Road at Western Springs to provide safety for families crossing here.

Scheme design has been completed and the project is in internal AT consultation stage. This is a “red-line” community safety fund project and may be funded from either or both funds.

This project will now proceed to external consultation.

$390,000

Great North Road, Waterview

The provision of a signalised mid-block crossing on Great North Road, Waterview between Blockhouse Bay Road and Fir Street.

Public consultation has been completed. The signalised crossing was not well supported by responders who felt more signals on GNR would increase vehicle congestion.

Those that supported the proposal mentioned increased safety and accessibility. The project will move on to detailed design with delivery most likely in the third quarter.

$390,000

New North Road, Sandringham

The provision of a signalised mid-block crossing on New North Road, Sandringham in the vicinity of Wolseley Street to allow safer access to the Morningside train station.

Public consultation has been completed. The signalised crossing proposal was supported by respondents. They were mainly those who walk in the area. Some local residents cited concerns around increased noise, light and foot traffic near their properties.

The project will move on to detailed design with delivery most likely in the third quarter.

$390,000

Sutherland Road, Point Chevalier

To provide sharrow markings, gateway and wayfinding signage at Sutherland Road, to improve safety for cyclists and pedestrians.

Preliminary design is underway.

Detail design review underway.

Physical works procurement to follow.

$15,000

Community Safety Fund Projects – Update

Pt Chevalier Signalised Crossing Improvement

Installation of new pedestrian countdown timers to existing signalised crossing and review signal timings.

Project team is currently processing procurement for installing the new countdown timers. Timeframes for installation are yet to be confirmed due to current COVID-19 situation.

Epsom Normal School Pedestrian Crossing Upgrade

Pedestrian safety improvement with protected pedestrian phase at the intersection.

Pedestrian safety improvement of protected pedestrian phasing at this intersection has been implemented.

Epsom Normal School Pedestrian Crossing Upgrade - raised zebra

Raise existing zebra crossing outside Epsom Primary and upgrade existing school zone signage.

Consultation documents for upgrading the existing courtesy crossing into a formal zebra crossing outside Epsom Normal Primary School have completed. External consultation is expected to begin this month. Timeframes are dependent on any changes in COVID-19 restrictions.

Waterview School

Upgrade the existing courtesy crossing into a formal zebra crossing on a raised concrete speed table outside Waterview Primary School to improve the overall safety at a highly utilised crossing facility.

Consultation documents for upgrading the existing courtesy crossing into a formal zebra crossing outside Waterview Primary School have completed. External consultation is expected to begin this month. Timeframes are dependent on any changes in COVID-19 restrictions.

Mt Eden Normal School

Upgrade existing at grade zebra crossing located near Mt Eden Primary School to a raised table zebra crossing. In addition, high friction surfacing is proposed at the approaches to the crossing facility.

Consultation documents for upgrading the existing at grade zebra crossing located near Mt Eden Primary School to a raised table zebra crossing have completed. External consultation is expected to begin this month. Timeframes are dependent on any changes in COVID-19 restrictions.

Our Lady of the Sacred Heart School

Installing a new signalised mid-block crossing near Banff Ave to facilitate high pedestrian crossing movement across a busy arterial with high traffic volumes.

Project team is preparing the consultation documents for upgrading the existing at grade zebra crossing located near Our Lady of the Sacred Heart School to a raised table zebra crossing. External consultation is expected to begin this month. Timeframes are dependent on any changes in COVID-19 restrictions.

Progress being made on AT significant investigations and projects in the Albert-Eden Area

36. The following table provides a summary of the results of investigations and progress on significant projects in the Board area:

Item

Update

Point Chevalier to Westmere cycleway

A dedicated cycle route along Point Chevalier Road turning into Meola Road and ending near the Westmere Shops.

AT received 690 submissions during the public consultation.

The broad themes from emerging from the consultation were discussed with the Board in February. Generally the feedback has been very positive and the feedback shows community support for the proposed work.

The project is now in detailed design.

Safety Around Schools

A pilot project to improve safety outcomes in the area around Owairaka School and support active modes.

No change.

Owairaka District School has now entered Phase II of the Safe School Streets Pilot. The interim phase will see the introduction of semi-permanent infrastructure trialled around the school over a 3-6 month period. AT is currently in the planning phase and the plans have been handed the consultants to do the detailed designs (engineering) for Owairaka. The designs will then be reviewed. Those designs include a trial crossing point, school thresholds, a No Parking Zone outside the school on one side (using planter boxes) and the installation of temporary bollards for the entrance to the smaller Murray Halberg car park on Richardson Road between the church and school. The bollards will be subject to final approval from the local board, Parks and Reserves and Kainga Ora.

Auckland Transport is also working with Kainga Ora and Parks and Reserves around wayfinding signage and footpath treatments within the reserve and finding a compromise that works for everyone. AT is also working with the school to start a weekly Park and Walk Promotion from the main Murray Halberg car park off Range View Road and that will kick off mid-Term 1 to start some behaviour change work before the interim phase kicks off. The time-line for this phase is yet to be confirmed.

Alford Street

An investigation leading to developing a design for a crossing facility on Alford Street close to Kuaka Park.

This project is now out to tender, its expected that construction will follow at a before the end of June 2020.

St Lukes Road / Morningside Drive - Pedestrian Safety Improvements

This involves raising the existing zebra crossing, widening the pedestrian island and introducing a new advanced stop box for people on bikes as well as some road marking alterations and narrowing of median islands between roads.

Due to some complexities at procurement stage, delivery of this project is now expected to be delayed.

Completion is now likely to be move over this year’s financial threshold into at least July or possibly August.

North Western Pathway

AT is upgrading the North Western path to provide safer and more pleasant journeys for all path users. We propose to separate the shared path at the Eden Terrace/Kingland section into a separate cycle path and footpath. This upgrade will occur over an 850m stretch of the path between Central Road and Haslett Street. The upgrade will enable the different users to have their own dedicated spaces which will better cater for current and future users.

Public feedback was very positive with a strong sense of the community wanting the project delivered as soon as possible.

As a result of this we will be looking to construct in the second half of this year and will work closely with path users to limit disruption as much as possible.

Residential Parking Zone, Mt Eden

Increasing the existing residential parking zone due to customer demand.

Public consultation closed on the 10 November 2019. AT received a significant number of requests for the residential parking zone to be extended further than was proposed. Further investigations and surveys were carried out in March 2020.

Analysis is completed and the feedback report is almost complete. Feedback was generally supportive and if approved this project will be implemented by August 2020 along with a new consultation for the additional extended areas to begin by September 2020.

A memo containing the details has been distributed to members.

Residential Parking Zone, Newmarket

A proposal to implement a residential parking zone due to customer demand.

This only affects a small part of the Albert-Eden Board area.

No change.

Public consultation closed in November 2019.

Feedback was generally supportive and the close-out report is almost complete. If approved this project will be implemented mid-year.

AT notes the Board’s feedback in support of this project.

Motorcycle Safety Trial

A trial project to increase safety for motocyclists along Dominion Road. The trial will see hatching and signage installed at intersections.

The work to mark out the intersections with hatching has been completed on Dominion Road. Monitoring of the hatching due in late March has been delayed due to Covid-19. Monitoring is all set to go but depends on when traffic flows get back to normal patterns. Monitoring needs to be completed before installing the studs and signs, which are currently in a procurement process.

Margot Street

Raised zebra crossing and changes to angle parking to support a request from the Diocesan School for Girls who are promoting new transport modes such as walking and using public transport.

No change

Consultation was generally positive. This project has continued to detailed design and is programmed for delivery in June 2020.

Pine Street

A proposal to upgrade the courtesy crossing to a zebra crossing with side islands.

No Change

Consultation was generally positive. This project has continued to detailed design and is programmed for delivery in June 2020.

Mt Eden Station Closure

37. The Mt Eden Station closure has been delayed following the Covid-19 restrictions and will now close on 11 July 2020.

38. While the station is closed for at least four years, a new bus service, route 640, will be operating to provide a replacement public transport option for the catchment area around Mt Eden Station. This new bus service will operate between Kingsland and Newmarket via Mt Eden Road (passing outside the current station entrance). Route 640 is planned to begin operating from Sunday 5 July 2020.

39. Initially AT was going to operate the 640 between Valley Road and Newmarket but the six-week delay to the station closing has allowed time to plan and test the route further west to Sandringham Road outside Kingsland Station. This will complete the connection between train stations east and west of Mt Eden to minimise the disruption caused by the closure of Mt Eden Station. It will also allow the best possible access to homes and jobs during the Mt Eden station closure. We have worked closely with the Board to progress this.

40. The 640 will launch on 5 July 2020 and will be free to use while the station is closed. Passengers will be asked to tag on and tag off with their AT HOP cards so we can monitor the number of people using the bus service. People without a HOP card can also travel free.

41. Route 640 will operate on two residential streets that currently do not have bus services, Onslow Road and Walters Road and one industrial street, Boston Road.

640 trips will run every 20 minutes except:

· Morning peaks (roughly 6:45am – 8:30am) every 12 – 15 minutes

· Afternoon peaks (roughly 3pm – 7pm) every 15 minutes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

43. One of AT’s core roles is providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

44. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2e (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. The impact of information in this report is mainly confined to Auckland Transport. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. There were three workshops planned for the Board in March 2020 but due to the national lockdown for Covid-19, only one of these workshops went ahead as scheduled.

47. The 3 March 2020 workshop considered the proposals for the allocation of the local board capital works fund for the 2019-2022 term. These were prioritised and confirmed by resolution at the March business meeting. AT is expecting to report back on these resolutions later in May 2020.

48. Other workshops in May 2020 will cover the material that was missed in March. This includes various parking design matters and, in addition, an update on the Connected Communities project.

Auckland Transport Consultations

49. AT provides the Albert-Eden Local Board with the opportunity to comment on transport projects being delivered in their area. The consultations below were sent to the Board during March and April 2020.

50.

Location	Proposal
581 Sandringham Road	AT is making pedestrian improvements on Sandringham Road, Sandringham. Drivers are illegally parking on the broken yellow lines (no stopping at all times) outside of 581 Sandringham Road, which reduces the visibility and safety of people using the crossing. To make this area safer, we are implementing the following: · Extending the existing pedestrian island, which will physically stop any vehicles parking here to improve visibility for drivers and people using the crossing. · Removing the remaining seven metres of broken yellow lines and replacing them with P30 (30 minutes) restricted parking.
Morningside	New P120 (2 hour) parking time restrictions along McDonald Street, Altham Avenue and Morningside Drive, Kingsland. This proposal responds to requests from local businesses to increase parking turn-over in this area. These changes are expected to improve parking availability for customers and visitors in a busy commercial area by restricting parking to two hours. The proposed time restrictions would be in effect from Monday to Friday, 8am to 6pm and would involve 48 on street parking spaces. Please find attached a letter and drawing showing the proposed changes. This letter will be delivered to local residents and businesses affected by the proposal within the next week. This information will also be published on our website along with an online feedback survey.
Mt Eden Road, Boston Road	Consultation on changes to mitigate the impacts of the construction works while the CRL Mt Eden Train Station is built. The station is scheduled to close from July 2020 and will be closed for four years. This will mean some disruption in this neighbourhood, and AT has been working with the City Rail Link team to make it safe and easy to access alternative public transport, and avoid heavy vehicle traffic from the CRL works site via Mt Eden Road and New North Road. AT is proposing: · A new, free bus service – Route 640 – connecting to Newmarket via Mt Eden Station for those unable to access train services due to the CRL works · Creating two new bus stops on Boston Road for Route 640 · Relocating two bus stops and shelters from the rail overbridge to Mt Eden Road · Providing safer access to bus stops by installing new traffic signals and pedestrian crossings at the Mt Eden Road/ Akiraho Street/ Enfield Street intersection.
Herdman Street, Waterview	Albert-Eden Local Board and Auckland Transport are proposing to upgrade the pedestrian crossing at Herdman Street, Waterview. This proposal responds to requests from the community to upgrade the pedestrian crossing facilities for people walking to Waterview Primary School and Waterview Reserve. The aim is to make the road safer for everyone.
Valley Road, Mt Eden	Albert-Eden Local Board and Auckland Transport are proposing to upgrade the zebra crossing outside Mt Eden Normal Primary School on Valley Road in Mt Eden. This proposal is in response to a need for a safer crossing for pedestrians at this location, in particular, school children.
The Drive, Epsom	Albert-Eden Local Board and Auckland Transport are proposing to upgrade the pedestrian crossing at 41 The Drive, Epsom. The change is in response to requests from the community to improve crossing facilities outside Epsom Normal Primary School. The proposal aims to make this busy crossing point safer for children walking to and from school.

Traffic Control Committee resolutions

51. The decisions of the Traffic Control Committee affecting the Albert-Eden Board area during the March and April 2020 reporting period are noted below.

Sandringham Road and surrounding streets, Kingsland	Amended Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking Controls	Carried
Bangor Street, Pt Chevalier	No Stopping At All Times	Permanent Traffic and Parking changes	Carried
Sandringham Road, Sandringham	No Stopping At All Times / P30 Parking / Footpath / Edge Line	Permanent Traffic and Parking changes	Carried
Green Lane West / Alba Road / Balmoral Road / St Andrews Road / The Drive / Manukau Road, Epsom	No Stopping At All Times / Bus Stop / Bus Shelter / Lanes / Lane Arrow Marking / One-Way Road / Traffic Signal / Shoulder Marking / Edge Line / Give-Way Control	Permanent Traffic and Parking changes	Carried

Tauākī whakaaweawe Māori

Māori impact statement

52. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

53. The proposed decision of receiving the report has no financial implications for the Albert-Eden Local Board.

54. The table below gives the LBTCF financial summary for the Albert-Eden Local Board which includes the budget available in the new political term.

Albert Eden Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$6,419,375
Amount committed to date on projects approved for design and/or construction	$2,537,822
Remaining Budget left	$3,881,553

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The proposed decision of receiving the report has no risks for the Board.

Ngā koringa ā-muri

Next steps

56. Auckland Transport will provide another update report to the Board in June 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Michael Mendoza - Democracy Advisor
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

19 May 2020

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

File No.: CP2020/05107

Te take mō te pūrongo

Purpose of the report

1. To request the local board to recommend that the Governing Body sets the targeted rates for the Dominion Road, The Fringe District (Kingsland), Mt Eden Village and Uptown Business Improvement District (BID) programmes for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, promote innovation and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes, including Dominion Road Business Association, Kingsland Business Society (trading as The Fringe District/TFD), Mt Eden Village Business Association and Uptown Incorporated, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5. Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. With the support of their members and backed by approved business plans, three of the BID-operating business associations – TFD/Kingsland, Mt Eden Village and Uptown – increased their 2020/2021 BID grant amounts from the current financial year while Dominion Road maintains the status quo.

7. The business associations operating BID programmes are incorporated societies that are independent of the council. To sustain public trust and confidence in the council, however, there needs to be a balance between the BIDs’ independence and the accountability for monies collected by a public sector organisation.

8. For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

9. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10. Staff are satisfied the Dominion Road, Fringe District (Kingsland), Mt Eden Village and Uptown business associations comply with the BID Policy.

Ngā tūtohunga

Recommendation

That the Albert-Eden Local Board:

a) recommends to the Governing Body the setting (striking) of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i. $180,000 for Dominion Road Business Association Incorporated.

ii. $231,000 for Kingsland Business Society Incorporated (The Fringe District).

iii. $92,035 for Mt Eden Village Business Association Incorporated.

iv. $317,000 for Uptown Incorporated.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

11. Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of growth presents challenges and opportunities for Auckland town centres and commercial precincts.

12. Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

13. BID programmes provide the opportunity for the council group to partner with business associations, including Dominion Road Business Association, Kingsland Business Society (trading as The Fringe District/TFD), Mt Eden Village Business Association and Uptown Inc., to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

14. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BIDs provide essential support in the economic recovery from COVID-19

15. The economy has been heavily impacted by the COVID-19 pandemic and lockdown restrictions, affecting both retail-based town centres and industrial precincts.

16. BID-programme operating business associations can now, more than ever, provide the local business leadership required to help businesses recover from the seismic economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area

17. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

18. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

19. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

20. Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

21. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to fund its work programme.

22. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, BIDs must take into account what the local business and property owners can afford.

23. Each BID prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

24. The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

25. The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy.

26. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

27. BID programme managers, Gary Holmes (Dominion Road, via Skype), Claire Siddens (Mt Eden Village) and Brent Kennedy (Uptown), addressed the local board on 11 February 2020 to update members on the progress towards achieving their respective BID’s business and strategic plans. Claire Baxter-Cardy delivered The Fringe District/Kingsland’s annual presentation on 18 February 2020.

28. The Albert-Eden Local Board approved a similar recommendation for the BID programmes last year (resolution number AE/2019/79), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget.

29. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

30. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorized to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

31. BID programmes are operated by independent business associations, their programmes and services are provided according to their members’ stated priorities.

In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine.

Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Dominion Road, Mt Eden Village, Kingsland/The Fringe District and Uptown all comply with the BID Policy

32. Staff are satisfied the Dominion Road, Fringe District (Kingsland), Mt Eden Village and Uptown business associations have sufficiently met the requirements of the BID Policy.

33. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board(s) at least once a year:

· Current strategic plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

· AGM minutes - provisional minutes of each business association’s 2019 AGM meeting which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

36. In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

· Incorporated Society registration – a current registration of the business association along with all required documents up to date.

· Key initiatives – activities to be advanced in the next financial year.

· Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

37. The BID Policy sets an annual compliance deadline of 10 March for this information to be forwarded to the council. The table below summarises these requirements for the four BIDs within the Albert-Eden Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with the BID Policy

Requirement FY 2018/2019
Strategic Plan	under review	2019-2022	2018-2021	under review
Audited financials
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	11 Feb 2020	18 Feb 2020	11 Feb 2020	11 Feb 2020
Programme Agreement	valid to June 2023	valid to June 2023	valid to June 2023	valid to June 2023
Incorporated society registration
Key initiatives
Key initiatives	Purple Flag; Moon Festival; future BID expansion w/ Balmoral Chinese BA	New branding rollout; digital marketing; event activations	Zero waste initiatives; environmental sustainability	On the rise digital marketing, video story-telling; CRL
2019 AGM minutes (provisional)
Resolving problems or issues	Nothing to record	Nothing to record	Nothing to record	Nothing to record

38. As the Dominion Road, Kingsland/TFD, Mt Eden Village and Uptown business associations have complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rates.

Mt Eden Village, Kingsland (TFD) and Uptown increase BID grants, Dominion Road doesn’t

39. As shown in Attachment A and Table 2 below, three of Albert-Eden’s four BID-operating business associations propose increases to their BID targeted rate for the 2020/2021 financial year.

40. Mt Eden Village (up 1.7%), Uptown up (7.5%) and The Fringe District/Kingsland (up 10%, its first increase for many years) were supported by members to increase their respective BID targeted rates (Refer Table 1 – key initiatives - for details of where the increased funds will be invested).

41. Dominion Road has kept its BID grant at $180,000 since 2015 when it last expanded its BID boundary. With a further expansion proposed in the foreseeable future, the BID targeted rate will increase proportionately should the proposal be supported.

42. Many among Tāmaki Makaurau’s 48 BID-operating business associations reaffirmed decisions to increase their 2020/2021 targeted rates, with rises ranging from 1.2% to 14.4%. However, at least eight BIDs rescinded their AGM resolutions in the wake of the pandemic-related economic downturn, and opted to retain the current, 2019/2020 BID grant levels.

Table 2: BID targeted rates comparison: 2020/2021 c.f. 2019/2020

BID

2020/2021

2019/2020

Increase / %

$180,000

$180,000

Nil

LAST INCREASED: 2015

$231,000

$210,000

+$21,000 +10%

$92,035

$90,535

+$1,500 +1.7%

$317,000

$294,891

+$22,109 +7.5%

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

44. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs within Albert-Eden and beyond leading local responses to the world’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to staff across the council group, including CCOs, on those plans, policies, programmes and projects that impact them.

46. The BIDs work particularly closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development initiatives, events and sustainability programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

48. Each BID values its strong and enduring governance-to-governance relationship with the Albert-Eden Local Board. The contributions by the local board’s ‘BID representatives’ (including alternates) have, for many years, promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

49. Albert-Eden’s BIDs and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

50. The four BID programmes tangibly support the aspirations of the Albert-Eden Local Board Plan 2017, highlighted by Outcome 4: Albert-Eden has thriving town centres and a growing local economy. From their constitutions to their work programmes, the BIDs exist to enhance their business districts and sustain the economic viability of their targeted rate-paying members.

Local rohe, local benefit, local funding

51. Recommending that the Governing Body sets the targeted rates for the Dominion Road, Kingsland (Fringe District), Mt Eden Village and Uptown business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their rohe, and provide services in accordance with their members’ priorities as stated in their strategic plans.

52. Several local boards, including Albert-Eden, provide additional funding to business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

53. At the 2018 Census, Māori represented 7.1% of the population living in the Albert-Eden Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

54. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

55. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost will be harder to meet at a time when businesses are financially impacted by the COVID-19 pandemic and lockdown restrictions. The council may consider extending its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021. If approved, this would help mitigate the impact of the targeted rate on those who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the four business associations.

57. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

58. The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

59. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

60. The economic shockwaves created by the COVID-19 global pandemic are being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The four BID programmes in this local board area will, through business resilience and recovery initiatives, help to mitigate some of the economic effects of the pandemic.

Ngā koringa ā-muri

Next steps

61. If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

62. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the four BIDs to implement programmes that improve the local business environment, support businesses in the recovery from the COVID-19 pandemic and help address the climate change emergency through promoting sustainability.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

19 May 2020

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

File No.: CP2020/05789

Te take mō te pūrongo

Purpose of the report

1. To request the views of the local board on:

· Plan Change 22 (PC22) to the Auckland Unitary Plan (Operative in Part) (AUP)

· Plan Modification 12 (PM12) to the Auckland Council District Plan – Hauraki Gulf Islands Section 2018 (Inner Islands) (HGI).

Whakarāpopototanga matua

Executive summary

2. In 2014, in collaboration with 19 Mana Whenua entities, Auckland Council (the council) initiated the Māori Cultural Heritage Programme (MCHP) to improve the understanding and protection of Māori cultural heritage across the Auckland region.

3. As part of the implementation of the findings of the MCHP, the council has proposed two plan changes in order to appropriately recognise and protect culturally significant sites within both the AUP and HGI. These two plan changes form tranche one of what is intended to be a series of future plan changes to progressively identify and protect culturally significant sites.

4. Eleven Mana Whenua entities have completed assessments for sites in these plan changes. Thirty-three sites are proposed for scheduling: 30 sites in the AUP and four in the HGI. Note that one site, Te Rangihoua (Te Putiki o Kahumatamomoe), is included in both the AUP and HGI to represent its landward and coastal extents.

5. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

6. The details of the sites related to the local board are listed in Attachment A.

7. Key themes of the submissions received are to:

· support PC22 as notified

· support PC22 with a minor amendment to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

8. On 8 August 2019, the Regulatory Committee appointed three independent hearing commissioners to hear and make decisions on PC22 and PM12 (REG/2019/49). This included at least two independent commissioners with expertise in planning and tikanga Māori.

9. This report is the mechanism for the local board to provide its formal views on PC22 and PM12 prior to the public hearing. Any comments received will be included in the planner’s hearing report and considered by the independent commissioners. Any local board views provided should be that of the local board, therefore no technical recommendations are made in this report.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) provide local board views on Plan Change 22 and Plan Modification 12.

b) appoint a local board member to speak on behalf of the local board views at a hearing on the plan changes.

c) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in Resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

11. In 2014, the council initiated a Māori Cultural Heritage Programme (MCHP) in collaboration with 19 Mana Whenua entities in the Auckland region with the purpose of improving the understanding and protection of Māori cultural heritage and to identify the best management options that recognise and protect the cultural values of these sites. To date 400 such sites have been nominated by Mana Whenua for consideration.

12. The AUP currently contains 75 scheduled Sites and Places of Significance to Mana Whenua. There are no Māori Heritage sites currently identified in the HGI Plan.

13. The Auckland Council’s Planning Committee resolution (PLA/2017/39) approved engagement with Mana Whenua and landowners in order to develop draft plan changes to add qualifying sites to the AUP and the HGI plan. The criteria to identify and evaluate these sites are contained within the Auckland Regional Policy Statement section of the AUP.

14. On 27 November 2018, the Planning Committee resolved to approve the proposed plan changes for notification (PLA/2018/128).

15. The plan changes propose:

i. The addition of 30 sites to the AUP’s Sites and Places of Significance to Mana Whenua Overlay, as identified in Chapter L Schedule 12. There are also consequential changes to Schedule 6 (Outstanding Natural Features) and Schedule 14.1 (Historic Heritage Overlay) to reflect the cultural significance of the identified sites; and

ii. The addition of four sites to the HGI Plan. There are also changes to the explanatory text of the plan to clarify the criteria by which sites are identified and evaluated.

16. If the local board chooses to provide its views, the reporting planner will include those views in the hearing report for these plan changes. Local board views will be included in the analysis of the plan changes and submissions received.

17. If the local board chooses to provide its views, local board members will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

18. This report provides an overview of PC22 and PM12 and gives a summary of the key themes which have arisen through submissions. This report does not include a recommendation. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

19. The AUP and the HGI plans contain objectives, policies, and rules to manage and protect both Sites and Places of Significance to Mana Whenua (AUP), and Māori Heritage sites (HGI). The proposed plan changes do not alter any of the existing objectives, policies, rules or resource consent assessment criteria set out in the two plans.

20. PC22 proposes the following changes:

· The addition of 30 Sites and Places of Significance to Mana Whenua (SSMW) to Schedule 12 of AUP.

· The addition of a ‘significance of the site to Mana Whenua’ evaluation criterion (criterion k) to eight sites already listed in Schedule 6 – Outstanding Natural Features Overlay of the AUP.

· The addition of the ‘significance of the site to Mana Whenua’ evaluation criterion (criterion c) to five sites already listed in Schedule 14.1 - Schedule of Historic Heritage Overlay of the AUP(OiP).

· The addition of the sites to the AUP viewer (the online tool to view the AUP maps).

21. PM12 proposes the following changes:

· The addition of four Māori Heritage Sites (MHS) to Appendix 1f of the HGI.

· The addition of explanatory text to Appendix 1f, Appendix 4 and Part 7.13 of the HGI – Māori heritage to include references to the criteria for the identification and evaluation of MHS.

· The addition of the sites to the HGI planning maps.

Further discussion:

22. There are 33 sites proposed across both PC22 and PM12. These sites cover a wide range of zones including open space, coastal marine area, and transport corridor zones.

23. The sites are owned by or designated by Auckland Transport, Department of Conservation, Auckland Council, City Rail Link (CRL) Limited, Ports of Auckland, the NZ Transport Agency, Watercare, Land Information New Zealand (LINZ), Ministry of Education, Transpower NZ Limited and First Gas Limited.

24. By scheduling the sites, there will be greater awareness and weight placed on existing objectives, policies and methods within the plans for protecting cultural heritage when considering applications for resource consent, private plan changes, designations and policy development in both plans.

25. In the AUP, scheduling introduces more restrictions on activities within the sites with respect to disturbance in the coastal marine area, temporary activities, new buildings and structures, new alterations and additions to existing buildings, and subdivision.

26. In the HGI, scheduling will remove permitted levels of ground disturbance within scheduled sites, making all ground disturbance activities require resource consent. Resource consent will also be required for establishing toilets and changing facilities within scheduled sites.

Themes from submissions received

27. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

28. Following the processes outlined above, a total of seven primary submissions and two further submissions have been received for PC22. Six primary submissions and three further submissions have been received for PM12. The following key themes have been identified in the submissions received:

· support PC22 as notified

· support PC22 with minor amendments to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

29. Minor amendments identify a technical error in the plan change where an evaluation criterion has been omitted from one of the schedules. They also propose additional wording to one of the site descriptions to include reference to bird roosting/gathering sites.

30. Effects on existing houseboat activities in Putiki Bay (Waiheke Island) are of concern to two houseboat owners. Heritage scheduling which is outside the proposed plan change area is of concern to one submitter opposing PM12.

31. One submitter is opposing the scheduling of Rangihoua Park / Onetangi Sports Fields on Waiheke Island as part of PM12 on the basis that they feel the scheduling would place unrealistic conditions on the continued use and development of these activities. This was supported by one further submission with 92 co-signatories.

32. On 26 March 2020, the latest summary of the decisions requested by submitters on PC22 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/pc22summarydecisions/summary-of-decisions-requested-and-submissions.pdf

33. On 26 March 2020, the latest summary of the decisions requested by submitters on PM12 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/docspc22/pm-12-renotification.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The decision whether to provide local board views:

· will not lead to increased greenhouse gas emissions and negatively affect the approach to reduce emissions.

· will not be impacted by a climate that changes over the lifetime of that decision.

35. This is because the plan changes do not promote new activities within the sites and, by their nature of protecting Māori cultural heritage, are unlikely to encourage a greater intensity of development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. As mentioned previously, the 33 sites covered by these two plan changes cover a range of environments. These include roads, carparks, publicly owned parks and lakes, rivers and streams. They are also subject to a number of designations.

37. During the development of the plan changes, relevant council departments and Council Controlled Organisations (CCO) were consulted. With respect to council internal departments, the sites have particular relevance to the council’s Customer and Community Services Department. This department includes the Community Facilities, Parks, Sports and Recreation, and Service Strategy and Integration teams.

38. Many of the proposed sites contain leases which are managed by the above department. The strategic management of public open spaces is also managed by these teams through the use of reserve management plans as well as other open space and recreation planning tools.

39. The Customer and Community Services Department has been actively involved in the plan changes during their development and notification. None of these teams have raised opposition to the proposed scheduling.

40. From a CCO perspective, Auckland Transport has been involved in the development of the plan changes as they apply to public roads and parking infrastructure. Auckland Transport is not opposed to the plan changes.

41. One of the sites, Te Puna Wai a Hape (Site 091), schedules land currently owned by Watercare Services Limited. Watercare has been involved during the development of the plan changes and is not opposed to the scheduling.

42. No CCO has made a submission or further submission on PC22 or PM12.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. Further detail such as a map showing the location of the sites relevant to the local board and previous involvement by the board are in Attachment A.

44. The main impact of PC22 and PM12 is to place greater recognition on the cultural significance of identified sites. This is likely to increase the need for consultation with affected Mana Whenua when considering activities within the sites. The scheduling places greater restrictions on some land use activities and coastal activities as outlined previously.

45. A summary of what local board engagement was undertaken during the development of this plan change is included in Attachment A.

46. Factors the local board may wish to consider in formulating its view are as follows: interests and preferences of people in the local board area; well-being of communities within the local board area; local board documents, such as the local plan and local board agreement; responsibilities and operation of the local board.

47. This report is the mechanism for obtaining formal local board views so the decision-makers on PC22 and PM12 can consider those views.

Tauākī whakaaweawe Māori

Māori impact statement

48. This report addresses matters that relate to two plan changes to protect and manage new nominated sites and places of cultural significance to Mana Whenua. All Mana Whenua entities have been invited to participate in this process and 11 Mana Whenua entities have actively contributed to these plan changes.

49. Recognising and protecting Mana Whenua cultural heritage is identified as an issue of regional significance in the Auckland Unitary Plan Regional Policy Statement (RPS). Policies in the RPS specifically provide for the identification, protection and enhancement of the tangible and intangible values of identified Mana Whenua cultural heritage.

50. In November 2018, a governance hui was conducted where staff briefed all 19 Mana Whenua entities on the feedback received from the 14 affected local boards and of the landowner engagement. The IMSB has also been kept informed of these plan changes and has participated in their approval for notification.

51. Some iwi authorities have made submissions in support of these plan changes.

Ngā ritenga ā-pūtea

Financial implications

52. The local board is not exposed to any financial risk from providing its views.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

54. Any views provided by the local board will be included in the planner’s hearing report. The local board will be informed of the hearing date and invited to speak at the hearing in support of its views. The planner will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Sites proposed in the local board area and local board views	349

Ngā kaihaina

Signatories

Author

Matthew Gouge - Planner AUPIHP

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

19 May 2020

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

File No.: CP2020/06019

Te take mō te pūrongo

Purpose of the report

1. To provide local boards with an overview of the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets for People pilot fund (ISPF).

2. To request feedback on projects within your local board area that have been proposed by staff across Auckland Transport (AT), Auckland Council, and Panuku for inclusion in Auckland Council’s application to the ISPF.

Whakarāpopototanga matua

Executive summary

3. Waka Kotahi New Zealand Transport Agency (Waka Kotahi) announced a pilot fund in April 2020 that supports pilot projects and interim improvements for safe active transport. The Innovating Streets Pilot Fund (ISPF) is intended to help councils create more people-friendly spaces through the application of tactical urbanism techniques such as pilots, pop ups and interim projects. While the fund is intended to support pilots that can be rolled out rapidly and at relatively low cost, projects should also be able to demonstrate a pathway to more permanent status, should they prove successful.

4. Local boards have previously been invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects that will be circulated to local boards by 25 May 2020.

5. Local boards are now invited to provide formal feedback on the list of potential projects within their local area, including their view of which projects are the highest priority.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) delegate authority to <member> to provide the Board’s feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

Horopaki

Context

6. On 3 April 2020, Waka Kotahi announced the ISPF, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi aims to support include:

· temporary, or semi-permanent, physical changes to streets

· improvements that test a permanent fix and prototype a street design

· activations that help communities re-imagine their streets.

7. There are two application rounds for the ISPF:

· The first round opened on 3 April and closed on 8 May 2020. Successful applicants are expected to be announced in June 2020.

· The second round opens on 8 June and closes on 3 July 2020 with successful applicants to be announced by the end of July 2020.

8. Qualifying projects are expected to be delivered by June 2021.

9. In addition to the two funding rounds, Waka Kotahi is offering support for interventions that specifically relate to Covid-19. Auckland Transport (AT) is leading an emergency response programme in conjunction with Auckland Council and are applying for a funding subsidy for the costs associated with Covid-19 measures which are already being implemented across Auckland.

10. The selection process for round one was led by AT. Due to tight timeframes for submission, consultation was not possible. Twelve projects were submitted to Waka Kotahi for consideration. All these projects come from existing programmes previously approved by Auckland Council and align well with Governing Body and local board strategic transport priorities.

11. If these projects are awarded funding from Waka Kotahi, comprehensive stakeholder engagement will occur throughout the planning and delivery of each project, as per Waka Kotahi’s selection criteria.

12. For round two ISPF funding, a project team has been established across Auckland Council, AT and Panuku and a process developed to identify potential projects and take them through to a finished application.

13. On 8 May 2020, local boards were invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects circulated to local boards on or before 25 May 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The ISPF provides an opportunity for Auckland Council and AT to catalyse positive change across Auckland in line with Auckland Council’s strategic goals of improving walking and cycling options and creating more people-friendly spaces.

15. The techniques of tactical urbanism supported by the pilot fund represent an innovative change to the typical way in which projects are engaged upon, designed and delivered. Tactical urbanism entails piloting and testing key project elements on a temporary basis, that can generally be rolled out rapidly and at low cost. This constitutes a form of ‘engagement by doing’ and enables the relative success of ideas to be assessed before they are committed to more permanently.

Criteria for the assessment and prioritisation of projects

16. When providing feedback on the list of potential projects, local boards should keep the following criteria in mind, which will be used by the project team to finalise the list of projects to recommend to the Emergency Committee.

17. Prioritised projects will:

· improve transport choices and liveability of a place

· help mitigate a clear safety issue (related to Deaths and Serious Injuries at a specific location)

· be effective at:

o reducing vehicle speed (to 30km/hr or less), and/or

o creating more space for people on our streets, and/or

o making walking and cycling more attractive

· use temporary pilots, pop ups or treatments as a pathway to permanent change in the future

· contribute to more equitable access to opportunities and essential services, particularly in areas with low levels of travel choice

· support mode shift to low-carbon modes

· support Māori outcomes, i.e:

o adopt a design or project approach founded on Māori principles

o help advance Māori wellbeing, e.g. active Māori participation, improved access to marae, kura, kohanga, papakāinga, employment

· test key elements or is designed to generate community support for the ‘parent’ project

· be part of an existing planned and budgeted project (AC projects only)

· demonstrate the importance of the project within the current AT work programme (AT projects only)

· demonstrate ability to deliver

· demonstrate strong likelihood of project delivery by June 2021

· demonstrate co-design approach involving key stakeholders and community, including:

o support from the relevant local board(s) and stakeholders

o support from local community/stakeholders (e.g. business association)

· display clear process, including milestones, cost, monitoring and evaluation, and identification of risks and mitigation

· demonstrate value for money

· demonstrate opportunity to improve efficiency, or reduce risks associated with future permanent upgrades.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The transport sector is the largest contributor to greenhouse gas emissions in the Auckland region with around 40 per cent of Auckland’s total emissions. Increased support and prioritisation of ‘no and low’ emissions modes of transport such as active transport, micro-mobility modes and public transport, will help reduce these emissions.

19. The interventions supported by the Innovating Streets for People pilot fund enable a reduction of transport emissions, which would support Auckland Council’s ability to achieve its climate goals and is well aligned with the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, and with the in-principle changes to this framework endorsed by the Environment and Climate Change Committee (resolution number ECC/2020/12).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council and AT are following an aligned approach for the ISPF submission and are working together to develop joint application packages.

21. Relevant parts of the council, including Ngā Mātārae; the Auckland Design Office; the Development Programme Office; Libraries; the Southern Initiative; Arts, Community and Events; Parks, Sports and Recreation; Plans and Places, and Panuku, have been engaged to prepare and collate funding proposals for the second round.

22. If a project application is successful, there will be a need to implement, coordinate and monitor the outcomes of projects that are funded by the ISPF. This would be jointly coordinated by AT and staff from across the Auckland Council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Staff captured informal local board views earlier this month by inviting local boards to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of the list of potential projects.

24. The types of projects that Waka Kotahi seek to promote through this fund will have positive impacts on local communities in terms of the outcomes that are reflected in the assessment criteria.

Tauākī whakaaweawe Māori

Māori impact statement

25. Māori are likely to benefit from interventions that support safer and more accessible active transport in Auckland. This is because Māori are over-represented in pedestrian-related crashes and tend to live in parts of Auckland where travel choice is poorest. To ensure these interventions benefit Māori equitably, they need to be complemented by meaningful access to active modes such as bicycles and micro-mobility devices, as well as supporting infrastructure such as secure bicycle parking outside main destinations.

26. The Innovating Streets fund encourages community-led interventions to transform urban spaces into safe and liveable spaces for people. There are opportunities to tap into the creativity and local knowledge of Māori communities in Tāmaki Makaurau to create urban interventions that address community needs and provide a strong sense of place.

27. Ngā Mātārae, the Southern Initiative and the Independent Māori Statutory Board have been approached for their input into the proposed project list.

Ngā ritenga ā-pūtea

Financial implications

28. The proposed high levels of funding assistance from Waka Kotahi (up to 90 per cent of a project’s value) will potentially result in savings for both Auckland Council and AT on any projects that may already have been planned and funded prior to the pilot fund application.

29. The funding provided by Waka Kotahi for piloting or testing of temporary interventions is likely to reduce design time and increase financial security for permanent improvements in the future. Trialling of real-life options for more permanent activities can also reduce or avoid potential costs associated with the redesign of interventions in case desired outcomes could not be achieved.

30. There are no financial implications for local boards arising from providing feedback on the list of potential projects, except for those projects proposed by local boards, and which they have proposed to fund themselves.

31. Local boards that submit an expression of interest for a project need to demonstrate both the ability to fund the temporary project and, if the project does not link to an existing AT, Auckland Council or Panuku funded permanent project, that the local board is able to completely fund the permanent project as well.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There is a risk that Auckland Council may not be able to afford the local share of 10 per cent of the project cost needed to implement interventions under the ISPF, particularly given the present circumstances and the need to significantly amend the draft Annual Plan 2020/21. Note that while successful projects will require 10 per cent funding from council, they will bring the benefit of additional funding into Auckland. Similar financial constraints may also apply to AT and Panuku who are also potentially funding projects.

33. Another risk is the possibility that the implementation of successful Auckland Council projects under the pilot fund will not lead to the desired outcomes for Auckland. To mitigate this risk, staff have developed a set of assessment criteria for projects (see paragraph 17) to ensure strategic alignment with Auckland Council objectives before projects are submitted to Waka Kotahi.

34. Waka Kotahi’s Criteria 2: Ability to Deliver requires a co-design approach with community and key stakeholders in the development and delivery of projects. The possibility that unified community support for local interventions cannot be achieved through the co-design process within the required timeframe poses an additional risk.

Ngā koringa ā-muri

Next steps

35. Local boards are requested to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the ISPF by 12pm (midday) on 29 May 2020.

36. Each project will then be assessed against the criteria described above, and the project team will produce quality advice for endorsement from an Auckland Council committee.

37. AT projects will be presented to the AT Board on 3 June 2020 for endorsement.

38. All projects will be presented to an Auckland Council committee in early June 2020 following which, all interested parties will be notified whether their proposed project has been selected to proceed to an ISPF application.

39. Following this decision, further work will be undertaken to develop, prepare, and review each project that has been selected for submission to Waka Kotahi.

40. Completed applications will be submitted to Waka Kotahi prior to the closing date of 3 July 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards