Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

19 May 2020

Endorsing the Business Improvement District (BID) programme targeted rates 2020/2021

File No.: CP2020/05022

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement to recommend that the Governing Body sets the targeted rates for the Te Atatu Peninsula Business Improvement District (BID) programme for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BID) are areas within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5. Each business association operating a BID programme sets the BID grant amount at its 2019 Annual General Meeting when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. With the support of their members and based on approved business plans, Te Atatu Peninsula BID-operating business association proposed an increase to its BID targeted rates for the 2020/2021 financial year. Te Atatu Peninsula Business Association (TAPBA) members supported a 11% ($10,000) increase to $102,000.

7. Business associations operating BID programmes are incorporated societies that are independent of council. To sustain public trust and confidence in the council, however, there must be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

8. For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

9. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10. Staff are satisfied the Te Atatu Peninsula Business Association sufficiently complies with the BID Policy.

11. Staff propose the Henderson-Massey Local Board receives this report and recommends to the Governing Body the setting of the BID targeted rate sought by the TAPBA.

12. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020, to allow the business associations to implement programmes that improve the local business environment – and reflect the economic aspirations of the Henderson-Massey Local Board Plan.

13. TAPBA will, like all BID-operating business associations, continue to play an important role in helping local businesses face twin challenges: firstly, recovering from the economic impact created by the COVID-19 pandemic and, secondly, responding to the climate change emergency.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programme:

i) $102,000 for Te Atatu Peninsula Business Association Incorporated.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council.

14. Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of population growth will present challenges and opportunities for Auckland town centres and commercial precincts.

15. Business Improvement Districts (BIDs) are areas within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment and attract new businesses and customers.

16. BID programmes provide the opportunity for the council family to partner with business associations, including TAPBA, to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

17. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and commercial precincts in a co-ordinated way.

BIDs provide essential support in the economic recovery from COVID-19.

18. The economy has been heavily impacted by the COVID-19 pandemic and related lockdown, including both retail-based town centres and industrial precincts.

19. BID-programme operating business associations will now, more than ever, provide the local business leadership required to help businesses recover from the economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area.

20. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates.

23. Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and operational management.

24. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme.

25. Each business association operating a BID programme prepares an annual business plan for the following financial year that will deliver programmes based on the BID’s strategic priorities.

26. The cost of implementing that business plan is set out in an annual budget that the BID’s board (executive committee) agrees will be recommended for approval by the business association membership.

27. The 2019 Annual General Meeting (AGM) provides the forum when members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy.

28. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

29. BID programme manager Robynne Pringle (Te Atatu Peninsula) addressed the local board on 17 September 2019 to update members on the progress towards achieving their respective BID’s business and strategic plans.

30. The Henderson-Massey Local Board approved a similar recommendation for the BID programme last year (resolution number HM/2019/64), as did 17 other local boards that have BID programmes operating in their area.

The Governing Body sets the targeted rate when it approves the Annual Budget.

31. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

32. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorized to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

33. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Te Atatu Peninsula complies with the BID Policy.

34. Staff are satisfied the Te Atatu Peninsula Business Association has sufficiently comply with the BID Policy.

35. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the above requirements for the three BIDs within the Henderson-Massey Local Board area as of 10 March 2020

36. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

· Current strategic plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rates funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

· AGM minutes - in addition to the above, council receives the provisional minutes of each business association’s 2019 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

36. In addition, BID-operating business associations must inform the council of progress with other compliance requirements, including:

· Incorporated Society registration – a current registration of the business association and all required documents up to date.

· Key initiatives – activities identified to be advanced in the next financial year.

· Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

37. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the above requirements for the three BIDs within the Henderson-Massey Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with BID Policy

Requirement FY 2018/2019
Strategic Plan	2019-2023
Audited financials
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	17 September 2019
Programme Agreement	valid to November 2022
Inc. society registration
Key initiatives	New brand launch, marketing and business support directed to COVID-19 recovery
2019 AGM minutes (prov)
Resolving problems, issues	Nothing to record

38. As the Te Atatu Peninsula business association has sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rates.

Te Atatu Peninsular increases BID grant.

39. As shown in Table 2 below Te Atatu Peninsula Business Association proposed an increase to their BID targeted rates for the 2020/2021 financial year. The increased revenue, supported by TAPBA members at their 2019 AGM, will fund a range of initiatives and service level improvements as indicated in Table 1 (key initiatives).

40. Te Atatu Peninsula Business Association’s 11% ($10,000) increase to $102,000.

41. Of Tāmaki Makaurau’s 48 BID-operating business associations, most BIDs increased their targeted rates, ranging from 1.2% to 14.4%.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

43. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many and increasing examples of BIDs within this role and beyond responding to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to the council group, including CCOs, on those plans, policies and programmes that impact them.

45. The BIDs work closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development initiatives, events and sustainability programmes.

46. The BIDs also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. The local board’s views are most frequently expressed by its appointed representative on the board (executive committee) of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

48. Te Atatu Peninsular BID values its strong and enduring governance-to-governance relationship with the Henderson-Massey Local Board. The contributions by the local board’s ‘BID representatives’ (and alternates) have, for many years, promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

49. The Henderson Massey BID and local board share a keen interest in their area and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

50. Te Atatu Peninsular BID programme tangibly support the aspirations of the Henderson-Massey Local Board Plan 2017, specifically Outcome 2: A thriving local economy that supports quality of life. From their constitution to their activities, the BID exists to enhance their business district and grow Auckland’s GDP and sustain the economic viability of their targeted ratepaying members.

Local role, local funding, local benefit

51. Recommending that the Governing Body strikes the targeted rates for the Te Atatu Peninsula business association means that the BID programme will continue to be funded from targeted rates on commercial properties in their districts, and provide services in accordance with their members’ priorities as stated in their strategic plans.

52. Several local boards, including Henderson-Massey, provide additional funding to local business associations, however accountability for those grants is set by funding agreements between the local board and the business association. Those contractual obligations are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

53. At the 2018 Census, Māori make up more than 17.2% of the population living in the Henderson-Massey Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their role.

Ngā ritenga ā-pūtea

Financial implications

54. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that role. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

55. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often past on to the business owners who occupy these properties. This cost may be harder to meet at a time when businesses are financially impacted by the Covid-19 pandemic. Council may be considering extending the rates remission policy to commercial property owners as part of the 2020/2021 annual plan. If approved, this would help mitigate impact of the targeted rate on rate-payers who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for this business association.

57. To sustain public trust and confidence in the council, there should be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

58. The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of those funds, report on its activities to its members and to have its accounts audited.

59. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

60. The economic impact created by the COVID-19 global pandemic are being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The three BID programmes in this local board area will, through business resilience and recovery initiatives, help to mitigate some of the economic effects of the pandemic.

Ngā koringa ā-muri

Next steps

61. If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

62. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020, to the TAPBA. This will enable Te Atatu Peninsula BID to implement programmes that improve the local business environment , support businesses to recover from the COVID-19 pandemic and help address the climate change emergency through sustainability initiatives.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 May 2020

Endorsing the establishment of the Central Park Henderson Business Improvement District (BID) programme and targeted rate 2020/2021

File No.: CP2020/05024

Te take mō te pūrongo

Purpose of the report

1. To approve the establishment of the new Central Park Henderson Business Improvement District (BID) programme and boundary map.

2. To seek endorsement to recommend that the Governing Body sets the targeted rate for the Central Park Henderson BID programme for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

3. Business Improvement Districts (BID) are areas within Auckland where local business and property owners have agreed to work together to improve their business environment and attract new businesses and customers.

4. Auckland Council supports business associations operating BID programmes by collecting a targeted rate from commercial properties within a defined geographical area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

5. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. This includes:

a) the establishment of new BID programmes

b) changes to existing BID programme maps and

c) recommends the BID programmes targeted rate to the governing body.

6. The business associations operating BID programmes are incorporated societies that are independent of council.

7. Auckland Council Business Improvement District (BID) Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy, sets out the requirements to establish a new BID programme and boundary area and, the governance and reporting requirements of an operational BID programme.

8. Since the unsuccessful Central Park Henderson BID ballot (March 2016), Central Park Henderson Business Association (CPHBA) has worked positively to build membership and support for a BID programme.

9. The Henderson-Massey Local Board (Local Board) approved the proposed Central Park Henderson BID establishment map, (Attachment A), at its business meeting held on 16 July 2019, (resolution number HM/2019/98).

10. The council draft annual budget 2020/2021 and local board agreement consultation documents, delivered in February 2020, included the proposal to establish a new Central Park Henderson BID programme and targeted rate. This gave members of the public the opportunity to provide feedback on the proposal.

11. The Central Park Henderson BID programme will represent 1777 business ratepayers and owners, with a proposed BID targeted rate collection utilising the hybrid mechanism set at a flat rate of $250.00 + GST per rateable property per annum, plus a percentage multiplied by capital value per BID rateable property, which will equate to a BID grant sum of $500,000, effective from 1 July 2020.

COVID-19 affected the Central Park Henderson BID ballot

12. The BID Policy sets out the mandate for a successful ballot; ballots must achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, at least 51% of the voters must support the proposition raised on the voting form.

13. 23.4% of ballot papers were returned. Of those votes returned, 64.42% voted in support of the establishment of the new BID programme and targeted rate and 35.34% voted no.

14. The BID Policy notes that there may be exceptional or unexpected circumstances that influence a ballot result. The Policy states that: The circumstance could be due to an earthquake or major extended business interruption that has impacted on the voting and ballot process. The Policy notes the evidence of such a circumstance would be noted in the voting report from the independent election agent verifying the returned and counted voting papers.

15. There is evidence, as confirmed in the Election Services Ltd ballot report, that the reason the voting was low in the Central Park Henderson BID ballot was because of Covid-19. It is considered that the effects of Covid-19 fall within the definition of “exceptional and unexpected circumstances” contained in the Policy.

16. In circumstances where the ballot was affected by Covid-19 and because the threshold was very close to being met with a clear majority in favour of the BID programme, council staff recommend to the Local Board that it approve the establishment of the programme.

17. If the Local Board approves the establishment of the programme in these circumstances, it is noted that the public will be able to provide further feedback on this intended approach, as part of the emergency budget consultation, before the Governing Body sets the targeted rate.

18. As an alternative option to approving the programme, it is open to the Local Board to not approve the programme and instead make a recommendation that the ballot be re-done. However, re-doing the ballot would incur further costs and likely lead to further delays in adopting the BID programme. For these reasons, council staff recommend that the Local Board proceed with approving the programme.

19. CPHBA, in response to both the ballot result and COVID-19, have taken into consideration the financial implications for those affected and who will be required to pay a BID targeted rate. CPHBA have approved reducing the proposed 2020/2021 BID budget from $500,000 to $400,000, lowering the average BID targeted rate payment from $566 to $453, a saving of approx. $110.00 per annum per rateable property.

Next steps

20. Staff propose the Local Board approves the establishment of the of the new Central Park Henderson BID programme and boundary map, (Attachment A), and recommends setting the targeted rate at the lesser amount of $400,000 for the 2020/2021 financial year.

21. It is noted that information regarding the ballot and the Governing Body’s proposal to set the targeted rate, will be included in the emergency budget consultation document and supporting information.

22. After the emergency budget is approved, the council will collect the targeted rate funds and distribute them in quarterly BID grant payments, to allow CPHBA to implement programmes that improve the local business environment.

23. If the establishment of the BID programme is approved, council staff will regularly monitor BID Policy compliance, and provide assistance to CPHBA as part of an active risk management programme to minimise the risk of inappropriate use of funds.

24. CPHBA, like all BID-operating business associations, will play an important role in helping local businesses recover from the economic impact created by the COVID-19 pandemic.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the establishment of the new Central Park Henderson Business Improvement District (BID) programme and boundary map (Attachment A).

Note that information regarding the ballot and the Governing Body’s proposal to set the targeted rate will be included in the emergency budget consultation document and supporting information.

b) recommend to the Governing Body to set the Central Park Henderson BID targeted rate by:

i) using the Hybrid mechanism of a flat rate of $250 + GST plus a percentage multiplied by capital value per rateable property

ii) setting the targeted rate at the lesser amount of $400,000 for the 2020/2021 financial year following further consultation as part of the emergency budget process.

Horopaki

Context

25. Tāmaki Makaurau is projected to attract another one million people in the next 30 years. This level of growth will present challenges and opportunities for Auckland town centres and commercial precincts.

26. Business Improvement Districts (BID) are areas within Auckland where local businesses and property owners have agreed to work together, with support from the council, to improve their business environment and attract new businesses and customers.

27. BID programmes are operated by independent business associations (incorporated societies), their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine. Staff, therefore, have no view on these factors. Staff assess whether the BID programme meets the BID Policy’s requirements.

28. BID programmes provide the opportunity for the council family to partner with business associations to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

29. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

30. If the Central Park Henderson Business Association Inc (CPHBA) has its BID programme approved, they will be required to approve and sign the BID programme agreement. This agreement, signed by both the council and the business association, requires the parties to follow the responsibilities, processes and reporting requirements outlined in the BID Policy.

The BID Policy sets out the process for establishing a new BID programme

31. The BID Policy outlines the principles behind the council’s BID programme; creates the process for establishing new programmes, expanding, amalgamating and disestablishing existing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

32. Included in the BID establishment process the business association must develop and agree on:

· a list of eligible BID voters

· a BID business plan and operating budget, including the annual BID grant income needed to deliver the BID programmes to BID area and BID members

· the BID boundary map area (Attachment A)

· the rating mechanism to be used to calculate the targeted rate

· host at least 3 public meetings encouraging eligible voters to attend and take part in an information briefing and question-and-answer session

· hold an independent postal ballot to determine the level of support for the BID programme and targeted rate.

33. The BID Policy sets out the mandate for a successful ballot; ballots must achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, at least 51% of the voters must support the proposition raised on the voting form.

BIDs are funded by a targeted rate on commercial ratepayers

34. BID programmes are funded by a targeted rate applied to all commercial rated properties within a designated area around a town centre or commercial precinct.

35. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the business association.

36. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The Governing Body sets the targeted rate when it approves the Annual Budget

37. The recommendation in this report will be put into effect when the Governing Body approvals the Annual Budget 2020/2021, and its sets (strikes) the targeted rates.

38. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on BID programme targeted rates.

Central Park Henderson Business Association Inc progress towards BID status

39. In July 2016, the Central Park Henderson Business Association Inc was re-launched on the back of the unsuccessful 2016 BID ballot. The CPHBA undertook an extensive review of the 2016/2017 establishment project and identified a number of lessons for any future BID establishment.

40. Between 2017 and early 2019, the CPHBA focused on identifying what needed to be done to strengthen the establishment project to ensure there was a strong foundation for a successful ballot before March 31, 2020.

41. The CPHBA Special General Meeting (SGM) held on 11 April 2019 provided the forum for members to vote to approve the proposed BID establishment map (Attachment A).

Local boards have allocated authority

42. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. In the case of a new BID programme the local board:

a) approves the establishment of new BID programmes, including BID programme boundary maps

b) recommends the BID programmes targeted rate to the Governing Body.

43. The Henderson-Massey Local Board approved the proposed BID establishment map at its meeting held on 16 July 2019 (resolution number HM/2019/98).

44. The table below shows the reporting path for a BID expansion project and indicates in green where this project currently sits in that process.

45. This report provides a summary of the completed CPHBA BID establishment process, the exceptional and unexpected circumstances that influenced the ballot result and provides information on any subsequent changes to the BID ballot documents and, confirms if all aspects of the BID Policy have been successfully completed.

Tātaritanga me ngā tohutohu

Analysis and advice

The Central Park Henderson Business Association BID establishment project

46. The CPHBA could play a significant role in facilitating and creating local economic development in the Henderson-Massey Local Board area and in particular will provide essential support in the post COVID-19 recovery.

47. The decision to proceed with a BID establishment followed growing interest from the Central Park Henderson business community including business owners keen to be part of a collective group.

48. The CPHBA successfully executed a comprehensive project plan to engage with all eligible voters. The plan included:

· A communications programme to highlight the opportunities, and benefits of a BID programme to the wider Central Park Henderson business community

· A detailed database of eligible votes (business owners and property ratepayers) located within the proposed BID programme boundary.

· Consultation with council staff regarding the approach to the establishment project and ballot and

· Holding the required number of public meetings, encouraging eligible voters to attend and take part in an information briefing and question-and-answer session

Full details of the project are outlined in the CPHBA report (Attachment B).

The CPHBA sets the BID boundary map, BID targeted rate mechanism and the BID grant amount needed to deliver its work programme

49. The CPHBA board (executive committee) prepares the information for the new BID boundary map, the inaugural BID plan and operating budget for the following financial year, based on the feedback collected from those local businesses and property owners who qualify as eligible BID voters.

50. Staff worked within the BID Policy to help CPHBA to identify the new BID establishment boundary map (Attachment A), which defines the BID programme and targeted rate area at the time of establishment. The purpose of the BID map is to capture:

· the geographical area that defines the collection of the BID targeted rate

· the ratable properties for striking the BID targeted rate – these are the properties currently zoned business/industrial who will be paying a business rate at the time of the BID ballot

· the BID eligible voter – being business/industrial zoned ratepayer and business owners only

· the delivery area of the BID programme.

51. Once the map is agreed, staff provided CPHBA with a rate modelling spreadsheet to help with their budget decision-making and identify the BID grant amount needed to deliver its work programme. The spreadsheet models the BID targeted rate collection; it includes options for changing the rating mechanism to see how each option influences the amount of the BID targeted rate that each BID ratepayer will pay. When considering a BID grant amount and rating mechanism, the CPHBA must take into account:

· a fair and reasonable share of the targeted rate

· the benefit each BID member will receive from the BID programme spend

· what the local business and property owners can reasonably afford.

52. The CPHBA BID programme would represent 1777 business ratepayers and owners, made up of approximately 1,016 rateable properties and 977 business owners. The CPHBA board elected to use the hybrid mechanism to calculate the CPH BID targeted. The hybrid mechanism chosen is a flat rate of $250 + GST plus percentage (approx. 0.00015252) multiplied by the capital value per rateable property. Initially, the CPHBA proposed that the hybrid rate would collect a BID grant of $500,000 excluding GST, effective from 1 July 2020.

Deciding on the hybrid mechanism

53. The BID Policy provides three targeted rate mechanisms for setting the BID targeted rate:

a) Flat rate – up to a maximum of $500 per BID rateable property

b) Percentage against capital value of the commercial rated property – a calculation that identifies the rate in the dollar required to raise the BID grant amount

c) Hybrid – a combination of the flat rate and percentage options – this is the preferred mechanism chosen by BID-operating business associations. This method manages the variances across property sizes/capital value and balances out the larger and smaller property BID targeted rates.

54. Option b and c above, allows the BID operating business associations to adjust (as per the BID Policy) their BID grant amount each year to better manage any increased costs to implementing and delivering their business plan and work programme

The voting results achieved a majority in support of the establishment of the new BID programme and targeted rate

55. The CPHBA was responsible for distributing, sharing all relevant BID information and manage the engagement process with all eligible voters to ensure they have the information to make an informed voting decision.

56. Election Services Ltd, the independent polling service provider, was commissioned by the CPHBA to undertake the ballot. The ballot was held between 28 February and 27 March 2020.

57. A total of 1777 envelopes, representing all eligible voters, were lodged with NZ Post on 26 February 2020.

58. Each envelope contained the following:

· an CPHBA BID programme information booklet (Attachment C) highlighting:

- the purpose of the ballot and the benefits of being part of the BID programme

- BID programme targeted rate information, the rating mechanism (a flat rate of $250 + GST, plus percentage (approx. 0.00015252) multiplied by the capital value per rateable property) and draft 2020/2021 budget and

- map of the Central Park Henderson BID establishment area (Attachment A).

· voting form

· information on voting online and a prepaid envelope for returning the ballot form

· contact details for eligible voters to seek further information.

59. The question on the CPHBA voting form asked: Do you support the establishment of the Central Park Henderson Business Improvement District (BID) programme delivered by the Central Park Henderson Business Association Inc and accordingly support the paying of a targeted rate?

COVID-19 effect on voting.

60. In the early stage of the voting period, feedback from voters was supportive of the proposed BID establishment. During the last two weeks of the balloting period and in the last few days before voting closed on 27 March 2020, it became evident the approaching COVID-19 virus and pending lockdown effected voting.

61. The extent of the COVID-19 virus impact became evident from 19 March 2020, when New Zealand boarders closed to foreign visitors, the country moved to implement a Level 2 lockdown on 21 March and the Prime Minister implemented the National State of Emergency and Level 4 lockdown on 25 March 2020.

62. The result of the Central Park Henderson BID establishment ballot, when voting closed at midday on 27 March 2020, showed that from a total of 1777 eligible voters, 416 (23.4%) returned their vote. Of the votes returned 64.42% (268) voted yes to the question. 35.34% (147) voted no.

63. Election Services Ltd notes in their report (Attachment D) - The 23.4% does not meet the BID policy mandate of 25% return, this likely due to the Covid-19 situation.

And goes on to confirm: Although less than 25% of the eligible electors returned their voting document, it was decided (because of the Covid-19 situation) to proceed with counting the votes. Over 51% of those that voted supported the establishment of the Central Park Henderson Business Improvement District.

64. Information and feedback from CPHBA board (executive committee) and Hot Leads (the telemarketing company contracted to phone eligible voters), reported:

· many businesses were unable to access their properties during the last 7-10 days of the voting period and therefore unable to collect and return their voting papers

· interest and engagement with the ballot dropped as voters focus turned to saving their business and preparing for the Level 4 lockdown

· It is also noted that Election Services Ltd reported a number of replacement voting papers, were returned due to couriers unable to deliver the ballot pack as the business was closed.

65. Election Services Ltd has provided a report (Attachment D) outlining the ballot process, results and voting documents.

66. CPHBA BID expansion report April 2020 (Attachment B), provides an overview and the impact of COVID-19 on voting.

The BID Policy – exceptional or unexpected circumstances influencing the ballot

67. The BID Policy under Mandate (Appendix 2, item 19, page 60) includes a reference to Exceptional or unexpected circumstances and notes:

It may be that exceptional or unexpected circumstances have influenced the ballot. This could be due to an earthquake or major extended business interruption that has impacted on the voting and ballot process.

68. The BID Policy notes: the evidence of such a circumstance would be noted in the voting report from the independent election agent verifying the returned and counted voting papers.

69. Council staff, in reliance on the evidence from the independent election services agent who conducted the ballot, are satisfied that the COVID-19 virus is an “exceptional or unexpected circumstance” that has had an impact on the ballot results.

70. In these circumstances and acknowledging that the 25% threshold was very close to being met, and with a clear majority of the returned votes in favour of the programme, council staff recommend that the Local Board proceed to approve the BID programme.

71. If the Local Board approves the BID programme in these circumstances, then the council’s intent to adopt the BID Programme and to set the targeted rate, despite the ballot result and in reliance on the “exceptional circumstances” provision of the Policy, will be set out in the emergency budget consultation documents. This will provide any affected parties with a further opportunity to provide feedback on this intended approach before the targeted rate is set by the Governing Body.

