Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held remotely on Thursday, 28 May 2020 at 11.09am.  The meeting can be viewed on the Auckland Council website at https://councillive.aucklandcouncil.govt.nz/

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

Note:   All members attended via electronic link.

ABSENT

Cr Christine Fletcher

Governing Body 28 May 2020

1          Affirmation

His Worship the Mayor will read the affirmation.

2          Apologies

Resolution number GB/2020/39

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) accept the apology from Cr C Fletcher for absence.

CARRIED ON VOICES

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number GB/2020/40

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 30 April 2020, as a true and correct record.

CARRIED ON VOICES

5          Petitions

There were no petitions.

6          Public Input

There was no public input.

7          Local Board Input

There was no local board input.

8          Extraordinary Business

There was no extraordinary business.

9

Adoption of the recommendations of the 21 May 2020 Emergency Committee on Rates and Fees Issues for the Emergency Budget 2020/2021

Resolution number GB/2020/41 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: a)     as part of the final Annual Budget 2020/2021: i)       adopt the changes to pool fencing compliance charges as set out in Table 1 of the agenda report ii)     amend the Rating mechanism in the Funding Impact Statement to: A)     increase the waste management base service targeted rate to $141.03 (including GST) subject to consideration of any further feedback B)     increase the waste management standard refuse rate in the former Auckland City and Manukau City council areas to $141.60 (including GST) and increase the large refuse rate for those areas to $66.55 (including GST) subject to consideration of any further feedback C)     include a pool fencing compliance targeted rate as per a) above D)     include a Clevedon wastewater and water connection targeted rate E)      include the cost of HomeFit assessment ($260 plus GST) in the Retrofit-your-home targeted rate for all new applications of more than $2,000 F)      include a new targeted rate for the One Warkworth BID G)     include a new targeted rate for the Central Park Henderson BID subject to further engagement with affected businesses H)     provide for the expansion of the Manukau Central BID b)         adopt: i)        the changes to fees as specified in Attachment A of the agenda report ii)      the increase in the permit fee for high impact commercial events to $1,500 (including GST) for 2020/2021 iii)     the annual resource consent functions, powers and duties charges for marine farms as specified in Table 2 of this report c)        agree to amend the Revenue and Financing Policy to identify targeted rates as a funding source for the regulation activity. d)       agree to: i)       discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Henderson-Massey local board area effective from 1 July 2021 ii)      discontinue the rural sewerage pump-out service and targeted rate for ratepayers in the Upper Harbour local board area effective from 1 July 2021, subject to consideration of any further feedback received on this issue iii)     retain the rural sewerage pump-out service for ratepayers in the Waitākere Ranges Local Board area and increase the targeted rate from 1 July 2021 to recover the full cost of providing the service. CARRIED ON VOICES

10

Adoption of recommendations of the 21 May 2020 Emergency Committee on the Annual Budget 2020/2021 Emergency Budget public consultation approach

Resolution number GB/2020/42 MOVED by Cr D Simpson, seconded by Cr E Collins: That the Governing Body: a)      endorse the engagement approach for further consultation on the Annual Budget 2020/2021, noting: i)          public consultation will run from 29 May 2020 to 19 June 2020 ii)         feedback can be provided through written, telephone and digital channels iii)        regional and local reports will be prepared to provide a summary of public feedback received across all channels iv)        a summary of the final decisions made will be prepared in July and widely communicated. b)      delegate to the following elected members and staff the power and responsibility to engage with the public via online webinar events as part of the consultation approach on proposals for the Annual Budget: i)          Councillors ii)         Local board chairs and local board members iii)        Tier two and tier three staff and any additional staff approved by the Group Chief Financial Officer. CARRIED ON VOICES

11        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12        Procedural motion to exclude the public

Resolution number GB/2020/43

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Recommendations from the Emergency Committee 28 May 2020 on the Adoption of Consultation Material: Emergency Budget Annual Budget 2020/2021

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information around potential financial implications and emerging financial risk of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED ON VOICES

11.40am          The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.05pm          The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL:  Recommendations from the Emergency Committee 28 May 2020 on the Adoption of Consultation Material: Emergency Budget Annual Budget 2020/2021
	Resolution number GB/2020/44 MOVED by Cr D Simpson, seconded by Mayor P Goff: That the Governing Body: a)      adopt the Supporting Information for the Emergency Budget - Annual Budget 2020/2021. b)      adopt the Consultation Document for the Emergency Budget - Annual Budget 2020/2021. c)      delegate responsibility to the Chair of Finance and Performance Committee, and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution. Restatement d)      agree that the decisions only be released but there be no restatement of the reports or attachments until the need for confidentiality no longer exists.
	Note:   Pursuant to Standing Order 1.8.6, the following councillors requested their dissenting votes to part of the documents be recorded as follows: · Cr S Stewart against plans for park and ride facilities and sale items · Cr W Walker against plans for park and ride facilities and sale items · Cr J Watson against plans for park and ride facilities and sale items

Note:   Following the meeting the:

· Consultation Document for the Emergency Budget - Annual Budget 2020/2021, and

· Supporting Information for the Emergency Budget - Annual Budget 2020/2021

were made available on the Auckland Council website at the following link:

https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/emergency-budget/Pages/default.aspx

12.05 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................