Te Kāhui Ngāharu / Emergency Committee

OPEN MINUTES

Minutes of a meeting of the Emergency Committee held remotely on Thursday, 21 May 2020 at 10.02am.  The meeting can be viewed on the Auckland Council website at https://councillive.aucklandcouncil.govt.nz/

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Cr Shane Henderson
	Cr Richard Hills
	IMSB Member Terrence Hohneck
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

Note:   All members attended the meeting via electronic link.

IN ATTENDANCE

Nick Hill

Chief Executive ATEED

Emergency Committee 21 May 2020

1          Apologies

There were no apologies.

Note:   an apology for early departure was subsequently received from Cr Fletcher.

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number EME/2020/67

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Emergency Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 May 2020, including the confidential section, as a true and correct record.

CARRIED ON VOICES

4          Petitions

There were no petitions.

5          Public Input

There was no public input.

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	COVID-19 briefing and Auckland Emergency Management status update
	An update report had been distributed prior to the meeting. A presentation was given by Nick Hill, Chief Executive ATEED. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number EME/2020/68 MOVED by Cr S Stewart, seconded by Mayor P Goff: That the Emergency Committee: a)      receive the report and thank Ian Maxwell, Director Executive Programmes, Phil Wilson, Group Recovery Manager and Nick Hill Chief Executive ATEED for the briefing on the COVID-19 pandemic and the Auckland Emergency Management status update. CARRIED ON VOICES
	Attachments a     21 May 2020, Emergency Committee:  Item 8 - COVID-19 briefing and Auckland Emergency Management status update, Report b     21 May 2020, Emergency Committee:  Item 8 - COVID-19 briefing and Auckland Emergency Management status update, ATEED Presentation

9	Annual Budget 2020/2021 consultation part 1 - local board feedback
	Resolution number EME/2020/69 MOVED by Cr D Simpson, seconded by Mayor P Goff: That the Emergency Committee: a)      consider feedback from local boards when making decisions on the Annual Budget 2020/2021 consultation part 1. CARRIED ON VOICES

10

Rates and Fees Issues for the Emergency Budget 2020/2021

Note:   changes to original recommendation clauses a) ii) A) and B) were incorporated and the addition of new clauses a) ii) G) and e) ii) were made, with the agreement of the meeting.

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Emergency Committee:

a)      recommend to the Governing Body as part of the final Annual Budget 2020/2021 to:

i)        adopt the changes to pool fencing compliance charges as set out in Table 1 of the report

ii)       amend the Rating mechanism in the Funding Impact Statement to:

A)      increase the waste management base service targeted rate to $141.03 (including GST) subject to consideration of any further feedback

B)      increase the waste management standard refuse rate in the former Auckland City and Manukau City council areas to $141.60 (including GST) and increase the large refuse rate for those areas to $66.55 (including GST) subject to consideration of any further feedback

C)     include a pool fencing compliance targeted rate as per a) above

D)     include a Clevedon wastewater and water connection targeted rate

E)      include the cost of HomeFit assessment ($260 plus GST) in the Retrofit-your-home targeted rate for all new applications of more than $2,000

F)      include a new targeted rate for the One Warkworth BID

G)     include a new targeted rate for the Central Park Henderson BID subject to further engagement with affected businesses

H)     provide for the expansion of the Manukau Central BID

c)      recommend to the Governing Body to adopt

i)        the changes to fees as specified in Attachment A of the agenda report

ii)       the increase in the permit fee for high impact commercial events to $1,500 (including GST) for 2020/2021

iii)      the annual resource consent functions, powers and duties charges for marine farms as specified in Table 2 of this report

d)      recommend to the Governing Body that it agree to amend the Revenue and Financing Policy to identify targeted rates as a funding source for the regulation activity.

e)      recommend to the Governing Body that it agrees to:

i)        discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Henderson-Massey local board area effective from 1 July 2021

ii)       discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Upper Harbour local board area effective from 1 July 2021, subject to consideration of any further feedback received on this issue

iii)       retain the rural sewerage pump-out service for ratepayers in the Waitākere Ranges Local Board area and increase the targeted rate from 1 July 2021 to recover the full cost of providing the service.

The meeting adjourned at 11.59am and reconvened at 12.06pm.

The motion was put with clause a) ii) G) taken separately.

Resolution number EME/2020/70

MOVED by Mayor P Goff, seconded by Cr L Cooper:

That the Emergency Committee:

a)      recommend to the Governing Body as part of the final Annual Budget 2020/2021 to:

i)       adopt the changes to pool fencing compliance charges as set out in Table 1 of the report

ii)      amend the Rating mechanism in the Funding Impact Statement to:

A)     increase the waste management base service targeted rate to $141.03 (including GST) subject to consideration of any further feedback

B)     increase the waste management standard refuse rate in the former Auckland City and Manukau City council areas to $141.60 (including GST) and increase the large refuse rate for those areas to $66.55 (including GST) subject to consideration of any further feedback

C)     include a pool fencing compliance targeted rate as per a) above

D)     include a Clevedon wastewater and water connection targeted rate

E)      include the cost of HomeFit assessment ($260 plus GST) in the Retrofit-your-home targeted rate for all new applications of more than $2,000

F)      include a new targeted rate for the One Warkworth BID

and

H)     provide for the expansion of the Manukau Central BID

c)      recommend to the Governing Body to adopt

i)       the changes to fees as specified in Attachment A of the agenda report

ii)      the increase in the permit fee for high impact commercial events to $1,500 (including GST) for 2020/2021

iii)     the annual resource consent functions, powers and duties charges for marine farms as specified in Table 2 of this report

d)      recommend to the Governing Body that it agree to amend the Revenue and Financing Policy to identify targeted rates as a funding source for the regulation activity.

e)      recommend to the Governing Body that it agrees to:

i)       discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Henderson-Massey local board area effective from 1 July 2021

ii)      discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Upper Harbour local board area effective from 1 July 2021, subject to consideration of any further feedback received on this issue

iii)       retain the rural sewerage pump-out service for ratepayers in the Waitākere Ranges Local Board area and increase the targeted rate from 1 July 2021 to recover the full cost of providing the service.

CARRIED ON VOICES

Resolution number EME/2020/71

MOVED by Mayor P Goff, seconded by Cr L Cooper:

a) ii)       G)     include a new targeted rate for the Central Park Henderson BID subject to further engagement with affected businesses

A division was called for, voting on which was as follows:

For Cr C Casey Deputy Mayor BC Cashmore Cr P Coom Cr L Cooper Cr C Darby Cr A Filipaina Mayor P Goff Cr S Henderson Cr R Hills

Against Cr A Dalton Cr C Fletcher Cr T Mulholland Cr D Newman Cr G Sayers Cr S Stewart Cr W Walker

Abstained Cr J Bartley Cr E Collins Cr D Simpson IMSB Chair D Taipari Cr J Watson Cr P Young

The motion was declared carried by 9 votes to 7.

CARRIED

11

Rates Postponement for properties affected by COVID-19

Resolution number EME/2020/72 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Emergency Committee: a)      agree to consult alongside the Emergency Budget 2020/2021 on the addition to the Rates remission and postponement policy of a COVID-19 Rates postponement scheme in Attachment A of the agenda report b)      note that the consultation materials for the COVID-19 Rates postponement scheme will be included in the Consultation Document and Supporting Information for the Emergency Budget 2020/2021 c)      delegate to the chair of the Finance and Performance Committee and Group Chief Financial Officer to authorise any minor amendments and corrections to the proposed scheme and consultation materials. CARRIED UNANIMOUSLY

12

Annual Budget 2020/2021 Emergency Budget public consultation approach

Resolution number EME/2020/73 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Emergency Committee: a)      agree to recommend to the Governing Body to endorse the recommended engagement approach for further consultation on the Annual Budget 2020/2021, noting: i)          public consultation will run from 29 May 2020 to 19 June 2020 ii)         feedback can be provided through written, telephone and digital channels iii)        regional and local reports will be prepared to provide a summary of public feedback received across all channels iv)        a summary of the final decisions made will be prepared in July and widely communicated. b)       agree to recommend to the Governing Body to delegate to the following elected members and staff the power and responsibility to engage with the public via online webinar events as part of the consultation approach on proposals for the Annual Budget: i)          Councillors ii)         Local board chairs and local board members iii)        Tier two and tier three staff and any additional staff approved by the Group Chief Financial Officer CARRIED ON VOICES

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14        Procedural motion to exclude the public

Resolution number EME/2020/74

MOVED by Mayor P Goff, seconded by Cr T Mulholland:

That the Emergency Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Emergency Budget Proposal for Consultation

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED ON VOICES

1.12pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.51pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL:  Emergency Budget Proposal for Consultation
	Resolution number EME/2020/75 MOVED by Mayor P Goff, seconded by Cr D Simpson: f)       confirm that there be no restatement of the confidential report or the resolutions at this time.

4.51 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Emergency Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................