Agenda of Heritage Advisory Panel

I hereby give notice that an ordinary meeting of the Heritage Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 11 May 2020

6.00pm

This meetings will be held remotely

Heritage Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Sherry Reynolds
Deputy Chairperson
Members	Cr Wayne Walker
	Elizabeth Aitken-Rose
	Steve Bielby
	Noelene Buckland
	John Burns
	Bridget Graham
	Caleb Hamilton
	Sally Hughes
	Alexander Jorgensen
	Margot McRae
	Nicola Short
	Lisa Truttman
	David Veart

(Quorum 8 members)

Andrew Gray

Kaitohutohu Mana Whakahaere / Governance Advisor

5 May 2020

Contact Telephone: 021583018

Email: andrew.gray@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of the Panel. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

As one of council’s engagement mechanisms with the heritage sector in Auckland, the Heritage Advisory Panel provides advice to the governing body and council staff within the remit of historic heritage issues on the following areas:

• council policies, plans, processes and strategies

• regional and strategic matters

• any matter of particular interest or concern to heritage communities.

Note: specific resource consents applications are not within the scope of the panel’s advice

Outcomes

The panel’s advice will contribute to the promotion and management of historic heritage of Auckland. The panel will advise through their agreed work programme on heritage matters that may be brought before the panel.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans. The panel should advise on council’s organisational strategies relevant to diverse communities.

The governing body and council staff should work with the panel for the development of their strategic agendas and work programme. An appropriate committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel must not make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of thepanel’s term in September 2019.

Heritage Advisory Panel

11 May 2020

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Introduction of Panel members 7

6 Introduction to the Heritage Unit 9

7 Heritage Advisory Panel Work Programme 13

8 Auckland Heritage Festival 2020 31

9 Timing of the election of chairperson and deputy chairperson 33

10 General Discussion 47

11 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

There are no minutes for confirmation.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Heritage Advisory Panel

11 May 2020

Introduction of Panel members

File No.: CP2020/05425

Te take mō te pūrongo

Purpose of the report

1. To introduce the members of the Heritage Advisory Panel. Each Panel member is asked to introduce themselves and provide(verbally) a brief 2-3 minute overview of their background/interests

Whakarāpopototanga matua

Executive summary

2. The re-establishment of the Heritage Advisory Panel in the 2019-2022 term with a membership of community representatives and leading professionals is expected to raise the profile of historic heritage both within the council and among the public. This panel will advise the council to build a shared understanding of how the historic heritage of Auckland should be identified, managed, protected, conserved, appreciated and celebrated.

3. The focus of the Heritage Advisory Panel is on historic heritage which includes cultural heritage, historic sites, structures, places, objects and areas and their surrounds, and archaeological sites.

4. Previously membership of the panel has been rolled over with this being the first occasion since the inception of the panel that nominations have been called for.

5. This panel has a mixture of experts in their field as well as community advocates with many members being both.

6. There are five members with previous experience on the Panel.

They are:

Dave Veart

Elizabeth Aitken Rose

John Burns

Sally Hughes

Sherry Reynolds

7. New Panel members consist of;

Alexander Jorgensen

Bridget Graham

Caleb Hamilton

Lisa Truttman

Margot McRae

Nicola Short

Noelene Buckland

Steve Bielby

8. In addition, two places within the panel have been reserved for university students yet to be appointed, which leaves one place should an additional member with lived experience in Te Ao Māori and knowledge of the contemporary issues facing Māori communities in Auckland be identified.

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a) receive the report.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Noel Reardon - Manager Heritage
Authoriser	Noel Reardon - Manager Heritage

Heritage Advisory Panel

11 May 2020

Introduction to the Heritage Unit

File No.: CP2020/05429

Te take mō te pūrongo

Purpose of the report

1. To introduce staff within the Unit as well as provide a brief overview of work currently underway.

Whakarāpopototanga matua

Executive summary

2. The Heritage Unit sits within Plans and Places within the Chief Planning Office. The Unit consists of 5 teams (see attachment).

3. Each of the team leaders (technology permitting) will provide a brief overview of their team and the work they are currently involved in.

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a) receive the report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Organisational Chart	11

Ngā kaihaina

Signatories

Author	Noel Reardon - Manager Heritage
Authoriser	Noel Reardon - Manager Heritage

Heritage Advisory Panel

11 May 2020

Heritage Advisory Panel Work Programme

File No.: CP2020/05427

Te take mō te pūrongo

Purpose of the report

1. To provide information to assist the Panel in developing a work programme.

Whakarāpopototanga matua

Executive summary

2. Under the Terms of reference, the Panel is tasked with developing its work programme for the term. The work programme will keep the panel’s agendas focused and aligned with the council’s priorities.

3. The panel’s work programme will be approved by the Planning Committee.

4. It would be beneficial if panel members focused on areas of work that the Council/Heritage Unit are working on.

5. As part of a team building exercise the Heritage Unit has developed a 10-year work plan/strategy. This identifies areas of work that staff want to focus on. One of the drivers being to have heritage in as good a place as it can be in time for the review of the Unitary Plan.

6. To inform the panel on areas of work that the unit will be working on the strategy is attached. Further each team leader will provide a brief overview on work/issues that they are currently working on.

7. It is not anticipated that the Panel will immediately develop a work programme but rather over time identify areas of work of interest. This will enable staff to bring relevant information to the panel’s attention.

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a) receive the Heritage Unit 10 Year Strategy

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	10 year strategy	15

Ngā kaihaina

Signatories

Author	Noel Reardon - Manager Heritage
Authoriser	Noel Reardon - Manager Heritage

Heritage Advisory Panel

11 May 2020

Heritage Advisory Panel

11 May 2020

Auckland Heritage Festival 2020

File No.: CP2020/05489

Te take mō te pūrongo

Purpose of the report

1. To introduce proposals for, and issues around the 2020 Heritage festival.

Whakarāpopototanga matua

Executive summary

2. The Auckland Heritage Festival is an annual event organised by Council with individual events put on by the public.

3. Cara Cantwell Event Organiser within the Arts, Community & Events department of Council will outline her role and the role of the department in the event. She will also provide a quick update on the theme and dates.

4. Given the uncertain nature of what life will be like at the time of the festival Cara will provide a summary of options for this year.

5. Members can provide comments at the meeting and also any thoughts/ideas/feedback on how we could deliver a great festival can be sent to Cara directly at cara.cantwell@aucklandcouncil.govt.nz

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a) provide thoughts/ideas/feedback to officers.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Noel Reardon - Manager Heritage
Authoriser	Noel Reardon - Manager Heritage

Heritage Advisory Panel

11 May 2020

Timing of the election of chairperson and deputy chairperson

File No.: CP2020/05125

Te take mō te pūrongo

Purpose of the report

1. To consider deferring the decision of when to elect a chairperson and deputy chairperson for the Heritage Advisory Panel (the panel).

Ngā tūtohunga

Recommendation/s

That the Heritage Advisory Panel:

a) defer the decision to elect a chairperson and deputy chairperson until at least the third meeting of the panel.

Horopaki

Context

2. For the 2019-2022 term of the Heritage Advisory Panel, members are required to elect a chairperson and deputy chairperson from within the panel.

3. The chairperson is responsible for chairing all panel meetings and workshops. The chairperson is also the spokesperson for the panel when external organisations, including central government or the media, seek the views of the panel on specific matters.

4. The role of the deputy chairperson is to support the chairperson to run panel meetings and perform any delegated tasks from the chairperson.

5. The terms of reference states that the Mayor will appoint an interim Chairperson but that the Panel must select a chairperson within three months of appointment.

6. This timeframe was intended to give the panel some time to establish or re-establish itself before an election process and it had been anticipated that the election process would take place during the second panel meeting.

7. However, due to the COVID-19 situation and the initial meeting being held through Skype rather than face-to-face, it is recommended that panel members defer this decision until at least the third meeting to allow additional time to get to know each other and for the panel’s work programme to become clearer as Auckland moves into recovery phase. This third meeting is expected to take place in September 2020.

Ngā tāpirihanga

Attachments