Agenda of Franklin Local Board

Franklin Local Board

26 May 2020

Franklin Local Grant, Round Two 2019/2020 grant allocations

File No.: CP2020/05181

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Local Board Local Grants Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Local Board Local Grants, Round Two 2019/2020 (refer to Attachment B) and multi-board applications (refer to Attachment C).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2019/2020 on 26 March 2019 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

5. A total of $73,899.00 has been allocated to Local Grants and Quick Response Round One 2019/2020. Furthermore, a refund from Waiau Pa Netball Club (QR2003-112) totalling $800 and a refund from Waiuku Toy Library (QR2003-135) for $900 were returned to the grants budget. Both events have been cancelled. This leaves a total of 63,801.00 to be allocated to one local grant and one quick response round.

6. Forty one applications were received for Franklin Local Board Local Grants Round Two 2019/2020, including fourteen multi-board applications and one deferred application from the Local Grant Round On, requesting a total of $373,994.16

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Local Grants, Round Two 209/2020, listed in table one and table two below.

Table One: Franklin Local Grants Round One 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2003-214	South Auckland Performing Arts Competition Society (SAPACS) Incorporated	Arts and culture	Towards venue hire costs for the "SAPACS performing Arts Festival 2020"	$2,835.00	Eligible
LG2003-201	Business and Professional Women Franklin Incorporated	Community	Towards promotional costs including flyers printing and distribution in the Franklin rural areas.	$2,000.00	Eligible
LG2003-203	The Rising Foundation Trust	Community	Towards programme coordinator wages.	$3,654.00	Eligible
LG2003-205	Life Education Trust Counties Manukau	Community	Towards the costs of delivering health and wellbeing programmes for 456 students from Franklin schools in 2020 including salaries, running costs, resources, insurance and professional development.	$10,000.00	Eligible
LG2003-207	YMCA North Incorporated	Community	Towards wastewater treatment system upgrade costs at Camp Adair.	$11,127.00	Eligible
LG2003-209	Joan Loader Knitting Grannies Incorporated	Community	Towards the purchase of wool for knitted garments for children in Kidz First hospital and knee rugs for rest homes.	$3,000.00	Eligible
LG2003-212	Maraetai Beach Boating Club Incorporated	Community	Towards the Maraetai Boat Club building upgrade costs.	$40,000.00	Eligible
LG2003-215	Waiuku Toy Library Incorporated	Community	Towards promotional costs including production of a flyer and a mural.	$3,000.00	Eligible
LG2003-216	Manukau Heads Lighthouse Trust	Community	Towards banksia and flax removing and trimming costs.	$1,725.00	Eligible
LG2003-217	Whitford Playcentre	Community	Towards the purchase of playground mulch.	$3,237.00	Eligible
LG2003-218	Dance Therapy NZ	Community	Towards costs for delivering “Arts 4 Us Specialty” and “STARS South” programmes.	$8,881.29	Eligible
LG2003-220	Shiloh Creative Life Centre Charitable Trust	Community	Towards the fees for 32 youth to participate in a six week youth programme at Ardmore Community Hall.	$8,234.24	Eligible
LG2003-221	ECPAT Child Alert Trust	Community	Towards costs to deliver information workshops in the local board area including costs for a facilitator, venue hire, travel and resources.	$4,000.00	Eligible
LG2003-224	Youthline Auckland Charitable Trust	Community	Towards the annual operational costs including salaries and training costs.	$5,000.00	Eligible
LG2003-226	Howick Tourism Incorporated	Community	Towards half the cost of a marketing plan and website upgrade.	$12,000.00	Eligible
LG2003-228	The Raukatauri Music Therapy Trust	Community	Towards the costs for delivery of music therapy sessions at the Te Akonga Early Learning Centre for a year.	$4,210.00	Eligible
LG2003-230	School Start First Impressions	Community	Towards the purchase of the contents for 60 “5KitBox” for children from the Franklin area.	$5,000.00	Eligible
LG2003-231	The Ararimu Residents and Ratepayers Association Incorporated	Community	Towards acoustic panels costs for the Ararimu Hall.	$3,615.50	Eligible
LG2003-232	The Ararimu Residents and Ratepayers Association Incorporated	Community	Towards the purchase of a portable stage system to be used at the Ararimu Hall.	$5,172.96	Eligible
LG2003-234	Niu Ola Trust	Community	Towards costs to deliver Adult Disability Dance Movement Therapy classes in Pukekohe.	$21,651.74	Eligible
LG2003-235	CLM Counties Manukau Limited	Community	Towards a community bike trailer purchase including trailer, repair stations and assembly.	$10,000.00	Eligible
LG2003-236	Glenbrook Vintage Railway Charitable Trust Board	Community	Towards the Glenbrook Vintage Railway extension project costs	$40,010.00	Eligible
LG2003-225	Rotary Club Of Pohutukawa Coast Incorporated	Environment	Towards a track upgrade of the Platts Mills Reserve.	$52,868.00	Ineligible for a grant due to the project being carried out on a council asset.
LG2003-202	Pukekohe Christmas Parade 2008 under the umbrella of Lions Club Of Pukekohe Charitable Trust	Events	Towards traffic management and St John ambulance costs for the Pukekohe Christmas Parade 2020	$4,081.09	Eligible
LG2003-210	Waiuku Museum Society Incorporated	Historic Heritage	Towards the costs of materials and construction for a replica of an early 20th century Waiuku street for display at the museum.	$5,228.00	Eligible
LG2003-233	Shiloh Creative Life Centre Charitable Trust	Sport and recreation	Towards the participation fees for 12 boys and their fathers to attend an eight week fishing programme.	$5,637.28	Eligible
LG2003-130	Counties Manukau Sports Foundation	Sport and recreation	Towards operational costs for different events and sports programmes delivered in the Franklin areas.	$20,325.00	Eligible
Total				$296,493.10

Table Two: Franklin Local Grants Round One 2019/2020 multi-board grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-2100	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020.	$5,000.00	Eligible
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.	$2,000.00	Eligible
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	$200.00	Eligible
MB1920-206	KidsCan Charitable Trust	Community	Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.	$5,000.00	Eligible
MB1920-263	Parenting Place Charitable Trust	Community	Towards the delivery costs of life skills, mental health and wellbeing presentations.	$5,000.00	Eligible
MB1920-281	Road Safety Education Limited	Community	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	$1,241.41	Eligible
MB1920-290	Kiwi Harvest	Community	Towards driver wages and operational expenses.	$4,000.00	Eligible
MB1920-293	Age Concern Auckland Incorporated	Community	Towards salary costs, supervision, phone, vehicle and travel costs.	$3,000.00	Eligible
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including volunteer training, support and clinical supervision, advertising, stationary, insurance, technology costs, training fees and volunteer costs.	$2,100.00	Eligible
MB1920-2121	New Zealand Council of Victim Support Groups Inc	Community	Towards a contribution for operational expenses of the volunteer support worker programme, including staff expenses, volunteer expenses, technology, administration, domestic travel and accommodation, communications and fundraising, training and overheads.	$6,000.00	Eligible
MB1920-260	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools throughout Auckland.	$8,659.65	Eligible
MB1920-271	Counties Manukau Sports Foundation	Events	Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards.	$2,500.00	Eligible
MB1920-2103	Skatepark Maintenance Services Limited	Sport and recreation	Towards skatepark supervision and an activation programme for the skateparks in Pukekohe.	$27,000.00	Ineligible
MB1920-2117	CLM Counties Manukau Limited	Sport and recreation	Towards a community hydro hub, a portable solar powered water dispenser.	$5,800.00	Eligible
Total				$77,501.06

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

9. Franklin Local Board adopted their grants programme for 2019/2020 on 26 March 2019. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through 2019/2020 Franklin Local Grants Round One is provided (refer to Attachment B), including multi-board applications (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Thirteen organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

23. The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2019/2020 financial year.

24. A total of $73,899.00 has been allocated to Local Grants and Quick Response Round One 2019/2020. Furthermore, a refund from Waiau Pa Netball Club (QR2003-112) totalling $800 and a refund from Waiuku Toy Library (QR2003-135) for $900 were returned to the grants budget. Both events have been cancelled. This leaves a total of 63,801.00 to be allocated to one local grant and one quick response round.

25. Forty one applications were received for Franklin Local Board Local Grants Round Two 2019/2020, including fourteen multi-board applications and one deferred application from the Local Grant Round On, requesting a total of $373,994.16

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Franklin Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2019/2020	17
b ⇩	Franklin Local Grant Round Two applications	23
c ⇩	Franklin Multi-board Round Two applications	143

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Franklin Local Board

26 May 2020

Auckland Transport report May 2020 - Allocation of Franklin Local Board Transport Capital Fund

File No.: CP2020/05590

Te take mō te pūrongo

Purpose of the report

1. For the Franklin Local Board to request rough order of costs (RoCs) from Auckland Transport (AT) for potential Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. The next steps in this year’s LBTCF round are noted below, along with recommendations for projects that the board has considered for progressing to rough order costing.

3. The board has $3,278,661 in its transport capital fund in this political term.

4. The RoCs will be reported back to the board. Decisions on the selection and allocation of funding to projects is expected to take place in July/August 2020.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) Request AT to provide scope and rough order of cost for the following projects:

· King Street roundabout (Waiuku bypass)

· Kerb & channel in Beachlands

· Papakura-Clevedon/ Creighton’s /Tourist Road intersection improvements

· Road upgrade at McLarin Rd outside Glenbrook Community Hall

· Road upgrade at Glenbrook Connection from subdivision to beach

· Drainage upgrade along Howard Rd, Orere Point

· Matakawau Store/Hall road re-sealing

· Roundabout trial on Victoria/Queen Street intersection

· Intersection improvement at Kitchener/Racecourse roads

· Horse crossing warning signs on Whitford-Maraetai Road

· Paving upgrade for mainstreet of Pukekohe

· Road renewal of Sergeant Road, Awhitu

· Access to Hunua Trail

· Pukekohe cycle routes

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects in parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Allocating Franklins LBTCF in the new political term

6. In the new political term, the local board’s LBTCF budget stands at $3,278,661.

7. During the 2016-19 political term, the allocation by local boards of the LBTCF extended into 2019. This has meant that the delivery of many of these projects is still in progress. By considering and making decisions early in the political term, the local board will increase its ability to make positive impacts in its area before the next election.

8. The local board may choose to allocate all the budget in this year’s LBTCF round, or part of it only. However, in order to get projects constructed in this political term, the local board should aim to allocate at least half of its fund in 2020 and the other half in 2021.

9. During February and March 2020, the board has been compiling and prioritising a list of potential LBTCF projects. These have been discussed at local board workshops.

10. At the May 2020 business meeting, the board is requested to identify which projects it wishes to proceed onto the next stage of prioritisation - rough order of cost.

11. AT will provide the board with the rough order of cost for the selected projects and any other relevant advice by the June 2020. After it has considered this information, the local board will be requested to choose which projects it wishes to allocate funding toward. It is anticipated that at least half the fund will be allocated by the end of July 2020.

12. Table 1: LBTCF Recommendations

	Project name	Description	Comment
1	King Street roundabout (Waiuku bypass)	Providing a roundabout to ease congestion at the intersections of Kitchener and King Streets	5 point intersection.
2	Kerb & channel in Beachlands	Install Kerb and Channel on Third View Ave, Fourth View Ave, 2 sections of Beachlands Road, Shelley Bay Road, Cherrie Road, Bell Road	Priority 1 is for Shelley Bay Rd Kerb & Channel to enable footpath a connection. Third View to be prioritised as it is narrow and is encroaching into the carriage way. The remainder of the streets are a lower priority but requests ROC’s for consideration.
3	Papakura-Clevedon/ Creighton’s /Tourist Road Intersection Improvements	Creating two separate intersections to improve safety
4	Road upgrade at McLarin Rd outside Glenbrook Community Hall	New/Old Rd connection.	Connecting and aligning old part of road with new road in adjoining subdivision.
5	Road upgrade at Glenbrook Connection from Subdivision to beach	Pedestrian access through and alongside roads to connect new sub-division to beach
6	Drainage upgrade along Howard Rd, Orere Point	Kerb and Channel on this section of Howard Rd	Part of a coastal erosion problem which will require input from Watercare regarding feasibility.
7	Matakawau Store/Hall road re-sealing	Repairs to road that has been eroded	Investigate if this can be addressed as part of road maintenance and if not please establish ROC to address
8	Roundabout trial on Victoria/Queen Street intersection	Roundabout trial opportunity previously discussed	Funding the trial could have wider benefits
9	Intersection improvement at Kitchener/Racecourse roads	Roundabout trial candidate	Note next candidate for trial after Victoria/Queen intersection trial. Suggest using road-marking budget to contribute.
10	Horses crossing warning signs	Whitford	Confirm AT will enact, if not progressed by LBCTF
11	Paving upgrade for mainstreet of Pukekohe	Investigate and cost options	Potential project for wider works as part of Panuku project - Unlock Pukekohe.
12	Road renewal of Sergeant Road, Awhitu	Sergeant Rd Matakawau treatment on the road to address erosion.	Investigate if this can be addressed as part of road maintenance and if not please establish ROC to address
13	Access to Hunua Trail	Improving linkages from Clevedon Town Centre to Otau Mountain Road end.	Trail along McNicol Road to the Village (via the School) between Otau Mountain Rd and Clevedon-Kawakawa Bay Rd.
14	Pukekohe Cycle Routes	Delivery of sections of the Pukekohe Cycle Routes	Need to be further informed by additional planning regarding Unlock Pukekohe. Determine whether there are priority paths that the local board would like delivered. Please consider in Pukekohe Paths including linkages across main roads, pedestrian refuges etc.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

14. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The impact of information in this report is mainly confined to Auckland Transport. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement will take place. Any further engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. AT attended local board workshops in January and provided guidance to a workshop in April 2020 to develop these project options. The workshop on 28 January 2020 refreshed the board on the new process for the allocation of the LBTCF.

17. At the 4 April 2020 workshop, AT provided advice via Local Board Services staff on the project lists and provided recommendations on which projects to take forward to rough order of costing. These recommendations are noted above.

Tauākī whakaaweawe Māori

Māori impact statement

18. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

19. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

20. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications for the Board in requesting rough order of costs from Auckland Transport. Costs associated with providing the rough order of cost plus more detailed high-level advice is borne by Auckland Transport.

22. The table below gives the LBTCF financial summary for the Franklin Local Board which includes the budget available in the new political term.

Previously unallocated funds

Allocation for term

Total $ available to new Board

Minimum $ that should be allocated by 30 July 2020 - to ensure projects can be constructed during the electoral term, the board should seek to allocate 50% of their allocation in July 2020.

$3,278,661

1,639,331

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The proposed decision of receiving the report and requesting rough order of costs for potential LBTCF projects has no risks for the board.

Ngā koringa ā-muri

Next steps

24. AT expects to report by the end of June 2020 with the prepared RoCs.

25. The board will be requested to allocate funds to its selected projects by the end of July 2020, or as soon as practical after RoCs are provided.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Auckland Transport monthly update to the Franklin Local Board - May 2020

File No.: CP2020/04427

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board (FLB) about transport related matters in this area including its Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is required this month on the projects the board requests rough order of costs (RoCs) for from Auckland Transport (AT) relating to allocation of its local board transport capital fund (LBTCF). There is a separate decision report for LBTCF on the agenda.

3. This report contains information about the following:

· a summary of Auckland Transport projects and operations in the local board area

· a summary of general information items.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Auckland Transport monthly update report for May 2020.

Horopaki

Context

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

5. This report updates the local board on AT projects and operations in the Franklin Local Board area. It summarises consultations and Traffic Control Committee decisions; and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects in parks can be considered if there is a transport outcome).

7. AT’s Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget, so the major component of the funding allocation formula is the number of Deaths and Serious Injuries (DSI) in a local board area. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have not been addressed by AT.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

8. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has increased to a total of $20.8 million per annum across all 21 local boards.

9. The allocation for the Franklin Local Board has also increased. The updated figures for this electoral term are reflected in the table below:

Table 1: Franklin Local Board Transport Capital Fund Financial Summary

Franklin Local Board Transport Capital Fund Financial Summary
Amount committed to date on projects approved for design and/or construction including the previous electoral term	$2,855,965
Current 2019-2022 LBTCF allocation	$3,278,661
Total funds available in current political term	$3,278,661

10. AT encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects.

11. The timeline is listed below:

· On the 28^th January 2020, Auckland Transport workshopped an initial list of potential projects with the local board providing an opportunity to identify possible projects.

· On the 4^th of April 2020 the local board workshopped the projects identified for a second time to confirm the list for further investigation and an assessment of cost.

· AT now requires resolutions from the local board formally requesting development of a scope and rough order of cost (RoC) for the projects identified at the workshops.

· During May and June 2020 AT will provide costs and feedback on the projects. This information can be used by the local board to prioritise the projects and to allocate funds based on quality advice. Workshops will be scheduled to discuss this information and support the local board’s decision-making.

· In July 2020 it is planned that the local board will be able to:

i. Approve detailed design for complex projects with a cost of more than $300,000.

ii. Approve smaller projects (less than $300K) for design and construction.

12. The aim is that during the first six months of the term the local board is able to identify and start work on utilising its transport capital fund. This will allow projects to be progressed or delivered within the local board’s current term.

13. AT’s aim is to move through this process and align it with development of the Frankln Local Board Plan. This process ensures transport projects support the local board’s goals. It maximises efficiency and minimises the risk that transport funds are used to fund unplanned or poorly evaluated projects. Further, it helps to ensure that projects are completed in this electoral term. In the second year of the local board’s electoral term, this cycle will be repeated if the board does not allocate its funds in the first year.

14. The projects identified that resolutions are sought for are listed on a separate decision report on this month’s local board meeting agenda.

15. Due to the Covid 19 pandemic and subsequent lockdown, there is limited progress to report on the LBTCF projects this month, it is expected that the easing of subsequent restrictions, that next month’s report will contain progress updates on the projects in the table below.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Station Road parking and pedestrian improvements	A project to formalise and improve parking on Station and Birch Roads and improve pedestrian safety, by providing a new footpath on Station Road, Pukekohe. On 25 September 2018, the FLB approved $181,104.	A firm order of costs was completed and presented to the local board at a workshop on 9 April 2019. A funding shortfall was identified and at the 23 June meeting the local board allocated the balance of $320,000 from its Community Safety Fund to fully fund the project. This project is now being delivered as a Community Safety Fund project Prior to Christmas 2019, Opus were re-engaged and the project is proceeding with the original design, but amended with the footpath section in front of KiwiRail land now proposed to be constructed. Current Status: A revised plan has been circulated to the local board for feedback on the 3 March 2020. At this stage, this project is expected to start construction in the third quarter of 2020.	No	$181,104 ($30,554 spent to date)
Beachlands Kerb and Channel	Improvements Project to install kerb and channel in Beachlands on following roads: · Shelley Bay Road · Karaka Road · First View Ave · Second View Ave	The local board approved project rough order cost (ROC) estimate up to $1.18m to progress to detailed design and report back with Firm Estimate of Cost. A workshop was held on the 10 September for the local board to prioritise the various sections in order to progress this project through the electoral period and summer months. The confirmed order is as follows: i) Shelley Bay Road ii) Karaka Road iii) First View Ave iv) Second View Ave All four sites have been designed to construction drawing phase. Current Status: AT is in the process of procuring this work (Contract documents are being peer reviewed before it goes out to the market). It is expected that AT will go to the market in the next two weeks with a contractor engaged by the end of March. Physical works will commence thereafter. They will be constructed in the order of priority as resolved by the Board	No	$1.18m ($70,490 spent to date)
Tourist Road-Monument Road intersection electronic warning signage	Installation of electronic warning signage on each leg of the intersection and smart studs on Tourist Road.	The local board approved project ROC estimate up to $80,000 to progress to detailed design and report back with Firm Estimate of Cost. Follow up with NZTA resulted in advice that their trial is not accepting further sites. At the 23 July meeting the local board resolved that the $80,000 Local Transport Capital Funding allocated to this project be reserved until such time NZTA confirms the outcome of its trial. Direction from AT is that this project is to be progressed as the NZTA trial is now over. Current Status: In progress with a delivery timeline to be confirmed.	No	$80,000

Community Safety Fund (CSF)

16. The 2018 Regional Land Transport Plan allocated $20 million to local boards with the objective to accelerate local community-initiated safety projects by 2020/21, which are currently not programmed for delivery by Auckland Transport.

17. The CSF is a finite fund that must be spent by June 30, 2021. If final pricing for a particular project (post tender) exceeds the available budget, local boards will have the option of either re-allocating some of their CSF budget (meaning not doing another of the CSF projects chosen by the local board) or using their LBTCF to top-up the budget, as opposed to being unable to fund the project. This will allow each local allocation of the CSF to be fully utilised.

18. At its meeting on 23 July 2019, the local board resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) monies (FR/2019/103):

i. Clevedon Town Centre Pedestrian Crossing

ii. Gun Club Road/ Patumahoe Intersection Improvements

iii. Hart / Gun Club Road Intersection Improvements

iv. Queen street and Victoria Avenue intersection improvements

v. Racecourse/ Kitchener Road Intersection Improvements

vi. Station Road Parking Upgrade

vii. Taurangaruru Road Safety Improvements

viii. Woodhouse Road Pedestrian Crossing, Patumahoe.

19. Design and early consultation is in progress on these projects and it is anticipated that those funded through the CSF process will be completed during the 2020/2021 financial year.

20. A number of projects have progressed through design and early engagement during the Covid 19 Level 4 restrictions which have been circulated to the elected members and are listed below:

· Station Road Parking Upgrade

· Clevedon Town Centre Pedestrian Crossing

· Woodhouse Road Pedestrian Crossing, Patumahoe.

· Maraetai Drive crossing (priority 2 project)

21. Racecourse/ Kitchener road Intersection improvements were circulated to the local board for feedback on 2 March 2020. Initially, there were concerns which were responded to and re-marking of the intersection was undertaken. This was previously approved by the local board as an interim safety improvement to address what was considered to be a high risk intersection. This work does not prevent the local board from advocating for future safety improvements.

Responses to resolutions

22. The local board has passed various resolutions to AT at their previous meeting. The resolutions are outlined in italics and the response is noted directly below in plain text.

23. Resolution

That the Franklin Local Board:

a) receive the March 2020 Auckland Transport monthly update.

b) appoint the following members to be the nominated local board members as transport representatives within their subdivision for the 2019-2022 electoral term:

· Lance Gedge for the Wairoa sub-division

· Matthew Murphy for the Waiuku sub-division

· Andrew Baker for the Pukekohe sub-division

c) appointed Transport Representatives are authorised by the board to:

i. prepare and provide local board area views on transport issues, works or projects within their area that are time-sensitive and that are unable to be presented to the whole board via weekly workshops

ii. receive staff notifications of areas that may involve reputational, financial, performance or political risk.

d) note that appointed transport representatives are expected to consult with other board members where practical, ensure board members are updated on views provided at the next available opportunity.

e) request that the Local Board Chair is copied in on all requests.

24. The local board resolution has been noted and will be reflected in future interactions with the local board.

Local Projects and activities

Whitford-Maraetai Road Maintenance Works

25. Prior to the lockdown in March, our contracts had completed half of the pavement works. The contractors have resumed night works on 4th May and will continue for three weeks to complete the works.

26. Works include:

· inspection of the existing road and carry out repair if necessary

· dig out works near the Waikopua bridge

· place more aggregates and stabilise with cement over the entire length of the road

· chipseal, sweeping and line marking.

Franklin Speed Bylaw 2019 roll out information

27. The AT Board approved speed limits bylaw in October 2019 and speed reductions are scheduled to take effect on 30 June 2020.

28. In the lead-up to speed limits changing, the Franklin Local Board will be kept informed about the programme of works, which included a workshop on the 10 March.

29. The design and construction of new signs and new poles is underway, and work will continue prior to their installation before 30 June 2020.

30. Communications and relevant information for residents and businesses will also be given in the lead up to the speed changes.

Covid-19 Impact.

31. At the time of report writing, New Zealand in currently in Alert Level 3, with the possibility of the government announcing a move to Alert Level 2 in coming weeks. Isolation rules continue to have an effect on how AT conducts its business. However, the decrease in alert level has allowed for construction work to re-commence. While limited, this has allowed for the continuation of construction projects in the Franklin area. Updates of projects to recommence will be provided as information allows.

Regional Impacts

COVID-19: Auckland Transport update

COVID-19: AT Mobile updated with real-time train capacity levels

32. Auckland Transport has updated its AT Mobile app to show users how many people are on a train at any given time. This means, like with buses, Aucklanders using AT Mobile can now see if the recommended physical distancing between other passengers of two metres will be achievable before they get on board.

33. Currently around 15,000 essential trips are happening each day on average across AT’s network, which include trips by essential workers and those traveling to supermarkets or pharmacies. For details on what is considered an essential service visit https://covid19.govt.nz/government-actions/covid-19-alert-level/

34. As they could start doing with buses in March, AT Mobile users now can look under the Live Departures area of the app to see one of four “live occupancy statuses” for trains: Likely empty, Likely space available, Likely near the limit of safe distancing, and Likely not accepting passengers.

35. It enables AT to ensure that it meets the rule of trains as well of buses running at no more than 20 per cent capacity to ensure passengers can maintain 2 metres of separation. This allows passengers travelling to essential work or to access essential services to know that they will be safe using public transport.

36. Those who are travelling on trains for essential trips are now able to make an informed decision about which service to take for their health and safety.

37. In addition, AT Mobile’s journey planning section has been redesigned to more clearly show the steps for each journey, including notifying the user if the first stop is closed or moved so they can plan accordingly.

38. These new features are included in the latest AT Mobile update which is now available in the Google Play and Apple App stores. You can find links to those app store pages at https://at.govt.nz/atmobile

Game-changing $450m Eastern Busway contract will generate thousands of jobs

39. Thousands of new jobs in the infrastructure sector will result from Auckland Transport’s announcement to proceed with a Registration of Interest (ROI) for an integrated design, engineering and construction partner consortium to deliver the remaining stages of the $1.4b AMETI Eastern Busway project between Pakuranga and Botany.

40. The contract value for the construction phase alone will be $450m - with the total spend on stages 2,3 and 4 being $700m. As the agency responsible for delivering the project, Auckland Transport will form the alliance partnership with the successful consortium.

41. The project is one of the biggest investment decisions across the whole of Auckland, representing a total spend of $700 million, with huge benefits for expanding rapid public transit, cycling and walking.

42. Coming as we recover from the COVID-19-induced international recession, it will create a much-needed boost to jobs and incomes and assist Auckland’s economic recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

44. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

45. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2 (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

Local Board consultations

47. Auckland Transport provides the local board with the opportunity to comment on transport projects being delivered in the local board area.

48. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

49. In the reporting period from March/ April 2020, five proposals were put forward for comment by the FLB. The local board transport representative’s views and ongoing communication are recorded in the table below.

Table 3: Local Board Consultations

Location	Proposal	Details and Local Board Feedback
Paerata Road and Crisp Avenue, Pukekohe	Broken Yellow Lines	Circulated to the local board on 27 March 2020. The local board had no objections to this proposal.
White Road, Hunua	Changes to Road Markings	Circulated to the local board on 26 March 2020. The local board had no objections to this proposal.
Harris Street and John Street Pukekohe.	School bus stops	Circulated to the local board on 3 March 2020. The local board had no issues with this as it is a safety initiative. It was noted by one board member, however, that students’ vehicles fill the Harris Street bus stops from 8.35am onwards before first class at 8.45am.
Station Road, Pukekohe	Footpath and Parking Improvements	Circulated to the local board on 3 March 2020. The local board has no issues with this as it has been the subject of many workshops and agreement has been reached. However, a board member has asked that if it has not been included, lighting be improved as this is a major concern for women who use this station late at night and early morning. This feedback has been passed on to the project team to consider as part of this project.
Racecource/ Kitchener Road	Intersection Improvements	Circulated to the local board on 2 March 2020. Though this is a Community Safety Fund project, feedback from local board members raised concerns that what was proposed does not go far enough to address the congestion and safety issues at this intersection due to increased volume of traffic due to growth and changing activities in and around the town centre. Though the feedback couldn’t be considered for this particular project, this has been passed onto the AT project team for guidance and ongoing monitoring by another team, as to the issues raised by local board members and review, if appropriate.

Traffic Control Committee resolutions

50. Traffic Control Committee (TCC) decisions within the FLB area are reported on a monthly basis. There were no decisions within the local board area during March/April 2020 reporting period.

Tauākī whakaaweawe Māori

Māori impact statement

51. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

52. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

53. This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

Ngā ritenga ā-pūtea

Financial implications

54. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

56. AT will provide an update report to the local board next month

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

File No.: CP2020/05769

Te take mō te pūrongo

Purpose of the report

1. To request the views of the local board on:

· Plan Change 22 (PC22) to the Auckland Unitary Plan (Operative in Part)(AUP)

· Plan Modification 12 (PM12) to the Auckland Council District Plan – Hauraki Gulf Islands Section 2018 (Inner Islands) (HGI).

Whakarāpopototanga matua

Executive summary

2. In 2014, in collaboration with 19 Mana Whenua entities, Auckland Council (the council) initiated the Māori Cultural Heritage Programme (MCHP) to improve the understanding and protection of Māori cultural heritage across the Auckland region.

3. As part of the implementation of the findings of the MCHP, the council has proposed two plan changes in order to appropriately recognise and protect culturally significant sites within both the AUP and HGI. These two plan changes form tranche one of what is intended to be a series of future plan changes to progressively identify and protect culturally significant sites.

4. Eleven Mana Whenua entities have completed assessments for sites in these plan changes. Thirty-three sites are proposed for scheduling: 30 sites in the AUP and four in the HGI. Note that one site, Te Rangihoua (Te Putiki o Kahumatamomoe), is included in both the AUP and HGI to represent its landward and coastal extents.

5. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

6. The details of the sites related to the local board are listed in Attachment A.

7. Key themes of the submissions received are to:

· support PC22 as notified

· support PC22 with a minor amendment to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

8. On 8 August 2019, the Regulatory Committee appointed three independent hearing commissioners to hear and make decisions on PC22 and PM12 (REG/2019/49). This included at least two independent commissioners with expertise in planning and tikanga Māori.

9. This report is the mechanism for the local board to provide its formal views on PC22 and PM12 prior to the public hearing. Any comments received will be included in the planner’s hearing report and considered by the independent commissioners. Any local board views provided should be that of the local board, therefore no technical recommendations are made in this report.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on Plan Change 22 and Plan Modification 12.

b) appoint a local board member to speak on behalf of the local board views at a hearing on the plan changes.

c) delegates authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in Resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

11. In 2014, the council initiated a Māori Cultural Heritage Programme (MCHP) in collaboration with 19 Mana Whenua entities in the Auckland region with the purpose of improving the understanding and protection of Māori cultural heritage and to identify the best management options that recognise and protect the cultural values of these sites. To date 400 such sites of have been nominated by Mana Whenua for consideration.

12. The AUP currently contains 75 scheduled Sites and Places of Significance to Mana Whenua. There are no Māori Heritage sites currently identified in the HGI Plan.

13. The Auckland Council’s Planning Committee resolution (PLA/2017/39) approved engagement with Mana Whenua and landowners in order to develop draft plan changes to add qualifying sites to the AUP and the HGI plan. The criteria to identify and evaluate these sites are contained within the Auckland Regional Policy Statement section of the AUP.

14. On 27 November 2018, the Planning Committee resolved to approve the proposed plan changes for notification (PLA/2018/128).

15. The plan changes propose:

i. The addition of 30 sites to the AUP’s Sites and Places of Significance to Mana Whenua Overlay, as identified in Chapter L Schedule 12. There are also consequential changes to Schedule 6 (Outstanding Natural Features) and Schedule 14.1 (Historic Heritage Overlay) to reflect the cultural significance of the identified sites; and

ii. The addition of four sites to the HGI Plan. There are also changes to the explanatory text of the plan to clarify the criteria by which sites are identified and evaluated.

16. If the local board chooses to provide its views, the reporting planner will include those views in the hearing report for these plan changes. Local board views will be included in the analysis of the plan changes and submissions received.

17. If the local board chooses to provide its views, local board members will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

18. This report provides an overview of PC22 and PM12 and gives a summary of the key themes which have arisen through submissions. This report does not include a recommendation. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

19. The AUP and the HGI plans contain objectives, policies, and rules to manage and protect both Sites and Places of Significance to Mana Whenua (AUP), and Māori Heritage sites (HGI). The proposed plan changes do not alter any of the existing objectives, policies, rules or resource consent assessment criteria set out in the two plans.

20. PC22 proposes the following changes:

· The addition of 30 Sites and Places of Significance to Mana Whenua (SSMW) to Schedule 12 of AUP.

· The addition of a ‘significance of the site to Mana Whenua’ evaluation criterion (criterion k) to eight sites already listed in Schedule 6 – Outstanding Natural Features Overlay of the AUP.

· The addition of the ‘significance of the site to Mana Whenua’ evaluation criterion (criterion c) to five sites already listed in Schedule 14.1 - Schedule of Historic Heritage Overlay of the AUP(OiP).

· The addition of the sites to the AUP viewer (the online tool to view the AUP maps).

21. PM12 proposes the following changes:

· The addition of four Māori Heritage Sites (MHS) to Appendix 1f of the HGI.

· The addition of explanatory text to Appendix 1f, Appendix 4 and Part 7.13 of the HGI – Māori heritage to include references to the criteria for the identification and evaluation of MHS.

· The addition of the sites to the HGI planning maps.

Further discussion:

22. There are 33 sites proposed across both PC22 and PM12. These sites cover a wide range of zones including open space, coastal marine area, and transport corridor zones.

23. The sites are owned by or designated by Auckland Transport, Department of Conservation, Auckland Council, CRL Ltd, Ports of Auckland, The NZ Transport Agency, Watercare, LINZ, Ministry of Education, Transpower NZ Ltd and First Gas Limited.

24. By scheduling the sites, there will be greater awareness and weight placed on existing objectives, policies and methods within the plans for protecting cultural heritage when considering applications for resource consent, private plan changes, designations and policy development in both plans.

25. In the AUP, scheduling introduces more restrictions on activities within the sites with respect to disturbance in the coastal marine area, temporary activities, new buildings and structures, new alterations and additions to existing buildings, and subdivision.

26. In the HGI, scheduling will remove permitted levels of ground disturbance within scheduled sites, making all ground disturbance activities require resource consent. Resource consent will also be required for establishing toilets and changing facilities within scheduled sites.

Themes from submissions received

27. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

28. Following the processes outlined above, a total of seven primary submissions and two further submissions have been received for PC22. Six primary submissions and three further submissions have been received for PM12. The following key themes have been identified in the submissions received:

· support PC22 as notified

· support PC22 with minor amendments to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

29. Minor amendments identify a technical error in the plan change where an evaluation criterion has been omitted from one of the schedules. They also propose additional wording to one of the site descriptions to include reference to bird roosting/gathering sites.

30. Effects on existing houseboat activities in Putiki Bay (Waiheke Island) are of concern to two houseboat owners. Heritage scheduling which is outside the proposed plan change area is of concern to one submitter opposing PM12.

31. One submitter is opposing the scheduling of Rangihoua Park / Onetangi Sports Fields on Waiheke Island as part of PM12 on the basis that they feel the scheduling would place unrealistic conditions on the continued use and development of these activities. This was supported by one further submission with 92 co-signatories.

32. On 26 March 2020, the latest summary of the decisions requested by submitters on PC22 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/pc22summarydecisions/summary-of-decisions-requested-and-submissions.pdf

33. On 26 March 2020, the latest summary of the decisions requested by submitters on PM12 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/docspc22/pm-12-renotification.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The decision whether to provide local board views:

· will not lead to increased greenhouse gas emissions and negatively affect the approach to reduce emissions.

· will not be impacted by a climate that changes over the lifetime of that decision.

35. This is because the plan changes do not promote new activities within the sites and, by their nature of protecting Māori cultural heritage, are unlikely to encourage a greater intensity of development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. As mentioned previously, the 33 sites covered by these two plan changes cover a range of environments. These include roads, carparks, publicly owned parks and lakes, rivers and streams. They are also subject to a number of designations.

37. During the development of the plan changes, relevant council departments and Council Controlled Organisations (CCO) were consulted. With respect to council internal departments, the sites have particular relevance to the council’s Customer and Community Services Department. This department includes the Community Facilities, Parks, Sports and Recreation, and Service Strategy and Integration teams.

38. Many of the proposed sites contain leases which are managed by the above department. The strategic management of public open spaces is also managed by these teams through the use of reserve management plans as well as other open space and recreation planning tools.

39. The Customer and Community Services Department has been actively involved in the plan changes during their development and notification. None of these teams have raised opposition to the proposed scheduling.

40. From a CCO perspective, Auckland Transport has been involved in the development of the plan changes as they apply to public roads and parking infrastructure. Auckland Transport is not opposed to the plan changes.

41. One of the sites, Te Puna Wai a Hape (Site 091), schedules land currently owned by Watercare Services Limited. Watercare has been involved during the development of the plan changes and is not opposed to the scheduling.

42. No CCO has made a submission or further submission on PC22 or PM12.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. Further detail such as a map showing the location of the sites relevant to the local board and previous involvement by the board are in Attachment A.

44. The main impact of PC22 and PM12 is to place greater recognition on the cultural significance of identified sites. This is likely to increase the need for consultation with affected Mana Whenua when considering activities within the sites. The scheduling places greater restrictions on some land use activities and coastal activities as outlined previously.

45. A summary here of what local board engagement was undertaken during the development of this plan change is included in Attachment A.

46. Factors the local board may wish to consider in formulating its view are as follows: interests and preferences of people in the local board area; well-being of communities within the local board area; local board documents, such as the local plan and local board agreement; responsibilities and operation of the local board.

47. This report is the mechanism for obtaining formal local board views so the decision-makers on PC22 and PM12 can consider those views.

Tauākī whakaaweawe Māori

Māori impact statement

48. This report addresses matters that relate to two plan changes to protect and manage new nominated sites and places of cultural significance to Mana Whenua. All Mana Whenua entities have been invited to participate in this process and 11 Mana Whenua entities have actively contributed to these plan changes.

49. Recognising and protecting Mana Whenua cultural heritage is identified as an issue of regional significance in the Auckland Unitary Plan Regional Policy Statement (RPS). Policies in the RPS specifically provide for the identification, protection and enhancement of the tangible and intangible values of identified Mana Whenua cultural heritage.

50. In November 2018, a governance hui was conducted where staff briefed all 19 Mana Whenua entities on the feedback received from the 14 affected local boards and of the landowner engagement. The IMSB has also been kept informed of these plan changes and has participated in their approval for notification.

51. Some iwi authorities have made submissions in support of these plan changes.

Ngā ritenga ā-pūtea

Financial implications

52. The local board is not exposed to any financial risk from providing its views.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

54. Any views provided by the local board will be included in the planner’s hearing report. The local board will be informed of the hearing date and invited to speak at the hearing in support of its views. The planner will advise the local board of the decision on the plan change by memorandum.

Matthew Title switch to Principal Planner, Plans and Places

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board attachment Plan Change 22	231

Ngā kaihaina

Signatories

Author

Matthew Gouge – Principal Planner, Plans and Paces

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

File No.: CP2020/05113

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Governing Body the setting of the targeted rates for the Pukekohe and Waiuku Business Improvement District (BID) programmes for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes, including the Pukekohe Business Association (PBA) and Waiuku Development and Business Association (WDBA), by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5. Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. At their 2019 AGM, WDBA members voted to increase their BID grant by 10% to $135,025 for 2020/2021. PBA members approved a BID grant sum of $462,000, the same amount as the current year.

7. The business associations operating BID programmes are incorporated societies that are independent of the council. To sustain public trust and confidence in the council, however, there needs to be a balance between the BIDs’ independence and the accountability for monies collected by a public sector organisation.

8. For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

9. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10. Staff are satisfied that both the PBA and WDBA comply with the BID Policy.

11. Staff propose the Franklin Local Board receives this report and recommends to the Governing Body the setting (striking) of the BID targeted rates sought by the two business associations.

12. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This allows the business associations to implement programmes that support the economic and placemaking aspirations of the Franklin Local Board Plan 2017.

13. WDBA and PBA, like most BID-operating business associations, continue to play an important role in supporting their members facing two global challenges. Firstly, helping local businesses throughout the COVID-19 lockdown stages and, secondly, responding to the world’s climate change emergency with an increased focus on sustainability.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i. $462,000 for the Pukekohe Business Association.

ii. $135,025 for the Waiuku Development and Business Association.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

14. Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

15. Business Improvement Districts (BIDs) are rohe within Auckland, including Pukekohe and Waiuku, where local business and property owners have agreed to work together, with support from the council, to improve their business environment and attract new businesses and customers.

16. BID programmes provide the opportunity for the council group to partner with business associations, including WDBA and PBA, to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

17. BID programmes encourage collaboration to achieve improved local outcomes. They provide a mechanism to enable local boards to engage with the business sector in town centres and commercial districts in a co-ordinated way.

BIDs provide essential support in the economic recovery from COVID-19

18. The economy has been heavily impacted by the COVID-19 pandemic and related lockdown, affecting both retail-based town centres and business precincts.

19. BID-programme operating business associations now, more than ever, provide the local business leadership required to help businesses recover from the seismic economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area

20. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates.

23. Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

24. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

25. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, BIDs must take into account what the local business and property owners can afford.

26. Each BID prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

27. The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

28. The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

29. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

30. Pukekohe’s BID programme manager Kendyl Sullivan addressed the local board on 4 February 2020 to update members on the progress towards achieving the BID’s business and strategic plans.

31. Waiuku’s deputation of Chair Julie Powell and former Chair Deborah Andrew was due to present on 24 March 2020, a meeting that did not proceed due to the COVID-19 lockdown. While the presentation was deferred, the Waiuku BID’s report has been provided to local board members.

32. The Franklin Local Board approved a similar recommendation for the two BID programmes last year (resolution number FR/2019/68), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

33. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

34. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorized to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

35. BID programmes are operated by independent business associations (incorporated societies), and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Pukekohe and Waiuku comply with the BID Policy

36. Staff are satisfied PBA and WDBA have both met the requirements of the BID Policy.

37. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

· Current strategic plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

· AGM minutes - the provisional minutes of each business association’s 2019 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

38. In addition, BID-operating business associations must inform the council of progress with other compliance requirements, including:

· Incorporated Society registration – a current registration of the business association along with all required documents up to date.

· Key initiatives – activities identified to be advanced in the next financial year.

· Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

39. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the requirements for the two BIDs within the Franklin Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with the BID Policy

Requirement Financial Year 2018/2019
Strategic Plan	2018-2022	2018-2023
Audited financials
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	4 Feb 2020	24-3-20 COVID-19 deferral
Programme Agreement	valid to Oct 2022	valid to Nov 2020
Incorporated society registration
Key initiatives being advanced
Key initiatives being advanced	Unlock Pukekohe; new subsidy programme (e.g. shop front subsidy); annual business awards; event activations	Sustainability initiatives e.g. zero waste programme; destination tourism; infrastructure advocacy
2019 AGM minutes (provisional)
Resolving problems or issues	Nothing to record	Nothing to record

40. As the Pukekohe Business Association and the Waiuku Development and Business Association have complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rates.

Waiuku increases BID grant by 10%, Pukekohe keeps current amount

41. With the support of its members and backed by an approved business plan, Waiuku’s proposed BID targeted rate for 2020/2021 increased by 10% ($12,275) from the current financial year to $135,025 (refer Table 1 – key initiatives being advanced).

42. Pukekohe’s $462,000 is unchanged from the current financial year. It last increased its BID targeted rate at its penultimate (2018) AGM, a 5% increase taking effect from 2019/2020.

43. While many among Tāmaki Makaurau’s 48 BID-operating business associations raised their targeted rates, with increases ranging from 1.2% to 14.4%, eight BIDs across Auckland have recently rescinded their 2019 AGM rate resolutions, opting instead to retain their current, 2019/2020 BID grant amounts for next financial year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

45. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs within this local board area and beyond leading the local business sector’s response to the planet’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to staff across the council group, including CCOs (particularly Auckland Transport), on those plans, policies, projects and programmes that impact them.

47. The BIDs work closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development initiatives, events and sustainability programmes.

48. The Panuku-led Unlock Pukekohe urban regeneration programme presents a great opportunity for the council family and the Pukekohe BID to work together and take advantage of the rohe’s growth potential.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

50. Franklin’s BIDs and local board share an interest in the rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

51. The two BID programmes tangibly support the aspirations of the Franklin Local Board Plan 2017, highlighted in Outcome 2: A thriving local economy. From their constitutions to their activities, the BIDs exist to enhance their business districts and sustain the economic viability of their targeted rate-paying members.

Local rohe, local benefit, local funding

52. Recommending that the Governing Body sets the targeted rates for the Pukekohe and Waiuku business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their rohe, and provide services in accordance with their members’ priorities as stated in their strategic plans.

53. Several local boards provide additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

54. At the 2018 Census, Māori represented 15% of the population living in the Franklin Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their role.

Ngā ritenga ā-pūtea

Financial implications

55. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

56. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost will be harder to meet at a time when businesses are financially impacted by the Covid-19 pandemic and lockdown. The council may consider extending its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021. If approved, this would help mitigate impact of the targeted rate on those who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the two business associations.

58. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

59. The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds by requiring each BID to plan for their intended use, report on activities to its members and to have accounts audited.

60. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise any inappropriate use of funds.

61. The economic shockwaves created by the COVID-19 global pandemic are being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The two Franklin-based BID programmes will, through business resilience and recovery initiatives, help to mitigate some of the economic effects of the pandemic

Ngā koringa ā-muri

Next steps

62. If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

63. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the PBA and WDBA to implement programmes that improve their local business environment, support businesses to recover from the COVID-19 pandemic and lead the local business sector’s response to the world’s climate change emergency.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

File No.: CP2020/05911

Te take mō te pūrongo

Purpose of the report

1. To provide local boards with an overview of the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets for People pilot fund (ISPF).

2. To request feedback on projects within your local board area that have been proposed by staff across Auckland Transport (AT), Auckland Council, and Panuku for inclusion in Auckland Council’s application to the ISPF.

Whakarāpopototanga matua

Executive summary

3. Waka Kotahi New Zealand Transport Agency (Waka Kotahi) announced a pilot fund in April 2020 that supports pilot projects and interim improvements for safe active transport. The Innovating Streets Pilot Fund (ISPF) is intended to help councils create more people-friendly spaces through the application of tactical urbanism techniques such as pilots, pop ups and interim projects. While the fund is intended to support pilots that can be rolled out rapidly and at relatively low cost, projects should also be able to demonstrate a pathway to more permanent status, should they prove successful.

4. Local boards have previously been invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects that will be circulated to local boards by 25 May 2020.

5. Local boards are now invited to provide formal feedback on the list of potential projects within their local area, including their view of which projects are the highest priority.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

a) delegate authority to <member> to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

Horopaki

Context

6. On 3 April 2020, Waka Kotahi announced the ISPF, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi aims to support include:

· temporary, or semi-permanent, physical changes to streets

· improvements that test a permanent fix and prototype a street design

· activations that help communities re-imagine their streets.

7. There are two application rounds for the ISPF:

· The first round opened on 3 April and closed on 8 May 2020. Successful applicants are expected to be announced in June 2020.

· The second round opens on 8 June and closes on 3 July 2020 with successful applicants to be announced by the end of July 2020.

8. Qualifying projects are expected to be delivered by June 2021.

9. In addition to the two funding rounds, Waka Kotahi is offering support for interventions that specifically relate to Covid-19. Auckland Transport (AT) is leading an emergency response programme in conjunction with Auckland Council and are applying for a funding subsidy for the costs associated with Covid-19 measures which are already being implemented across Auckland.

10. The selection process for round one was led by AT. Due to tight timeframes for submission, consultation was not possible. Twelve projects were submitted to Waka Kotahi for consideration. All these projects come from existing programmes previously approved by Auckland Council and align well with Governing Body and local board strategic transport priorities.

11. If these projects are awarded funding from Waka Kotahi, comprehensive stakeholder engagement will occur throughout the planning and delivery of each project, as per Waka Kotahi’s selection criteria.

12. For round two ISPF funding, a project team has been established across Auckland Council, AT and Panuku and a process developed to identify potential projects and take them through to a finished application.

13. On 8 May 2020, local boards were invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects circulated to local boards on or before 25 May 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The ISPF provides an opportunity for Auckland Council and AT to catalyse positive change across Auckland in line with Auckland Council’s strategic goals of improving walking and cycling options and creating more people-friendly spaces.

15. The techniques of tactical urbanism supported by the pilot fund represent an innovative change to the typical way in which projects are engaged upon, designed and delivered. Tactical urbanism entails piloting and testing key project elements on a temporary basis, that can generally be rolled out rapidly and at low cost. This constitutes a form of ‘engagement by doing’ and enables the relative success of ideas to be assessed before they are committed to more permanently.

Criteria for the assessment and prioritisation of projects

16. When providing feedback on the list of potential projects, local boards should keep the following criteria in mind, which will be used by the project team to finalise the list of projects to recommend to the Emergency Committee.

17. Prioritised projects will:

· improve transport choices and liveability of a place

· help mitigate a clear safety issue (related to Deaths and Serious Injuries at a specific location)

· be effective at:

o reducing vehicle speed (to 30km/hr or less), and/or

o creating more space for people on our streets, and/or

o making walking and cycling more attractive

· use temporary pilots, pop ups or treatments as a pathway to permanent change in the future

· contribute to more equitable access to opportunities and essential services, particularly in areas with low levels of travel choice

· support mode shift to low-carbon modes

· support Māori outcomes, i.e.:

o adopt a design or project approach founded on Māori principles

o help advance Māori wellbeing, e.g. active Māori participation, improved access to marae, kura, kohanga, papakāinga, employment

· test key elements or is designed to generate community support for the ‘parent’ project

· be part of an existing planned and budgeted project (AC projects only)

· demonstrate the importance of the project within the current AT work programme (AT projects only)

· demonstrate ability to deliver

· demonstrate strong likelihood of project delivery by June 2021

· demonstrate co-design approach involving key stakeholders and community, including:

o support from the relevant local board(s) and stakeholders

o support from local community/stakeholders (e.g. business association)

· display clear process, including milestones, cost, monitoring and evaluation, and identification of risks and mitigation

· demonstrate value for money

· demonstrate opportunity to improve efficiency, or reduce risks associated with future permanent upgrades.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The transport sector is the largest contributor to greenhouse gas emissions in the Auckland region with around 40 per cent of Auckland’s total emissions. Increased support and prioritisation of ‘no and low’ emissions modes of transport such as active transport, micro-mobility modes and public transport, will help reduce these emissions.

19. The interventions supported by the Innovating Streets for People pilot fund enable a reduction of transport emissions, which would support Auckland Council’s ability to achieve its climate goals and is well aligned with the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, and with the in-principle changes to this framework endorsed by the Environment and Climate Change Committee (resolution number ECC/2020/12).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council and AT are following an aligned approach for the ISPF submission and are working together to develop joint application packages.

21. Relevant parts of the council, including Ngā Mātārae; the Auckland Design Office; the Development Programme Office; Libraries; the Southern Initiative; Arts, Community and Events; Parks, Sports and Recreation; Plans and Places, and Panuku, have been engaged to prepare and collate funding proposals for the second round.

22. If a project application is successful, there will be a need to implement, coordinate and monitor the outcomes of projects that are funded by the ISPF. This would be jointly coordinated by AT and staff from across the Auckland Council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Staff captured informal local board views earlier this month by inviting local boards to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of the list of potential projects.

24. The types of projects that Waka Kotahi seek to promote through this fund will have positive impacts on local communities in terms of the outcomes that are reflected in the assessment criteria.

Tauākī whakaaweawe Māori

Māori impact statement

25. Māori are likely to benefit from interventions that support safer and more accessible active transport in Auckland. This is because Māori are over-represented in pedestrian-related crashes and tend to live in parts of Auckland where travel choice is poorest. To ensure these interventions benefit Māori equitably, they need to be complemented by meaningful access to active modes such as bicycles and micro-mobility devices, as well as supporting infrastructure such as secure bicycle parking outside main destinations.

26. The Innovating Streets fund encourages community-led interventions to transform urban spaces into safe and liveable spaces for people. There are opportunities to tap into the creativity and local knowledge of Māori communities in Tāmaki Makaurau to create urban interventions that address community needs and provide a strong sense of place.

27. Ngā Mātārae, the Southern Initiative and the Independent Māori Statutory Board have been approached for their input into the proposed project list.

Ngā ritenga ā-pūtea

Financial implications

28. The proposed high levels of funding assistance from Waka Kotahi (up to 90 per cent of a project’s value) will potentially result in savings for both Auckland Council and AT on any projects that may already have been planned and funded prior to the pilot fund application.

29. The funding provided by Waka Kotahi for piloting or testing of temporary interventions is likely to reduce design time and increase financial security for permanent improvements in the future. Trialling of real-life options for more permanent activities can also reduce or avoid potential costs associated with the redesign of interventions in case desired outcomes could not be achieved.

30. There are no financial implications for local boards arising from providing feedback on the list of potential projects, except for those projects proposed by local boards, and which they have proposed to fund themselves.

31. Local boards that submit an expression of interest for a project need to demonstrate both the ability to fund the temporary project and, if the project does not link to an existing AT, Auckland Council or Panuku funded permanent project, that the local board is able to completely fund the permanent project as well.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There is a risk that Auckland Council may not be able to afford the local share of 10 per cent of the project cost needed to implement interventions under the ISPF, particularly given the present circumstances and the need to significantly amend the draft Annual Plan 2020/21. Note that while successful projects will require 10 per cent funding from council, they will bring the benefit of additional funding into Auckland. Similar financial constraints may also apply to AT and Panuku who are also potentially funding projects.

33. Another risk is the possibility that the implementation of successful Auckland Council projects under the pilot fund will not lead to the desired outcomes for Auckland. To mitigate this risk, staff have developed a set of assessment criteria for projects (see paragraph 17) to ensure strategic alignment with Auckland Council objectives before projects are submitted to Waka Kotahi.

34. Waka Kotahi’s Criteria 2: Ability to Deliver requires a co-design approach with community and key stakeholders in the development and delivery of projects. The possibility that unified community support for local interventions cannot be achieved through the co-design process within the required timeframe poses an additional risk.

Ngā koringa ā-muri

Next steps

35. Local boards are requested to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the ISPF by 12pm (midday) on 29 May 2020.

36. Each project will then be assessed against the criteria described above, and the project team will produce quality advice for endorsement from an Auckland Council committee.

37. AT projects will be presented to the AT Board on 3 June 2020 for endorsement.

38. All projects will be presented to an Auckland Council committee in early June 2020 following which, all interested parties will be notified whether their proposed project has been selected to proceed to an ISPF application.

39. Following this decision, further work will be undertaken to develop, prepare, and review each project that has been selected for submission to Waka Kotahi.

40. Completed applications will be submitted to Waka Kotahi prior to the closing date of 3 July 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead, Senior Policy Advisor, Local Board Services

Authorisers

Megan Tyler – Chief of Strategy

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

26 May 2020

Approval for 3 new road names at 581 Clevedon Kawakawa Road, Clevedon.

File No.: CP2020/05997

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name 3 new private roads, each being a commonly owned access lot (COAL), created by way of a subdivision development at 581 Clevedon Kawakawa Road, Clevedon.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant, Wharepah Farms Ltd, has proposed the names presented in the tables below for consideration by the Local Board.

4. Any of the eight proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

5. The applicant has a settlement date on the 12th June, and a road name is required to obtain the new titles in order to complete the sale process. The 224c application has been lodged to council but cannot be released until a road name is approved. A delay of a road naming decision at the May business meeting will result in a loss of sale and significant financial hardship on the applicant.

6. The proposed names for the new private roads at 581 Clevedon Kawakawa Road are:

Table one: 581 Clevedon Kawakawa Road Proposed Road Names

Road Reference	Applicant Preferred Name
ROAD 1	Kaimahi Rise
ROAD 2	Paoro Rise
ROAD 3	Hōiho Rise
Pool of Alternative Names:
These alternative names can be used for any of the three COALs listed above.	Wharepah Rise	Te Ara Paoro
	Ara Paoro	Ara Hōiho
	Te Ara Uru

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve 3 names for the following new roads at 581 Clevedon Kawakawa Road, Clevedon, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference MC_36539):

I) COAL 1: Kaimahi Rise (Applicant preferred name)

II) COAL 2: Paoro Rise (Applicant preferred name)

III) COAL 3: Hōiho Rise (Applicant preferred name)

Horopaki

Context

7. Resource consent MC_36539 was issued in February 2010 to create a 13 lot subdivision.

8. Three COALs will be created in order to provide access to three native bush lots and four residential lots.

9. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), a COAL requires a road name if it serves more than five lots.

10. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. In considering all the names that the applicant has proposed it is noted that several names suggested are similar in spelling and pronunciation to each other. These names are:

· ‘Paoro Rise’, ‘Te Ara Paoro’, and ‘Ara Paoro’.

· ‘Hōiho Rise’ and ‘Ara Hōiho’.

14. Although all the above names are acceptable for use and are not duplicates in the Auckland region, it is recommended that the Franklin Local Board should only approve one of each name containing the word ‘Paoro’ and one containing ‘Hōiho’. The approval of multiple names that are similar in spelling and pronunciation in the same location would cause confusion for users, including emergency and postal services.

15. The proposed names reference the historical and current use of the land, as well as the utility/farming shed located on the property.

16. The Applicant’s proposed names and meanings are set out in the table below:

Table Two: 581 Clevedon Kawakawa Road Preferred Names and Meaning

Road number	Proposed Name	Meaning (as described by applicant)
COAL 1	Kaimahi Rise (Applicant Preferred)	Māori word meaning worker. The farm located at this site is a well-known farm in the area. ‘Kaimahi Rise’ pays homage to the farmers and workers involved in keeping the farm going.
COAL 2	Paoro Rise (Applicant Preferred)	Paoro means ball in Māori. COAL 2 leads to a polo field.
COAL 3	Hōiho Rise (Applicant Preferred)	Hōiho means horse in Māori. This name is to reference the horse activities associated with this farm.

17. The Applicant has also provided a pool of names that can be use as alternatives at 581 Clevedon Kawakawa Road, Clevedon.

Table Three: 581 Clevedon Kawakawa Road Pool of alternative names and meanings

Pool of alternatives	Meaning (as described by applicant)
Wharepa Rise	‘Wharepah’ is the name of the applicant’s company and was formed many years ago using the Māori word ‘Whare’ meaning house and ‘Pa’ meaning village or settlement. Note to local board from Council staff: As referenced in the Auckland Council Road Naming Policy and Guidelines, a road name must not be commercially based, unless the company is no longer in use and/or the name reflects the heritage of an area. It is therefore recommended that the name ‘Wharepa Rise’ not be approved.
Te Ara Paoro	‘Paoro’ means ball in Māori and references the polo field at the site.
Ara Paoro	‘Paoro’ means ball in Māori and references the polo field at the site.
Ara Hōiho	‘Hōiho’ means horse in Māori. This name is to reference the horse activities associated with this farm.
Te Ara Uru	‘Uru’ means to enter in Māori.

18. The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

19. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

20. ‘Rise’ is an acceptable road type for the new private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines. ‘Ara’ and ‘Te Ara’ is used as a prefix for Te Reo Māori or Moriori road names.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged, and;

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

25. The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been indicated.

26. All relevant local iwi were written to (via email) by council staff and invited to comment.
No iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location.

Ngā ritenga ā-pūtea

Financial implications

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for 581 Clevedon Kawakawa Road, Clevedon	255
b ⇩	Location plan for 581 Clevedon Kawakawa Road, Clevedon	257

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole

No.	Title	Page
a ⇩	Franklin Local Board workshop record 21 April 2020	265
b ⇩	Franklin Local Board workshop record 28 April 2020	267
c ⇩	Franklin Local Board workshop record 30 April 2020	269
d ⇩	Franklin Local Board workshop record 5 May 2020	271

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards