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Emergency
Committee
14 May 2020
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1 Apologies
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There were no apologies.
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Note: a subsequent apology
for early departure was received from Cr C Fletcher.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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COVID-19 briefing and Auckland Emergency
Management status update
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Cr W Walker joined the meeting
at 10.35am.
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Resolution
number EME/2020/60
MOVED by Cr S Stewart, seconded by Mayor P Goff:
That
the Emergency Committee:
a) receive
the report and thank Ian Maxwell, Director Executive Programmes, Phil Wilson,
Group Recovery Manager and Mace Ward, Group Controller, Auckland Emergency
Management for the briefing on the COVID-19 pandemic and the Auckland
Emergency Management status update.
CARRIED
ON VOICES
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9
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ATAP 2020 Update and Terms of Reference
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A PowerPoint
presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
Note: changes
to the original recommendation under clause b), were moved a Chair’s
recommendation.
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MOVED by Mayor P Goff, seconded by Cr C Darby:
That
the Emergency Committee:
a) endorse
the rationale, scope and proposed process of the Auckland Transport Alignment
Project (ATAP) 2020 update
b) endorse
the draft Terms of Reference for the Auckland Transport Alignment Project
(ATAP) 2020 update, subject to
the fourth bullet point of 4.1 being amended to the following
“Improving the resilience and sustainability of the transport system,
and significantly reducing the greenhouse gas emissions it generates”
c) delegate
authority to the Mayor, Deputy Mayor, and Chair of the Planning Committee to
provide political oversight for the Auckland Transport Alignment Project
(ATAP) 2020 update.
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Resolution
number EME/2020/61
MOVED by
IMSB Chair D Taipari, seconded by IMSB Member L Ngamane an amendment by way
of addition:
d) ask
the Auckland Transport Alignment Project (ATAP) governance group to consider
the addition of the chair of the Independent Maori Statutory Board to the
political steering group
CARRIED ON VOICES
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Discussion continued on the substantive
motion.
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Resolution
number EME/2020/62
MOVED by Mayor P
Goff, seconded by Cr C Darby:
That
the Emergency Committee:
a) endorse
the rationale, scope and proposed process of the Auckland Transport Alignment
Project (ATAP) 2020 update
b) endorse
the draft Terms of Reference for the Auckland Transport Alignment Project
(ATAP) 2020 update, subject to
the fourth bullet point of 4.1 being amended to the following
“Improving the resilience and sustainability of the transport system,
and significantly reducing the greenhouse gas emissions it generates”
c) delegate
authority to the Mayor, Deputy Mayor, and Chair of the Planning Committee to
provide political oversight for the Auckland Transport Alignment Project
(ATAP) 2020 update.
d) ask the
Auckland Transport Alignment Project (ATAP) governance group to consider the
addition of the chair of the Independent Maori Statutory Board to the
political steering group
CARRIED
UNANIMOUSLY
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Attachments
a 14 May 2020, Emergency Committee: Item 9
- ATAP 2020 Update and Terms of Reference, Presentation
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10
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Board Appointments - Tāmaki Redevelopment
Company Limited
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Resolution
number EME/2020/63
MOVED by Cr C Fletcher, seconded by Cr J Bartley:
That
the Emergency Committee:
a) note
that there is a confidential report included on the agenda that provides
information to:
i) make
decisions for appointing directors to Tāmaki Redevelopment Company Limited
ii) note
that the report is confidential due to the personal information contained in
it.
CARRIED
ON VOICES
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11 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number EME/2020/64
MOVED by Mayor P Goff, seconded by Cr S
Henderson:
That the Emergency Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Reappointment of directors to Tāmaki Redevelopment Company Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains private information about the directors
being appointed on the board of Tamaki Redevelopment Company Limited.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Emergency Budget Update
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information around potential financial
implications and emerging financial risks of COVID-19 in a highly uncertain
environment. The release of this information could prejudice the position
of the council and Council Controlled Organisations in sensitive commercial
arrangements and negotiations.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED ON VOICES
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12.15pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.14pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Reappointment of directors to
Tāmaki Redevelopment Company Limited
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Resolution
number EME/2020/66
MOVED by Cr C Fletcher, seconded by Cr J Bartley:
d) agree
that the report and attachments will remain confidential until the conclusion
of the appointment process after which the decisions will be made publicly
available.
e) note
that the report must remain confidential due to the private information
relating to individuals contained in the report.
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2.14 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Emergency Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