Alternative option: refuse to approve the BID programme and request a further ballot

72. Council staff note that as an alternative approach to approving the BID programme, it is open to the Local Board to not approve the new BID programme and to request a further ballot to be re-done at the CPHA’s discretion.

73. Requiring a further ballot would incur further costs and likely result in further delay to adopting the BID programme. Further, any delay in the establishment of the BID programme runs the risk of CPHBA losing momentum for a BID establishment, which could result in the loss of key personnel.

74. For these reasons, the preferred option of council staff is for the Local Board to approve the programme rather than recommending that the ballot be re-done.

CPHBA Board reduced the BID grant amount for 2020/2021

75. A CPHBA board meeting was held to review and amended the BID work programme, budget 2020/2021 and delivery, acknowledging the mandate and the pending financial impact on business brought about by the COVID-19 lockdown.

76. The proposed Central Park Henderson BID grant amount was originally set at $500,00 per annum for the 2020/2021 financial year. The CPHBA board agreed to lower the BID targeted rate grant from $500,000 (noted in the BID campaign and ballot documents) to $400,000.

77. The hybrid BID targeted mechanism of a flat rate of $250 + GST plus a percentage multiplied by the capital value per rateable property will remain. Reducing the BID targeted rate grant to $400,000 will lessen the impact of the BID targeted rate on ratepayers as follows:

· a flat rate of $250 per rateable property

· the percentage multiplied by capital value will reduce from approx. 0.00015252 to approx. 0.00009910.

78. This means, each BID rateable property, on average, will pay approx. $456.00 + GST per annuum, down from approx. $566.00 +GST, equalling a saving of approximately $110.00 per annum. In agreeing to this lesser amount, CPHBA has taken into consideration the financial implications for those affected and who will be required to pay a BID targeted rate.

79. A revised CHPBA BID budget 2020/2021 is included in this report (Attachment E).

CPHBA member approval

80. Following the close of the ballot, CPHBA was required to hold a Special General Meeting
to present to the CPHBA members the ballot results and any amendments to the BID programme, budget or map identified during the balloting processes.

81. Due to the COVID-19 lockdown, the CPHBA was not able to hold the SGM, however an urgent CPHBA board (executive committee) meeting was called and conducted via electronic means.

82. The CPHBA board meeting agenda included special resolutions approving:

· the BID boundary map (Attachment A)

· the revised 2020/2021 budget (Attachment E)

· the BID rating mechanism of $250 + GST, plus percentage multiplied by capital value per rateable property

· the ballot results and

· the BID programme supporting documents.

83. The CPHBA board passed the special resolutions and a copy of the board meeting minutes are attached as Attachment F.

84. CPHBA will be required to hold a Special General Meeting (SGM) once the COVID-19 lockdown is removed. The SGM agenda will allow members to approve an amend CPHBA constitution (that is not inconsistent with the BID Policy) and approve and sign the council BID programme agreement.

85. The results of the CPHBA BID establishment ballot has identified there is a sufficient level of support (64.43%) from eligible voters voting yes to establish this new BID programme and targeted rate.

Tauākī whakaaweawe āhuarangi

Climate impact statement

86. There are no impacts on emissions or increase resilience of communities to climate change resulting from the decision to establish this new BID programme and recommend to the Governing Body to set the BID targeted rate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

87. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. CPHBA BID programme will ensure the views of its members are provided to council teams, including CCOs, on those plans and programmes that impact them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

88. The new BID programme supports the Henderson-Massey Local Board Plan 2017, specifically Outcome 2: A thriving local economy that supports quality of life.

89. The proposed Central Park Henderson BID establishment information was included in the annual budget 2020/2021 consultation documents and the Henderson-Massey Local Board Agreement.

90. The Henderson-Massey Local Board approved the proposed Central Park Henderson BID establishment map at its business meeting on 16 July 2019 (resolution number HM/2019/98).

91. Recommending that the Governing Body sets the targeted rates for the establishment of the Central Park Henderson BID programme and targeted rate operated by the CPHBA, means the new BID programme will be funded from targeted rates on commercial properties located within their BID area, and provide services in accordance with their members’ priorities as stated in their BID programme plan.

92. The local board’s views will be expressed by its appointed representative on the board (executive committee) of the CPHBA. This liaison board member attends BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

93. Henderson-Massey Local Board has previously supported BID programmes, as it brings together local businesses to invest collectively in improvements that enhance the local business environment, such as improved security for business centres. A BID can also advocate to, and collaborate with, the council on behalf of local businesses.

Tauākī whakaaweawe Māori

Māori impact statement

94. Approving the new BID programme will have no adverse effects on, or particular benefits to the Māori population.

95. At the 2018 Census, Māori make up more than 17.2% of the population living in the Henderson-Massey Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their role.

Ngā ritenga ā-pūtea

Financial implications

96. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the BID area and used by the business association for improvements within that area. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

97. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programme. In practice, this cost is often passed on to the business owners who occupy these properties. This cost may be harder to meet at a time when businesses are financially impacted by the Covid-19 pandemic. Council may be considering extending the rates postponement policy to commercial property owners and consulting on such an extension as part of the 2020/2021 emergency budget. If approved, this would help mitigate impact of the targeted rate on ratepayers who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

98. There are no direct financial risks to the local board or council that could result from this recommendation to endorse the BID targeted rate for CPHBA.

99. The governance and operation of the CPHBA BID programme will be subject to the BID Policy. The annual requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members and to have its account audited.

100. The council staff will regularly monitor compliance with the BID Policy and provide an annual report to the local board as part of an active risk management programme to minimise inappropriate use of funds.

Ngā koringa ā-muri

Next steps

101. If the board supports this report, it will recommend to the Governing Body that it set the targeted rate at the lesser amount of $400,000 for the 2020/2021 financial year following further consultation as part of the emergency budget process.

102. Any feedback received as part of the emergency budget consultation process will be considered by the Governing Body before the decision to set the targeted rate.

103. After the Annual Budget is approved, Auckland Council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This would include the payment of a grant to the CPHBA if this proposal is approved. This allows the CPHBA to implement programmes that improve the local business environment and support businesses to recover from the COVID-19 pandemic.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Central Park Henderson Business Improvement District map	31
b ⇩	Central Park Henderson Business Improvement District Establishment Report 2020	33
c ⇩	Central Park Henderson Business Improvement District Brochure 2020	45
d ⇩	Central Park Henderson Business Improvement District ballot	47
e ⇩	Central Park Henderson Business Improvement District revised budget	57
f ⇩	Central Park Henderson Business Improvement District 15 Apr 2020 Minutes	61

Ngā kaihaina

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

No.	Title	Page
a ⇩	Project Twin Streams Accountability Report: Henderson Massey	71

No.	Title	Page
a ⇩	Henderson-Massey Local Board Grants Programme 2020/2021	85

Henderson-Massey Local Board

19 May 2020

Henderson-Massey Local and Multiboard Grants Round Two 2019/2020 grant allocations

File No.: CP2020/04680

Te take mō te pūrongo

Purpose of the report

1. To provide the Henderson-Massey Local Board with information on applications in Henderson-Massey Local Grants and Multiboard Grants Round Two 2019/2020; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Henderson-Massey Local Grants Round Two 2019/2020 (refer Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C).

3. The Henderson-Massey Local Board adopted the Henderson-Massey Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The Henderson-Massey Local Board has set a total community grants budget of $123,870 for the 2019/2020 financial year. A total of $74,065 has been allocated to Local Grants and Quick Response Round One 2019/2020. This leaves a total of $49,805 to be allocated to one local grant and one quick response round.

5. Fifty-two applications were received for Local Grants Round Two 2019/2020, including twenty-five multiboard applications, requesting a total of $262,936.59.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or decline each application received in Henderson-Massey Local Grants Round Two, listed in Table One:

Table One: Henderson-Massey Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2005-209	Henderson Photographic Society	Arts and culture	Towards the photography exhibition "Henderson Photographic Society Presents," including framing supplies, food for volunteers, and advertisement costs	$2,100.00	Eligible
LG2005-216	Dance Therapy NZ	Arts and culture	Towards venue hire, marketing, facilitation, coordination, client support, and material costs for the "Arts 4 Us West" workshops in Henderson-Massey	$3,000.00	Eligible
LG2005-236	Mema Maeli	Arts and culture	Towards delivery of "Fala Pati Pasifika - Woollen Embroidery Art" workshops	$1,500.00	Ineligible
LG2005-237	Gabriella Coxon-Brayne	Arts and culture	Towards production costs of a documentary	$3,425.00	Eligible
LG2005-241	Raukatauri Music Therapy Trust	Arts and culture, Community	Towards therapist fees, administration, rent and maintenance of instruments	$3,387.00	Eligible
LG2005-243	Forourcommunities Chariablte Trust Board	Arts and Cultures	Towards "LIVE Theatre- Script to Stage" workshops, including venue hire, catering, mentor and facilitator fees	$10,475.00	Ineligible
LG2005-246	Forourcommunities Charitable Trust Board	Arts and culture	Towards comedy workshops, including venue hire, catering, mentor and facilitator fees	$14,700.00	Ineligible
LG2005-204	Waitakere Chinese Association	Community	Towards Chinese Mid-Autumn festival in October 2020	$5,000.00	Eligible
LG2005-210	Shanti Niwas Charitable Trust	Community	Towards social activity classes for elderly groups at Zeal West	$6,000.00	Eligible
LG2005-213	Asthma New Zealand Incorporated	Community	Towards the purchase of a laptop, docking station and a monitor screen	$2,000.00	Eligible
LG2005-215	Adventure Camp Trust Board	Community	Towards flooring costs at Carey Park Christian Camp	$5,000.00	Eligible
LG2005-220	Youthline Auckland Charitable Trust	Community	Towards Youthline Helpline operation costs, volunteer triage support and supervision costs	$5,000.00	Eligible
LG2005-221	ECPAT Child Alert	Community	Towards delivery of "ECPAT Child Alert," including facilitator's costs, venue hire, resources, refreshments, and travel costs between June 2020 to May 2021	$1,700.00	Eligible
LG2005-224	Blue Light Ventures Incorporated	Community	Towards entry costs to the "Rainbows End Funday" for the youth groups in Henderson-Massey	$4,993.56	Eligible
LG2005-226	Communicare CMA Incorporated	Community	Towards the weekly venue hire at Te Atatu Friendship Centre	$2,300.00	Eligible
LG2005-227	MyFundAction New Zealand	Community	Towards the purchase of food to deliver "Box of Happiness and Food For Hunger" essential services	$5,000.00	Eligible
LG2005-228	Triangle Park Community Teaching Garden Charitable Trust	Community	Towards garden resources to deliver community workshops, including the tutor's costs, marketing, garden tools, and resources	$4,989.75	Eligible
LG2005-231	West Auckland Kiribati Association Incorporated	Community	Towards operational costs including venue hire, waste management, volunteer costs, staff wages and project management costs	$4,785.00	Ineligible
LG2005-232	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards resources, transport, and operating costs of the "We Can Keep Safe" pre-school programme	$2,111.00	Eligible
LG2005-233	Adventure Specialties Trust	Community	Towards operational costs, including staff wages, equipment, travel, and administration costs in June 2020	$5,048.60	Eligible
LG2005-234	Children's Autism Foundation	Community	Towards overall costs to deliver community workshops and outreach visits between June and December 2020	$4,567.50	Eligible
LG2005-239	Shakti Community Council Incorporated	Community	Towards coordinator and facilitator costs, materials, marketing, and resources for "4R Project - Upcycling Training Programme" between June 2020 and May 2021	$5,000.00	Eligible
LG2005-222	FOC - ForOurCommunities Charitable Trust Board	Events	Towards overall costs for the "Unity Festival 2020" event on 13 June 2020	$35,000.00	Ineligible
LG2005-225	Auckland Basketball Services Limited	Sport and recreation	Towards a hall hire at the Trusts Arena to deliver the "Junior Development Programme"	$5,000.00	Eligible
LG2005-229	Waitakere Swimming Club Incorporated	Sport and recreation	Towards delivery of a swimming programme for youth groups including coaching fees	$5,000.00	Eligible
LG2005-238	Massey Rugby Union Football and Sports Club Incorporated	Sport and recreation	Towards operational costs for the sports facility, including electricity bills, security, contract management and administration costs	$5,000.00	Eligible
LG2005-242	Waitakere City Association Football and Sports Club Incorporated	Sport and recreation	Towards barrier fencing costs at Fred Taylor Park	$6,684.00	Ineligible
Total				$158,766.41

b) agree to fund, part-fund or decline each application received in Henderson-Massey Multiboard Local Grants Round Two, listed in Table Two.

Table Two: Henderson-Massey Multiboard Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-223	Korean Culture Society	Arts and culture	Towards operational costs, including venue hire, advertising, facilitator, and tutor costs, to rehearse Korean cultural performances from June to December 2020.	$1,600.00	Eligible
MB1920-268	New Zealand Dance Advancement Trust	Arts and culture	Towards the Youth and Community Engagement, Matariki for Tamaki Tour programme and creative workshops from July 2020.onwards, including artist fees, workshop fees and camera hire	$2,000.00	Eligible
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.	$4,000.00	Eligible
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Arts and culture	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.	$3,160.10	Eligible
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	$300.00	Ineligible
MB1920-206	KidsCan Charitable Trust	Community	Towards programme items, including food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.	$8,000.00	Eligible
MB1920-216	The ReCreators	Community	Towards online workshop costs including materials, webinar costs, tool usage, design, advertising, registration and preparation for all the events	$5,000.00	Eligible
MB1920-240	Recreate NZ	Community	Towards costs of volunteers’ expenses, facilitator fees and activity expenses to run 'Urban Youth" events between May 2020 to April 2021.	$2,000.00	Eligible
MB1920-243	Anxiety New Zealand Trust	Community	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$2,550.00	Eligible
MB1920-248	Seed 2 Harvest Trust	Community	Towards the facilitator costs, laptop and projector costs	$8,000.00	Eligible
MB1920-275	The Reading Revolution	Community	Towards wages of the manager of the reading programme.	$3,000.00	Eligible
MB1920-281	Road Safety Education Limited	Community	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	$3,343.94	Eligible
MB1920-282	Zeal Education Trust	Community	Towards the "West Auckland Street Youth Work and Community Activation" programme, including project management fees, activity costs, van hire and resources from 1 July 2020 to 30 June 2021	$9,685.65	Eligible
MB1920-283	Auckland Cambodian Youth and Recreation Trust	Community	Towards volunteer costs, including petrol reimbursement, stationery, printer toners and wages for staff.	$1,500.00	Eligible
MB1920-286	Auckland Kids Achievement Trust	Community	Towards the coordinators' wages to deliver the "Project K" youth development programme in schools.	$4,000.00	Eligible
MB1920-292	The Crescendo Trust of Aotearoa	Community	Towards the 'Link Up' programme, including mentoring, administration and wellbeing support from 1 June 2020 to 2 February 2021.	$5,000.00	Eligible
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.	$2,100.00	Eligible
MB1920-295	Waitakere Adult Literacy Incorporated trading as Literacy Waitakere	Community	Towards the "Whanau Links" programme including venue hire, tutor and administration costs from 20 July to 4 December 2020.	$4,000.00	Eligible
MB1920-2108	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$2,870.00	Eligible
MB1920-2110	Social Enterprise Auckland Incorporated	Community	Towards the delivery of webinar and face to face workshops to businesses, including venue hire, catering, video editing, administration, guest speakers, project management, video editing, contractor costs, and the purchase of a webinar platform	$5,000.00	Eligible
MB1920-2119	Body Positive New Zealand Incorporated	Community	Towards the Body Positive Men's Wellness Retreat from 26 to 28 February 2021	$2,400.00	Eligible
MB1920-2121	New Zealand Council of Victim Support Groups Inc	Community	Towards recruitment, training expenses and supervision of the volunteer support workers between 1 July to 31 December 2020	$5,000.00	Eligible
MB1920-250	Interacting Theatre Trust	Events	Towards the "InterACT Festival 2020" for people with disabilities from 2 November to 6 November 2020	$4,800.00	Eligible
MB1920-259	The Kids for Kids Charitable Trust	Events	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	$1,800.00	Eligible
MB1920-257	Auckland United Softball Association Incorporated	Sport and recreation	Towards the operational costs and wages for the United Softball Association	$13,060.49	Ineligible
Total				$104,170.18

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Henderson-Massey Local Board adopted the Henderson-Massey Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Henderson-Massey Local Grants Round Two 2019/2020 (Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Eleven applicants applying to Henderson-Massey Local Grants Round Two and eighteen applicants applying to Mulitboard Grants Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21. The Henderson-Massey Local Board has set a total community grants budget of $123,870 for the 2019/2020 financial year.

22. A total of $74,065 has been allocated to Local Grants and Quick Response Round One 2019/2020. This leaves a total of $49,805 to be allocated to one local grant and one quick response round.

23. Fifty-two applications were received for Local Grants Round Two 2019/2020, including twenty-five multiboard applications, requesting a total of $262,936.59.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Henderson-Massey Local Board allocation of funding for the Local Grants Round Two and Mulitboard Grants Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Grant Programme 2019-2020	99
b ⇩	Henderson-Massey Local Grants Round Two 2019/2020 applications	101
c ⇩	Henderson-Massey Multiboard Round Two 2019/2020 applications	235

Ngā kaihaina

Signatories

Authors

Erin Shin - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 May 2020

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-209
Henderson Photographic Society
Legal status:	Incorporated Society		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Henderson Photographic Society Presents...
Location:	Arataki Visitors Centre
Summary:	Our exhibition aims to share our clubs finest images that have been captured over the past 12 months. Our images are from New Zealand as well as overseas. We enjoy sharing all aspects of photography. Our hope is that more people beoome interested in the art of photography.
Expertise:	Event planning, welcoming the public, Q & A, organising; set up, rostering shifts, clean up, etc., budgeting, customer engagement
Dates:	05/06/2020 - 17/06/2020		Rain dates:	-
People reached:	500+
% of participants from Local Board		100 %
Promotion:	We always include local board logos on written/paper docs, give appreciation for sponsorship in all advertising/correspondence as well as verbal acknowledgement,

Community benefits
Identified community outcomes:
	It gives many an opportunity to see moments and perspectives captured by others. Some may view images that create inspiration to photograph, visit a place or learn about something. We share information about photography and how to become active in it as a hobby. We invite visitors to visit a couple of our regular club meetings or workshops, which is received with great success.
Alignment with local board priorities:
	· arts, events and cultural activities reflect our many heritages We endeavour to include our ever changing area of Auckland, the West, cultural activities and promoting our appreciation of photography chronically history and heritage.

Collaborating organisation/individual	Role
Auckland Festival of Photography	0

Demographics
Māori outcomes:	· Māori focus - tikanga (practises), mātauranga (knowledge), reo (language) We encourage the photographic archiving or all aspects of Maori, we are respectful of tikanga and look for ways to bring more matauranga to our club.
Accessible to people with disabilities	Yes - It is a Council venue and has a lift and ramp
Target ethnic groups:	All/everyone
Healthy environment approach:	· Encouraging active lifestyles including movement or fitness programmes We encourage viewers to join us for a workshop in which we are moving around stations, standing, walking outside, it is a communal and social etc.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	%	%	%	%	100%

Financial information
Amount requested:	$2100.00
Requesting grant for:	Matting supplies (foam and frame boards, hinge tape, velcro dots,, refreshments for volunteers (water/snacks), koha for guest speaker, petrol voucher for volunteers moving equipment, koha for borrowing school display boards, advertising
If part funded, how would you make up the difference: Ask for other sponsors or minimise the exhibition with a smaller budget
Cost of participation:	103.50

Total expenditure	Total income	Other grants approved	Applicant contribution
$2,094.00	$200.00	$0.00	$200.00

	Expenditure item	Amount		Amount requested from Local Board
	Advertising	$150.00		$150.00
	Matting Boards	$1,344.00		$1,344.00
	Hinge, Velcro, tape, b luetack	$150.00		$150.00
	Display Boards--Koha to school	$150.00		$150.00
	Koha for opening speaker	$50.00		$50.00
	Volunteer kai on matting day/exhibiition	$150.00		$150.00
	Misc Expense	$100.00		$100.00
Income description			Amount
$5 entry fee for photographers to exhibiti			$ 200.00

Other funding sources	Amount	Current Status
Nil	$0.00

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
33	200	$4,230.00

Additional information to support the application:

We have been successful with previous requests for funding. We are excited to be part
of the Auckland Festival of Photography, Fringe Festival. It is a wonderful opportunity to
engage the public in so many viewings of photography around Auckland. This will be our
first time extending our exhibition for longer than a 3 day weekend.

Funding history
Application ID	Project title Round - Stage	Decision Allocation
QR1705-201	Henderson Photographic Society Presents... 2016/2017 Henderson-Massey Quick Response, Round Two - Acquitted	Approved $1,831.00
*Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary*

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-216
Dance Therapy NZ
Legal status:	Incorporated Society, Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Dance 4 Us West
Location:	Hubwest, Henderson
Summary:	Dance 4 Us is a therapeutic dance programme designed for adults and young adults living with Autism Spectrum Disorder or other related cognitive or physical disabilities. Sessions are run weekly and are facilitated by an expert team committed to offering specialised support and creating a non-judgmental, fun, community atmosphere where participants feel safe, valued and celebrated just as they are.
Expertise:	Dance & Arts Therapy NZ (DTNZ) has been running since 2010. Our therapy team is made up of qualified and highly experienced Dance Movement and Arts Therapists who have been rigorously trained here, in Aotearoa New Zealand, or through reputable international organisations as well as therapists-in-training. DTNZ provides supervision to our therapists who facilitate clinical groups (STARS Mt Albert included) for therapist safety, and to ensure that child safety, cultural competency and inclusiveness standards are being upheld to the highest degree.
Dates:	20/07/2020 - 15/12/2020		Rain dates:	-
People reached:	30-60
% of participants from Local Board		60 %40 %
Promotion:	We will publicly thank the local board on our Facebook page, in our termly newsletter and in our Annual Report. Any marketing collateral generated could also feature the logo.

Community benefits
Identified community outcomes:
	Our workshops present a safe, creative and empowering space, where each person is treated as an equal and encouraged to express their unique perspective through movement. Our therapy team works hard to create a non-judgmental atmosphere free from the stresses of able-ism and prejudice. They approach movement-making co-creatively, inviting attendees to play an active role in the development of the movement, offering an opportunity to gain a sense of mastery, integrate their whole self, and to develop further social awareness and skills to relate to, and communicate with, others in their family and the wider community.
Alignment with local board priorities:
	· diversity and difference is embraced and valuedSupport our communities to be healthy and safe and people feel that they are valued, connected and belong Dance 4 Us West is a therapeutic programme for adults and young adults with special needs and disabilities. This population faces considerable stigma from the 'neurotypical' public every day, so we work hard to create a safe, open space where attendees are not only accepted, but are valued and celebrated just as they are.Dance 4 Us West is a therapeutic programme for adults and young adults with special needs and disabilities. This population faces considerable stigma from the 'neurotypical' public every day, so we work hard to create a safe, open space where attendees are not only accepted, but are valued and celebrated just as they are. By improving social skills and communicative ability, we're empowering participants to be able to more effectively communicate outside the session, in their local community, which helps to break down negative stereotypes about people with disabilities.

