Agenda of Devonport-Takapuna Local Board

1 Welcome

Member Toni van Tonder will open the meeting with a karakia.

Whakataka te hau ki te uru Cease o winds from the west

Whakataka te hau ki te tonga Cease o winds from the south

Kia mākinakina ki uta Bring calm breezes over the land

Kia mātaratara ki tai Bring calm breezes over the sea

E hī ake ana te atakura And let the red-tipped dawn come

He tio With a touch of frost

He huka A sharpened air

He hau hū And promise of a glorious day

Tīhei mauri ora!

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making

when a conflict arises between their role as a member and any private or other external

interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected

members to fully acquaint themselves with, and strictly adhere to, the provisions of

Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of

interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial

component. It may arise, for example, from a personal relationship, or involvement

with a non-profit organisation, or from conduct that indicates prejudice or

predetermination.

The Office of the Auditor General has produced guidelines to help elected members

understand the requirements of the Local Authority (Member’s Interest) Act 1968. The

guidelines discuss both types of conflicts in more detail and provide elected members with

practical examples and advice around when they may (or may not) have a conflict of

interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office

of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship

Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 05 May 2020 which adjourned to Monday 11 May 2020 which adjourned to Monday 18 May 2020, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names> for consideration under item 12.

No.	Title	Page
a ⇩	DC G Wood Notice of Motion - Watercare	9

Devonport-Takapuna Local Board

19 May 2020

Anzac town square - concept design and engagement approach

File No.: CP2020/05706

Te take mō te pūrongo

Purpose of the report

1. To seek the Devonport-Takapuna Local Board’s endorsement for Panuku to engage with key stakeholders and the community to seek their views on the proposed design of the Takapuna Square.

Whakarāpopototanga matua

Executive summary

2. The location of the proposed public space, of approximately 3,200m², reflects the preferred outcome of previous community consultation connecting Potters Park with Lake and Hurstmere roads.

3. The site plan for the town square has been approved by the Auckland Council Environment and Community Committee and is now set. This enabled the design of the space to commence.

4. The concept design seeks to create a strong sense of place by referencing the underground springs flowing from Lake Pupuke to Takapuna Beach and building upon the meaning of Takapuna – Taka; to collect, gather, assemble and Puna; spring, water, life.

5. The space is structured in four interconnected spaces with the flexibility to accommodate medium-sized occasional civic events and smaller regular community events like the existing Sunday market.

6. Feedback from the Devonport-Takapuna Local Board has been received during development of the concept design at two workshops over the last 8 months.

7. Consultation on the design will be undertaken to seek feedback from key stakeholders and the community and then reported back to the Devonport-Takapuna Local Board for approval of the final design of the Takapuna Square.

8. Workshops will be held with key stakeholders and a form will be provided for public feedback.

9. Due to current Covid19 restrictions, consultation and engagement may take a more online format. As lockdown levels are lifted, we will adjust this approach to better meet the needs of some stakeholders and community members.

10. Engagement will be held over June and July 2020 with a view to present a final refined concept design to the Devonport-Takapuna Local in August 2020 that incorporates feedback received.

Ngā tūtohunga

Recommendations

a) That the Devonport-Takapuna Local Board:

a) approve the concept design for the Takapuna Square for community engagement.

b) approve the community engagement approach as outlined in this report to seek community feedback on the concept design for the Takapuna Square.

Horopaki

Context

11. The council owned properties of 40 Anzac Street and 34-38 Hurstmere Road Takapuna are part of the Panuku Unlock Takapuna programme. The partial disposal of these sites and the development of a public open space was approved by the Auckland Development Committee in March 2016.

12. Public consultation undertaken throughout 2018 identified that this public square should be designed to:

- Create a connecting town square creating flow between Hurstmere Road, Hurstmere Green and Potters Park

- Provide more green space in the centre of Takapuna with places to sit and play

- Provide enough space and supporting infrastructure for market activity

- Be family friendly with children and youth focused activities

- Provide a stage for performances and events

- Accommodate a range of recreational activities such as a skate park, basketball half court, petanque and table tennis.

13. A workshop was held with the Devonport Takapuna Local Board in August 2019 where several requirements were identified by the local board that the design should deliver. These were:

- function, size and capacity:

· to create a public space with its primary role to be that of a civic square

· to be an area of 3,200m2

· to be capable of accommodating up to 3,000 people for public events

- to provide connectivity to Lake Road and Potters Park

- to look at ways in which the existing service lane (where it passes through the square) could be temporarily closed for events

- to design the space to ensures good sunlight access

- to create a suitable microclimate that minimises wind funnelling along Como Street

- that gradients across the space be user friendly providing universal access throughout

- that the space be well lit

- that the space be designed to permit the operation of a regular market

- that a location for the Anzac Memorial cenotaph to be identified, with the potential to accommodate the relocation of the existing memorial from 1 The Strand

- to create a sense of place within the square with stories of Takapuna

- to select planting that is appropriate for the site and function, rather than necessarily be native.

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed public civic space

14. The design of the Takapuna Square has been undertaken by Isthmus Group in partnership with mana whenua appointed representatives, Angell and Vern Rosier. The proposed design of the civic space site is shown in Figure 1 below. A larger scaled plan is included in Appendix A.

Figure 1: Proposed design of Takapuna Square for community engagement

15. The design references the underground springs flowing from Lake Pupuke to Takapuna Beach and builds upon the meaning of Takapuna – Taka; to collect, gather, assemble and Puna; spring, water, life.

16. The space is structured in four interconnected spaces with flexibility to accommodate medium-sized occasional civic events and smaller regular community events like the existing Sunday market. Each entrance acts as a wānanga / gallery and references its closest water body; Waitemata Harbour, Lake Pupuke and Hauraki Gulf.

17. The space will provide universal accessibility with a constant gradient established between Lake and Hurstmere roads. The paving is aligned to the view towards Rangitoto and is comprised of small scale granite sets and large format pavers. The paving height is subtly modulated lifting against the trees while voids and crevices have been formed to contain water pools reinforcing the flow of basalt and water across the plaza.

18. The space has been designed to accommodate a range of events and activities including concerts and a regular market. Temporary staging can be installed within the central area to host performance type events in several configurations. Services, including power and water supply, will be built into the design.

19. The current market has approximately 250 stalls. It is proposed that any market in the new space be configured with less reliance on support vehicles, to improve the character and maximise the number of stalls. It is also proposed that the market integrates more with the town centre by extending along lanes and the service road. A possible arrangement has the potential to provide 86 stalls within the public square, 17 stalls along the lane and 20 stalls along Hurstmere Rd. A total of 123 stalls.

20. The ability to accommodate outdoor dining has been provided along the sunny southern edge with a water feature/informal play in proximity to the outdoor dining area.

21. A potential location for the Anzac Memorial has been identified at the termination of the Rangitoto Axis.

Assessment

22. It is considered that the design meets the requirements of the Devonport-Takapuna Local Board and the community aspirations expressed through previous consultation.

Assessment conclusion

23. The concept design has been developed to a level of detail where further stakeholder and community feedback will assist in the refinement of the design.

Proposed community engagement process

24. It is critical that the community clearly understands the purpose for feedback being sought in this engagement exercise. That is, whether the Takapuna Square concept design meets the requirements of section 9 above. These requirements culminated from successive community, Local Board, Auckland Council staff engagement and formal decision making processes. The engagement seeks to give effect to this former engagement and decisions.

25. The engagement approach needs to reflect the potential for ongoing Covid-19 social-distancing advice from Government and its agencies. Given the unprecedented nature of the Covid-19 crisis and the relatively short time authorities have had to respond, the limitations likely to affect face to face engagement are not clear. A conservative approach to planning for this style of engagement is therefore recommended.

26. Community feedback will be sought on whether the Takapuna Square concept design meets the objectives that it:

· is flexible and adaptable with the ability to accommodate a range of gatherings, community events and activities

· creates good pedestrian connection and flow between the commercial and recreational environments of Lake Road, Potters Park, Hurstmere Road, Hurstmere Green and Takapuna Beach

b) can accommodate and support a community/commercial market

c) provides for play elements for younger Aucklanders

d) provides enough trees and greenery, offers adequate shade in summer and visual “softening” of the space

e) allows for sunlit spaces in winter given the positioning of the structures

f) provides a sense of place through incorporating Takapuna’s key features and history. These include volcanism through basalt elements, the presence of springs through water play elements, Maori as its first inhabitants though elements such as Taraitanga and pou structures and connections between key features of Takapuna from the beach, through attractive public spaces to the commercial precinct.

27. Proposed engagement is with a mix of targeted stakeholder sessions, direct communications and opportunities for the wider community to give feedback. Given the uncertainty around the duration of Covid-19 social-distancing requirements, engagement is currently expected to be largely via online and print media channels, e.g. online stakeholder group sessions, web based surveys and print media advertising. As we lift out of lockdown levels, we will adjust the format to be less online.

Proposed community engagement process – community-wide engagement

28. The Takapuna Square concept design has been crafted to meet values and principles agreed with the Devonport-Takapuna Local Board. Panuku Development Auckland, the Auckland Council agency tasked with delivering the new Takapuna public space, now wish to get feedback from the community on this design and whether it meets the values and principles, or how it might be improved. The values and principles are:

A screenshot of a social media post

Description automatically generated

29. Stakeholders and the public will be provided with access to the concept design and asked to provide feedback based on the following:

a) The environment created

Please provide feedback on the environment created by the design of the proposed Takapuna Square. This includes the plants, placement of trees, amount of sun, shade and shelter, connections across Takapuna town centre and whether you feel the design is climate resilient.

Leave comment____________________________________

b) Features in the space

Would you like to see the Takapuna War Memorial moved from its current location next to the Takapuna library to the Takapuna Square?

YES/NO_________________________________________

Do you support the idea of incorporating water as a feature or informal play element? If so, what kind?

Leave comment___________________________________

c) Functionality of the space

Please provide feedback on the functionality of the space including the safety and accessibility the design creates and the functionality of hosting celebrations and gatherings in the Takapuna Square.

Leave comment___________________________________

d) Do you have any other feedback on the design?

Leave comment______________________________________

Proposed community engagement process – stakeholder group clinics

30. In addition to public feedback we would undertake additional focused sessions called “clinics” with key stakeholders, including local community organisations and user groups. These sessions will gain specific and more detailed feedback around the concept design.

31. These clinics will be an essential part of the engagement programme and will provide constructive, meaningful feedback to further inform the design.

32. Sessions will have targeted questions based on the roles of the different stakeholder organisations. They are intended to be run in an informal, possibly on-line, workshop style. The following table sets out the proposed stakeholder clinics, who is proposed to be in each group and what the content of the clinics would be.

Table 1: Proposed stakeholder clinics

Key focus session	Draft content	Draft list of stakeholders to attend
Community organisations	· Presentation of design and discussion around how initial consultation feedback has been incorporated into the space · General feedback and addressing of any key concerns based on the themes used for general community engagement: o Environment o Features o Functionality · Presentation of design and impact of testing and trialling process on the design to date · Discussion around how recent experiences and observations within the use of 38 Hurstmere for activities (focused on people who have been using the space regularly over the past year) Anything that might help the regular attraction of users for small activities – e.g. buskers, small pop up events and activities, ways to draw people into the space and make it feel alive	Auckland North Community and Development, Youth Arts NZ, Takapuna Environment Takapuna, North Community Trust, Heart of Takapuna, Bike Auckland, PHAB, Local schools, Churches, e.g. Takapuna Methodist
Larger event organisers	· Presentation of design and opportunities for events in future · Specific requirements around adaptability of the space · Requirements and practical locations of facilities e.g. power, water, drainage, lighting	TBBA, Massey University, Council events team, Regional Facilities Auckland, market operator
Local Business community	· Presentation of design and opportunities for local business · General feedback and addressing of any key concerns based on the themes used for general community engagement: o Environment, o Features o Functionality · The effectiveness of the design in attracting people to Takapuna’s commercial precinct, including the attraction and retention of investors and employees	TBBA ATEED
Environmental	· Presentation of design with focus around environmental aspects, such as stormwater run-off and encouragement towards active transport modes · Discussion around improvements and opportunities regarding environmental features within the design	Green Star Community, Council parks (arborists, asset), Healthy Waters, Pollinator Paths, Accessibility
Council team	· Presentation of design with focus around functionality of the space · Discussion around improvements and opportunities across the key themes and specific to Takapuna	Library staff, strategic broker, council design team, council maintenance team

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The proposed civic space has been assessed at the high level by the council Parks and Recreation Policy Unit confirming that the proposed space meets all the requirements of the Auckland Council Open Space Provision Policy. More detailed discussions on the finer points will be undertaken with this team through the consultation period.

35. Operational costs for the Takapuna Square were estimated by council’s parks team to be $20,000 per annum. Maintenance costs are covered by operational budgets provided through the Long-term Plan 2018-2028.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Feedback on the concept design has been provided by the Devonport-Takapuna Local Board at two workshops, held in December 2019 and February 2020, while the concept design was been drafted. Feedback has been incorporated into the concept design.

Tauākī whakaaweawe Māori

Māori impact statement

37. The proposed plan for the new civic open space has been discussed with mana whenua at hui held on the 27 May 2019, 1 November 2018 and 11 June 2018.

38. There is support for the public space and to ensure that the design is responsive to the history and culture of the area mana whenua have appointed Vern and Angell Rosier to partner with Isthmus in the design of the space. Further hui will be held to work on the design refinement throughout the consultation process.

Ngā ritenga ā-pūtea

Financial implications

39. The capital cost of constructing the public space will be covered by Panuku.

40. The operational budget available for its maintenance has been agreed by the Environment and Community Committee at its 10 July 2019 meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no known risks in consulting on the proposed design of the Takapuna public space. Due to the more online format for consultation and engagement further measures and additional time has been included in the approach so that these stakeholders and community members can be heard.

Ngā koringa ā-muri

Next steps

42. To consult on the concept design of the Takapuna public space to enable feedback to inform a refined design. Engagement is expected to take place during June and July 2020.

43. This refined design will then be presented back to the Devonport-Takapuna Local Board for approval to progress developed design and construction documentation. It is expected that this report will be to the August business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft concept design	21

Ngā kaihaina

Signatories

Author

Kate Cumberpatch - Development Manager, Panuku Development Auckland

Authorisers

Ian Wheeler - Director Portfolio Management, Panuku Development Auckland

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 May 2020

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

File No.: CP2020/05108

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Governing Body the setting (striking) of the targeted rates for the Devonport, Milford and Takapuna Beach Business Improvement District (BID) programmes for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, encourage innovation and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes, including Devonport Business Association (DBA), Milford Village Business Association (MVBA) and Takapuna Beach Business Association (TBBA), by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5. Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. One of the three BID-operating business associations proposes an increase to its BID targeted rate for the 2020/2021 financial year. Milford’s members supported a 5.3% ($7,668) increase to raise $145,000, while both Devonport ($120,000) and Takapuna Beach ($443,895) voted to retain the same amounts as the current year.

7. The business associations operating BID programmes are incorporated societies that are independent of the council. To sustain public trust and confidence in the council, however, there needs to be a balance between the BIDs’ independence and the accountability for monies collected by a public sector organisation.

8. For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

9. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10. Staff are satisfied the DBA, MVBA and TBBA sufficiently comply with the BID Policy.

11. Staff propose the Devonport-Takapuna Local Board receives this report and recommends to the Governing Body the setting of the BID targeted rates sought by the DBA, MVBA and TBBA as part of the council’s 2020/2021 Annual Budget decision-making.

12. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the business associations to implement programmes that promote vibrant town centres and contribute to local economic prosperity, thereby supporting the economic and placemaking aspirations of the Devonport-Takapuna Local Board Plan 2017.

13. DBA, MVBA and TBBA can, like all BID-operating business associations, play an important role in supporting their members facing two global challenges. Firstly, helping local businesses throughout the COVID-19 lockdown stages and, secondly, responding to the world’s climate change emergency with an increased focus on sustainability.

Ngā tūtohunga

Recommendation

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i. $120,000 for Devonport Business Association Incorporated.

ii. $145,000 for Milford Village Business Association Incorporated.

iii. $443,895 for Takapuna Beach Business Association Incorporated.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

14. Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

15. Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, encourage innovation and attract new businesses and customers.

16. BID programmes provide the opportunity for the council family to partner with business associations, including DBA, MVBA and TBBA, to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

17. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and commercial precincts in a co-ordinated way.

BIDs provide essential support in the economic recovery from COVID-19

18. The economy has been heavily impacted by the COVID-19 pandemic and related lockdown, including both retail-based town centres and industrial precincts.

19. BID-programme operating business associations now, more than ever, can provide the local business leadership required to help businesses recover from the seismic economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area

20. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

23. Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

24. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme.

25. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, BIDs must take into account what the local business and property owners can afford.

26. Each BID prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

27. The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

28. The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy.

29. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

30. Devonport, Milford and Takapuna Beach business associations’ managers addressed the local board on 25 February 2020 to update members on the progress towards achieving their respective BID’s business and strategic plans.

31. The Devonport-Takapuna Local Board approved a similar recommendation for the BID programmes last year (resolution number DT/2019/70), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget.

32. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

33. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorized to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

34. BID programmes are operated by independent business associations (incorporated societies), and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Devonport, Milford and Takapuna Beach all comply with the BID Policy

35. Staff are satisfied the DBA, MVBA and TBBA sufficiently comply with the BID Policy.

36. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

· Current strategic plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

· AGM minutes - the provisional minutes of each business association’s 2019 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

36. In addition, BID-operating business associations must inform the council of progress with other compliance requirements, including:

· Incorporated Society registration – a current registration of the business association and all required documents up to date.

· Key initiatives – activities to be advanced in the next financial year.

· Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

37. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the requirements for the three BIDs within the Devonport-Takapuna Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with the BID Policy

Requirement FY 2018/2019
Strategic Plan	2017-2022	2019-2024	2017-2020
Audited financials
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	25 Feb 2020	25 Feb 2020	25 Feb 2020
Programme Agreement	valid to June 2023	valid to June 2023	valid to June 2023
Inc. society registration
Key initiatives	Refocused on business recovery + Shop Local campaigns
Key initiatives	AC36; event activations; Explore North Shore; digital marketing	Explore North Shore; event activations; street furniture enhancements	Hurstmere Rd upgrade/ business support; AC36; Explore North Shore
2019 AGM minutes (provisional)
Resolving problems, issues	Nothing to record	Nothing to record	Nothing to record

38. As the Devonport, Milford and Takapuna Beach business associations have sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rates.

Milford increases BID grant, Devonport and Takapuna Beach maintain status quo

39. As shown in Table 2 below, one of the three BID-operating business associations proposes an increase to its BID targeted rate for the 2020/2021 financial year.

40. At their 2019 AGM, Milford’s members supported a 5.3% ($7,668) increase to raise the amount of $145,000.

41. While TBBA maintained its BID grant at $443,895 for the next financial year, the business association had increased by 10% the targeted rate at its penultimate (2018) AGM.

42. Devonport Business Association has kept its annual BID grant at $120,000 since it established the BID programme in 2014.

43. While some among Tāmaki Makaurau’s 48 BID-operating business associations reaffirmed decisions to increase their 2020/2021 targeted rates, with rises ranging from 1.2% to 14.4%, at least eight BIDs rescinded their AGM rate resolutions and opted for the current, 2019/2020 BID grant levels.

Table 2: Targeted rate comparisons: 2020/2021 c.f. 2019/2020

BID

2020/2021

2019/2020

Increase / %

$120,000

$120,000

Nil

LAST INCREASED: 2014

$145,000

$137,332

+$7,668 +5.3%

$443,895

$443,895

Nil

LAST INCREASED: 2018

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

45. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs within this local board area and beyond responding to the world’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to the council group, including CCOs, on those plans, policies, projects and programmes that impact them.

47. The BIDs work closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development initiatives, events and sustainability programmes.

48. The BIDs also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

50. Each BID values its strong and enduring governance-to-governance relationship with the Devonport-Takapuna Local Board. The contributions by the local board’s ‘BID representatives’ have often promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

51. BIDs and the local board share an interest in the rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

52. The three BID programmes tangibly support the aspirations of the Devonport-Takapuna Local Board Plan 2017, specifically Outcome 5: Our area has a thriving local economy and vibrant, unique town centres. From their constitutions to their activities, the BIDs exist to enhance their business districts, celebrate Te Raki Pae Whenua and sustain the economic viability of their targeted ratepaying members.

Local rohe, local benefit, local funding

53. Recommending that the Governing Body sets the targeted rates for the Devonport, Milford and Takapuna Beach business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their rohe, and provide services in accordance with their members’ priorities as stated in their strategic plans.

54. Several local boards, including Devonport-Takapuna, provide additional funding to local business associations, however accountability for those grants is set by funding agreements between the local board and the business association. Those contractual obligations are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

55. At the 2018 Census, Māori represented 5.5% of the population living in the Devonport-Takapuna Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

57. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost will be harder to meet at a time when businesses are financially impacted by the Covid-19 pandemic and lockdown. The council may consider extending its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021. If approved, this would help mitigate the impact of the targeted rate on those who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the three business associations.

59. To sustain public trust and confidence in the council, there should be a balance between the independence of BID-operating business associations and the accountability for monies collected by a public sector organisation.

60. The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

61. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

62. The economic shockwaves created by the COVID-19 global pandemic are being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The three BID programmes in this local board area will, through business resilience and recovery initiatives, help to mitigate some of the economic effects of the pandemic and explore new opportunities for their members.

Ngā koringa ā-muri

Next steps

63. If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

64. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020, to the DBA, MVBA and TBBA. This allows the BIDs to implement programmes that improve the local business environment , support businesses to recover from the COVID-19 pandemic and help address the climate change emergency.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 May 2020

Devonport-Takapuna Local Parks Management Plan - approval of scope and intention to prepare the plan

File No.: CP2020/05742

Te take mō te pūrongo

Purpose of the report

1. To endorse the scope and engagement approach for the Devonport-Takapuna Local Parks Management Plan.

2. To approve public notification of the intention to prepare the plan.

Whakarāpopototanga matua

Executive summary

3. The Devonport-Takapuna Local Board approved the development of the Devonport-Takapuna Local Parks Management Plan (LPMP) (Resolution number DT/2019/107) in June 2019.

4. The LPMP will provide a policy framework to manage use, protection and development of the Devonport-Takapuna local parks network. It includes park land for which the local board has delegated decision-making, held under both the Reserves Act 1977 and the Local Government Act 2002 (LGA).

5. Open space is excluded from the scope of the plan where:

· it is not owned or managed by Auckland Council

· the local board does not have a decision-making role (e.g. regional parks, unformed legal road and drainage reserves).

6. For unformed legal roads and drainage reserves that act as open space, the local board’s advocacy can be expressed through the plan.

7. Most of the existing reserve management plans are more than 20 years old. Due to the requirement of the Reserves Act to keep RMPs under continuous review we recommend that all reserves with existing plans are included within the scope of the LPMP.

8. The development of the LPMP will follow the process outlined in the Reserves Act 1977 (see Attachment A).

9. Pursuant to section 41(5) of the Reserves Act, we are seeking approval to notify the intention to prepare a plan and invite written suggestions.

10. The public notices are likely to be published in June 2020 and the deadline for written suggestions will be a minimum of one month later.

11. This report outlines the engagement approach for the development of the LPMP. Staff are investigating digital alternatives to mitigate the potential lack of face-to-face engagement if restrictions on public events and physical distancing requirements due to COVID-19 are still in force in June.

12. The costs of public notification will be met from the project budget.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorse the scope (Attachment B and C) and engagement approach (Attachment E) for development of the Devonport-Takapuna Local Parks Management Plan

b) approve public notification of its intention to prepare a local parks management plan for all local parks and reserves in the Devonport-Takapuna Local Board area and invite written suggestions on the proposed plan.

Horopaki

Context

Background information

13. In June 2019, the local board approved the development of a local parks management plan (LPMP) as part of the adoption of the Community Services work programme (Resolution number DT/2019/107).

14. This report covers the ‘what, why and how’ of preparing an LPMP and seeks approval from the local board to initiate the first round of public consultation pursuant to section 41(5) of the Reserves Act.

What is a local parks management plan?

15. The LPMP is a statutory document for land held under the Reserves Act 1977. Section 41(1) of the Act requires the council to create management plans for certain classifications of reserves. This also means that the council is legally bound to adhere to management plans.

16. The content of the LPMP (outlined in Attachment B) provides:

· a framework of high-level values and principles to guide objectives and policies that apply across all parks

· guidance on issues impacting key parks and at the park level to manage those issues

· overarching direction for leases and other activities requiring landowner approval for relevant parks.

Why do we need a local parks management plan?

17. LPMPs are an important tool to protect the values of parks while providing for appropriate activities. They provide a framework for consistent, transparent decision-making for managing and developing park land that guides the local board, council group, other organisations and the wider community.

18. The table below gives an overview of the benefits of LPMPs:

Tātaritanga me ngā tohutohu

Analysis and advice

What park land is included in the local parks management plan?

19. The Devonport-Takapuna Local Board has decision making over approximately 130 parks and reserves. Two thirds of park land is held under the Reserves Act 1977, while the remaining one third is held largely under the Local Government Act 2002 (LGA).

20. The scope of the LPMP includes park land for which the local board has delegated decision-making authority, both under the Reserves Act 1977 or the LGA.

21. For unformed legal roads and drainage reserves that act as open space, the local board has an advocacy role, which can be expressed through the LPMP.

22. A summary of the park land in scope of the LPMP is shown in the table below (see Attachment C for more detail and specific examples):

In scope

Land for which the local board has allocated decision-making

ü land held under Reserves Act 1977

ü park land held under Local Government Act 2002

Advocacy role only

Land for which the local board does not have allocated decision-making, but that does fulfill an open space function

· legal roads and drainage reserves that have a significant open space function

Out of scope

Land for which the local board does not have allocated decision-making

û drainage reserves, roads (unless they have a significant open space function – see above)

û regional parks land

û park land owned and managed by other entities such as the Tupuna Maunga Authority

Current reserve management plans in the local board area to be superseded

23. Of the 130 parks and reserves in the local board area, 65 are covered within 19 existing RMPs. Seven plans cover multiple reserves, the largest of which is City of Takapuna Management Plan for Local Amenity Reserves 1983, which includes 23 reserves.

24. The average age of existing RMPs is 23 years old. The most recent RMP is the plan for Takapuna Beach Reserve, which is eight years old.

25. Attachment D lists the existing RMPs to be superseded by the LPMP. If additional RMPs are discovered during research, advice will be provided to the local board for consideration as to whether they should be superseded.

26. Existing spatial plans, such as masterplans and concept plans will not be superseded by the LPMP. The parks specific section of the LPMP can reflect the direction of approved spatial plans.

Approval to notify the intention to prepare a local parks management plan

27. To develop a LPMP compliant with both the Reserves Act and the LGA, it is prudent to prepare the plan using the procedures for developing reserve management plans set out in the Reserves Act (Attachment A).

28. The process required under the Reserves Act includes two formal rounds of public consultation.

29. This report seeks approval for the first round of public consultation seeking feedback to inform the development of a draft plan.

30. Public notices are anticipated to be published in June 2020. The deadline for written suggestions will be at least one month after the notification date.

31. The second round of consultation will be undertaken once the draft LPMP has been prepared and approved for public consultation by the local board.

Tailored community engagement

32. We will undertake consultation beyond the statutory requirements of the Reserves Act, by providing different ways for key partners, stakeholders and the wider community to provide feedback..

33. Planned engagement activities include paper and online tools and the use of a digital social mapping tool to capture comments and suggestions on individual parks (see Attachment E).

34. Staff are investigating digital drop-in sessions to mitigate the potential lack of face-to-face engagement if restrictions on public events and physical distancing requirements during the COVID-19 pandemic are still in force in June.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. The decisions in this report are largely administrative with low likelihood of direct impact on greenhouse gas emissions. However, the management direction set in the future LPMP, could emphasise the role of local parks in climate change mitigation and adaptation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The LPMP programme will seek input from council units and council-controlled organisations, including Parks Sports and Recreation, Infrastructure and Environmental Services, Community Facilities (including Leasing), Community and Social Policy, Plans and Places (Heritage), Legal Services, Panuku Development Auckland, and Auckland Transport, amongst others.

37. We will work closely with council departments to draft the LPMP ensuring alignment with other council plans where possible, and that any direction provided in the LPMP on council’s activities on parks is understood.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

38. The LPMP will give local residents and park users the opportunity to influence the direction for future park management and development.

Local board views

39. At a workshop in February 2020, the local board asked whether the plan development timeframes and cost could be reduced by excluding reserves with existing RMPs. The local board also asked how we can ensure we retain the value and intent of existing RMPs if they are superceded by the LPMP.

40. Most existing RMPs for the local board area are at least 20 years old and have not been kept under review, as required by section 41(4) of the Reserves Act. Including all reserves with existing RMPs in the LPMP will ensure compliance with the Reserves Act and ensure that plans reflect current community views.

41. There will be no cost or time savings from excluding specific parks from the LPMP. The preparation of an omnibus plan, which covers all parks and reserves within the local board area, is a cost-effective and efficient way of developing compliant reserve management plans.

42. We will work with the local board throughout the development of the plan to seek their views and feedback prior to any decision points.

Tauākī whakaaweawe Māori

Māori impact statement

43. The Reserves Act is one of the Acts in the First Schedule to the Conservation Act 1987. Section 4 of the Conservation Act contains an obligation to give effect to the principles of te Tiriti o Waitangi / the Treaty of Waitangi (te Tiriti / the Treaty).

44. In performing functions and duties under the Reserves Act, like developing a reserve management plan, the local board must give effect to the principles of te Tiriti / the Treaty.

45. The principles of te Tiriti / the Treaty likely to be most relevant in making decisions on the Devonport-Takapuna LPMP and land status review work are:

· Partnership – mutual good faith and reasonableness

· Informed decision making – being well-informed of the mana whenua interests and views. Consultation is a means to achieve informed decision-making.

· Active protection – this involves the active protection of Māori interests retained under te Tiriti/the Treaty. It includes the promise to protect rangatiratanga and taonga.

46. The LGA contains obligations to Māori, including to facilitate Māori participation in council decision-making processes (sections 4; 14(1)(d); 81(1)(a)).

47. We introduced the LPMP programme at the Parks, Sport and Recreation Mana Whenua Forum in March 2020.

48. We will continue to work with all interested mana whenua in the development of the LPMP in order to:

· enable Te Ao Māori to be incorporated into the management of parks in the Devonport-Takapuna Local Board area

· provide an opportunity for mana whenua to express their kaitiaki role.

49. We will also seek feedback from mana whenua relating to the land status review prior to reporting to the local board.

Ngā ritenga ā-pūtea

Financial implications

50. The cost for public notification and engagement are covered by the project budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. We undertook a risk assessment as part of the planning for the development of the LPMP. The following table outlines relevant risks and mitigations.

IF <event>

THEN <impact>

Possible mitigations

If the community are having to engage with council over multiple topics.

Then they may not provide feedback on how they would like parks in their area managed in the future. This means that the LPMP may not accurately reflect community aspirations.

· Use multiple engagement channels to reach those who don’t normally take up the opportunity to engage.

· Review results of engagement activities that have been undertaken recently to see if feedback has been given that is relevant for the development of the LPMP.

· Align with other engagement activity where possible to make it easy for the community to participate.

If the COVID-19 pandemic and impact of the lockdown on individuals takes their attention away from engaging in council processes

Then people may be less inclined or miss the opportunity to provide feedback on how they would like parks in their area managed in the future. This means that the LPMP may not accurately reflect community aspirations.

· Work with the local board communications and engagement staff to create awareness of the consultation

· Make it as easy as possible for people to provide feedback by offering different ways to do this e.g. paper, online, email.

52. If development of the LPMP needs reprioritising at a later date because of changing resource capacity for work programmes an alternate timeline will be presented for consideration.

Ngā koringa ā-muri

Next steps

53. The high-level timeline including key project and consultation milestones, and local board decision-making is outlined in Attachment A to this report.

54. The next steps in development of the LPMP are:

· commence targeted engagement with key stakeholders

· publicly notify the intention to prepare the management plan for at least one month starting in June 2020

· continue to engage with mana whenua

· continue working on the land status review of all park and reserve land.

55. Suggestions from the first round of consultation will be given full consideration in preparing the draft plan.

56. The draft plan will be available for public consultation in early-2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	High-level process and timeline	65
b ⇩	Content in scope of the LPMP	67
c ⇩	Park and Land in scope of the LPMP	69
d ⇩	List of RMPs to be superseded	71
e ⇩	Engagement Approach	73

Ngā kaihaina

Signatories

Author

Nicki Malone - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 May 2020

Devonport-Takapuna Local Grants and Multiboard Round Two 2019/2020 grant allocations

File No.: CP2020/05713

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants and Multiboard Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Devonport-Takapuna Local Grants and Multiboard Round Two 2019/2020 (Attachment B) and (Attachment C).

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2019/2020 on 19 March 2019 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $263,130 for the 2019/2020 financial year. A total of $128,309.92 was allocated in previous grant rounds, this leaves a total of $134,820.08 to be allocated to one local grants and one multiboard grant round.

5. Forty-two applications were received for Local Grants Round Two 2019/2020, requesting a total of $384,415.80 and seventeen multiboard applications were received requesting a total of $64,348.52.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application received in Devonport-Takapuna Round Two, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2002-201	The Lake House Trust	Arts and culture	Towards artists fees, tools, materials, marketing, and exhibition mounting costs for the "Lake House Arts Matariki Season".	$14,648.00	Eligible
LG2002-203	North Shore Theatre and Arts Trust (The PumpHouse Theatre)	Arts and culture	Towards the purchase of industry compliant flame-retardant stage curtains for the main performance space of the PumpHouse Theatre, the Genevieve Becroft Auditorium.	$14,000.00	Eligible
LG2002-206	The Rose Centre Incorporated	Arts and culture	Towards the purchase of new chairs.	$2,740.00	Eligible
LG2002-207	Depot Arts and Music Space Trust	Arts and culture	Towards the development, marketing, management and the first print run of a walking map.	$14,820.00	Eligible
LG2002-213	The Operating Theatre Trust - Tim Bray Theatre Company	Arts and culture	Towards the production "The Twits" at the Pumphouse Theatre in October 2020, including the cost of rehearsal room hire, set, microphone hire, lighting designer, costume designer, and set and theatre property designer fees.	$15,000.00	Eligible
LG2002-218	Losalia Aleva	Arts and culture	Towards venue hire, tutor fees and materials for the "Fii-E - Fii-A - Tongan Weaving" programme in the local board area.	$1,000.00	Eligible
LG2002-222	Te Huringa o Te Tai - The Turning Tide Charitable Theatre Trust	Arts and culture	Towards the cost of running a ten-night professional premiere season of the play "Rangitoto" by Geoffrey Clendon at the PumpHouse Theatre specifically the lighting design and installation, the venue hire and associated costs.	$14,095.00	Eligible
LG2002-228	Devonport Business Association Incorporated	Arts and culture	Towards the cost of project management, graphic design and signwriting for the historical information on the 20 artworks on each dinghy.	$15,000.00	Eligible
LG2002-229	Bayswater School Parent Group	Arts and culture	Towards the cost of running an online Matariki Festival, including the set-up and maintenance costs of the online forum, materials, resources, dnation for participating Māori experts, marketing and other festival events.	$7,500.00	Eligible
LG2002-256	Nightsong - Theatre Stampede	Arts and culture	Towards the venue hire, labour and technical equipment hire cost for the forthcoming season of Te Po.	$7,500.00	Eligible
LG2002-260	Action Education Incorporated	Arts and culture	Towards the facilitator fees, administration, and resources to deliver 15 spoken word poetry workshops at schools in the Devonport-Takapuna local board area.	$3,000.00	Eligible
LG2002-209	Play-A-While Toy Library Devonport Incorporated	Community	Towards rent, cupboard hire, the purchase of a new laptop and the cost of upgrading the operating system.	$5,020.00	Eligible
LG2002-219	Yes Disability Resource Centre	Community	Towards the design and delivery cost of three “LEGO Serious Play” workshops for youth in the local board area.	$1,900.00	Eligible
LG2002-230	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, coordination, administration, client support and liaison costs for the "STARS" Mt Albert programme from 20 July to 15 December 2020.	$6,000.00	Eligible
LG2002-232	PHAB Association (Auckland) Incorporated	Community	Towards youth workers’ fees, administration, co-ordination and activity costs including the cost of soil, seeds, seed trays, and cooking supplies.	$10,000.00	Eligible
LG2002-236	Coast Youth Community Trust Incorporated	Community	Towards the overall costs to run youth camps in 2020.	$5,000.00	Eligible
LG2002-238	Children's Autism Foundation	Community	Towards the overall costs to deliver community workshops and outreach visits between June and December 2020.	$5,423.00	Eligible
LG2002-245	Age Concern Auckland Incorporated	Community	Towards the cost of delivering activities and classes for Chinese speaking older people at the "Positive Ageing Centre", specifically meeting costs, resources for the English classes, telecommunication, volunteer expenses, and salaries.	$8,000.00	Eligible
LG2002-246	Youthline Auckland Charitable Trust	Community	Towards the costs of triage support, training and supervision of the volunteer counsellors and telecommunications from 1 June 2020 to 31 March 2021.	$5,000.00	Eligible
LG2002-247	The Raukatauri Music Therapy Trust	Community	Towards the delivery of music therapy sessions at the Wilson School including therapist and travel costs.	$2,932.00	Eligible
LG2002-252	Devonport Community House Incorporated	Community	Towards the purchase and installation of five heat pumps in the Rimu and Kowhai room and Kauri Hall at the Devonport Community House.	$15,000.00	Eligible
LG2002-254	Transformation Academy Trust	Community	Towards the community care workers, venue hire, stationery, resources, volunteer support, training and workshop costs from1 July 2020 to 30 June 2021 for the Youth Mentoring Project.	$14,800.00	Eligible
LG2002-255	Guardians of Our Children	Community	Towards all project costs for running a "Social Sunday" picnic event on the 4 October 2020.	$930.00	Eligible
LG2002-253	Takapuna Community Facilities Trust	Environment	Towards the purchase of plants and trees.	$5,255.50	Eligible
LG2002-257	Milford WEEPS under the umbrella of Milford Residents Association Incorporated	Environment	Towards a sample collection, consumables and wages for two programme and data collection analysts.	$6,670.00	Eligible
LG2002-208	Lions Club of Devonport Charitable Trust	Events	Towards the brass band and compliance costs, specifically, the cost of traffic management, medical services, and road closure notices for the Devonport Lions Santa Parade on 6 December 2020.	$4,500.00	Eligible
LG2002-212	Takapuna Beach Business Association Incorporated	Events	Towards the purchase of whale tail sculptures, and to promotion of the event.	$15,000.00	Eligible
LG2002-214	Takapuna Rocks Limited	Events	Towards the costs for a council permit, traffic and waste management, stage sound and lighting, security, port-a-loos, insurance, medical services, bands and promotion for a community fundraising classic car show event in Takapuna on 24 October 2020.	$15,000.00	Eligible
LG2002-217	Seven Events Limited	Events	Towards stage, sound, lighting, production and equipment for the event "Christmas by the Lake".	$15,000.00	Eligible
LG2002-220	North Harbour Triathlon Club Incorporated	Events	Towards event safety for a series of nine races for the “Club Swim Run” event held between November 2020 to March 2021.	$5,735.00	Eligible
LG2002-226	Friends of Stanley Bay	Events	Towards the portaloos, public-address system, and printing costs for the "Mud Run" event.	$3,791.15	Eligible
LG2002-250	North Shore Marathon Limited	Events	Towards the cost of traffic management and public notification for the "2020 North Shore Marathon, 10th year anniversary" on the 13 September 2020.	$9,276.49	Eligible
LG2002-251	NZ Sculpture Onshore Limited	Events	Towards the event set-up, event management fee, curators fee, barracks hire, fencing, signage, electrician, plumber, toilets, portacom, waste management, health, and safety requirements including first aid services, and insurance for the New Zealand Sculpture OnShore event in November 2020.	$15,000.00	Eligible
LG2002-204	Stanley Bowling and Petanque Club Incorporated	Sport and recreation	Towards the upgrade of the hot water system and men's toilet facilities.	$15,000.00	Eligible
LG2002-205	The Devonport Yacht Club Incorporated	Sport and recreation	Towards the Devonport Yacht Club's kitchen upgrade.	$15,000.00	Eligible
LG2002-211	Ngātaringa Tennis Club Incorporated	Sport and recreation	Towards the purchase of security cameras and a self-monitored alarm system.	$4,645.00	Eligible
LG2002-223	Calliope Sea Scouts - The Scout Association of New Zealand	Sport and recreation	Towards the purchase of a new boat.	$14,199.00	Eligible
LG2002-224	North Shore United Association Football Club Incorporated	Sport and recreation	Towards coach education and training courses.	$12,330.65	Eligible
LG2002-231	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the coaching contractor fees for the "Junior Football Programmes" from 1 June to 20 September 2020.	$14,891.00	Eligible
LG2002-242	Kennedy Park Petanque Club Incorporated	Sport and recreation	Towards hardware and sporting equipment specifically towards petanque balls, event shades, folding tables, and chairs.	$1,853.46	Eligible
LG2002-243	Devonport Schools Waterwise Society Incorporated	Sport and recreation	Towards the purchase of childrens and adult-sized lifejackets.	$6,960.55	Eligible
LG2002-249	North Shore Canoe and Youth Club Incorporated	Sport and recreation	Towards the purchase and installation of new kayak racks.	$15,000.00	Eligible
Total				$384,415.80

b) agree to fund, part-fund or decline each application received in Multiboard Round Two, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	$700.00	Eligible
MB1920-223	Korean Culture Society	Arts and culture	Towards operational costs, including venue hire, advertising, facilitator, and tutor costs, to rehearse Korean cultural performances from June to December 2020.	$2,000.00	Eligible
MB1920-259	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	$6,300.00	Eligible
MB1920-2108	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$3,170.00	Eligible
MB1920-2119	Body Positive New Zealand Incorporated	Community	Towards the Body Positive Men's Wellness Retreat from 26 to 28 February 2021.	$4,200.00	Eligible
MB1920-2121	New Zealand Council of Victim Support Groups Incorporated	Community	Towards a contribution to the operational expenses for the volunteer support worker programme. including staff expenses, volunteer expenses, technology, administration, domestic travel and accommodation, communications fundraising, training and overheads.	$4,000.00	Eligible
MB1920-2124	Neighbourhood Support North Shore	Community	Towards the manager’s salary and operational costs	$5,000.00	Eligible
MB1920-235	North Harbour Community Patrol	Community	Towards the purchase of uniforms, annual car insurance, and fuel costs from 1 June 2020 to 1 June 2021	$1,000.00	Eligible
MB1920-240	Recreate NZ	Community	Towards costs for volunteers’ expenses, facilitator fees and activity expenses to run 'Urban Youth" events between May 2020 till April 2021.	$1,800.00	Eligible
MB1920-243	Anxiety New Zealand Trust	Community	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$2,550.00	Eligible
MB1920-262	North Shore Centres of Mutual Aid Incorporated	Community	Towards a proportion of the operational costs, excluding wages, for eight centres in the North Shore.	$10,000.00	Eligible
MB1920-274	The StarJam Charitable Trust	Community	Towards salary and levies, tutor contractor fees and venue hire.	$2,500.00	Eligible
MB1920-281	Road Safety Education Limited	Community	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	$828.52	Eligible
MB1920-288	Garden to Table Trust	Community	Towards salaries for school coordinators and mileage costs.	$3,000.00	Eligible
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of the general operating expenses including telephone and internet, printing, insurance, clinical supervision, training fees and volunteer costs.	$1,050.00	Eligible
MB1920-242	North Harbour Hockey Association Incorporated	Sport and recreation	Towards the "fun sticks" programme for five to seven-year old’s, including coach and coordinator fees for the school terms two and three in 2020.	$1,250.00	Eligible
MB1920-291	Gymnastics Community Trust trading as North Harbour Gymnastics	Sport and recreation	Towards the coaching salaries and rent from 1 June to 31 August 2020 for the Gymnastics Trust.	$15,000.00	Eligible
Total				$64,348.52

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2019/2020 on 19 March 2019 (Attachment A). The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through Devonport-Takapuna Local Grants and Multiboard Round Two 2019/2020 (Attachment B) and (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. Thirteen applicants applying to Devonport-Takapuna Local Grants Round Two and eleven applicants applying to Mulitboard Grants Round Two indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

22. The local board has set a total community grants budget of 263,130 for the 2019/2020 financial year. A total of $128,309.92 was allocated to Local Grants Round One 2019/2020. This leaves a total of $134,820.08 to be allocated to one local grants and one multiboard round.

23. Forty-two applications were received for Local Grants Round Two 2019/2020, requesting a total of $384,415.80 and seventeen multiboard applications were received, requesting a total of $64,348.52.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Devonport-Takapuna Local Board allocation of funding for the local grants and multiboard round two, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants Programme 2019-2020	87
b ⇩	Devonport-Takapuna Local Grants Round Two 2019/2020 applications	91
c ⇩	Devonport-Takapuna Multiboard Round Two 2019/2020 applications	285

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 May 2020

PDF Creator

Devonport-Takapuna Local Board

19 May 2020

Devonport-Takapuna Local Board Grants Programme 2020/2021

File No.: CP2020/04697

Te take mō te pūrongo

Purpose of the report

1. To adopt the Devonport-Takapuna Grants Programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Devonport-Takapuna Grants Programme 2020/2021 for adoption as provided in Attachment A to this report).

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the Devonport-Takapuna Grants Programme 2020/2021.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The Devonport-Takapuna local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2020/2021 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Devonport-Takapuna Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Grants Programme 2020/2021	373

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 May 2020

Approval for Road Names for the Oneoneroa Development at Eversleigh Road, Rutherford Street, Lowe Street & Hillary Crescent Belmont

File No.: CP2020/05454

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Devonport - Takapuna Local Board to name new private roads, being created by the development and subdivisions being undertaken by Ngati Whatua Orakei Whai Rawa Land Ltd, (the Applicant), for the Oneoneroa, (Hillary Block) development being undertaken in stages at Eversleigh Road, Rutherford Street, Lowe Street and Hillary Crescent Belmont.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant has submitted several road names to be used for 9 private road to be constructed in various stages of the development.

4. The Applicant has not specifically identified which private roads will use a particular name and is seeking flexibility in the Local Board approval for them to be able to allocate a particular name to a particular road in conjunction with the various stages of the development.

5. The Applicant’s preferred names are:

Waiōroka Street

Waiwīwī Street

Waititiko Street

Mahinga Kai Place

Waipāoraora St

Tutu Place

Tuatua Place

Whētiko Way

Mānuka Lane

6. The Applicants alternative names are:

Te Ara Waiwīwī Street

Te Waiwīwī Street

Te Waititiko Street

Ngā Waititiko Street

Te Mahinga Kai Place

Kohikai Place

Te Waipāoraora Street

Ngā Waipāoraora Street

Te Tutu Place

Ngā Tutu Place

Kohituatua Place

Kaituatua Place

Te Whētiko Way

Kaiwhētiko Way

Te Ara Mānuka

Te Mānuka Lane

Ngā Mānuka Place

7. Some of the names are not considered suitable due to duplications with other names or similar sounding names in the wider Auckland region however the following names are considered suitable and meet the Council’s road naming guidelines.

Preferred Names

Waiōroka Street

Waiwīwī Street

Waititiko Street

Mahinga Kai Way

Waipāoraora St

Whētiko Way

Alternative Names

Te Ara Waiwīwī Street

Te Waiwīwī Street

Te Waititiko Street

Ngā Waititiko Street

Te Mahinga Kai Way

Kohikai Street

Te Waipāoraora Street

Ngā Waipāoraora Street

Te Tutu Place

Ngā Tutu Place

Kohituatua Place

Kaituatua Place

Te Whētiko Way

Kaiwhētiko Way

8. As only 6 of the applicants preferred names are deemed to be acceptable in terms of the Council’s road naming guidelines it is considered reasonable in the circumstances that all of the above name suggestions be approved to give the Applicant some flexibility in choosing some of their alternative names.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) Approve the road names Waiōroka Street, Waiwīwī Street, Waititiko Street, Mahinga Kai Way, Waipāoraora St, Whētiko Way, Te Ara Waiwīwī Street, Te Waiwīwī Street, Te Waititiko Street, Ngā Waititiko Street, Te Mahinga Kai Way, Kohikai Street, Te Waipāoraora Street, Ngā Waipāoraora Street, Te Tutu Place, Ngā Tutu Place, Kohituatua Place, Kaituatua Place, Te Whētiko Way and Kaiwhētiko Way for the private roads being constructed within the Oneoneroa, (Hillary Block), development and subdivisions being undertaken by Ngati Whatua Orakei Whai Rawa Land Ltd, (the Applicant), at Eversleigh Road, Rutherford Street, Lowe Street and Hillary Crescent Belmont, being Stages 1, 1A, 1B, 1C, 1D, 1E, 1F, 2 & 2A-1 in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

9. The Oneoneroa development and subsequent subdivisions is being undertaken in stages and will eventually comprise approx. 334 dwellings, (Council Refs LCO-2142686, SC-3024387, LUC60320638, LUC60324626, LUC60329587, BUN60320985, BUN60322769, BUN60322790, BUN60323510 & BUN60323530) and is currently under staged construction.

10. The Council and Land Information New Zealand, (LINZ), requires private roads serving 6 or more lots to be named.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

13. LINZ have advised that the names Tutu Place, Tuatua Place, Mānuka Lane, Te Ara Mānuka, Te Mānuka Lane and Ngā Mānuka Place due to duplication with the same names or similar sounding names within the wider Auckland region. The names also do not comply with the Council road naming standards for this reason.

14. The Applicant has proposed Maori names that have historical or other relevance to the locality. Oneoneroa, (meaning long sands or beach), is well documented as being the Maori name for Shoal Bay which is close to the development.

15. The origin or translation of the names is;

Waiōroka Street - Maori name for an inlet on northern side of the Hillary Block and meaning “Waters of Roka”

Waiwīwī Street - Maori name for an inlet on southern side of the Hillary Block and meaning “Waters filled with rushes”

Waititiko Street - Maori name for another inlet south of the Baywater Avenue peninsula and meaning “Mud flat snail waters”

Mahinga Kai Way - Meaning “Cultivation and gathering of kaimoana (seafood)

Waipāoraora St - Maori name for upper Shoal Bay

Whētiko Way - Maori name for mudflat snail

Te Ara Waiwīwī Street - Derivation of Waiwīwī

Te Waiwīwī Street - Derivation of Waiwīwī

Te Waititiko Street - Derivation of Waititiko

Ngā Waititiko Street - Derivation of Waititiko

Te Mahinga Kai Way - Derivation of Mahinga Kai

Kohikai Street - Translation generally meaning “Food from mud flat“

Te Waipāoraora Street - Derivation of Waipāoraora

Ngā Waipāoraora Street - Derivation of Waipāoraora

Te Tutu Place - Maori name for former commonly found toxic native plant in area

Ngā Tutu Place - Derivation of Tutu

Kohituatua Place - Maori name meaning “To gather Tuatua” (a shellfish formerly found in the area)

Kaituatua Place - Maori name meaning “To eat Tuatua”

Te Whētiko Way - Derivation of Whētiko

Kaiwhētiko Way - Derivation of Whētiko

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19. Ngati Whatua Orakei acquired the land in 2013 as part of a Treaty of Waitangi settlement with the Crown. As the landowner the Applicant has spent much time arriving at the proposed names and due to the settlement process has not considered it necessary to consult with other Iwi. Although the Council undertook mana whenua consultation with other Iwi identified as possibly having an interest in a proposal for private road naming on a previous stage of the Oneoneroa development at Rutherford Street no submissions were received for that application. As such due to the Treaty of Waitangi settlement and having regard to the Applicant’s thoroughness in arriving at the names for this application no further mana whenua consultation has been considered necessary with this application.

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Oneoneroa Development - Belmont - Locality Map Attachments A	383
b ⇩	Oneoneroa Development - Belmont - Locality Map Attachments A1	385
c ⇩	Oneoneroa Development Belmont - Overall Staging Plan	387