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Aotea / Great Barrier
Local Board
26 May 2020
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1 Welcome
Chairperson I Fordham opened the meeting and welcomed attendees.
Member V Toki
led the meeting with a karakia.
2 Apologies
3 Declaration
of Interest
Chairperson
I Fordham declared a conflict of interest in respect to the grant applications
of the Aotea Family Support Group Charitable Trust (venue of event),
Destination Great Barrier Island Trust (venue of event) and The Windy Hill -
Rosalie Bay Catchment Trust at item 11 – Aotea / Great
Barrier Local and Capital Grants Round Two 2019/2020 grant allocations
report.
Deputy
Chairperson L Coles declared a conflict of interest in respect to the grant
applications of the Aotea Education Trust and Aotea Boardriders Club
Incorporated at item 11 – Aotea / Great Barrier Local
and Capital Grants Round Two 2019/2020 grant allocations report.
Member S
Daly declared a conflict of interest in respect to the grant applications of
Aotea Education Trust, Great Barrier Island Community Heritage and Arts Village
Trust and Motu Kaikoura Trust at item 11 – Aotea / Great
Barrier Local and Capital Grants Round Two 2019/2020 grant allocations
report.
Member P
O’Shea a conflict of interest in respect to the grant application of the
Aotea TV at item 11 – Aotea / Great Barrier Local and
Capital Grants Round Two 2019/2020 grant allocations report.
Member V
Toki declared a conflict of interest in respect to the grant applications of
Ngatiwai O Aotea Kawa Marae Trust and Motairehe Marae at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2019/2020
grant allocations report.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Aotea / Great Barrier Local and Capital
Grants Round Two 2019/2020 grant allocations
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Mary
Kienholz, Senior Grants Advisor was in attendance to speak to the report.
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Members
declared an interest as follows:
Clause a)
Deputy
Chairperson L Coles declared an interest in this item and took no part in the
discussion or voting on the grant application of Aotea Boardriders Club
Incorporated.
Member S Daly
declared an interest in this item and took no part in the discussion or
voting on the grant application of Motu Kaikoura Trust.
Member V Toki
S declared an interest in this item and took no part in the discussion or
voting on the grant applications of Ngatiwai O Aotea Kawa Marae Trust and
Motairehe Marae.
Clause b)
Chairperson I Fordham declared
an interest in this item and took no part in the discussion or voting on the
grant allocations of the Aotea Family Support Group Charitable Trust (venue
of event) and Destination Great Barrier Island Trust (venue of event) and The
Windy Hill - Rosalie Bay Catchment Trust.
Deputy Chairperson L Coles
declared an interest in this item and took no part in the discussion or
voting on the grant application of Aotea Education Trust.
Member S Daly declared an
interest in this item and took no part in the discussion or voting on the
grant applications of Aotea Education Trust and Great Barrier Island
Community Heritage and Arts Village.
Member P O’Shea declared
an interest in this item and took no part in the discussion or voting on the
grant application of Aotea TV.
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The motion
was moved and voted on in parts.
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Resolution
number GBI/2020/33
MOVED by Chairperson I Fordham, seconded by Member P
O'Shea:
That
the Aotea / Great Barrier Local Board:
a)
fund, part-fund or decline
applications received for Aotea / Great Barrier Local and Capital Grants
Round Two 2019/2020, listed in Table One, Table Two and Table Three:
Table
One: Aotea / Great Barrier Capital Grants Round Two 2019/2020 applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG2004-211
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Aotea Boardriders Club Incorporated
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Towards resource consent costs and a wastewater
treatment system for the Aotea Boardriders Club clubhouse.
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$41,179.94
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$37,061.94
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LG2004-228
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North Barrier Residents and Ratepayers Association
Incorporated
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Towards bathroom refurbishment costs.
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$13,679.00
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Decline due to over subscription.
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LG2004-230
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North Barrier Residents and Ratepayers Association Incorporated
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Towards kitchen upgrade costs at the Boat Club.
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$16,074.00
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$16,074.00
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LG2004-233
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North Barrier Residents and Ratepayers Association
Incorporated
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Towards an on-site sleep-out for the leasees of the
Boat Club.
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$23,076.00
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Decline due to over subscription.
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LG2004-234
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Barrier Social Club Incorporated
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Towards the first stage of a power system upgrade.
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$44,317.00
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$38,394.19
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LG2004-235
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Great Barrier Island Golf Club Incorporated
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Towards a more energy efficient dishwasher.
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$3,618.00
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Decline due to over subscription.
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LG2004-238
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Great Barrier Island Golf Club Incorporated
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Towards the replacement of existing califont to run
hot water to a basin.
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$3,026.12
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$3,026.12
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LG2004-205
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The Marion Barleyman Memorial Cottage Rural Woman New
Zealand Awana Branch Incorporated
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Towards painting the exterior of Barleyman Cottage.
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$2,800.00
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$2,800.00
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LG2004-217
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Ngatiwai O Aotea Kawa Marae Trust
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Towards kitchen equipment and mattresses and pillows.
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$50,000.00
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$9,630.00
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LG2004-225
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Motu Kaikoura Trust
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Towards a sustainable water system.
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$24,459.95
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$24,092.45
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LG2004-213
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Aotea Family Support Group Charitable Trust
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Towards equipment for the community worker office.
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$3,126.75
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$3,126.00
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LG2004-237
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Motairehe Marae
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Towards bathroom refurbishment costs.
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$9,600.20
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Ineligible
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Total
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$234,956.96
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$134,204.70
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CARRIED
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Resolution
number GBI/2020/34
MOVED by Deputy
Chairperson L Coles, seconded by Member V Toki:
That
the Aotea / Great Barrier Local Board:
b)
fund, part-fund or decline
applications received for Aotea / Great Barrier Local and Capital Grants
Round Two 2019/2020, listed in Table One, Table Two and Table Three:
Table
Two: Aotea / Great Barrier Local Grants Round Two 2019/2020 applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG2004-210
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Great Barrier Island
Community Heritage and Arts Village Trust
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Towards furniture for a research space at the
Heritage and Arts Village.
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$2,288.00
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Defer to the next funding round.
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LG2004-202
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Destination Great
Barrier Island Trust
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Towards costs associated with the “No Barriers
- Small Island, Big Ideas” event.
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$4,000.00
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$4,000.00
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LG2004-203
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Blue Light Ventures
Incorporated
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Towards costs associated with an outdoor survival
skills training course.
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$2,799.68
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Withdrawn
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LG2004-216
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Building a Flourishing Community Aotea Trust
Under the umbrella of Aotea Family Support Group
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Towards office set-up and administration costs.
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$6,264.31
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Decline due to over subscription.
Note further discussion for potential funding from a
different budget line.
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LG2004-220
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Island Screens
Incorporated
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Towards the 2020 Island Screens Programme.
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$3,500.00
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$3,500.00
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LG2004-221
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Aotea Education Trust
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Towards wages for an administrator and coordinator.
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$12,104.35
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Decline due to over subscription.
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LG2004-222
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Aotea Family Support
Group Charitable Trust
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Towards wages, travel and snacks for the Aotea
Mentoring Programme
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$8,000.00
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Withdrawn
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LG2004-224
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Aotea Family Support
Group Charitable Trust
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Towards wages for a youth assistant.
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$9,600.00
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$8,000.00
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LG2004-227
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Royal New Zealand
Coastguard Boating Education Ltd
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Towards safety equipment costs needed for the Safe
Boating Programme
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$14,107.23
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Decline due to over subscription.
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LG2004-231
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Aotea TV
Under the umbrella of Great Barrier Island Community Heritage and Arts
Village Trust
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Towards gear for an online video/television platform
and umbrella group administration costs.
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$13,233.17
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Decline due to over subscription.
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LG2004-201
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The Windy Hill - Rosalie
Bay Catchment Trust
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Towards part-time nursery manager costs.
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$19,500.00
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$18,060.95
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LG2004-214
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Great Barrier Island
Environmental Trust
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Towards pest control, bird monitoring and
revegetation projects.
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$47,119.63
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Decline due to over subscription.
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LG2004-215
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Environmental Education
for Resource Sustainability Trust
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Towards the purchase and delivery of 15 native plants
and recycling bins to Aotea / Great Barrier schools and preschools participating
in the Paper4trees programme.
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$245.76
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Decline
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LG2004-218
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Wairahi Bay Station
Limited
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Towards contractor hours, travel and Pampus Pine
poison.
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$8,000.00
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Decline
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LG2004-232
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Great Barrier Island
Golf Club Incorporated
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Towards removal of pine tree.
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$2,160.00
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Decline
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LG2004-223
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Aotea Family Support
Group Charitable Trust
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Towards the New Year's Family Picnic 2021 and the
Fitzroy Family Festival.
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$15,000.00
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$12,000.00
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LG2004-226
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Kaitoke School
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Towards costs associated with the Wharf 2 Wharf
event.
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$5,000.00
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Withdrawn
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Total
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$172,922.13
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$45,560.95
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Table Three: Deferred
application from Aotea / Great Barrier Capital Grants Round One 2019/2020
(previously deferred from Aotea / Great Barrier Capital Grants, Round Two
2018/2019):
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG1904-206
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Great Barrier Island Community Health Trust
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Solar system upgrade
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$50,000.00
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Withdrawn
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CARRIED
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13
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Claris Cemetery project
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Note: changes to the original recommendation adding new
clause b) were made with the agreement of the meeting.
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Resolution
number GBI/2020/36
MOVED by Chairperson I Fordham, seconded by
Deputy Chairperson L Coles:
That the Aotea / Great Barrier Local Board:
a)
approve discretionary capex funding
of $285,000 to complete the design and construction of the proposed cemetery
at Claris, which comprises $277,000 from Local Improvements Projects (LIPs)
funds and $8,000 from Locally Driven Initiative (LDI) capex funds, both in
the 2019/2020 financial year.
b)
request that the designs and final
costings for the proposed cemetery at Claris be approved by the board before
any construction begins.
CARRIED
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15
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Waka Kotahi New Zealand Transport Agency
Innovating Streets for People pilot fund
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Note: changes to original recommendation under clause a)
and the addition of new clause b) were incorporated with the agreement of the
meeting.
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Resolution
number GBI/2020/40
MOVED by Chairperson I Fordham, seconded by Deputy
Chairperson L Coles:
That
the Aotea / Great Barrier Local
Board:
a)
receive the list of local projects
proposed as suitable for inclusion in Auckland Council’s application to
the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets
Pilot Fund (ISPF).
b)
note of support for Waka
Kotahi as a pilot fund being available for innovating urban streets.
CARRIED
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Chairperson I Fordham invited Cr Pippa
Coom and Mr Glenn Wilcox to speak.
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16
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Local Board Correspondence
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Resolution
number GBI/2020/41
MOVED by Chairperson I Fordham, seconded by Member P
O'Shea:
That
the Aotea / Great Barrier Local
Board:
a) note
the letter of thanks from Izzy Fordham, Chairperson dated 3 April 2020 for
the freight essential goods to Aotea / Great Barrier Island.
b) note
the petition received from the Awana Rural Women received on 3 March 2020.
CARRIED
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17
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Aotea / Great Barrier Local Board Workshop
Record of Proceedings
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Resolution
number GBI/2020/42
MOVED by Chairperson I Fordham, seconded by Deputy
Chairperson L Coles:
That
the Aotea / Great Barrier Local
Board:
a) note the record of proceedings for the local board
workshops held on Tuesday 18 February 2020, Tuesday 3 March 2020, Tuesday 10
March 2020, Tuesday 17 March 2020, Tuesday 31 March 2020, Tuesday 7 April
2020, Tuesday 14 April 2020, Tuesday 21 April 2020, Tuesday 28 April &
Thursday 30 April 2020, Tuesday 5 May 2020, Thursday 7 May 2020 and Friday 8
May 2020.
CARRIED
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19 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
3.19 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Aotea / Great Barrier Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