Collaborating organisation/individual	Role
Hubwest	Venue host
Spectrum Care	Carer organisation
IDEA Services	Carer organisation

Demographics
Māori outcomes:	· none identified
Accessible to people with disabilities	Yes - Dance 4 Us caters to the unique needs of those with disabilities and special needs – these wonderful people are our focus. Accordingly, the project has been developed with specialised considerations taken into account including: sensory (light, volume of music, colours of props) and privacy (minimal visible distraction outside the room).
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Encouraging active lifestyles including movement or fitness programmes We will hold our Dance 4 Us programme in a smoke-free venue. Zero waste messages will be promoted through use of reusable dance props/equipment. Dance 4 Us is all about moving creatively together – we help clients feel happy and comfortable moving around (a byproduct of our programme is positive fitness outcomes!)

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	40%	40%	%	20%	%

Financial information
Amount requested:	$3000.00
Requesting grant for:	A contribution towards venue hire, marketing, facilitation, coordination, client support and liaison and equipment.
If part funded, how would you make up the difference: We’d need to reduce the number of sessions/workshops to be held over the funding period.
Cost of participation:	Entry is via koha/donation (although this isn't enforced).

Total expenditure	Total income	Other grants approved	Applicant contribution
$10,809.00	$200.00	$6,500.00	$0.00

Expenditure item	Amount	Amount requested from Local Board
Venue hire	$720.00	$201.60
Marketing	$2,573.00	$720.44
Facilitation	$3,024.00	$1,100.50
Equipment	$540.00	$151.20
Coordination	$1,944.00	$544.32
Client support & liaison	$1,008.00	$282.24
Admin	$1,000.00	$0.00

Income description	Amount
Anticipated koha donation	$ 200.00

Other funding sources	Amount	Current Status
IHC	$1,000.00	Approved
Waitakere Ranges Local Board	$2,000.00	Pending
Creative Communities Noth West	$3,500.00	Approved

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
2	54	$1,142.10

Additional information to support the application:

None

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2012-214

Arts 4 Us Specialty Orakei

2019/2020 Ōrākei Local Grants, Round Two - Submitted

Undecided

$0.00

LG2010-221

Arts 4 Us South

2019/2020 Manurewa Local Grants, Round Two - Submitted

Undecided

$0.00

LG2019-210

Dance 4 Us West

2019/2020 Waitākere Ranges Local Grants, Round Two - Submitted

Undecided

$0.00

LG2003-218

Arts 4 Us Specialty & STARS South

2019/2020 Franklin Local Grants, Round Two - Submitted

Undecided

$0.00

LG2007-328

STARS Pakuranga

2019/2020 Howick Local Grants, Round Three - Submitted

Undecided

$0.00

LG2002-230

STARS North Shore

2019-2020 Devonport-Takapuna Local Grants, Round Two - Submitted

Undecided

$0.00

LG2011-220

Arts 4 Us Oranga & Dance 4 Us Onehunga

2019/2020 Maungakiekie-Tāmaki Local Grants, Round Two - Submitted

Undecided

$0.00

LG2001-225

STARS Mt Albert

2019/2020 Albert-Eden Local Grants, Round Two - SME assessment completed

Undecided

$0.00

CCS20_2_130

Dance 4 Us Onehunga & Arts 4 Us Oranga

Creative Communities Scheme 20_2 - South East 20_2

Undecided

$5,500.00

CCS20_2_129

Dance 4 Us West & North Shore

Creative Communities Scheme 20_2 - North West 20_2

Undecided

$10,000.00

CCS20_2_126

Arts 4 Us South Auckland

Creative Communities Scheme 20_2 - South East 20_2

Undecided

$8,679.00

CCS20_1_192

Dance 4 Us Onehunga & STARS Pakuranga & Onehunga

Creative Communities Scheme 20_1 - South East 20_1

Approved

$8,000.00

CCS20_1_191

Dance 4 Us & Arts 4 Us West, STARS & Dance 4 Us North Shore

Creative Communities Scheme 20_1 - North West 20_1

Approved

$13,212.00

CCS20_1_171

STARS Mt Albert & Arts 4 Us Orakei

Creative Communities Scheme 20_1 - Central & Gulf Islands 20_1

Approved

$5,000.00

LG2012-133

Arts 4 Us Specialty (Orakei)

2019/2020 Ōrākei Local Grants, Round One - Project in progress

Approved

$1,000.00

LG2010-120

Arts 4 Us South

2019/2020 Manurewa Local Grants, Round One - Project in progress

Approved

$2,000.00

MB1920-156

Dance 4 Us West

2019/2020 Multi-board Local Grants Round One - Project in progress

Approved

$3,000.00

LG2007-127

STARS Pakuranga

2019/2020 Howick Local Grants, Round One - Project in progress

Approved

$2,500.00

LG2002-117

STARS & Dance 4 Us North Shore

2019-2020 Devonport-Takapuna Local Grants, Round One - Project in progress

Approved

$1,830.00

LG2011-135

Arts 4 Us Drop-In Workshops (Riverside & Oranga)

2019/2020 Maungakiekie-Tāmaki Local Grants, Round One - Project in progress

Approved

$2,000.00

LG2001-131

STARS Mt Albert

2019/2020 Albert-Eden Local Grants, Round One - Project in progress

Approved

$2,000.00

DTEOI-23

Sensory Overload Immersion Experience

2019 Devonport-Takapuna Arts & Culture - Expression of Interest - A&C Assessor EOI received

Undecided

$0.00

LG1907-344

STARS Pakuranga

2018/2019 Howick Local Grants, Round Three - Project in progress

Approved

$2,500.00

LG1912-220

Arts 4 Us Specialty (Orakei)

2018/2019 Ōrākei Local Grants, Round Two - Project in progress

Approved

$1,000.00

LG1920-225

Arts 4 Us Specialty (Orakei)

2018/2019 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

LG1919-215

Dance 4 Us West

2018/2019 Waitākere Ranges Local Grants, Round Two - Declined

Declined

$0.00

LG1908-327

Dance 4 Us & STARS North Shore

2018/2019 Kaipātiki Local Grants, Round Three - Submitted

Declined

$0.00

LG1913-265

Dance 4 Us South

2018/2019 Ōtara-Papatoetoe Local Grants, Round Two - Grant not uplifted

Approved

$2,000.00

LG1911-326

Arts 4 Us Drop-In Workshops (Riverside & Oranga)

2018/2019 Maungakiekie-Tāmaki Local Grants, Round Three - Project in progress

Approved

$2,000.00

LG1910-228

Arts 4 Us South

2018/2019 Manurewa Local Grants, Round Two - Project in progress

Approved

$2,000.00

LG1905-221

Dance 4 Us West

2018/2019 Henderson-Massey Local Grants, Round Two - Declined

Declined

$0.00

LG1902-228

Dance 4 Us & STARS North Shore

2018/2019 Devonport-Takapuna Local Grants, Round Two - Project in progress

Approved

$2,000.00

LG1901-223

STARS Mt Albert

2018/2019 Albert-Eden Local Grants, Round Two - Review accountability

Approved

$1,860.00

CCS19_2_225

Dance 4 Us & Arts 4 Us West

Creative Communities Scheme 19_2 - West 19_2

Approved

$5,000.00

CCS19_2_220

Dance 4 Us South & STARS Pakuranga

Creative Communities Scheme 19_2 - South 19_2

Approved

$4,000.00

CCS19_2_219

STARS and Dance 4 Us North Shore

Creative Communities Scheme 19_2 - North 19_2

Approved

$6,000.00

CCS19_2_177

Dance 4 Us & STARS Onehunga

Creative Communities Scheme 19_2 - Central 19_2

Approved

$5,000.00

00002-MTSP

Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 -

Declined

$0.00

QR1915-206

Dance 4 Families

2018/2019 Puketāpapa Quick Response, Round Two - Declined

Declined

$0.00

QR1913-3-1027

Dance 4 Us South

2018/2019 Ōtara-Papatoetoe Quick Response, Round One - Acquitted

Approved

$350.00

QR1910-122

Arts 4 Us South Workshops

2018/2019 Manurewa Quick Response, Round One - Acquitted

Approved

$1,000.00

CCS19_1_171

STARS Pakuranga T1&2 and Arts 4 Us South Auckland (New!) T1&2

Creative Communities Scheme 19_1 - Acquitted

Approved

$8,493.00

CCS19_1_201

STARS Onehunga T1&2 2019

Creative Communities Scheme 19_1 - Central 19_1

Approved

$3,758.00

CCS19_1_203

STARS North Shore T1&2

Creative Communities Scheme 19_1 - Acquitted

Approved

$5,867.00

CCS19_1_205

Dance 4 Us West T1 & 2

Creative Communities Scheme 19_1 - West 19_1

Approved

$4,133.30

LG1920-115

Arts 4 Us Orakei & Parent Workshop

2018/2019 Waitematā Local Grants, Round One - Declined

Declined

$0.00

LG1812-224

Arts 4 Us Specialty Art Workshops

2017/2018 Ōrākei Local Grants, Round Two - Acquitted

Approved

$1,200.00

LG1801-241

STARS Dance Movement Workshops: Mt Albert

2017/2018 Albert-Eden Local Grants, Round Two - Acquitted

Approved

$2,000.00

LG1811-332

Arts 4 Us General Art Workshops

2017/2018 Maungakiekie-Tāmaki Local Grants, Round Three - Acquitted

Approved

$5,000.00

LG1820-235

Arts 4 Us Specialty Art Workshops

2017/2018 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

LG1807-343

STARS Dance Movement Workshops: Pakuranga and Mt Albert

2017/2018 Howick Local Grants, Round Three - Acquitted

Approved

$3,000.00

LG1802-218

Dance 4 Us and STARS North Shore Dance Workshops

2017/2018 Devonport-Takapuna Local Grants, Round Two - Acquitted

Approved

$6,000.00

LG1805-227

Dance 4 Us: Dance Workshops in West Auckland

2017/2018 Henderson-Massey Local Grants, Round Two - Acquitted

Approved

$5,500.00

LG1815-211

Dance 4 Us Mt Roskill

2017/2018 Puketāpapa Local Grants, Round Two - Acquitted

Approved

$2,430.00

CCS18_2_138

STARS Dance Workshops Pakuranga

Creative Communities Scheme 18_2 - Acquitted

Approved

$4,764.00

CCS18_2_137

STARS Dance Workshops North Shore

Creative Communities Scheme 18_2 - Acquitted

Approved

$5,500.00

CCS18_2_140

Dance 4 Us Workshops in Onehunga

Creative Communities Scheme 18_2 - Acquitted

Approved

$4,035.00

CCS18_2_139

Dance 4 Us Workshops in West Auckland

Creative Communities Scheme 18_2 - Acquitted

Approved

$5,000.00

QR1807-126

STARS Dance Movement Therapy for Children and Teenagers with Disabilities

2017/2018 Howick Quick Response, Round One - Acquitted

Approved

$2,992.00

QR1801-235

STARS Dance Movement Therapy for Children and Teenagers with Disabilities

2017/2018 Albert-Eden Quick Response, Round Two - Acquitted

Approved

$500.00

QR1820-219

Art 4 Us Therapy for Children and Teenagers with Disabilities

2017/2018 Waitematā Quick Response, Round Two - Declined

Declined

$0.00

CCS18_1_281

STARS Dance Workshops North Shore

Creative Communities Scheme 18_1 - Acquitted

Approved

$6,443.00

CCS18_1_276

STARS Dance Workshops Onehunga

Creative Communities Scheme 18_1 - Acquitted

Approved

$6,000.00

CCS18_1_272

STARS Dance Workshops Pakaranga

Creative Communities Scheme 18_1 - Acquitted

Approved

$5,213.00

CCS18_1_267

Dance 4 Us Dance Workshops in West Auckland

Creative Communities Scheme 18_1 - Acquitted

Approved

$5,000.00

LG1705-208

Dance 4 Us and Dance 4 Us Youth

2016/2017 Henderson-Massey Local Grants, Round Two - Acquitted

Approved

$8,000.00

LG1701-231

STARS Dance Therapy Groups

2016/2017 Albert-Eden Local Grants, Round Two - Acquitted

Approved

$2,500.00

LG1720-227

Arts 4 Us Specialty

2016/2017 Waitematā Local Grant, Round Two - Acquitted

Approved

$4,000.00

CCS17_2_173

STARS Dance Workshops Pakuranga

Creative Communities Scheme 2017_2 - South Committee 17_2

Approved

$6,336.00

CCS17_2_164

Dance 4 Us West

Creative Communities Scheme 2017_2 - West Committee 17_2

Approved

$6,276.00

CCS17_2_159

STARS Dance Workshops North Shore

Creative Communities Scheme 2017_2 - North Committee 17_2

Approved

$8,948.32

CCS17_2_141

Dance 4 Us Onehunga

Creative Communities Scheme 2017_2 - Central Committee 17_2

Approved

$6,500.00

QR1702-219

Parent Workshop and STARS North Shore Dance Therapy

Devonport-Takapuna Quick Response, Round Two, 2016/2017 - Declined

Declined

$0.00

QR1701-227

Parent Workshops & STARS Mt Albert Dance Therapy Workshops

2016/2017 Albert-Eden Quick Response, Round Two - Acquitted

Approved

$1,600.00

QR1720-222

Parent Workshops & Arts 4 Us Specialty

2016/2017 Waitematā Quick Response, Round Two - Acquitted

Approved

$532.00

QR1707-218

STARS Dance Movement Therapy Pakuranga

2016/2017 Howick Quick Response, Round Two - Acquitted

Approved

$2,850.00

CCS17_1_041

STARS Dance Workshops Onehunga

Creative Communities Scheme 2017_1 - Central Assessment Committee Round 1 2017

Approved

$6,176.00

CCS17_1_029

STARS Dance Workshops North Shore

Creative Communities Scheme 2017_1 - North Assessment Committee Round 1 2017

Approved

$7,213.29

CCS17_1_028

Dance 4 Us: Dance Workshops in West Auckland

Creative Communities Scheme 2017_1 - West Assessment Committee Round 1 2017

Approved

$5,000.00

CCS17_1_027

STARS Dance Workshops Pakuranga

Creative Communities Scheme 2017_1 - South Assessment Committee Round 1 2017

Approved

$8,918.68

LG1706-115

STARS North Shore

Hibiscus and Bays Local Grants, Round One, 2016/17 - Acquitted

Approved

$1,500.00

QR1602-501

STARS North Shore

Devonport-Takapuna Quick Response, Round Five, 2015/16 - Acquitted

Approved

$1,000.00

LG1607-209

STARS Pakuranga

2015/2016 Howick Local Grant, Round Two - Acquitted

Approved

$2,000.00

LG1605-212

Dance 4 Us West

2015/2016 Henderson-Massey Local Grants, Round Two - Acquitted

Approved

$500.00

QR1601-415

STARS Dance Workshops Mt Albert

2015/2016 Albert-Eden Quick Response, Round Five - Acquitted

Approved

$3,861.00

QR1612-404

Arts 4 Us General Orakei, Drop-in Group

2015/2016 Ōrākei Quick Response, Round Four - Acquitted

Approved

$500.00

LG1608-218

STARS North Shore Dance Movement Workshops

Kaipātiki Local Grants, Round Two, 2015/16 - Declined

Declined

$0.00

MTCP-151607

Dance and Arts Therapy Groups 2016-2018

Maungakiekie-Tāmaki Community Partnership Expression of Interest Application 15/16 - Declined

Declined

$0.00

CASF_161700064

2016/2017 Central Community Group Accommodation Support Grant - Declined

Declined

$0.00

CCS16_2_035

Arts 4 Us Orakei, Specialty Group

Creative Communities Scheme 2016_2 - Central Assessment Committee Round 2 2016

Approved

$5,000.00

CCS16_2_059

STARS Dance Workshops North Shore

Creative Communities Scheme 2016_2 - North/West Assessment Committee Round 2 2016

Approved

$5,000.00

CCS16_2_078

STARS Dance Workshops Pakuranga

Creative Communities Scheme 2016_2 - South Assessment Committee Round 2 2016

Approved

$7,376.99

CCS16_2_077

Dance 4 Us: Dance Workshops in West Auckland

Creative Communities Scheme 2016_2 - North/West Assessment Committee Round 2 2016

Approved

$4,200.00

LG1612-117

Arts 4 Us Orakei, Specialty Group and Drop-in Group

2015/2016 Ōrākei Local Grants, Round One - Acquitted

Approved

$1,000.00

LG1607-128

STARS Pakuranga Dance Movement Therapy Workshops

2015/2016 Howick Local Grants, Round One - Acquitted

Approved

$2,000.00

LG1608-139

STARS North Shore Dance Movement Therapy Workshops

Kaipātiki Local Grants, Round One, 2015/16 - Acquitted

Approved

$2,500.00

LG1611-126

STARS Onehunga Dance Movement Therapy Workshops for children with special needs

Maungakiekie-Tāmaki Local Grants, Round One, 2015/16 - Acquitted

Approved

$1,000.00

LG1609-137

Dance 4 Us Onehunga

2015/2016 Māngere-Ōtāhuhu Local Grants, Round One - Declined

Declined

$0.00

CCS16_1_144

STARS Dance Workshops North Shore

Creative Communities Scheme 2016_1 - North/West Assessment Committee Round 1 2016

Approved

$5,000.00

CCS16_1_146

STARS Dance Workshops Mt Albert

Creative Communities Scheme 2016_1 - Central Assessment Committee Round 1 2016

Approved

$5,000.00

CCS16_1_142

Dance 4 Us: Dance Workshops in West Auckland

Creative Communities Scheme 2016_1 - North/West Assessment Committee Round 1 2016

Approved

$5,000.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-236
Mema Maeli
Legal status:	Individual		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Fala Pati Pasifika - Woollen Embroidery Art
Location:	Ranui
Summary:	Participants get to learn the steps and processes, storytelling of why this is a humble past time in the pacific while producing a displayed piece to showcase the workshops efforts in a public exhibition of participants work (or similar).
Expertise:	Mema Maeli is a 4th generation weaver whom is of mixed Polynesian and Maori heritage whom she wishes to extend and expand their love of pacific island visual arts, as well as sharing to an audience their pacific culture and heritage through such a workshop; Fala Pati Pasifika (Woollen Embroidery art).
Dates:	08/06/2020 - 11/06/2020		Rain dates:	-
People reached:	30
% of participants from Local Board		60 %20 %20 %
Promotion:	My official website, facebook page (social media) local print media, word of mouth and at venue I plan to have this at. FREE community services via the local board (free service available for community events).

Community benefits
Identified community outcomes:
	Host and organiser of workshop; Ms Mema Maeli is a local Ranui resident - West Auckland. who wishes to share their culture and knowledge of the island mat, inparticular of this past time which is from Samoa, Tonga and Fijian communities towards reviving this unique and humble pacific artform through visual arts. This is within the local board area of this application.
Alignment with local board priorities:
	· arts, events and cultural activities reflect our many heritagesSupport communities to lead their own place-making initiatives.• Preservation of our places and stories ART & CRAFTS - Fala Pati Pasifika (Island woollen embroidery art). Hosting a beginners course in using materials to incorporate a unique tradition from the pacific, wellknown from Samoa, Tonga, Fijian past times. This gives keen interests and those who wish to take up another humble artform from the pasifika in using similar materials to re-enact such artwork. Participants get to learn the steps and processes, storytelling of why this is a humble past time in the pacific while producing a displayed piece to showcase the workshops efforts in a public exhibition of participants work (or similar).Supports the area of Ranui community in seeing more local led events/workshops for residents and interests to take part in.Supports the area of Ranui community in seeing more local led events/workshops for residents and sharing local knowledge of artists hosting such events and workshops for all to participate in. Whanaungatanga.

Collaborating organisation/individual	Role
Mere 'Mary' Amai	Support team for Mema Maeli
Sitarih 'Leefa' Nimo	Support team for Mema Maeli

Demographics
Māori outcomes:	· Māori focus - tikanga (practises), mātauranga (knowledge), reo (language) Fala Pati Pasifika - mainly expanding Pasifika concepts, yet this highlights being welcoming and ensuring Tikanga of participants their wairua, and wellbeing is taken care of from start, during and finish. Welcoming them in the workshop, ensuring they are looked after and prepared, sharing kai/wai - food/beverage with them, doing karakia at start of workshops and completion of day and final day of workshop as well. Very similar to our own Pasifika heritage too. Manaakitanga, whanaungatanga, hononga, Te manawa etc.
Accessible to people with disabilities	Yes - Ranui Community centre has a ramp accessible and available for those who use wheelchair, walking frame or crutches. Very ideal as I am ensuring all those who wish to attend this workshop is catered for, this including the venue is also to cater to all persons whether mobile or partly mobile.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes ON poster including such messages, as I aim to have this indoor, smokefree zone, space and area. The materials we are using are biodegradeable and can be reused again. Rubbish bins for allocated types of rubbish will be at venue both in and outdoors The workshop will also have regular breaks from the repetitive workload. as you can both sit or stand for a period of time. Breaks welcomed

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
50%	50%	%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	20%	%	30%	%	50%	%

Financial information
Amount requested:		$1500.00
Requesting grant for:		hireage of room for 1x week. materials for workskhop host/support teams fees.
If part funded, how would you make up the difference: Source by getting participants to pay a koha for the materials in which they help source it towards the continuation of the workshop (at a minimal cost).
Cost of participation:		no FREE workshop to take part in
Total expenditure	Total income		Other grants approved	Applicant contribution
$988.00	$250.00		$0.00	$250.00

Expenditure item	Amount	Amount requested from Local Board
Venue hire	$680.00	$680.00
Materials (Hessian, wool, needles)	$8.00	$160.00
Catering services for workshops	$300.00	$300.00

Income description	Amount
FREE workshop but we aim to have an exhibition night - entry $5.00 x 50 tickets	$ 250.00

Other funding sources	Amount	Current Status
N/A	$	Approved
N/A	$	Approved

Donated materials	Amount
Prep work 1x week prior official workshop dates - priceless	$211.50

Total number of volunteers	Total number of volunteer hours	Amount
2	10	$211.50

Additional information to support the application:

Kia ora team, I had liaised with Creative Arts Broker of the area Renee Tanner about this. So they are aware of my ideas towards my area of West Auckland, in paritcular setting up some possible workshops out Henderson and Ranui.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

No previous application

2019/2020 Henderson-Massey Local Grants, Round Two

LG2005-237

Gabriella Coxon-Brayne

Legal status:

Individual

Activity focus:

Arts and culture

Conflicts of interest:

None identified

Project: Edith Amituanai Documentary

Location:

Waitakere College

Summary:

We are producing a short documentary on how consent plays into the work of Henderson-Massey based photographer Edith Amituanai when photographing rangatahi. We will be following her current project with the year 10 art class at Waitakere College, teaching and empowering the students to photograph themselves and each other in the masks they are making. This is a collaborative documentary with the students at Waitakere College, encouraging them to use our cameras in talking about their relationship with Edith and recording the process of making their masks. We want the audience to understand the kaupapa behind Edith's work and how deeply she cares about her community.

Expertise:

Gabriella, our producer, works as the Youth Coordinator for a community organisation (Auckland Women's Centre) and has successfully delivered grant-supported work focussed on empowering rangatahi. This included organising multiple hui to empower students to develop leadership in the space of Mana Wāhine/Gender Equity, funded by the Women's Fund.

Ruby Harris, our director, is an experienced a filmmaker and photographer. She has previously directed music videos, short documentaries, pitched pieces to Checkpoint and RNZ and helped with filmmaking workshops for kids. This year she wrote, produced and directed a short film called ‘Triple Scoop’ which has now been entered into international film festivals.

Last year, both Ruby and Gabriella created a video with rangatahi about reproductive rights for AWC.

Dates:

01/06/2020 - 31/12/2020

Rain dates:

People reached:

3000+

% of participants from Local Board

100 %

Promotion:

We will include the Local Board as a significant funder/support organisation in the credits of the film, as well as giving thanks to their contribution when publicly promoting, distributing and screening the film.

Community benefits
Identified community outcomes:
	This is a project focussed on celebrating the creative work of the Henderson Massey community, particularly that of local artist Edith Amituanai and the Year 10 photography class at Waitakere College. We aim to depict Edith as the incredible community figure she is; someone who has achieved significant national and international acclaim for her work and remains so dedicated to empowering our community's rangatahi. In the film we will be including a selection of her photographs which give voice to the community. We also aim to depict the students, who we have had the privilege of getting to know and work with over the past month, with the humour, charm and kindness they have shown to us. Our community deserves to be celebrated and even in exploring the challenges of 'consent' as a theme, our overall purpose is to shine a light on the incredible people and initiatives that exist within Henderson-Massey. This short documentary is also being made for the Henderson Massey community. We intend to screen our film to the Waitakere School community/local community first and foremost before sharing it with wider national/international audiences. We are also working closely with Waitakere College in the post-production of our film.
Alignment with local board priorities:
	· arts, events and cultural activities reflect our many heritages This project supports the selected priority in a variety of ways. Firstly, it is a locally produced work of art; a short documentary made in Henderson-Massey by a Henderson-Massey based producer. The film aims to celebrate the creative work of photographer Edith Amituanai (who is also based in the local board region) and the art she is producing with a Year 10 photography class at Waitakere College. In doing so, we hope to reflect and express the diversity and character of our Henderson-Massey rangatahi and generate a sense of pride and belonging in our community.

Collaborating organisation/individual	Role
Edith Amituanai	Focus of the documentary, leading the project at Waitakere College of which we are filming.
Waitakere College	Site of the film and class we are filming.
Sophia Wheeler	Editor of the film
Genevieve Hamilton	Teacher leading the photography class, interviewed as part of the film.
Ngarima Ioasa	Mentor/Cultural Advisor

Demographics
Māori outcomes:	· Māori involvement in the design/concept Our producer, Gabriella Brayne, is Māori (Ngāti Maniapoto) and will be helping guide the film according to Tikanga Māori and Mātauranga Māori. Through this, we aim to demonstrate how kaupapa Māori such as that of whakawhāungantanga works within the classroom space and production process, through the atawhai we build between our team and with the students, the kura (Waitakere College) and Edith.
Accessible to people with disabilities	Yes - This film will include subtitles for our whānau with hearing difficulties, and will be available online and/or be screened at venues that are accessible (such as at Wāitakere College).
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes - None of our footage will depict anyone smoking. Our film will depict the creativity and initiative of rangatahi, absent from and rejecting of a smoke-free environment. - Our film encourages the sustainable use of waste, such as recycling materials to create beautiful masks to be photographed. - We will not be promoting junk food or drinks in our film. - Our film will show rangatahi being active and engaged within the classroom space.
Percentage of males targeted		Percentage of females targeted	All - not targeted male/female
%		%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	10%	40%	30%	%	20%	%

Financial information
Amount requested:	$3425.00
Requesting grant for:	The post-production (editing and screening) of the documentary.
If part funded, how would you make up the difference: We will apply for other community/arts based grants, or set up a Boosted Fundraiser, if we cannot get our post-production costs fully covered.
Cost of participation:	No.

Total expenditure	Total income	Other grants approved	Applicant contribution
$3,425.00	$0.00	$3,000.00	$0.00

Expenditure item	Amount	Amount requested from Local Board
Music Composition & Mixing	$300.00	$300.00
Film Grade and Output	$375.00	$375.00
Cinema Hire for Screening	$300.00	$300.00
Director Fee	$100.00	$100.00
Producer Fee	$100.00	$100.00
Sound Recordist Fee (for pick up shots)	$100.00	$100.00
Travel Costs	$200.00	$200.00
Edit Suite	$400.00	$400.00
Editor Fee	$800.00	$800.00
Graphics	$150.00	$150.00
Scanning Costs (for Edith's photographs)	$100.00	$100.00
Archive footage / stills license (Edith's photography)	$150.00	$150.00
Music recording costs (hire for gear(	$50.00	$50.00
DCP creation for cinema screening	$300.00	$300.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Creative Henderson Massey	$3,000.00	Pending

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
2	80	$1,692.00

Additional information to support the application:

An excel copy of the budget (structured as a film production budget) for greater clarity of how we will spend the grant.

A copy of the director's treatment, with more information/images about the story/kaupapa of the film and stills from what we have recorded so far.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

No previous application

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-241
The Raukatauri Music Therapy Trust
Legal status:	Incorporated Society, Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Adult music therapy group sessions
Location:	Raukatauri Music Therapy Centre, 5 Carlton Gore Road, Grafton
Summary:	We have been working with two groups of adults from the Agape Home Care Trust in Glendene since 2015. Each week these two groups come together to create music based on their individual and group interests, singing a variety of songs that include solo, duets, and group singing while also playing their preferred instruments. Music therapy is a place where they can share their interests and explore different concepts that come up in discussions about songs, where participants can express their fears, frustrations, and emotions and to be themselves all with the support of each other. In order to continue delivering this service we have been subsidising their costs, and are seeking funding to make up the shortfall.
Expertise:	As New Zealand’s only music therapy Centre we have, over our 17 years, changed thousands of lives through music. In addition to the work at our Centre and satellite locations, we provide individual and group music therapy services to a large number of schools and disability agencies around Auckland for which we consistently receive positive feedback. All of our music therapists are qualified to at least degree level and are recognised professionals by Music Therapy NZ. They bring with them a wealth of experience in the field, not just in New Zealand but many from overseas. This experience is shared at regular team meetings and training events to not only develop our team but benefit our clients and their communities.
Dates:	01/07/2020 - 30/06/2021		Rain dates:	-
People reached:	50
% of participants from Local Board		100 %
Promotion:	We advertise our programmes through our website, social media and community partnerships. We are privileged to also have the support of Pead PR who offer us Pro Bono PR services. We distribute regular newsletters to our families and stakeholders with information on news and events, and funders for any programmes are always acknowledged. Additionally we work with a large number of schools and disability organisations who are happy to share information about our services. We have a Thank You wall at our Centre where logos of our supporters are proudly displayed for all to see. We would welcome the opportunity for a local board member to visit the Centre and see first-hand the benefits of the work we do.

Community benefits
Identified community outcomes:
	Due to their physical, cognitive and behavioural challenges, the vast majority of our clients cannot participate in community activities such as sport, music lessons, drama and art. Music therapy provides them with the chance to express themselves, develop independence, engage with their community and others, and develop meaningful relationships. Such skills and developments continue outside of these weekly sessions, meaning the benefit of the work we do also impacts our client’s whanau and the wider communities in which they live. In our work with adults from the Agape Home Care Trust, these clients develop independence, positive friendships, and express themselves in a safe and supportive environment. Over the past four years we have worked with several different groups of adults from this programme and have seen all participants flourish with regard to improved teamwork, self-expression, sharing and much more. Such skills and developments continue outside of these weekly sessions, meaning the benefits of the work we do also impacts our client’s whanau and the wider communities in which they live. This truly is a community getting to know each other and working together on common interests, in an arts environment that reflects their heritage.
Alignment with local board priorities:
	· diversity and difference is embraced and valued Here at the Raukatauri Music Therapy Centre, community and arts are at our very core. Our clients come from a diverse backgrounds and present a wide range of special needs. In their music therapy sessions they have the opportunity to interact and communicate musically, expressing themselves in whatever way they can - using their body, voice or musical instruments. Our therapists improvise with them, working together musically, learning to communicate not just with each other but with the world around them. This chance to participate with others helps our clients connect, to feel valued and less isolated. Furthermore it gives them a sense of belonging, and enables them to become part of the wider community at large.

Collaborating organisation/individual	Role
Agape Home Care Trust	Referring clients to the group, identifying goals and objectives.

Demographics
Māori outcomes:	· Māori focus - tikanga (practises), mātauranga (knowledge), reo (language) We offer a meaningful Tikanga Māori approach to music therapy practice which is based on mana/respect for all peoples and is at the root of our founding, our name and our identity. In their sessions our music therapists incorporate waiata and taonga pūoro in order to bring a rich and meaningful bicultural approach to the work. Our therapists also incorporate the principals of the Māori health model Te Whare Tapa Whā into their goal setting with whānau and engage in ongoing professional development around Tikanga Māori, the Māori relationship between music and healing, and the use of te reo. This approach is essential in enabling many of our clients to experience the healing and grounding force of their heritage.
Accessible to people with disabilities	Yes - All our services are designed for individuals with disabilities. Our clients have a range of special needs, including cerebral palsy, autism, Down syndrome, traumatic brain injuries, dementia and mental health disorders. Whatever a client’s need or ability, they are able to participate in our service. For those clients in wheelchairs, our Centre is fully accessible, but our provisions go far beyond that. We have specially designed and made instruments that allow even those with the smallest range of movement to make music, and have recently invested in a number of technologies that make the smallest movement sound like a symphony. Our staff specialize in working with people with disabilities, creating a warm, welcoming and inclusive environment for all.
Target ethnic groups:	All/everyone
Healthy environment approach:	· None identified

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	%	%	%	%	100%

Financial information
Amount requested:	$3387.00
Requesting grant for:	We moved the provision of this service to our Centre four years ago, after the cost for Church the Trust was using became prohibitive. With the benefits of our service continuing after the weekly music therapy sessions it is the local community in Glendene that truly receives the value of our services. The Agape Home Care Trust pays a weekly fee for their music therapy sessions, but this is heavily subsidised, and we are seeking funding for the shortfall to continue to provide this service. Without this funding we may not be able to continue to work with these clients.
If part funded, how would you make up the difference: We would look to apply to other funders, but a lack of financial support may prevent the programme from proceeding in the future.
Cost of participation:	Yes, fees of $145 including GST are paid each week, which is a heavily subsidised fee for the two 45 minute sessions each week.

Total expenditure	Total income	Other grants approved	Applicant contribution
$8,556.52	$5,169.69	$0.00	$0.00

Expenditure item	Amount	Amount requested from Local Board
Cost per music therapy session	$8,556.52	$3,386.83

Income description	Amount
Subsidised Client Fees per week: Two sessions total of @ $145 incl gst	$ 5,169.69

Other funding sources		Amount		Current Status
Nil		$0.00
Donated materials					Amount
Nil					$0.00
Total number of volunteers	Total number of volunteer hours		Amount
1	102.5		$2,167.88

Additional information to support the application:

None

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2003-228

Music Therapy for Te Akonga Early Learning Centre

2019/2020 Franklin Local Grants, Round Two - Submitted

Undecided

$0.00

ASF202025

2020 Waitematā Accommodation Support Fund - Submitted

Undecided

$0.00

LG2019-206

Music Therapy Satellite Service: Titirangi

2019/2020 Waitākere Ranges Local Grants, Round Two - Submitted

Undecided

$0.00

LG2018-221

Music Therapy for the Waiheke Island Schools

2019/2020 Waiheke Local Grants, Round Two - Submitted

Undecided

$0.00

LG2002-247

Music Therapy for Wilson School

2019-2020 Devonport-Takapuna Local Grants, Round Two - Submitted

Undecided

$0.00

LG2006-230

Music Therapy Satellite Service: Orewa

2019/2020 Hibiscus and Bays Local Grants, Round Two - Submitted

Undecided

$0.00

LG2003-141

Music Therapy Satellite Service: Pukekohe

2019/2020 Franklin Local Grants, Round One - Declined

Declined

$0.00

LG2013-148

Music Therapy Satellite Service: Otara

2019/2020 Ōtara-Papatoetoe Local Grants, Round One - Project in progress

Approved

$2,206.00

QR1901-335

Kids' Jam music therapy programme

2018/2019 Albert-Eden Quick Response, Round Three - Declined

Declined

$0.00

LG1905-248

Adult music therapy group sessions

2018/2019 Henderson-Massey Local Grants, Round Two - Declined

Declined

$0.00

LG1919-225

Music Therapy Satellite Service: Titirangi

2018/2019 Waitākere Ranges Local Grants, Round Two - Project in progress

Approved

$2,000.00

ASF192014

2019 Waitematā Accommodation Support Fund - Project in progress

Approved

$5,000.00

LG1918-209

Music Therapy in the Waiheke Schools

2018/2019 Waiheke Local Grants, Round Two - Project in progress

Approved

$2,000.00

LG1906-202

Music Therapy Satellite Service: Orewa

2018/2019 Hibiscus and Bays Local Grants, Round Two - Declined

Declined

$0.00

LG1920-227

Music therapy Consultations

2018/2019 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

LG1913-118

Music Therapy Satellite Service: Otara

2018/2019 Ōtara-Papatoetoe Local Grants, Round One - Acquitted

Approved

$1,029.91

LG1903-124

Music therapy sessions for preschool children with special needs

2018/2019 Franklin Local Grants, Round One - Declined

Declined

$0.00

LG1819-214

Music Therapy Satellite Service: Titirangi

2017/2018 Waitākere Ranges Local Grants, Round Two - Acquitted

Approved

$2,000.00

LG1806-236

Music Therapy Satellite Service: Orewa

2017/2018 Hibiscus and Bays Local Grants, Round Two - Review accountability

Approved

$2,400.00

LG1820-224

Music therapy groups for children and adults with special needs

2017/2018 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

ASF1820-019

2018 Waitematā Accommodation Support Fund - Project in progress

Approved

$8,000.00

LG1805-237

Adult music therapy group sessions

2017/2018 Henderson-Massey Local Grants, Round Two - Acquitted

Approved

$2,500.00

LG1813-121

Tune In Down syndrome preschool music group

2017/2018 Ōtara-Papatoetoe Local Grants, Round One - Acquitted

Approved

$2,000.00

ASF1720-010

2017 Waitematā Accommodation Support Fund - Acquitted

Approved

$5,997.00

CASF_161700005

2016/2017 Central Community Group Accommodation Support Grant - Acquitted

Approved

$5,850.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-243
FOC – ForOurCommunities Charitable Trust
Legal status:	Charitable Trust		Activity focus:	Community
Conflicts of interest:	None identified
Project: LIVE Theatre - Script to Stage
Location:	Ranui Community centre
Summary:	A 3x day workshop in empowering members of the community who are keen and novice participants to give LIVE theatre a go. This also invites mentors from the industries of Theatre, TV, FILM - but not limited in showing their skills and expertise to the participants in industry talent through techniques, projection, stage presence and giving them confidence.
Expertise:	FOC - Forourcommunities charitable trust has been doing ideal projects like events, workshops and programmes highlight such areas within West, Central, South, East and North Auckland since 2012. Supporting families in these areas. Ranui Day 2013 - Celebrating our communities - Ranui West auckland. 1st inaugural event. Venue: Ranui PIPC Church. FREE event in celebrating Ranui area, it's, local services through dance, music, performance and info stalls. Video Link: https://vimeo.com/72790877 . Avondale Day (c) 2013 - Celebrating healthy lifestyes - Eastdale Reserve. Family fun day about promoting health and movement. Zumba, Cricket, jump rope, dance acts. Running competition. Guest speaker Dame Valerie Adams. video link: https://vimeo.com/79591711
Dates:	22/06/2020 - 26/06/2020		Rain dates:	-
People reached:	250
% of participants from Local Board		50 %50 %
Promotion:	Local print media, online social media via facebook, flyers, posters in and around the propose area of workshop being held and work of mouth to local schools, community groups that support seeing more locally led events in Ranui West Auckland - by locals for locals.

Community benefits
Identified community outcomes:
	Day 1 to 3) Participants get to meet the mentors in an introduction of their background and what the workshop will entail. They will split up into ideal groups with each mentor (3) and work on a script. This is discussed amongst the mentors to which script they will use for their allocated group. Three, 4x hour workshops which members of the community get industry experts intake towards the profession of theatre, performance and Techniques from the very experts from this profession in a grassroots level.
Alignment with local board priorities:
	· strong community organisations are making a differenceSupport arts and cultural activities that create a sense of place, interest and local identity Kia ora team, involving local organisations that support 'The social unit' in the areas out West Auckland. TWT - Te Wairua Tapu is a great focus in that as I have seen them work within the community since attending their workshops that cater to the social unit aka whanau/family/aiga/famili. And they coincide towards what I am wanting to do in my area of Ranui - West Auckland ( which is within the Henderson-Massey Local board area). Kia ora.The focus of the project highlights these boards areas to also engage which the aims and goals of what our trust is wanting to implement relates to these boards location, while creating opportunities for communities to take part in, engage and be part of a forever growing communities.

Collaborating organisation/individual	Role
Stephen Butterworth (Qualified/trained actor)	Mentor
Stacey Leilua (Qualified/trained actor)	Mentor
John Tui (Qualified/trained actor)	Mentor
Mema Maeli (Owner/organiser of event workshop)	Support/MC
Pa Riikau Terry-Karepa (founder) of TWT Te Wairua Tapu	Founder
Mere Amai (support team)	Support
sitarih 'Leefa' Nimo (support team)	Support

Demographics
Māori outcomes:	· Māori focus - tikanga (practises), mātauranga (knowledge), reo (language) The workshops will go on the concepts in being focussed to our diverse communities re: families in Ranui that wish to take part in the theatre workshops. Our team will be welcoming, accepting and supportive as this is a grassroots workshop to empower, strengthen and encourage those who wish to learn theatre and giving it a go!! Manaakitanga, Whanaungatanga, Hononga, Te Manawa, emphasising the sense of community in supporting those who wish to take part in such workshops, whether beginners, novice or theatre fanatics. Its' open to all ages within the family unit to take part.
Accessible to people with disabilities	Yes - Ranui Community centre is very ideal as it has an accessible ramp for wheelchairs, walking frames, and those who use crutches to help support them to enter and exit the centre with ease.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes Ensuring venues are smokefree and spaces for the workshops as we promote healthy & smokefree spaces. Highlighting areas of rubbish bins to place any reuseable, recycling and reduce as allocated at venue. Having breaks during the workshops (4x hours) have 10 minute tea break, 30 minute lunch break.

Percentage of males targeted			Percentage of females targeted			All - not targeted male/female
50%			50%			100%
0-5 years	< 15 years	15-24 years		25-44 years	45-64 years		>65 years	All ages
0%	25%	%		50%	%		25%	%

Financial information
Amount requested:	$10475.00
Requesting grant for:	Hireage of Ranui Community centre 4x days - 4x hour workshops. Catering services Mentors fees stationery for workshop Owner/organisers fees of the workshop - original concept of Mema Maeli
If part funded, how would you make up the difference: Seek other financial support or sponsors to support this FREE local led event.
Cost of participation:	FREE to take part, but we require people to register so we know the numbers.

Total expenditure	Total income	Other grants approved	Applicant contribution
$9,855.00	$500.00	$1,500.00	$1,500.00

Expenditure item	Amount	Amount requested from Local Board
Ranui Community centre	$680.00	$680.00
Catering services	$300.00	$300.00
Mentor/organiser fees	$8,700.00	$8,700.00
Stationary	$175.00	$175.00

Income description	Amount
Tickets for final workshop performance $5.00 per ticket 50 to 100	$ 500.00

Other funding sources	Amount	Current Status
Support for workshops own funds	$1,500.00	Approved

Donated materials	Amount
Security by Wardens/family	$450.00

	Total number of volunteers		Total number of volunteer hours	Amount
	3		20	$423.00
Additional information to support the application:		Ive given this information to Creatives Broker Renee Tanner towards seeking ideal funding opportunities in seeing more locally led events in my area of Ranui, West Auckland.

Funding history

Application ID

Project title

Round – Stage

Decision

Allocation

No previous application

2019/2020 Henderson-Massey Local Grants, Round Two LG2005-246
FOC – ForOurCommunities Charitable Trust
Legal status:	Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: #AreYouAFunny??!
Location:	Ranui community centre, 474 Swanson Road, Ranui
Summary:	This is towards using Comedy to uplift such communities inviting those who are funny, quirky, spontaneous and not shy to give comedy ago. All ages welcome, inparticular family orientated event. Like NZGot Talent vs NZ Idol of the comedy sense of things. You can have NO experience or ALOT of experience the whole purpose is to show off your funnyside with support from mentors from NZ's top Comedians.
Expertise:	TWT - Te Wairua Tapu is focussing on Aroha and whanau, which I am personally implementing in my daily life through work, community and service. Their focus and purpose relates to collaborate in what I am wanting to do and having them support my idea in making this possible, is an opportunity to showcase our beautiful, funny and eccentric people out here in Ranui, West Auckland, but to give them another platform to showcase their love for the arts, community and comedy in making people laugh and enjoy another locally led event. By locals for locals.
Dates:	30/06/2020 - 03/07/2020		Rain dates:	-
People reached:	150
% of participants from Local Board		50 %50 %
Promotion:	Local print media, radio, online via social media. official free community board from local board, FREE sections for advertising and word of mouth, local iwi, schools, that may have a connection to this event in Ranui, West Auckland.

Community benefits
Identified community outcomes:
	Participants will have the opportunity to get hands on experience in getting taught writing skills in preparation of live skits, meet mentors from the Comedy industry and build up an ideal working plan to focus on a great skit performance. Performing experience as well as learning from the best of this arena. They get to split up into groups these can be age ideal, yet it's all about bringing out the inner comedian in everyone who wishes to take on such opportunities - always something new to learn. Teaching from the grassroots level. After the 3x day workshop on the final night participants get to show off their work performing LIVE infront of an audience eg: their family, friends and to industry folk alike.
Alignment with local board priorities:
	· arts, events and cultural activities reflect our many heritagesSupport communities to lead their own place-making initiatives. Supporting more local art initiatives in our area of Ranui through the use of Comedy and interaction of the target audience, youths, families and interests alike in the area to empower, encourage and be confident in the performing arts of LIVE comedy. #AreYouAFunny??!This initiative/project will also encourage others from such areas in Waitakere Ranges Local board to engage in local areas like Ranui to take part in which will also enhance awareness, knowledge and supporting other local areas who are creating more local led events for their communities by their communities (for locals, by locals).

Collaborating organisation/individual	Role
Mentor 1 - Tarun Mohanbhai (NZ comedian)	Mentor
Mentor 2 - Pani & Pani (duo comedy act)	Mentor
Mc host Mr Tofiga Fepulea'i (1 half of Laughing Samoans).	Mc Host/ Guest performer
DJ Valz	Music on performance night
Sitarih Nimo	Support team
Mary Amai	Support team

Demographics
Māori outcomes:	·

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

Authors	Brenda Railey - Democracy Advisor - Henderson-Massey
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau