Minutes of Hibiscus and Bays Local Board

8.1	Deputation: Sir Peter Blake Marine Education and Recreation Centre
	Yuin Khai Foong was in attendance via Skype to speak to the local board. A powerpoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2020/57 MOVED by Member J Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Yuin Khai Foong for their deputation b) request our strategic brokers work with urgency with the Sir Peter Blake Marine Education and Recreation Centre (MERC) and report back to the local board. CARRIED
	Attachments a 21 May 2020 Deputation - MERC

8.2	Deputation: Orewa Basketball Courts
	Caitlin Watson and Sam Mills were in attendance via Skype to speak to the local board. A powerpoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minuutes attachment.
	Resolution number HB/2020/58 MOVED by Member J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) thank Caitlin Watson and Sam Mills for their deputation b) seek an update on the Orewa Basketball Court and where this project sits within the Community Facilities renewals programme. CARRIED
	Attachments a 21 May 2020 Deputation - Orewa Basketball Courts

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Note: Notices of Motion had inadvertently been included under Extraordinary Business.

Item - 10.1. Notice of Motion: Open Workshops for Hibiscus and Bays Local Board and Item - 10.2. Notice of Motion: Rates Review were considered under Item 23 -Consideration of Extraordinary Items.

Note: From this point forward, agenda items were taken in the following order:

Item

11 Endorsing Business Improvement District (BID) targeted rates for 2020/2021

18 Renewal of community lease to Sir Peter Blake Marine Education and Recreation Trust Board at Long Bay Beach Road Reserve

12 Proposed land exchange: Sidmouth Reserve

15 Approval for Private Road Name for Subdivision at 144 Vaughans Road, Long Bay

16 Auckland Transport Update to the Hibiscus and Bays Local Board May 2020

17 Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

13 Hibiscus and Bays Facilities Grant 2019/2020 allocations

14 Hibiscus and Bays Local Grants Round Two and Multiboard Grants Round Two 2019/2020 grant allocations

19 Urgent Decision - New road name in the Treasure Plus Limited subdivision at 406 Hibiscus Coast Highway, Orewa

20 Governance forward work calendar

21 Hibiscus and Bays Local Board workshop records

22 Deputations update

23 Consideration of Extraordinary Items (Item - 10.1. Notice of Motion: Open Workshops for Hibiscus and Bays Local Board and Item - 10.2. Notice of Motion: Rates Review)

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

Resolution number HB/2020/59

MOVED by Member J Fitzgerald, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District programmes:

i) $150,000 for Browns Bay Business Association Incorporated.

ii) $276,285 for Mainstreet Ōrewa Incorporated (Destination Ōrewa Beach).

iii) $67,500 for Mairangi Bay Business Association Incorporated.

iv) $17,265 for Torbay Business Association Incorporated.

CARRIED

Renewal of community lease to Sir Peter Blake Marine Education and Recreation Trust Board at Long Bay Beach Road Reserve

Resolution number HB/2020/60

MOVED by Member J Fitzgerald, seconded by Member A Poppelbaum:

That the Hibiscus and Bays Local Board:

a) revoke resolution HB/2018/191 made on 28 November 2018 dealing with the local board’s endorsement of revocation of the reserve status over section 1 SO 522319 appended hereto as Attachment A

b) approve the renewal of the community lease to Sir Peter Blake Marine Education and Recreation Trust Board at Long Bay Beach Road Reserve, subject to the same terms and conditions provided in the lease dated 7 November 1984

c) endorse, pursuant to section 44(1) of the Reserves Act 1977, overnight accommodation on Section 1 SO 522319 to facilitate the activities undertaken by Sir Peter Blake Marine Education and Recreation Trust Board, and for the endorsement to be reflected in the lease renewal

d) approve a variation of the lease to make provision that the Landlord makes no warranty or representation that the Premises are or will remain suitable for the permitted Use.

CARRIED

Proposed land exchange: Sidmouth Reserve

Resolution number HB/2020/61

MOVED by Member J Fitzgerald, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) support the exchange of 369m² (more or less) of land in Sidmouth Reserve within Lot 1 DP 91987 held by Auckland Council with 369m² (more or less) of land at 10 Sidmouth Street (Lot 2 DP 91987) held by Watercare Services Limited as illustrated in Figure 2 of the agenda report

b) support the disposal of 369m² of land in Sidmouth Reserve within Lot 1 DP 91987 to Watercare Services to complete the land exchange.

CARRIED

Note: The local board received a memorandum from the Mairangi Bay Surf Club and at the next stage of the development of the reserves the local board will be consulting with all stakeholders including the Mairangi Bay Surf Club.

Approval for Private Road Name for Subdivision at 144 Vaughans Road, Long Bay

Resolution number HB/2020/62

MOVED by Member G Holmes, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) Approve the road name ‘Ridgelea Road’ for the private road constructed within the subdivision being undertaken by Long Bay - Development Advisory Services Limited, (the Applicant), at 144 Vaughans Road, Long Bay in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Auckland Transport Update to the Hibiscus and Bays Local Board May 2020

Resolution number HB/2020/63

MOVED by Member G Holmes, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update May 2020.

CARRIED

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

Resolution number HB/2020/64

MOVED by Member G Holmes, seconded by Member A Poppelbaum:

That the Hibiscus and Bays Local Board:

a) support the submission of the Inverness Road Activation – Create An Urban Village Shared Space project (Browns Bay) for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency Innovating Streets Pilot Fund

b) if confirmed, support the 10 percent local board contribution funding to be sourced from:

i) local board transport capital fund or;

ii) Hibiscus and Bays action centre plans work programme budget project item 2173.

CARRIED

Hibiscus and Bays Facilities Grant 2019/2020 allocations

Resolution number HB/2020/65

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Facilities Grant 2019/2020 listed in Table One

b) increase the local facilities grant 2020 budget to $163,000.

Table One: Hibiscus and Bays Facilities Grant 2019/2020 grant applications:

Application ID	Organisation	Requesting funding for	Amount Allocated
HBLB FG-2001	Hibiscus Mens Shed Trust	Towards the costs to lay a concrete slab for the construction of a new purpose-built "shed" facility.	$50,000
HBLB FG-2002	Silverdale United Rugby and Sports Club Incorporated	Towards an external stairwell upgrade.	$10,000
HBLB FG-2003	Mairangi Bay Tennis Club Incorporated	Towards floodlight replacement.	$20,000
HBLB FG-2004	Metropark Community Sports Charitable Trust	Towards specialist documentation for consent requirements.	$20,000
HBLB FG-2005	Stoney Homestead Trust	Towards a feasibility study, permits and materials to build a community garden.	$0 with advice to move to application to local grants
HBLB FG-2006	The Browns Bay Racquets Club Incorporated	Towards resurfacing the tennis courts, the installation of a “Club Spark Access System”, new gates and fencing and lighting.	$25,000
HBLB FG-2007	Hibiscus Coast Family Centre	Towards concept designs for a community venue.	$30,000 with condition that a community facility be established at Link Crescent
HBLB FG-2010	Hockey Hibiscus Trust Incorporated	Towards three water tanks.	$8,000
Total			$163,000

CARRIED

Hibiscus and Bays Local Grants Round Two and Multiboard Grants Round Two 2019/2020 grant allocations

Member A Poppelbaum declared an interest in application MB1920-235 (North Harbour Community Patrol)

Resolution number HB/2020/66

MOVED by Member L Willis, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round Two, listed in Table One

Table One: Hibiscus and Bays Local Grants Round Two 2019/2020 grant applications:

Application ID	Organisation	Requesting funding for	Amount Allocated
LG2006-207	Johanna Emeney under the umbrella of Massey University Press	Towards costs for artist drawings and watercolours; and a stipend for consultation with a bird specialist.	$2,500
LG2006-212	Valerie Cuthbert	Towards gallery and studio rental, workshop materials and tutor costs.	$2,188.25
LG2006-217	Hibiscus Coast Community Arts Council Incorporated	Towards venue hire, catalogues, publicity, administration and donations.	$5,000
LG2006-226	Hibiscus Coast Music Society Incorporated	Towards concert accompanist, venue hire and programme printing.	$2,000
LG2006-228	Centrestage Theatre Company (Orewa) Incorporated	Towards technical hire and support costs.	Ineligible Wages and operational costs are not a high priority for the local board at this time.
LG2006-231	Mairangi Arts Centre Trust	Towards practitioner and workshop facilitator fees, graphic design and advertisement costs.	Withdrawn
LG2006-248	Be You Chartiable Trust	Towards facilitator, materials and event hire costs.	Ineligible Wages and operational costs are not a high priority for the local board at this time.
LG2006-202	Hibiscus Mens Shed Trust	Towards a sander for the men’s shed.	$2,472.50
LG2006-206	Rodney Aphasia Group Incorporated	Towards venue hire costs and administrator wages.	$0 Wages and operational costs are not a high priority for the local board at this time.
LG2006-210	Red Beach Surf Lifesaving Club	Towards costs for volunteers to attend First Aid courses.	$8,000.00
LG2006-213	Whangaparaoa Combined Friendship Club	Towards bus hire and venue entry fees.	$0 Operational costs are not a high priority for the local board at this time.
LG2006-218	Mairangi Bay Business Association Incorporated	Towards overall costs associated with delivering a Buy Local campaign.	$5,000
LG2006-221	Age Concern Rodney Incorporated	Towards a support programme for older people effected by the COV!D-19 crisis including volunteer petrol vouchers and providing services to older people (groceries and doctor visits)	$2,000
LG2006-229	Hibiscus Coast Youth Council Incorporated	Towards management support, administration governance; youth staff training and development, youth counselling, mentoring; and youth leader wages.	$10,000
LG2006-230	The Raukatauri Music Therapy Trust	Towards therapist and room rental costs associated with the weekly Orewa programme.	$0 Wages and operational costs are not a high priority for the local board at this time.
LG2006-236	Orewa College	Towards new playground equipment at the school.	$0 Educational institutions are not a high priority for the local board at this time.
LG2006-238	Silverdale Area Business Association	Towards a new website setup and development, branding and database management.	$6,000
LG2006-239	Presbyterian Support (Northern)	Towards annual rent for the Family Works North Shore premises	Ineligible Rent and operational costs are not a high priority for the local board at this time.
LG2006-240	Coast Youth Community Trust Incorporated	Towards computers for the “Learning Hub”	$2,000
LG2006-241	Blue Light Ventures Incorporated	Towards 200 Rainbow's End entry tickets	$0 Not a high priority for the local board at this time.
LG2006-243	Youthline Auckland Charitable Trust	Towards annual costs for triage support and supervision for volunteer counsellors for the Youthline Helpline.	$4,000
LG2006-244	Business Whangaparaoa Incorporated	Towards management costs, buy local meal deal campaign, business network events, resume workshops, billboards and print brochures and flyers.	$6,000
LG2006-247	Youth In Transition Charitable Trust	Towards group facilitation and counselling costs for one year.	$5,000
LG2006-250	Torbay Business Association Incorporated	Towards Christmas decoration costs.	$5,000
LG2006-216	Friends of Okura Bush Incorporated	Towards storage container costs and rat traps.	$5,000
LG2006-234	Hibiscus Coast Zero Waste T/A The Sustainable North Trust	Towards project coordination, facilitation, transport, Te Ao Māori support, translation English language support, educational resources, reporting and evaluation costs.	$0 Operational costs are not a high priority for the local board at this time.
LG2006-222	Future Whangaparaoa Trust	Towards equipment and promotional material to run a multicultural festival.	$5,000
LG2006-223	Illuminate Community Trust	Towards equipment costs.	$2,000
LG2006-201	Windsor Park Community and Multisport Hub Incorporated	Towards electricity costs at Windsor Park.	$7,500
LG2006-203	Mairangi Bay Tennis Club Incorporated	Towards outdoor furniture.	$0 Multiple applications from one applicant are not a high priority for the local board at this time.
LG2006-209	Silverdale United Rugby & Sports Club Incorporated	Towards signage costs.	$0 Multiple applications from one applicant are not a high priority for the local board at this time.
LG2006-215	Pupuke Golf Club (PGA) Incorporated	Towards the salary of a PGA trainee.	$0 Wages and operational costs are not a high priority for the local board at this time.
LG2006-233	North Harbour Volleyball Association Incorporated	Towards cleaning and upkeep of the Harbour Beach Volleyball Centre, tournament directors, social league coordinators, social league referees and college league coordinator costs.	$2,800
LG2006-242	Millwater Parkrun	Towards signage and distance markers for the Millwater Parkrun	Ineligible
LG2006-245	Bowls Orewa Incorporated	Towards computer and software costs.	$2,850.50
LG2006-246	Gulf Harbour School	Towards refurbishment and redevelopment of existing hardcourt spaces.	$0 Educational institutions are not a high priority for the local board at this time.
Total			$92,311

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two, listed in Table Two:

Table Two: Hibiscus and Bays Multiboard Grants Round Two 2019/2020 grant applications:

Application ID	Organisation	Requesting funding for	Amount Allocated
MB1920-268	New Zealand Dance Advancement Trust	Towards the Youth and Community Engagement, Matariki for Tamaki Tour programme and creative workshops from July 2020.onwards, including artist fees, workshop fees and camera hire	$1,000
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live childrens theatre from 21 September to 18 December 2020.	$0 Declined as activity occurs outside of the Hibiscus and Bays local board area.
MB1920-235	North Harbour Community Patrol	Towards the purchase of uniforms, annual car insurance, and fuel costs from 1 June 2020 to 1 June 2021	$1,000
MB1920-243	Anxiety New Zealand Trust	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$2,000
MB1920-262	North Shore Centres of Mutual Aid Incorporated	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore.	$5,000
MB1920-263	Parenting Place Charitable Trust	Towards the delivery costs of life skills, mental health and wellbeing presentations.	$2,000
MB1920-275	The Reading Revolution	Towards wages of the manager for the shared reading programme in local libraries or through video calls.	$3,000
MB1920-288	Garden to Table Trust	Towards salaries for school co-ordinators and mileage costs.	$2,500
MB1920-297	PHAB Association Incorporated	Towards youth worker wages, administration and co-ordination costs to develop a wellness programme.	$2,000
MB1920-2119	Body Positive New Zealand Incorporated	Towards the Body Positive Men's Wellness Retreat from 26 to 28 February 2021	$0 Not a priority of the local board at this time
MB1920-2124	Neighbourhood Support North Shore	Towards the managers salary and operational costs	$2,500
MB1920-260	Environmental Education for Resource Sustainability Trust	Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and office expenses, for the Paper4Trees programme in schools throughout Auckland.	$0 Not a priority of the local board at this time
MB1920-259	The Kids for Kids Charitable Trust	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	$0 Not a priority of the local board at this time
MB1920-242	North Harbour Hockey Association Incorporated	Towards the "fun sticks" programme for five to seven year olds, including coach and co-ordinator fees for the school terms two and three 2020.	Ineligible
MB1920-291	Gymnastics Community Trust trading as North Harbour Gymnastics	Towards the coaching salaries and rent from 1 June to 31 August 2020 for the Gymnastics Trust.	$2,267
Total			$23,267

CARRIED

Urgent Decision - New road name in the Treasure Plus Limited subdivision at 406 Hibiscus Coast Highway, Orewa

Resolution number HB/2020/67

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) note the urgent decision providing Hibiscus and Bays Local Board feedback on the new road name in the Treasure Plus Limited subdivision at 406 Hibiscus Coast Highway, Orewa (Attachment A of the agenda report).

CARRIED

Governance forward work calendar

Resolution number HB/2020/68

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) receive the governance forward work calendar for May 2020.

CARRIED

Hibiscus and Bays Local Board workshop records

Resolution number HB/2020/69

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) note the workshop records for 12 March, 26 March, 9 April and 23 April 2020.

CARRIED

Deputations update

Resolution number HB/2020/70

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) note the deputation update for 5 March 2020.

CARRIED

23 Consideration of Extraordinary Items

There was no extraordinary item.

Notices of Motion were inadvertently included under this item and were considered at this time.

10.1

Notice of Motion: Member L Willis - Open Workshops for Hibiscus and Bays Local Board

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) receive this Notice of Motion

b) will hold all Local Board workshops and briefings open to the public as of 25 May 2020

c) note that individual workshop and briefing agenda items may be closed to the public at the request of the chair where:

i) the issue would most likely be discussed in a confidential part of the business meeting, or

ii) the Chair has received and has accepted advice from relevant council staff that holding a briefing item in a closed session may be in the best interest of the local board and community at that point in time

d) request that information about upcoming workshops/briefings are publicised on the Auckland Council website and usual social media channels.

MOVED by Member J Parfitt, seconded by Member J Fitzgerald, an amendment by way of replacement:

That the Hibiscus and Bays Local Board:

a) replace workshops with 2 scheduled business meetings per calendar month

A division was called for, voting on which was as follows:

For

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Against

Chairperson G Brown

Member A Dunn

Deputy Chairperson V Short

Member L Willis

Abstained

The motion was declared LOSt.

The chair exercised their casting vote against so the motion was Lost.

The substantive motion was put.

Resolution number HB/2020/71

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) receive this Notice of Motion

b) will hold all Local Board workshops and briefings open to the public as of 25 May 2020

c) note that individual workshop and briefing agenda items may be closed to the public at the request of the chair where:

i) the issue would most likely be discussed in a confidential part of the business meeting, or

d) request that information about upcoming workshops/briefings are publicised on the Auckland Council website and usual social media channels.

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Member L Willis

Against

Member G Holmes

Abstained

The motion was declared carried by 7 votes to 1.

CARRIED

10.2

Notice of Motion: Deputy Chairperson V Short - Rates Review

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) receive this Notice of Motion

b) do not support any increase to Auckland Council rates, levies or council services for citizens or businesses for the next financial year. COVID-19 has created substantial financial pressure on many of our constituents and any increase to rates, levies or the costs in using Auckland Council services will only exacerbate the financial strain on members of our community and slow our local economy’s recovery

c) circulate this Notice of Motion to all Auckland Council Local Boards

d) this be submitted to the Auckland Council Governing Body.

A division was called for, voting on which was as follows:

For

Deputy Chairperson V Short

Member L Willis

Against

Chairperson G Brown

Member A Dunn

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Abstained

The motion was declared lost by 2 votes to 6.

7.40pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

Councillor	John Watson