Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

19 May 2020

Member Brooke Loader welcomed those present with a karakia.

There were no apologies

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

- Safer West Community Trust

Trustee

Chris Carter

(Chair)

- St Lazarus Trust

- Waitemata District Health Board

- Waitakere Badminton Club

Member

Peter Chan, JP

- Cantonese Opera Society of NZ

- Asian Leaders Forum

- NZ-Hong Kong Business Association

- NZ-China Business Association

- Auckland Chinese Environment Protection Association (ACEPA)

- Whau Coastal Walkway Trust

Member

Advisor

Trustee

Matt Gray

- West Auckland Youth Development Trust

- Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

- Asia New Zealand Leadership Network

- COMET

- Te Atatū Tennis Club

- Waitākere Literacy Board

Member

Employee

Board Member

Brooke Loader

- Waitakere Licensing Trust

- Te Atatu Peninsula Business Association

Member

Associate Member

Vanessa Neeson

- Village Green Quilters

- Ranui Advisory Group

Member

Chairperson

Ingrid Papau

- Liberty Impact Community Trust

- #WeLoveTuvalu Community Trust

- Neighbourhood Support

- Liberty Church

- Mothers Helpers

Board Member

Member

Street Contact

Member

Ambassador

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Gray and Brenda Brady

4 Confirmation of Minutes

Resolution number HM/2020/55

MOVED by Deputy Chairperson W Flavell, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 April 2020 and the extraordinary minutes of its meeting, held on Tuesday, 5 May 2020, as a true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Te Atatu Peninsula Business Association - update

Resolution number HM/2020/56

MOVED by Member B Brady, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) receive the presentation on the Business Association’s activities and thank Robynne Pringle, Manager of the Te Atatu Peninsula Business Association, for her attendance.

CARRIED

Note: Due to technical issues on skype, item 8.3 was taken after Item 8.1

8.3

Deputations: Sport Waitakere - Covid-19 impact on the sport and recreation sector

Resolution number HM/2020/57

MOVED by Member B Brady, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) receive the presentation on the impact of Covid-19 on the sport and recreation sector and thank Lynette Adams and Dave George from Sport Waitakere, for their attendance.

CARRIED

8.2

Deputation: Waitakere Indian Association - current activities

Resolution number HM/2020/58

MOVED by Member B Brady, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) receive the presentation on the Waitakere Indian Association’s current activities and thank Sunil Kaushal, President of the Waitakere Indian Association, for his attendance.

CARRIED

Note: Item - 8.3. Deputations: Sport Waitakere - Covid-19 impact on the sport and recreation sector was taken after Item 8.1 Deputation: Te Atatu Peninsula Business Association – update.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

	Chair's report
	The chair’s report was tabled, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/59 MOVED by Member I Papau, seconded by Member P Chan: That the Henderson-Massey Local Board: a) receive Chair Chris Carter’s report for May 2020. CARRIED
	Attachments a 19 May 2020 Henderson-Massey Local Board Chair's report

Ward Councillors' Update

Resolution number HM/2020/60

MOVED by Member M Grey, seconded by Member I Papau:

That the Henderson-Massey Local Board:

a) thank Councillor Linda Cooper for her update.

CARRIED

12	Endorsing the Business Improvement District (BID) programme targeted rates 2020/2021
	Member B Loader declared an interest in this item as she is an associate member of the Te Atatu Peninsula Business Association and took no part in the discussion or voting on the matter.
	Claire Siddens, Principal Advisor (BIDs), was in attendance to speak to this report.
	Resolution number HM/2020/61 MOVED by Member P Chan, seconded by Member B Brady: That the Henderson-Massey Local Board: a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programme: i) $102,000 for Te Atatu Peninsula Business Association Incorporated. CARRIED

Endorsing the establishment of the Central Park Henderson Business Improvement District (BID) programme and targeted rate 2020/2021

Claire Siddens, Principal Advisor (BIDs), was in attendance to speak to this report.

Resolution number HM/2020/62

MOVED by Member B Brady, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) approve the establishment of the new Central Park Henderson Business Improvement District (BID) programme and boundary map (Attachment A).

Note that information regarding the ballot and the Governing Body’s proposal to set the targeted rate will be included in the emergency budget consultation document and supporting information.

b) recommend to the Governing Body to set the Central Park Henderson BID targeted rate by:

i) using the Hybrid mechanism of a flat rate of $250 plus a percentage multiplied by capital value per rateable property (no GST applied to this flat rate amount)

ii) setting the targeted rate at the lesser amount of $400,000 for the 2020/2021 financial year following further consultation as part of the emergency budget process.

c) note that information regarding the ballot and the Governing Body’s proposal to set the targeted rate will be included in the emergency budget consultation document and supporting information.

d) note that since completing the report updated BID target rate information has been received reducing the proposed 2020/2021 BID budget from $500,000 to $400,000 will lower the average BID targeted rate payment to $392 + GST.

CARRIED

Project Twin Streams Half-Year Accountability Report

Josh Grigg, Parks Graduate and Paul Duffy, Volunteering & Programmes Team Leader, were in attendance to speak to this item.

Resolution number HM/2020/63

MOVED by Deputy Chairperson W Flavell, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the Project Twin Streams Half-Year Accountability Report, for the period ending 31 December 2019.

CARRIED

Henderson-Massey Local Board Grants Programme 2020/2021

Resolution number HM/2020/64

MOVED by Member B Loader, seconded by Member I Papau:

That the Henderson-Massey Local Board:

a) adopt the Henderson-Massey Grants Programme 2020/2021.

CARRIED

Henderson-Massey Local and Multiboard Grants Round Two 2019/2020 grant allocations

Deputy Chair W Favell declared an interest as he is a board member of Literacy Waitakere in a grant application MB1920-295 Waitakere Adult Literacy Incorporated trading as Literacy Waitakere and took no part in discussion or voting on this matter.

Resolution number HM/2020/65

MOVED by Chairperson C Carter, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or decline each application received in Henderson-Massey Local Grants Round Two, listed in Table One:

Table One: Henderson-Massey Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
LG2005-209	Henderson Photographic Society	Towards the photography exhibition "Henderson Photographic Society Presents," including framing supplies, food for volunteers, and advertisement costs	$2,100.00	$1,344.00
LG2005-216	Dance Therapy NZ	Towards venue hire, marketing, facilitation, coordination, client support, and material costs for the "Arts 4 Us West" workshops in Henderson-Massey	$3,000.00	$2,500.00
LG2005-236	Mema Maeli	Towards delivery of "Fala Pati Pasifika - Woollen Embroidery Art" workshops	$1,500.00	$0.00 Decline: Grant round oversubscribed- Limited funding
LG2005-237	Gabriella Coxon-Brayne	Towards production costs of a documentary	$3,425.00	$2,000.00
LG2005-241	Raukatauri Music Therapy Trust	Towards therapist fees, administration, rent and maintenance of instruments	$3,387.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-243	Forourcommunities Chariablte Trust Board	Towards "LIVE Theatre- Script to Stage" workshops, including venue hire, catering, mentor and facilitator fees	$10,475.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-246	Forourcommunities Charitable Trust Board	Towards comedy workshops, including venue hire, catering, mentor and facilitator fees	$14,700.00	0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-204	Waitakere Chinese Association	Towards Chinese Mid-Autumn festival in October 2020	$5,000.00	$2,000.00
LG2005-210	Shanti Niwas Charitable Trust	Towards social activity classes for elderly groups at Zeal West	$6,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-213	Asthma New Zealand Incorporated	Towards the purchase of a laptop, docking station and a monitor screen	$2,000.00	$1,000.00
LG2005-215	Adventure Camp Trust Board	Towards flooring costs at Carey Park Christian Camp	$5,000.00	$1,000.00
LG2005-220	Youthline Auckland Charitable Trust	Towards Youthline Helpline operation costs, volunteer triage support and supervision costs	$5,000.00	$1,000.00
LG2005-221	ECPAT Child Alert	Towards delivery of "ECPAT Child Alert," including facilitator's costs, venue hire, resources, refreshments, and travel costs between June 2020 to May 2021	$1,700.00	$500.00 Venue must be within the Henderson-Massey area
LG2005-224	Blue Light Ventures Incorporated	Towards entry costs to the "Rainbows End Funday" for the youth groups in Henderson-Massey	$4,993.56	$2,000.00
LG2005-226	Communicare CMA Incorporated	Towards the weekly venue hire at Te Atatu Friendship Centre	$2,300.00	$2,300.00
LG2005-227	MyFundAction New Zealand	Towards the purchase of food to deliver "Box of Happiness and Food For Hunger" essential services	$5,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-228	Triangle Park Community Teaching Garden Charitable Trust	Towards garden resources to deliver community workshops, including the tutor's costs, marketing, garden tools, and resources	$4,989.75	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-231	West Auckland Kiribati Association Incorporated	Towards operational costs including venue hire, waste management, volunteer costs, staff wages and project management costs	$4,785.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-232	Auckland Sexual Abuse Help Foundation Charitable Trust	Towards resources, transport, and operating costs of the "We Can Keep Safe" pre-school programme	$2,111.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-233	Adventure Specialties Trust	Towards operational costs, including staff wages, equipment, travel, and administration costs in June 2020	$5,048.60	$2,000.00
LG2005-234	Children's Autism Foundation	Towards overall costs to deliver community workshops and outreach visits between June and December 2020	$4,567.50	$2,000.00
LG2005-239	Shakti Community Council Incorporated	Towards coordinator and facilitator costs, materials, marketing, and resources for "4R Project - Upcycling Training Programme" between June 2020 and May 2021	$5,000.00	$1,000.00
LG2005-222	FOC - ForOurCommunities Charitable Trust Board	Towards overall costs for the "Unity Festival 2020" event on 13 June 2020	$35,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
LG2005-225	Auckland Basketball Services Limited	Towards a hall hire at the Trusts Arena to deliver the "Junior Development Programme"	$5,000.00	$1,500.00
LG2005-229	Waitakere Swimming Club Incorporated	Towards delivery of a swimming programme for youth groups including coaching fees	$5,000.00	$1,500.00
LG2005-238	Massey Rugby Union Football and Sports Club Incorporated	Towards operational costs for the sports facility, including electricity bills, security, contract management and administration costs	$5,000.00	$1,000.00
LG2005-242	Waitakere City Association Football and Sports Club Incorporated	Towards barrier fencing costs at Fred Taylor Park	$6,684.00	$0.00 Decline: Grant round oversubscribed - Limited funding
Total			$158,766.41	$24,644.00

b) agree to fund, part-fund or decline each application received in Henderson-Massey Multiboard Local Grants Round Two, listed in Table Two.

Table Two: Henderson-Massey Multiboard Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Recommended Amount
MB1920-223	Korean Culture Society	Towards operational costs, including venue hire, advertising, facilitator, and tutor costs, to rehearse Korean cultural performances from June to December 2020.	$1,600.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-268	New Zealand Dance Advancement Trust	Towards the Youth and Community Engagement, Matariki for Tamaki Tour programme and creative workshops from July 2020.onwards, including artist fees, workshop fees and camera hire	$2,000.00	$1,000.00
MB1920-2112	Fresh Movement Arts Trust	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.	$4,000.00	$1,000.00
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.	$3,160.10	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-2122	Action Education Incorporated	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	$300.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-206	KidsCan Charitable Trust	Towards programme items, including food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.	$8,000.00	$1,000.00
MB1920-216	The ReCreators	Towards online workshop costs including materials, webinar costs, tool usage, design, advertising, registration and preparation for all the events	$5,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-240	Recreate NZ	Towards costs of volunteers’ expenses, facilitator fees and activity expenses to run 'Urban Youth" events between May 2020 to April 2021.	$2,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-243	Anxiety New Zealand Trust	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$2,550.00	$800.00 Venue must be within the Henderson-Massey area
MB1920-248	Seed 2 Harvest Trust	Towards the facilitator costs, laptop and projector costs	$8,000.00	$1,000.00
MB1920-275	The Reading Revolution	Towards wages of the manager of the reading programme.	$3,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-281	Road Safety Education Limited	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	$3,343.94	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-282	Zeal Education Trust	Towards the "West Auckland Street Youth Work and Community Activation" programme, including project management fees, activity costs, van hire and resources from 1 July 2020 to 30 June 2021	$9,685.65	$3,600.00
MB1920-283	Auckland Cambodian Youth and Recreation Trust	Towards volunteer costs, including petrol reimbursement, stationery, printer toners and wages for staff.	$1,500.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-286	Auckland Kids Achievement Trust	Towards the coordinators' wages to deliver the "Project K" youth development programme in schools.	$4,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-292	The Crescendo Trust of Aotearoa	Towards the 'Link Up' programme, including mentoring, administration and wellbeing support from 1 June 2020 to 2 February 2021.	$5,000.00	$1,000.00
MB1920-294	OUTLine New Zealand Incorporated	Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.	$2,100.00	$1,000.00
MB1920-295	Waitakere Adult Literacy Incorporated trading as Literacy Waitakere	Towards the "Whanau Links" programme including venue hire, tutor and administration costs from 20 July to 4 December 2020.	$4,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-2108	Rainbow Youth Incorporated	Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$2,870.00	$1,000.00
MB1920-2110	Social Enterprise Auckland Incorporated	Towards the delivery of webinar and face to face workshops to businesses, including venue hire, catering, video editing, administration, guest speakers, project management, video editing, contractor costs, and the purchase of a webinar platform	$5,000.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-2119	Body Positive New Zealand Incorporated	Towards the Body Positive Men's Wellness Retreat from 26 to 28 February 2021	$2,400.00	$800.00
MB1920-2121	New Zealand Council of Victim Support Groups Inc	Towards recruitment, training expenses and supervision of the volunteer support workers between 1 July to 31 December 2020	$5,000.00	$1,000.00
MB1920-250	Interacting Theatre Trust	Towards the "InterACT Festival 2020" for people with disabilities from 2 November to 6 November 2020	$4,800.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-259	The Kids for Kids Charitable Trust	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	$1,800.00	$0.00 Decline: Grant round oversubscribed - Limited funding
MB1920-257	Auckland United Softball Association Incorporated	Towards the operational costs and wages for the United Softball Association	$13,060.49	$0.00 Decline: Grant round oversubscribed - Limited funding
Total			$104,170.18	$13,200.00

CARRIED

Ratification of Henderson-Massey Local Board feedback on Waka Kotahi NZ Transport Agency's Accessible Streets Regulatory Package

Resolution number HM/2020/66

MOVED by Deputy Chairperson W Flavell, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) ratify Attachment A as the local boards feedback provided 13 April 2020 for inclusion in Auckland Council’s submission to Waka Kotahi NZ Transport Agency on its Accessible Streets Regulatory Package.

CARRIED

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

Resolution number HM/2020/67

MOVED by Member I Papau, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) delegate authority to chair, C Carter, to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

CARRIED

Governance Forward Work Calendar

Resolution number HM/2020/68

MOVED by Chairperson C Carter, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) receive the Governance forward work calendar for May 2020.

CARRIED

Confirmation of Workshop Records

Resolution number HM/2020/69

MOVED by Member B Loader, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) note the workshop records for 7 and 28 April 2020.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

22 Procedural motion to exclude the public

That the Henderson-Massey Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C Local board input into the Emergency Budget 2020/2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

5.21pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.24pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Local board input into the Emergency Budget 2020/2021

Resolution number HM/2020/70

MOVED by Chairperson C Carter, seconded by Member B Brady:

That the Henderson-Massey Local Board:

d) note that the report, resolutions and the feedback remain confidential until the reasons for confidentiality no longer exist.

CARRIED

5.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau