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Devonport-Takapuna
Local Board
05 May 2020
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1 Welcome
Member Toni von
Tonder led the meeting with a karakia
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
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11
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Attendance at local board meetings during
the Epidemic Preparedness (COVID-19) Notice period
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Resolution
number DT/2020/36
MOVED by Chairperson A Bennett, seconded by Member R
Jackson:
That
the Devonport-Takapuna Local Board:
a) note the temporary amendments pursuant to the COVID-19
Response (Urgent Management Measures) Act 2020 which allows members to attend
meetings by audio-visual link as of right and, despite anything to the
contrary in standing orders, to be counted for the purposes of quorum.
b) amend
its standing orders by including a new Standing Order 3.3.10 that reads as
follows:
i) Attendance
of non-members by electronic link: a person other than a member of the local
board may participate in a meeting of the local board by means of audio link
or audio-visual link if the person is otherwise approved to participate in
accordance with Standing Orders Sections 6 and 7.
c) amend
its Standing Order 7.8.2 to provide discretion to the chair of the meeting to
decline public forum requests via audio or audio-visual link.
CARRIED
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6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.3
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Hamish Anderson - Castor Bay Residents and
Ratepayers Association
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Hamish Anderson and David Green were in
attendance via electronic link to address the board in support of this item
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Resolution number DT/2020/39
MOVED by Chairperson A Bennett, seconded by Member R
Jackson:
That
the Devonport-Takapuna Local Board:
a) receive
the presentation from Hamish Anderson and thank him for his attendance. CARRIED
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10 Extraordinary
Business
Note: When the board first considered
this item on Tuesday 5 May 2020 there was no extraordinary business for the
board to consider. However when the meeting reconvened at item 15 on Monday 11
May 2020, the board was asked to then consider an item of extraordinary
business, and therefore invoked Standing Order 1.10.3 to revisit this item.
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10.1
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Extraordinary Business
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There was no other opportunity to
consider this item prior to the deadline of 14 May 2020. It was therefore,
recommended that the local board accept discussion and decision-making on
this matter as an item of extraordinary business.
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Resolution number DT/2020/41
MOVED by Chairperson A Bennett, seconded by Member T van
Tonder:
That
the Devonport-Takapuna Local Board:
a)
consider an
extraordinary item regarding the Innovating Streets Pilot Fund at Item 20.1
of this agenda:
i.
the reason the
matter was not on the agenda is that the item was not available until after
the close of the agenda, but prior to the board reconvening to consider
further decisions under Item 15 on this agenda; and
ii.
the reason for urgency
is that the deadline for both strategic direction and guidance and for one
expression of interest per local board is 14 May 2020, and this is the
only meeting of the Devonport-Takapuna Local Board prior to that date.
CARRIED
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12
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Approval for Private Road Name For
Development at 59 - 61 Karaka Street, Takapuna
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Resolution
number DT/2020/42
MOVED by Member J O'Connor, seconded by Member T Deans:
That
the Devonport-Takapuna Local Board:
a) approve the road name Te Uru Lane for the private road constructed within the subdivision
being undertaken by Project
NZ Group Ltd (the
Applicant) at 59 - 61
Karaka Street, Takapuna.
in accordance with section 319(1)(j) of the Local Government Act 1974.
CARRIED
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Resolution
number DT/2020/43
MOVED by Deputy
Chairperson G Wood, seconded by Member R Jackson:
That
the Devonport-Takapuna Local Board:
b)
advocate to the appropriate authority
to amend the National Addressing Standard to make new road names only
compulsory for developments exceeding 20 lots.
CARRIED
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13
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Reallocation of unspent funds granted to the
Milford Tennis Club, Dodson Avenue, Milford.
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Resolution
number DT/2020/44
MOVED by Deputy Chairperson G Wood, seconded by Member R
Jackson:
That
the Devonport-Takapuna Local Board:
a) approve
the reallocation of the $4,100, granted to Milford Tennis Club to erect a new
pergola (project number LG1902-219, resolution DT/2019/742019), to contribute
to the cost of the demolition of its vacant clubrooms at 18 Dodson Ave, Milford.
CARRIED
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14
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Local board feedback on the Tūpuna
Maunga Authority 2020/2021 Draft Operational Plan
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Resolution
number DT/2020/45
MOVED by Chairperson A Bennett, seconded by Member T
Deans:
That
the Devonport-Takapuna Local Board:
a)
adopt the local board’s
feedback on the 2020/2021 Tūpuna
Maunga Authority Draft Operational Plan as outlined in Attachment A to the
agenda report.
b)
request Local Board
Services staff organise a hui with the Tupuna Maunga Authority and the
Devonport-Takapuna Local Board to continue the governance and discuss matters
such as:
i.
any future plans to
pedestrianise Maungauika;
ii.
the future use of
existing assets on both maunga;
iii.
appropriate
commercial activities on both maunga;
iv.
the removal of
exotic trees from either maunga;
v.
the removal of
infrastructure from either maunga;
vi.
potential transfer
of administration of land contiguous to other Tupuna Maunga;
vii.
potential transfer
of some maunga land from the Department of Conservation;
viii.
removal of
encroachments from either maunga; and
ix.
potential
acquisition/transfer of land to enable the Tupuna Maunga Authority to manage
adjoining land that comprise the true extent of the Tupuna Maunga Authority
to enable integrated management and development.
CARRIED
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Public Excluded
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Resolution
number DT/2020/46
MOVED by Chairperson A Bennett, seconded by
Member T van Tonder:
That the Devonport-Takapuna Local Board:
a)
exclude the public
from the following part of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is
made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Local board input into
the Emergency Budget 2020/2021
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(h)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In particular, the report contains information around
potential financial implications and emerging financial risks of COVID-19
in a highly uncertain environment. The release of this information could
prejudice the position of the council and CCOs in sensitive commercial
arrangements and negotiations.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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CARRIED
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Note: The public was excluded
at 12.03 pm on Monday 18 May 2020
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15
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Local board input and feedback into the
2020/2021 Annual Budget
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A copy of the Devonport-Takapuna
Local Board written feedback on the Annual Budget 2020/2021 will be available
on the Auckland Council website.
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Resolution
number DT/2020/47
MOVED by Member R
Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) as part of phase one of the 2020/2021 Annual
Budget:
i. receives
the consultation feedback on the Devonport-Takapuna Local Board
priorities for the 2020/2021 financial year.
ii. receives the
consultation feedback on the 2020/2021 Annual Budget regional topics.
iii. provides feedback on the following Annual
Budget 2020/2021 regional proposals:
A)
supports in
principle a user pays approach to the three waste management, refuse
collection in the former Auckland and Manukau city areas and Waitakere rural
sewerage service targeted rates, because:
o the burden of cost should be placed on the
people who use the services and directly benefit from them; and
o it is unfair to spread the cost to all
ratepayers and expect them to pay for these services twice, especially when
there is no benefit to them.
b)
acknowledges the
comments received as part of other planning processes from the community
regarding the importance of both the water quality issues in Wairau Creek and
the future of the Takapuna Markets, and notes that these comments will be
considered as part of the development of the 2020/2023 Local Board Plan.
CARRIED
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Resolution
number DT/2020/48
MOVED by
Deputy Chairperson G Wood, seconded by Chairperson A Bennett:
That the Devonport-Takapuna Local Board:
c)
adjourn this item
until Monday 11 May at 10 am via Skype for Business, as the board is awaiting
further information to enable the formation of views and preferences as part
of phase two of the Emergency Budget.
CARRIED
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Note: Resolution
d) below was taken at the reconvened meeting of the Devonport- Takapuna
Local Board on Monday 11 May 2020 at 10am via Skype for Business.
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Resolution
number DT/2020/49
MOVED by
Chairperson A Bennett, seconded by Member T van Tonder:
That the Devonport-Takapuna Local Board:
d)
adjourn this item
until Monday 18 May at 12pm either via Skype for Business or at the
Devonport-Takapuna Local Board office, 1 The Strand, Takapuna, as the board
is awaiting further information to enable the formation of views and
preferences as part of phase two of the Emergency Budget.
CARRIED
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Note: At this point at the
reconvened meeting on Monday 11 May 2020 the board revisited Item 10 to
consider whether or not to take an item of extraordinary business that came to
light after the board adjourned item 15 on 5 May, but prior to that same item
being reconvened on 11 May.
Note: At this point at the reconvened
meeting on Monday 18 May 2020 the board needed to consider confidential
documents in order to provide input and feedback into the Emergency Budget
2020/2021. These particular documents came to light after the board adjourned
item 15 on 11 May, but prior to that same item being reconvened on 18 May. The
local board provided their views and preferences as part of phase two of the
Emergency Budget under Item C1 at their reconvened meeting on Monday 18 May
2020
Note: Resolutions in relation to the confidential items
are recorded in the confidential section of these minutes and are not publicly
available
Note: The public was
re-admitted at 1.09pm on Monday 18 May 2020
RESTATEMENTS
It was resolved while the public was
excluded:
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C1
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Local board input into the Emergency Budget 2020/2021
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Resolution
number DT/2020/50
MOVED by Chairperson A Bennett, seconded by
Deputy Chairperson G Wood:
That the Devonport-Takapuna Local Board:
b)
agree that these
resolutions, memo and accompanying attachments are to remain in confidential
for the reasons indicated until the Emergency Committee has made decisions
regarding the direction of council’s responses to the financial
implications of COVID-19, and council has made further disclosures via the
New Zealand Exchange (NZX).
CARRIED
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16
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Elected Members' Reports
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A document was tabled. A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number DT/2020/51
MOVED by Deputy Chairperson G Wood, seconded by Member J
O'Connor:
That
the Devonport-Takapuna Local Board:
a)
receive and thank Deputy Chairperson
George Wood for his tabled report.
b)
receive and thank members for their
verbal reports.
CARRIED
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Attachments
a 05 May 2020 - Item 16: Elected Member' Reports - George
Wood May 2020 Report
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20 Consideration
of Extraordinary Items
Note: This item was taken at
the reconvened meeting of the Devonport-Takapuna Local Board on
Monday 11 May 2020 at 10am via Skype for Business.
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20.1
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NZTA Innovating Streets Pilot Fund
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A document was tabled. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number DT/2020/55
MOVED by Chairperson A Bennett, seconded by
Deputy Chairperson G Wood:
That the
Devonport-Takapuna Local Board:
a) delegate to members Toni Van Tonder, Ruth
Jackson and George Wood, the responsibility of completing and submitting an
expression of interest (EOI) for one project to be considered for funding
from the Waka Kotahi New Zealand Transport Agency (NZTA) ‘Innovating
Streets’ Pilot Fund on behalf of the board, noting that:
i.
the deadline for
submission is 4pm on Thursday 14 May 2020; and
ii.
all members will
have the opportunity to put forward projects or initiatives for consideration
by the delegation.
b) delegate to members Toni Van Tonder, Ruth
Jackson and George Wood, the responsibility of reviewing and ranking potential projects that have been proposed
by staff across Auckland Transport, Auckland Council, and Panuku on behalf of
the board, noting that:
i.
the lists of
projects / initiatives generated by staff will be provided on or before
Monday 25 May 2020;
ii.
local board
feedback will need to be submitted by Friday 29 May 2020; and
iii.
all members have
the opportunity to provide views and preferences to the delegates on
potential projects that have been
proposed by staff across Auckland Transport, Auckland Council, and Panuku.
CARRIED
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Attachments
a Memo: Innovating Streets
b Innovating Streets for People pilot fund
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1.10 pm, Monday 18 May 2020. The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
