Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday, 14 May 2020 at 10.30am. A written summary will be uploaded on the Auckland Council website.

present

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

ABSENT

ALSO PRESENT

IN ATTENDANCE

Hibiscus and Bays Local Board 14 May 2020

1          Welcome

Chairperson Brown welcomed everyone and opened the meeting.

2          Apologies

There were no apologies.

Note:   With the agreement of the meeting Item 10 - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period was considered after Item 2 - Apologies.

10

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

Resolution number HB/2020/54 MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a)      note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum b)      amend its standing orders by including a new Standing Order 3.3.10 that reads as follows: Attendance of non-members by electronic link A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7 c)      amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link. CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no leaves of absence.

5          Acknowledgements

There were no acknowledgements.

6          Petitions

There were no petitions.

7          Deputations

There were no deputations.

8          Public Forum

There was no public forum.

9          Extraordinary Business

There was no extraordinary business.

Note:   Item 10 - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period was considered after Item 2 - Apologies.

11

Local Board decisions and input into the Annual Budget 2020/2021

Resolution number HB/2020/55 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities for 2020/2021. b) note that 82 per cent of submitters either partially support or support the local board priorities for 2020/2021, which are: i) Priority 1: Extend our environmental work through plant pest control carried out by specialist community groups who provide their knowledge, experience and support to residents ii) Priority 2: Promoting a sustainable waste programme with businesses in the East Coast Bays iii) Priority 3: Continuing the contestable and facilities grant programmes to enable community events, activities and projects iv) Priority 4: Supporting our arts centres to deliver their vibrant classes and shows c) receive consultation feedback on regional proposals in the Annual Budget 2020/2021 (Part 1) from people or organisations based in the Hibiscus and Bays local board area d) provide the following feedback to the Governing Body: i)       supports the proposed changes to the waste management targeted rate due to the 71% support for this proposal from respondents in the Hibiscus and Bays Local Board area ii)      supports the proposed changes to refuse collection in former Auckland City and Manukau City due to the 73% support for this proposal from respondents in the Hibiscus and Bays Local Board area iii)     supports the proposed changes to the Waitākere rural sewerage service and targeted rate due to the 60% support for continuing this service from respondents in the Hibiscus and Bays Local Board area iv)    supports the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021 e) support the submission of the Hibiscus Coast Youth Centre and their request for continued regional operational funding of $100,000 and advocates to the Governing Body to confirm that funding for the 2020/2021 year noting that other youth centres receive regional funding and the proposed assessment of youth services across Auckland has still not been completed f) request an urgent update on the Governance Framework Review – Service Levels and Funding project which is assessing equitable regional funding for community facilities such as art centres, youth centres and performing arts centres (Centrestage, Ōrewa) g) that the Governing Body supports the ongoing regional funding for the Ōrewa Beach Esplanade Enhancement Programme North (OBEEP) (the Hibiscus and Bays Local Board One Local Initiative) noting that resource consent for this project is still subject to a decision from the Environment Court and if the decision is to approve then construction may generate local employment opportunities h) defer providing feedback on the proposed Annual Budget 2020/2021 (Part 2 – Emergency Budget) until further consultation is completed and feedback from Part 2 is reported back to the local board for their consideration i) delegate authority to the local board chairperson to provide formal local board feedback on the proposed Annual Budget 2020/2021 (Part 2) in response to the COVID-19 pandemic response j) note that this local board feedback to the Emergency Committee on the proposed annual budget 2020/2021 (Part 2) will be distributed to members before it is submitted. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.19 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................