Agenda of Howick Local Board

Howick Local Board

18 May 2020

Howick Local Grants Round Three and Multiboard Grants Round Two 2019/2020 allocations

File No.: CP2020/04579

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with information on applications in Howick Local Grants Round Three and Multiboard Grants Round Two 2019/2020; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Howick Local Grants Round Three 2019/2020 (Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C).

3. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2019/2020 on 18 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $600,000 for the 2019/2020 financial year. A total of $85,000 was allocated to three grants in June 2019 from the 2019/2020 grants budget (HW/2019/88), leaving a total of $515,000 to be allocated. In addition, a refund of $30,000 from Rotary Club of Pakuranga (LG1907-328) was returned to the 2018/2019 grants budget, as the grant was not uplifted, leaving a total of $545,000 to be allocated.

5. A total of $170,743 was allocated to Local Grants Round One and a total of $147,593.10 was allocated to Local Grants Round Two. In addition, a $2,000 grant to Elvis in the Gardens (LG2007-249) was not uplifted in Local Grants Round Two. This leaves a total of $213,663.90 to be allocated to Local Grants Round Three, Multiboard Grants Round Two and Quick Response Round One

6. Forty-five applications were received for Howick Local Grants Round Three requesting a total of $471,248.50. An additional 20 multiboard applications were received through Multiboard Grants Round Two requesting a total of $97,928.07. This is a total requested amount of $569,176.57.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Local Grants Round Three 2019/2020 listed in the following table:

Table One: Howick Local Grants Round Three 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2007-305	The Uxbridge Community Projects Incorporated	Arts and culture	Towards 56 new chairs for Te Whare Ora	$4,631.65	Eligible
LG2007-308	The Uxbridge Community Projects Incorporated	Arts and culture	Towards lighting for the Uxbridge concourse	$2,834.89	Ineligible
LG2007-316	Howick Parish of The Diocese of Auckland	Arts and culture	Towards the celebration of 20 years of “Thursdays@ Seven” concert	$3,415.00	Eligible
LG2007-328	Dance Therapy New Zealand	Arts and culture	Towards the "Stars" dance therapy programme at Te Tuhi Art Gallery from 20 July 2020 to 15 December 2020	$5,000.00	Eligible
LG2007-336	Howick Little Theatre Incorporated	Arts and culture	Towards the installation of a ventilation system at Howick Little Theatre	$3,000.00	Eligible
LG2007-337	Harlequin Music Theatre Incorporated	Arts and culture	Towards the restoration of the baby grand piano at the Harlequin Music Theatre	$2,667.00	Ineligible
LG2007-302	The Uxbridge Community Projects Incorporated	Arts and culture	Towards "A Hunger for Change" project from 1 July 2020 to 30 June 2020	$35,825.00	Eligible
LG2007-331	Te Tuhi Contemporary Art Trust	Arts and culture	Towards a new and upgraded security camera system at Te Tuhi	$9,000.00	Eligible
LG2007-301	Manukau East Council of Social Services Incorporated	Community	Towards the "Dance Yourself Happy" dance programme from 4 June to 26 November 2020	$3,505.25	Eligible
LG2007-304	Botany and Flat Bush Ethnic Incorporated	Community	Towards the "Multicultural and Healthy Diet Programme" from 20 June to 12 December 2020	$3,619.85	Eligible
LG2007-309	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards the upgrade of the functionality of the East Auckland Tourism website. and to implement a strategy for the use of promotional videos	$12,000.00	Eligible
LG2007-313	Bhartiya Samaj Charitable Trust	Community	Towards the 'Elder Support Programme' from 1 October 2020 to 3 May 2021 for venue hire (Ormiston Activity Centre) and activities	$4,100.00	Eligible
LG2007-314	Pakuranga Heights School	Community	Towards the Pakuranga Heights School Cultural Festival on 22 October 2020	$2,940.00	Ineligible
LG2007-315	Life Education Trust Counties Manukau	Community	Towards the Health and Wellbeing programme in Howick schools from 8 June to 28 September 2020	$20,000.00	Eligible
LG2007-317	The Scout Association of New Zealand, Farm Cove Pakuranga Group	Community	Towards first aid kits and life jackets for the scout group	$7,818.22	Eligible
LG2007-318	Rainbow Celebrating Life Trust	Community	Towards the dance and fitness classes 'The Dancing Wonders' from 6 June to 15 December 2020	$4,000.00	Eligible
LG2007-322	South East Auckland Senior Citizens Association Incorporated	Community	Towards Diwali celebrations on 31 October 2020	$9,840.00	Eligible
LG2007-325	Howick Residents and Ratepayers Association Incorporated	Community	Towards specialist fees to undertake a research project	$50,000.00	Eligible
LG2007-327	Howick Sea Scout Group The Scout Youth Foundation	Community	Towards the replacement of eight windows and garage door replacement in the Howick Sea Scout Hall	$10,000.00	Eligible
LG2007-330	New Asian Community Services Charitable Trust	Community	Towards information brochures for the Asian community, also influenza vaccinations, face masks and hand sanitiser	$7,183.00	Eligible
LG2007-332	New Zealand Centre for Gifted Education Limited	Community	Towards the MindPlus programme for gifted children from 1 June 2020 to 31 May 2021	$6,000.00	Eligible
LG2007-334	Rainbow Celebrating Life Trust	Community	Towards free English classes for Indian adults from 1 June to 13 December 2020 including venue hire (Ormiston Activity Centre)	$1,860.00	Ineligible
LG2007-339	Young Life New Zealand Trust	Community	Towards a nine week life skills programme at Pakuranga College, Howick College, Edgewater College and Botany Downs Secondary College	$40,266.34	Eligible
LG2007-342	Children's Autism Foundation	Community	Towards outreach sessions to support families with an autistic child from 2 June to 1 December 2020	$5,423.00	Eligible
LG2007-343	Youthline Auckland Charitable Trust	Community	Towards training, triage support and supervision of the Helpline volunteer counsellors and telephone costs for Youthline from 1 June 2020 to 31 March 2021	$5,000.00	Eligible
LG2007-345	CrossNet Incorporated	Community	Towards the 'Golden Age Seniors Club' including the weekly hire of a van and venue hire from 3 June 2020 to 26 May 2021	$3,000.00	Eligible
LG2007-347	HIghland Park Community Creche Incorporated	Community	Towards rental at the Howick and Pakuranga Community Houses for the Highland Park Community Creche from 1 June 2020 to 18 December 2020	$14,200.00	Eligible
LG2007-348	Guardians of our Children Charitable Trust	Community	Towards the 'Kaitiaki Hui' and the 'Make them Proud' workshop at the Highland Park Community House from 3 June 2020 to 2 June 2021	$9,415.00	Eligible
LG2007-350	Communicare-Civilian Maimed Association (Auckland) Incorporated	Community	Towards costs for the Pakuranga Friendship Centre, including venue hire from 1 June to 28 May 2021	$3,198.00	Eligible
LG2007-353	The Eastgate Community Trust	Community	Towards costs to landscape and develop the carpark for the new facility at Lloyd Elsmore Park	$15,000.00	Eligible
LG2007-355	Cession Community Trust	Community	Towards the eight week Lifeskills programme from 1 July to 30 November 2020	$3,271.00	Eligible
LG2007-346	NewHope Community Church Trust Board	Community, Events	Towards the 'Christmas Wonder Park' celebration at Barry Curtis Park on 12 December 2020	$60,000.00	Eligible
LG2007-335	Rainbow Celebrating Life Trust	Community, Sport and recreation	Towards the Fat Loss Yoga (FLY) classes at Ormiston Activity Centre from 1 June to 10 December 2020	$1,987.00	Ineligible
LG2007-354	Auckland Hockey Association Incorporated	Community, Sport and recreation	Towards security cameras for the hockey turf and carpark on Lloyd Elsmore Park	$10,000.00	Eligible
LG2007-356	Friends of Mangemangeroa Society Inc	Environment	Towards the purchase of plant protectors, weed mats and pest deterrent	$6,224.00	Eligible
LG2007-310	Auckland Basketball Services Limited	Sport and recreation	Towards the Howick Junior Development Programme including hall hire from 20 July to 15 December 2020	$10,000.00	Eligible
LG2007-323	Auckland Ice Hockey Association Incorporated	Sport and recreation	Towards the 'Learn to Play' ice hockey programme, including venue hire, from 23 July to 3 December 2020	$5,681.44	Eligible
LG2007-333	Howick Softball Club (Fencibles) Incorporated	Sport and recreation	Towards a laptop for the Howick Softball Club	$1,800.00	Ineligible
LG2007-338	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards appliances for the Pakuranga Athletic Club building extension project	$4,704.25	Eligible
LG2007-340	Bucklands Beach Association Football Club Incorporated	Sport and recreation	Towards hireage of the artifical turf at Macleans College from 1 August to 31 October 2020 for the football club	$10,800.00	Eligible
LG2007-341	Auckland Table Tennis Association Incorporated	Sport and recreation	Towards the Howick Junior Development Programme including the development coach fees from 1 June to 16 February 2021	$5,000.00	Eligible
LG2007-349	Special Olympics Howick-Pakuranga	Sport and recreation	Towards transport to training sessions for disabled athletes from 1 June to 31 May 2021	$7,000.00	Eligible
LG2007-351	Howick Croquet Club Incorporated	Sport and recreation	Towards two laptops and one desk computer and one printer for the club	$4,256.00	Eligible
LG2007-352	Auckland Ice Figure Skating Club	Sport and recreation	Towards venue hire for development ice skating sessions from 2 June to 20 December 2020	$15,782.61	Eligible
LG2007-357	Howick-Pakuranga Cricket Club Incorporated	Sport and recreation	Towards a canopy for the terrace of the cricket club, including consent fees, manufacturing and installment	$20,000.00	Eligible
Total				$471,248.50

b) agree to fund, part-fund, or decline each application in Multiboard Grants Round Two 2019/2020 listed in the following table:

Table Two: Multiboard Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-2100	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020	$6,200.00	Eligible
MB1920-2105	Red Leap Theatre Charitable Trust Board	Arts and culture	Towards tutor fees for free workshops for school students to develop creative skills at Kelston Girls High School, Edgewater College and Tangaroa College from 8 September to 30 October 2020	$2,000.00	Ineligible
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Arts and culture	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live childrens theatre from 21 September to 18 December 2020	$3,160.10	Eligible
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021	$100.00	Ineligible
MB1920-206	KidsCan Charitable Trust	Community	Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region	$5,000.00	Eligible
MB1920-276	Kāhui Tū Kaha	Community	Towards venue hire, resources, cooking/sporting equipment and marketing of programme	$1,560.54	Ineligible
MB1920-2108	Rainbow Youth Incorporated	Community	Towards the "Peer Support Groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$3,962.00	Eligible
MB1920-2109	LifeKidz Trust	Community	Towards play equipment and support worker wages	$9,000.00	Eligible
MB1920-2111	Deaf Wellbeing Society Incorporated	Community	Towards the fortnightly zero waste workshops at the Melville Cricket Pavillion from 6 August 2020 to 24 June 2021	$3,000.00	Eligible
MB1920-243	Anxiety New Zealand Trust	Community	Towards venue hire, the psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021	$3,400.00	Eligible
MB1920-263	Parenting Place Charitable Trust	Community	Towards the delivery costs of life skills, mental health and wellbeing presentations	$20,000.00	Eligible
MB1920-267	Training and Budget Services Incorporated	Community	Towards rental costs for the Training and Budgeting Services office space	$5,000.00	Eligible
MB1920-274	The StarJam Charitable Trust	Community	Towards salary and levies, tutor contractor fees and venue hire	$5,000.00	Eligible
MB1920-279	Roopa Aur Aap Charitable Trust	Community	Towards counselling services cost, office rent, and social services cost	$6,010.00	Eligible
MB1920-281	Road Safety Education Limited	Community	Support towards the company's operational costs to manage the delivery of Road Safety Programme across Auckland	$328.69	Ineligible
MB1920-283	Auckland Cambodian Youth and Recreation Trust	Community	Towards volunteer costs, petrol reimbursement, stationary, printer toners and wages for staff	$2,000.00	Eligible
MB1920-288	Garden to Table Trust	Community	Towards salaries for the school co-ordinators and mileage costs	$3,500.00	Eligible
MB1920-293	Age Concern Auckland Incorporated	Community	Towards salary costs, supervision, phone, vehicle and travel costs	$9,000.00	Eligible
MB1920-271	Counties Manukau Sports Foundation	Sport and recreation	Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards	$3,000.00	Eligible
MB1920-257	Auckland United Softball Association Incorporated	Sport and recreation	Towards the operational costs and wages for the United Softball Association	$6,706.74	Eligible
Total				$97,928.07

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2019/2020 on 18 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13. Due to the current COVID-19 pandemic, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 500 people outdoors and up to 100 people indoors, can take place. Events and activities have been assessed according to this criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through Howick Local Grants Round Three 2019/2020 (Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

22. The Howick Local Board has set a total community grants budget of $600,000.

23. A total of $85,000 was allocated to three grants in June 2019 from the 2019/2020 grants budget (HW/2019/88), leaving a total of $515,000 to be allocated. In addition, a refund of $30,000 from Rotary Club of Pakuranga (LG1907-328) was returned to the 2018/2019 grants budget as the grant was not uplifted, leaving a total of $545,000 to be allocated.

24. A total of $170,743 was allocated to Local Grants Round One and a total of $147,593.10 was allocated to Local Grants Round Two. In addition, a $2,000 grant to Elvis in the Gardens (LG2007-249) was not uplifted. This leaves a total of $213,663.90 to be allocated to Local Grants Round Three, Multiboard Grants Round Two and Quick Response Round One.

25. Forty-five applications were received for Howick Local Grants Round Three requesting a total of $471,248.50. An additional 20 multiboard applications were received through Multiboard Grants Round Two requesting a total of $97,928.07. This is a total requested amount of $569,176.57.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Howick Local Board allocation of funding for the Local Grants Round Three and Mulitboard Grants Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Board Grants Programme 2019/2020	23
b ⇨	Howick Local Grants Round Three 2019/2020 applications (Under Separate Cover)
c ⇨	Howick Multiboard Grants Round Two application summaries (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Mary Kienholz - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

No.	Title	Page
a ⇩	Howick Grants Programme 2020/2021	31

Howick Local Board

18 May 2020

Flat Bush Aquatic and Leisure Centre Service Requirements

File No.: CP2020/05045

Te take mō te pūrongo

Purpose of the report

1. To receive the community engagement findings.

2. To approve the aquatic and leisure centre service requirements.

3. To approve the location of the facility within Barry Curtis Park.

Whakarāpopototanga matua

Executive summary

4. The Flat Bush aquatic and leisure centre is a priority for the Howick Local Board and the Flat Bush community. Together with the library and community centre, they form the board’s One Local Initiative advocacy item (HW/2018/61). This report outlines the service requirements that will inform the design brief and detailed business case.

5. We engaged with the Flat Bush community during October and November 2019 to inform the service requirements for the aquatic and leisure centre and to ensure that the proposed facility is fit-for-purpose.

6. We received 1289 completed surveys and hundreds of sticker dot votes through various channels including online through Have your Say and People’s Panel, face-to-face conversations, freepost postcards and Facebook comments.

7. We also received feedback and submissions in writing and had more in-depth conversations with mana whenua and stakeholders.

8. The community engagement key findings support a local facility for the local community (see Attachment A for the community engagement key findings report). The services and activities that received the highest number of responses in the survey were:

· aquatic services and activities – leisure and lane swimming, learning to swim and water play

· leisure services and activities – exercise machines and group classes (yoga, Pilates, tai chi)

· indoor sports and activities – badminton, basketball and table tennis

· other services – café, massage, physiotherapy/rehabilitation.

9. We received written submissions and deputations requesting a 50-metre lap pool, 2-metre-deep water and an accessible facility for the full range of accessibility needs.

10. We assessed strategic alignment, community demand and impacts, high level financial and other considerations for the provision of a 50-metre lap pool (see Attachment B for the Howick Local Board workshop slides). The assessment does not support the provision of a 50-metre lap pool in Flat Bush because it does not align with strategic direction, community needs, expected demand and available funding.

11. The baseline service requirements provide a local facility for the local community and are supported by the community engagement findings. Overarching principles for the facility include sustainability, accessibility and future flexibility. The service requirements include:

· free-play (aquatic) with a focus on children and families – leisure water, toddler pool and water toys

· learning – separate learn to swim pool

· fitness – 25-metre length lap pool, fitness gym with exercise machines and multipurpose room(s)

· casual-play (leisure) – two indoor courts

· relaxation – spa and sauna

· programmes – multipurpose room(s), maximising opportunities to utilise Barry Curtis Park opportunities

· ancillary services – café, kitchen, reception, changing rooms, offices, storage and clinic rooms.

12. We recommend further investigation of the provision of 2-metre-deep water (moveable floor), a warm water programme pool and external facing changing rooms during concept design for inclusion in the project scope if they can be delivered within budget.

13. Two locations were assessed within Barry Curtis Park with a clear preference for the location the end of the park road (see option two in Attachment C - Barry Curtis Park site location assessment summary). This location is expected to benefit the park as a whole and does not impact existing sports fields.

14. A local facility with a 25-metre lap pool will meet local community needs, but not the aspirations of the swimming clubs and code, local school principals or Howick Local Board.

15. Funding of $48 million is included in years 2023 to 2025 in the Long-term Plan 2018-2028. Costs will need to be managed through the design process to deliver within budget. There may be a requirement for an annual operating subsidy. This will be tested through the concept design and included in the detailed business case.

16. Project risks include uncertainty around cost and time implications of the COVID-19 pandemic, design trade-offs to deliver within budget, traffic and parking impacts, unfavourable site-specific conditions and cost escalations. These risks will be managed through detailed investigations early in the design process, project management and communication.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the community engagement findings.

b) approve the service requirements for the Flat Bush Aquatic and Leisure Centre

i) aquatic free-play activities with a focus on children and families requiring leisure water, a toddler pool and water toys

ii) aquatic learning activities requiring a separate learn to swim pool

iii) fitness activities requiring a 25-metre length lap pool and a fitness gym with exercise machines and multipurpose room(s)

iv) leisure casual-play activities requiring two indoor courts

v) relaxation activities requiring spa and sauna provision

vi) sport and recreation programmes requiring multipurpose room(s) and indoor-outdoor flow with Barry Curtis Park

vii) ancillary services including café, kitchen, reception, changing rooms, offices, storage and clinic rooms.

c) approve the area at the end of the park road (option two as shown in Attachment C) as the location for the aquatic and leisure centre within Barry Curtis Park.

Horopaki

Context

17. The Flat Bush aquatic and leisure centre is a priority for the Howick Local Board and the Flat Bush community. Together with the library and community centre, they form the board’s One Local Initiative advocacy item (HW/2018/61). They are also priority actions in the Community Facilities Network Action Plan to support the significant residential growth in the area. The expected population of Flat Bush by 2046 is 55,096.

18. The report outlines the service requirements that will inform the design brief and detailed business case.

19. Howick Local Board resolved at its meeting on 16 September 2019 to locate the aquatic and leisure centre in Barry Curtis Park (HW/2019/114). The location offers opportunities to create a strong sport and recreation hub and has capacity for current requirements as well as future flexibility.

20. The initial scope of the aquatic and leisure centre was included in advice supporting Manukau City Council’s 2009-2019 Long Term Council Community Plan. The local facility for the Flat Bush community included a 25-metre length lap pool, leisure pool, learners pool, hydro slides, spa pool, splash pool, sauna/steam rooms, two courts, sports club rooms, fitness centre, childcare facilities and amenities.

21. The Community Facilities Network Plan (2015) provides guidance on the provision of community facilities. Functions, provision approach and the ideal schedule of spaces across local, destination and regional facilities is shown in table one below.

Table one: Aquatic and leisure facility provision

	Local	Destination	Regional
Functions	· Free-play · Fitness · Learning · Relaxation · Casual-play · Community programmes	· Aquatic entertainment both indoor and outdoor · Pools sports training · Indoor sports leagues · Special leisure (rock-climbing, skating etc.) · Possible local functions	· Aquatic sport events · Indoor sport events · Possible local or destination functions
Provision approach	Network to serve local catchments of up to 5 km	Limited number of facilities to serve catchments 10km plus	One to three facilities to serve the region
Ideal Schedule of Space	Use affordable facility design as a base and customised in accordance with needs assessment. Pool base includes: · 25-metre pool · Teaching pool · Leisure water · Fitness space Leisure base includes: · At least 2 standard sized basketball courts · Programme rooms · Fitness space	Design determined by evidence of need and assessment of viability. Consider pool need for: · Deep-water · Aquatic sport amenities such as dive-boards · Aquatic entertainment amenities such as slides, splash-pads Consider leisure need for: · Multi-courts of 4 or more · Multiple changing rooms · Special leisure amenities	Design determined by evidence of need and assessment of viability. Must be of a standard sufficient to meet national level competitions.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Community engagement was undertaken in October and November 2019 to inform the service requirements for the aquatic and leisure centre and ensure the facility is fit-for-purpose. An assessment of multiple factors was completed in response to swimming sports clubs and code advocating for a 50-metre lap pool. The findings of the community engagement and assessment are outlined below and detailed in Attachment A.

Key findings from the 2019 community engagement support a local facility for the local community

23. We received feedback from various channels, as shown in table two below.

Table two: Community engagement responses received

Channel	Number of responses/pieces of feedback
Online survey – Have your Say	1171
People’s Panel	115
Hard copy survey	3
Sticker dot votes	1389
Postcards	45
Stakeholder meetings	3
Submissions and emails	13
Deputations	3
Facebook and other comments	241

24. A presentation on the Flat Bush community facilities was made to the Mana Whenua South Central Iwi Engagement Forum on 30 October 2019. At the forum, mana whenua representatives requested a site visit to Ormiston town centre and Barry Curtis Park. The site visit took place on 12 November 2019 and was attended by representatives from Ngāi Tai Ki Tāmaki, Te Ākitai Waiohua and Ngāti Tamaoho.

25. More than half of survey respondents identified as Asian (including 38 per cent Chinese and 9 per cent Indian). This compares favourably with the 2018 Census data for Howick Local Board as shown in table three below.

Table three: Ethnicity of survey respondents compared to 2018 Census

Ethnicity	% Survey respondents	% 2018 Census (Howick Local Board)
European	48%	46%
Māori	6%	6%
Pasifika	7%	6%
Asian	54%	47%
MELAA	1%	3%
Other	1%	1%

26. The largest proportion of respondents were female in the 34-44 age group, significantly more than the 2018 Census data for Howick Local Board, as shown on page nine in Attachment A. This is consistent with 67 per cent of respondents saying that they live as a family with children.

27. Table four shows the services and activities that received the highest number of responses in the survey questions. More detailed results can be seen in the community engagement key findings report in Attachment A.

Table four: Top responses to online survey questions

	Respondents	Others in their house
Aquatic services and activities	· Leisure swimming · Lane swimming · Learning to swim	· Leisure swimming · Learning to swim · Water play
Leisure services and activities	· Exercise machines · Group fitness classes (yoga, Pilates and tai chi)	· Exercise machines · Group fitness
Indoor sports and activities	· Badminton · Basketball · Table tennis	· Badminton · Basketball · Table tennis
Other services	· Café · Massage · Physiotherapy/ rehabilitation	· Not applicable (we did not ask what others in the house would use)

28. The top responses for the sticker dot voting across the different services and activities were learning to swim, leisure swimming, spa and water play.

29. We received other feedback on what people would like considered in the design and operation of the new facility:

· views and indoor/outdoor flow into Barry Curtis Park

· family friendly

· outside seating with shade, picnic opportunities and a BBQ area

· environmentally sustainable

· active transport with safe facilities for both walking and cycling

· future flexibility – opportunities for expansion and change of use

· multi-purpose for different sports and activities at different times of the day

· minimise the use of chlorine.

Environmentally sustainable and future flexibility are overarching principles in the recommended service requirements. The other factors will be considered by the design team through the design process.

30. Mana whenua highlighted the importance of early involvement in the project. Feedback from the forum and site visit included the need for:

· best practice stormwater management

· environmentally sustainable design

· accessibility – catering for all ages and abilities

· affordability for children and families

· learn to swim programmes

· fun aquatic features

· picnic and BBQ area, good connection with the park for a fun day out

· safe walking and cycling, particularly over the stream

· te reo Māori signage

· future proofing.

31. We received comments from Disability Connect and the community on the importance of accessibility in the new facility. There are no public aquatic and leisure centres in Auckland that cater for the full range of access requirements for people with disabilities. Requirements range from appropriate changing/toilet facilities and multiple pool access options to car parking, signage and having staff with the right skills and experience to support users.

Submissions received advocating for destination/regional provision

32. We received written submissions from Swimming Counties Manukau, supported by Howick Pakuranga Swimming Club and Swimming New Zealand, advocating for a 50-metre lap pool rather than the 25-metre lap pool typically provided in a local facility. There is no 50-metre lap pool in the Counties Manukau area that is available all year; the three 50-metre lap pools in the area are uncovered outdoor pools.

33. A 50-metre lap pool would allow for training and competitions to be held in Counties Manukau rather than travelling to West Wave (west Auckland) or Millennium (North Shore). Clubs are at capacity at other pools in the Counties Manukau area.

34. Principals from the schools in the Ormiston area support the aspiration for a 50-metre lap pool.

35. Written submissions were also received from water polo clubs and the regional and national water polo bodies requesting 2-metre-deep water for training and competitions. Manurewa Pool and Leisure Centre is the only public pool in the Counties Manukau area that is 2 metres deep and it is considered at capacity for club use. Deep water would also support other aquatic sports such as underwater hockey.

Provision of 50-metre lap pool not supported by assessment

36. We assessed strategic alignment, community demand and impacts, high level cost (CAPEX and OPEX) and other considerations in relation to the request by swimming sports clubs and code for a 50-metre lap pool. The assessment was informed by expert advice, including from Sport NZ. The analysis presented at the board workshop is in Attachment B and a summary of the assessment is in table five below.

Table five: Summary of assessment

	Local	Destination/regional
Strategic alignment · Community Facilities Network Plan (2015) · National Facilities Strategy for Aquatic Sports (2013) · Auckland Sport Sector Facility Priorities Plan (2017)	Aligns with Community Facilities Network Plan	Does not align with National Facilities Strategy for Aquatic Sports · Improve functionality of existing facilities rather than expanding current national network · 25m x 21m x1.8m deep sufficient for regional level competition and training for swimming and water polo
Cost · CAPEX · OPEX	$49-58 million $250,000-500,000 operating subsidy per annum	$70-82 million $800,000-$1.2 million operating subsidy per annum
Implications for local community · Active Xchange market segments and demand · West Wave Main Pool case study	Consistent with community engagement feedback and expectation 80-90% of demand expected to be local and for non-competitive recreation use	Competitions and events draw participants from the region and can disrupt local users Potential loss of features to reduce CAPEX (see slide 23, Attachment B)
Implications for aquatic sports	Can use 25 metre pool for training and some competitions	Use for training, competition and events
Location and decision making	Local board delegation, provided within budget	Governing Body delegation

37. The assessment shows that a destination/regional 50-metre lap pool that also meets local community needs exceeds the Long-term Plan funding of $48 million by $22-34 million. It is likely to require an ongoing operating subsidy of $800,000 - $1.2 million per annum which is not currently funded. The possibility of raising additional funding either through sponsorship or with commercial partners to meet the capital and operating subsidy gap is highly unlikely as it is significantly more than other facilities with a commercial partnership or third-party funding contribution have achieved.

38. The provision of a 50-metre lap pool does not align with strategic direction, expected local demand and local board decision making delegations.

Service requirements focus on local services for the local community

39. The service requirements for the aquatic and leisure centre will be used to inform the design brief and concept design for the new facility and set local board and community expectations for what will be delivered. They respond to what we heard from the community and are in line with council’s strategic direction.

40. We recommend that there are three overarching principles to inform the design of the new facility:

· sustainability – both environmental and financial

· accessibility

· future flexibility.

Table six outlines the service and facility requirements.

Table six: Service and facility requirements

Service requirement	Description	Facility requirements
Free-play (aquatic centre) with focus on children and families	Unstructured water fun and play	· Leisure pool · Toddler pool · Water toys
Learning	Learn to swim	· Separate learn to swim pool
Fitness	Lane swimming, swim training, fitness suite	· 25-metre lap pool · Fitness gym with exercise stations · Multipurpose room (s) suitable for group fitness activities e.g. yoga, Pilates, tai chi, Zumba, programme and sports club use
Casual-play (leisure centre)	Unstructured play, informal, drop-in or semi-structured	· 2 indoor courts, wooden floor and 7-10m height, court dividers (dropdown/pull back) · Light levels suitable for recreational badminton
Relaxation	Spas, steam-rooms or saunas	· Spa · Sauna
Programmes	Sport and recreation programmes for children, youth and adults	· Multipurpose room (as above) · Indoor/outdoor flow and use of Barry Curtis Park
Ancillary services	Services to support the facility	· Café and kitchen · Reception · Changing rooms – wet and dry · Offices and back of house · Storage · Clinic rooms e.g. for massage, physiotherapy
Accessibility	Accessible for full range of disabilities	· Hoists, connection points, ramps, suitable changing and toilet facilities, parking

41. We recommend further investigation of additional features during concept design for inclusion in the project scope if they can be delivered within the project budget:

· 2-metre-deep water with moveable floor

· warm water programme pool – providing the opportunity to expand learn to swim services as well as therapy and exercise programmes

· external facing changing rooms to service Barry Curtis Park sports fields.

Preferred facility location within Barry Curtis Park at the end of the park road

42. Howick Local Board resolved in September 2019 to locate the aquatic and leisure centre in Barry Curtis Park (HW/2019/114). Two potential locations were identified within the park (see Attachment C - Barry Curtis Park site location assessment summary) and assessed using a modified version of the Community Facilities Network Plan site location assessment tool:

· Option one: area at the end of the park road

· Option two: adjacent to Chapel Road.

43. Staff involved in the assessment represented various council teams including Active Recreation, Park Services, Service and Asset Planning and Community Facilities (Project Specialisation Office and Area Operations Regional Aquatic).

44. Attachment C includes the criteria and combined scores for the assessment of the two locations. Option two: area at the end of the park road achieves a score of 57.7 (out of a possible 65) compared to 43.9 for option one adjacent to Chapel Road. Option two will allow for easy walking and cycling access from schools on Ormiston Road, will best serve and provide benefit to the wider park and will not impact the existing sports fields.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. Aquatic centres are high users of water and energy. Environmental sustainability is an overarching service requirement for this project and will include consideration of a carbon neutral building, water sensitive design, use of sustainable and ethical products, use of healthy products and construction waste. The project team will include a member of council’s energy efficiency and sustainability team as the project moves into the design phase.

46. Early cost estimates include a five per cent allowance for environmentally sustainable design initiatives.

47. Procurement processes for the design team will include environmentally sustainable design experience as a key requirement. In other recent procurements this has included examples of experience designing buildings that meet Greenstar or Living Building Challenge requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Parks, Sport and Recreation and Community Facilities have been involved through the community engagement, service requirements and location assessment. Active Recreation will manage the services delivered from the new facility and Community Facilities will manage the design, construction and ongoing building maintenance.

49. Community and Social Policy are planning to deliver regional aquatic centre actions from the Community Facilities Network Plan Action Plan (2019) during 2020/2021. These actions include:

· undertake a regional review of Auckland’s aquatic network

· investigate the demand for regional competition facility to serve aquatic sports including deep-water, based on the findings of the national pools strategy.

We expect these actions to assess the need for an additional regional aquatic facility in Auckland.

50. We will work with Auckland Transport to understand the impacts of the new facility on the wider transport network. The facility will require traffic and parking assessments to meet consenting requirements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. We received a significant amount of community feedback through the online survey and face-to-face conversations. As outlined in paragraph 21, the engagement findings support the functions of a local facility – free-play (aquatic), learning, fitness, casual-play (leisure), relaxation and programmes. We expect the new facility will have positive impacts through the services, programmes and activities available to the Flat Bush community.

52. The provision of a 25-metre lap pool does not meet the aspirations of swimming sports clubs and codes. A 25-metre lap pool can be used for training and some local competitions but swimming clubs from the Counties Manukau area will continue to be required to travel west, north or south (to Hamilton) for training and indoor regional competitions that require a 50-metre pool.

53. The investigation identified in the Community Facilities Network Plan and planned for delivery next financial year will consider whether there is need for a further competition facility in Auckland. Swimming NZ could complete a Code Facility Plan as an input into the above investigation and in preparation for the review of the National Facilities Strategy for Aquatic Sports led by Sports NZ.

54. We have not included 2-metre-deep water in the baseline service requirements, however, we recommend that it is considered as part of the concept design and included within scope if it can be delivered within budget. Water polo clubs are at capacity at the facilities available in Auckland and this functionality also supports other deep water activity.

55. We have included a fully accessible facility as a baseline service requirement and will continue to work with Disability Connect through the concept design and operational planning.

56. Local schools are expected to be significant users of the aquatic centre during the day. School principals supported the aspiration for a 50-metre lap pool for swimming sports and interschool galas. However, it was acknowledged that an eight lane 25-metre lap pool would allow for school swimming sports and clubs. The recommended location in Barry Curtis Park was supported as students from the schools nearby can easily walk, cycle or scooter to the facility.

57. Howick Local Board has also expressed an aspiration for a 50-metre lap pool at Flat Bush. A workshop was held with the board on 2 April 2020 (refer to Attachment B for workshop material) to discuss the service requirements and the assessment of the 50-metre lap pool. The 25-metre lap pool does not align with the board’s aspiration, however, it is consistent with strategic direction to meet local community needs, supported through community engagement.

Tauākī whakaaweawe Māori

Māori impact statement

58. Sport and leisure contributes to outcomes under three directions in the Māori Plan for Tāmaki Makaurau (2017). The plan, published by the Independent Māori Statutory Board (IMSB), provides a framework to Auckland Council for implementing desired cultural, economic, environmental and social outcomes for Māori:

· Direction – Whanaungatanga: social outcome, Māori communities are connected and safe; action, wellbeing of tamariki through provision of facilities and services such as libraries, community centres, swimming pools

· Direction – Manaakitanga: social outcome, Māori enjoy a high quality of life

· Direction – Wairuatanga: social outcome, Māori social institutions and networks thrive

59. IMSB’s plan provides the following key performance indicator for sport and recreation: ‘per cent of Māori who can access at least three public council facilities, such as a library, pool or sports facility within 10-15 minutes travel time.’ Provision of the planned community facilities in Flat Bush will help meet this key performance indicator.

60. A presentation was made to the 30 October 2019 meeting of the Parks and Recreation – Mana Whenua South/Centre Iwi Forum and a site visit was held on 12 November 2019. Feedback from the forum and site visit is included in paragraph 30. Six per cent of online survey respondents identified as Māori which is consistent with Howick Local Board 2018 census data.

61. Hui are scheduled monthly and have been attended by representatives of Ngāi Tai Ki Tāmaki, Te Ākitai Waiohua, Ngāti Tamaoho and more recently Ngaati Whanaunga. There is a shared commitment with mana whenua for ongoing involvement as the planning and design progresses.

62. There is potential for the aquatic and leisure centre to meet Māori outcomes through:

· services provided – mana whenua involvement in service requirements to ensure services that meet the needs of Māori

· contribution to sense of place and identity through early involvement in the design and location of the facility.

Ngā ritenga ā-pūtea

Financial implications

63. Funding of $48 million for the aquatic and leisure centre is included in 2023–2025 in the Long-term Plan 2018-2028. Early cost estimates suggest that cost management will be required to deliver the service requirements and the potential additional items like deep water within budget.

64. A detailed business case will be prepared following concept design and cost estimates based on the design rather than per metre rates.

65. An assessment of benchmark facilities indicates an operating subsidy of between $250,000 and $500,000 per annum may be required. Requirements for an operating subsidy will be included in the detailed business case.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66. Table seven outlines the high-level risks, impacts and mitigations for the project.

Table seven: Project risks and mitigations

Risk	Impact	Mitigation
Uncertainty regarding post-COVID-19 situation	Cost and time – there could be cost escalation due to fewer suppliers or delayed delivery timeframes; timelines could be extended to help manage immediate essential services funding requirements	Regular updates to the board through One Local Initiative programme reporting
Design trade-offs must be made to deliver within budget	Community needs or expectations are not met	Communicate to ensure transparency regarding design trade-offs
Negative traffic and parking impact on surrounding network	Cost and time required to mitigate traffic and parking may impact overall project budget and timelines	Traffic impact and parking assessments completed early in design process Active transport encouraged through design
Site specific conditions are not favourable e.g. geotechnical constraints, contamination	Cost and time required to remediate may impact overall project budget and timelines	Detailed ground investigation completed early in design process
Cost escalations	Available budget is not enough to complete project	Management through design and project delivery

Ngā koringa ā-muri

Next steps

67. We will share the findings of the community engagement and how it has influenced the service requirements with the community:

· through the councils Have your Say website

· emails with the link to the above website will be sent to stakeholders and all those who indicated that they would like to be kept informed about the project

· the link will be available on the board’s Facebook page.

68. The Barry Curtis Park masterplan will be updated to show the aquatic and leisure centre location. This process includes public consultation.

69. The design team will be procured through a multi-stage process and published widely on the New Zealand Government Electronic Tenders Service (GETS). Concept design will start once the design team is contracted.

70. A detailed business case will be completed once concept design and cost estimates are finalised.

71. Engagement with mana whenua will continue through the project.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Community engagement key findings report (Under Separate Cover)
b ⇨	Howick Local Board workshop slides 2 April 2020 (Under Separate Cover)
c ⇩	Barry Curtis Park site location assessment summary	47

Ngā kaihaina

Signatories

Authors

Nicola Terry - Service and Asset Planning Specialist

Tim Keat - Senior Growth Development Specialist

Authorisers

Mark Bowater - Manager Parks

Lisa Tocker - Head of Service Strategy and Integration

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

18 May 2020

Auckland Transport May 2020 monthly update to the Howick Local Board

File No.: CP2020/04853

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Howick Local Board on transport related matters in their local board area, including the Local Board Transport Capital Fund (LBTCF) and the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month. This report provides an opportunity to highlight Auckland Transport (AT) activities in the Howick Local Board area and contains information about the following:

a) the wider context involving a summary of the strategic projects delivered in the Howick Local Board area and about Auckland Transport’s response to the COVID-19 pandemic

b) a response to resolutions made at the Howick Local Board meeting in April 2020

c) information about the Local Board Transport Capital Fund (LBTCF) including projects delivered in the last electoral term

d) an update on the Community Safety Fund (CSF)

e) an update about recent matters raised by the Howick Local Board.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport May 2020 monthly update report.

Horopaki

Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan.

4. Monthly reporting acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport is currently delivering several key strategic projects in the Howick Local Board area and these are discussed within this report. However, the strategic situation has changed with the COVID-19 pandemic and information on what Auckland Transport is doing is also provided within this report.

COVID-19 Auckland Transport’s response to Alert Level 4

6. In March 2020 the threat posed by the COVID-19 pandemic increased and on 26 March 2020 the government moved New Zealand to Alert Level 4.

7. Under Alert Level 4, New Zealanders were ordered to stay at home, not to travel and only essential services continued. Auckland Transport is a ‘lifeline utility’ within the national emergency management framework and maintained essential services. The organisation also kept all aspects of the business that can be performed remotely operational. These measures included:

· a limited schedule of free public transport was provided for all essential workers, people shopping for food or seeking medical attention

· all Auckland Transport construction sites were made safe and secure by our contractors and closed. These sites will be regularly monitored for health and safety. In the Howick Local Board area this meant the AMETI - Eastern Busway project stopped work

· only work related to maintaining essential services, critical infrastructure and to address immediate and short-term safety issues (e.g. emergency maintenance work) continued to be undertaken by Auckland Transport

· parking enforcement was reduced for on-street parks but enforcement of T2, T3 and bus lanes continued

· traffic volumes were light, and Auckland Transport worked with the health and emergency service to make sure that access to hospitals was maintained.

· Auckland Transport helped to secure jobs during the lockdown through an injection of up to $18 million into the New Zealand construction industry. Essentially, Auckland Transport paid for work in advance through an Advance Entitlement Payment (AEP) providing contractors with cashflow during the lockdown period. Auckland Transport’s AEP was modelled on a similar scheme created by Waka Kotahi NZ Transport Agency (NZTA).

8. In summary during April 2020 Auckland faced a significant challenge, and Auckland Transport worked hard to ensure that we provided the services that Aucklanders needed during this this time. Auckland Transport also made sure that it communicated with elected members and the communities we serve during Alert Level 4.

COVID-19 Alert Level 3 - Auckland Transport projects start work

9. On 28 April 2020 work on Auckland’s major construction projects started again as the country moved to Alert Level 3.

10. Projects that were well underway and halted when the country was moved into Alert Level 4 included significant programmes of work in the city centre, such as the Downtown programme, the City Rail Link, the redevelopment of Wynyard Quarter, the Karangahape Road enhancements project and the Victoria Street cycleway.

11. In this local board area AMETI - Eastern Busway is the most significant project that was put on hold during Alert Level 4 and it has been re-started.

12. Under Alert Level 3, we will be able to restart planned work such as resealing of roads and footpath repairs. Our essential maintenance activities such as fixing potholes and clearing of blocked drains continued throughout Alert Level 4.

13. Now that New Zealand is at Alert Level 3, the aim is to get back to work as quickly as possible to help kick-start economic activity and contribute to job growth recovery. Auckland Transport projects are worth hundreds of millions of dollars such as the AMETI - Eastern Busway. Most are smaller local projects like road sealing, footpath works and building pedestrian crossings, but they all contribute to the economy and to helping Auckland recover.

14. Although our aim is to return to work as quickly as possible to minimise delays and help spur the local economy, our priority is to ensure the safety of our workers and the public. As such, the pace of work under Alert Level 3 may not be as rapid as it would be under normal circumstances. Each project site has developed a health and safety plan based on Ministry of Health guidance. The measures include physical distancing, construction bubbles, compulsory personal protective equipment (PPE), hygiene practices on site and separating teams into zones on larger projects.

COVID-19 Alert Level 3 – New social distancing projects

15. Recently, it was announced central government will be funding Auckland Transport to modify footpaths to make more space so people can social distance more easily.

16. Within the Howick Local Board area, the following areas are being considered for modification:

a) Howick Village

b) Highland Park

c) Botany

d) Half Moon Bay (near the ferry terminal)

e) The Parade.

17. This is to create walking spaces wide enough for people to effectively keep to recommended social distance. Some on-street parking will be removed temporarily to make space, although this is not likely to affect areas that are in Alert Level 3 because there will be less demand for parking.

COVID-19 Alert Level 3 – Public Transport

18. Public transport will continue to be free while we are at Alert Level 3. Those travelling on public transport should avoid peak times unless it is necessary. This ensures that two metres of physical distancing between staff and customers is maintained.

19. Auckland Transport has taken numerous measures to help keep customers safe on our network and maintain effective and safe public transport services for our customers, these include:

a) Our AT Mobile app now indicates the available capacity that is on a bus or train service at any given time, so customers will know if two metre distancing will be achievable before they board.

b) Public transport is being cleaned regularly and we have enhanced our cleaning regime to include antimicrobial protection fogging of facilities and our fleet, which uses compressed air to project chemical solutions to disinfect microorganisms suspended in the air as well as sanitising surfaces. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI

c) People must continue to use the rear door to get on and off the bus. This is to ensure everyone is kept as safe as possible by minimising physical contact between customers and the bus drivers. Customers who use a wheelchair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

20. Trains and ferries contracted by AT will continue to run to the same timetable as Alert Level 4. Train services will be operating according to an extended Sunday timetable, while bus services operate according to weekday timetables. We will be actively monitoring our timetables while at Alert Level 3 and will make changes to timetables as needed. For timetable information download the AT Mobile app or go to: www.at.govt.nz

21. Auckland Transport is working with the Ministry of Education and schools about what school bus services will be available during Alert Level 3.

22. While wearing of masks is not mandatory on public transport, we recommend that customers use them if possible as an added precaution against the spread of COVID-19.

COVID-19 Alert Level 3 – Total Mobility fares

23. Total Mobility reduced fares for eligible users will continue. In most cases this means travel will be free for eligible people with disabilities and visual impairment. The Total Mobility scheme supports people who cannot use public transport to travel, all or some of the time. More information on Total Mobility can be found at https://at.govt.nz/bus-train-ferry/accessible-travel/total-mobility-scheme/. This change will be in place until 30 June 2020; however, it may be reviewed if the Alert Level is reduced to Level 2 or Level 1.

COVID-19 Alert Level 3 – Customer Service Centres

24. Some of our customer service centres will remain closed so we can keep a safe physical distance (at least two metres) between our staff and customers. During this time, we recommend customers use self-service options such as ordering an AT HOP card online. Journey planning can also be done via the AT website or AT Mobile app. Our call centres remain open and customers can speak to us at anytime by calling 09 366 4467.

25. The following customer service centres will be open but will have reduced staff numbers (see our website for opening hours):

a) Britomart ticket windows

b) Manukau Bus Station

c) New Lynn ticket window

d) Panmure

e) Smales Farm

f) Newmarket.

Airport to Botany - Rapid Transport Network (RTN)

26. Airport to Botany – Rapid Transport Network (RTN) is a public transport route that has very frequent services, separate from road traffic at least every 15 minutes and more frequently during peak hours. Some examples of RTNs are the rail network and the Northern Busway. The project is a strategically significant and the aim is to create a RTN linking the Airport and Botany.

27. Project work continues because the project is in its planning stages so the team can work on it from home.

28. The project team recently briefed the Howick Local Board at a workshop on 12 March 2020. The next step is confirmation of the proposed business case by NZTA. When the business case is confirmed the next step will be development of a more detailed plan. Auckland Transport will continue to keep the local board informed as the project progresses.

AMETI - Eastern Busway

29. The AMETI - Eastern Busway is Auckland Transport’s biggest project. It is worth $1.4 billion and is New Zealand’s first urban busway. The busway provides congestion free bus only lanes for commuters from Botany to Panmure.

30. In 2018, Auckland Transport’s contractors started working on Stage One. Physical works stopped on 26 March 2020 because of the COVID-19 pandemic and New Zealand being in Alert Level 4. Work has re-started under Alert Level 3.

31. Under Alert Level 4 background planning and other work that could be progressed from home continued and an updated delivery strategy for Stages 2 and 3 of the project using an alliance model was discussed with key political stakeholders on 24 April 2020. It outlines the procurement approach, key timelines plus the design, consent and construction principles for the project.

Community Safety Fund (CSF)

32. The CSF delivers a total of $20 million over two years distributed across all 21 local boards. It is strictly for road safety initiatives. It is designed to deliver safety projects identified by the local board and ward councilors.

33. A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Howick Local Board’s share of the CSF is $985,896.

34. Howick Local Board has two CSF projects and progress is reported below:

a) Botany Downs Secondary College Crossing Point – The project to improve crossing facilities for Botany Downs Secondary College students crossing Chapel Road, is progressing and initial investigation including a first design is finished and internal consultation is underway. The project team is preparing the external consultation documents but the timeframe for consultation is yet to be confirmed due to the COVID-19 pandemic.

b) Flatbush School Road Temporary Pedestrian Bridge – Building a temporary bridge over the Flat Bush Culvert (on Flatbush School Road) is progressing and the contract for design and construction of the new timber pedestrian footbridge and connecting footpaths and cycle paths is underway.

Tātaritanga me ngā tohutohu

Analysis and advice

35. This section of the report contains information about local projects, issues and initiative. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings. This month also includes a response from Auckland Transport to requests raised by Howick Local Board.

Formal requests raised by the Howick Local Board in relation to the Flatbush School Road culvert

36. At the March Howick Local Board meeting, in addition to receiving the monthly update report from AT, the board requested Auckland Transports Chief Executive Officer, Shane Ellison to report back to the Howick Local Board as to why the current proposed safety measures that have been implemented at the Flatbush School Road culvert were not put in place when the issue was first brought to Auckland Transport’s attention (HW/2020/34).

37. Auckland Transport’s Chief Executive notes Howick Local Board’s concern about Auckland Transport’s recent change in position with regards to safety measures at the Flatbush School Road culvert. This response states the reasons why Auckland Transport’s position regarding Flatbush School Road culvert changed.

38. This issue was first raised with Auckland Transport in September 2018 with the request coming from the Te Uhu O Te Nikau School establishment board. The request was that speed limits on Flatbush School Road were reduced and that the existing bridge was made safer for pedestrians to cross. The speed limit issues were addressed as quickly as possible. Therefore, this response will concentrate on provision of a safer crossing point on the bridge.

39. Auckland Transport staff visited the site, considered the situation internally then provided a clear statement of Auckland Transport’s position to the local board and to the school’s establishment board. Auckland Transport’s position was that building a new bridge in this location (either pedestrian or vehicle) was not supported but that speed reductions were planned.

40. Building a completely new bridge is prohibitively expensive, the most recent information in late 2018 indicated costs in excess of $10 million. Auckland Transport staff provided feedback directly to the Chair of the school’s establishment board and investigated and commented on a range of options proposed by the school board. Included at this time was the idea of closing a lane or narrowing the bridge. This was considered, but Auckland Transport’s traffic operations experts felt that this solution would mean imposing significant delay for a relatively small number of pedestrian users so narrowing the bridge or closing a lane was not supported. Building a separate pedestrian bridge was discussed but cost estimates indicated that this would also be a very expensive option for a small number of pedestrians.

41. The reason that “the current proposed safety measures that have been implemented at the Flatbush School Road culvert were not put in place when the issue was first brought to Auckland Transport’s attention” is that Auckland Transport is often required to prioritise projects at a regional level due to funding availability. This means that even with strong community support some local projects may not be delivered. We appreciate that this can be frustrating for local boards and local communities and is a significant contributory reason for the Local Board Transport Capital Fund (LBTCF) whereby all local boards are provided with transport capital funding. The LBTCF allows local boards to deliver among other things projects supported by local boards but not prioritised and funded through the Auckland Transport Alignment Project and the Regional Land Transport Plan.

42. In late 2018, Howick Local Board had a significant amount of Local Board Transport Capital Fund available and unallocated, approximately $3 million.

43. In mid-2019, the Community Safety Fund was also initiated. This fund provided the Howick Local Board with access to an additional $1 million in funding. The local board decided to use this fund to build a separate pedestrian bridge. The decision was made in 2019 and the bridge will be delivered by mid-2021.

44. Two factors influenced Auckland Transport’s change of position with regards to an intervention at Flat Bush School Road Culvert. In 2020, a second investigation of the problem found that safety risk had increased, compared with the initial study in early 2019. The key factor which changed our transport operations experts assessment of risk is that the nearby subdivision is progressing rapidly with more houses both built and close to being built on Flatbush School Road. This means that school numbers will increase with more risk of children crossing the culvert. Numbers will continue to increase, therefore so will the likelihood of a crash and deaths and serious injuries, changing the prioritisation of the project.

45. The second factor is a change in central government and Auckland Council transport priorities, specifically an emphasis on safety. You will be aware that Auckland Transport’s funding is predominantly from two sources Auckland Council and central government.

46. During this electoral term government’s change in prioritisation filtered from central government to local government. Auckland Council’s direction to Auckland Transport in the 2019 Statement of Intent stating (in part) that “Reducing local road deaths and serious injuries continues to be Auckland Transport’s highest priority, with effort and emphasis directed toward moving to a safe transport network, free from death and injury” and “There has been a noticeable annual increase in traffic-related deaths and serious injuries since 2012 after many decades of decline. Reversing this trend requires new approaches to safety. We should be guided by the 'Vision Zero' movement, which aims to eliminate transport-related deaths and serious injuries. This approach accepts that people make mistakes, and seeks to minimise the harm from any mistakes.

47. Based on direction from our funders (Auckland Council and central government) Auckland Transport has ‘pivoted’ it’s prioritisation and allocation of funding towards improved road safety outcomes, culminating in the organisation implementing a new strategic aim of having no road deaths in Auckland. The strategy is known as ‘Vision Zero’ and was adopted in September 2019. Auckland Transport’s strategy is supported by a circa 350 per cent increase (as compared with the previous five years) in funding through the Auckland Transport Alignment Project for improved road safety outcomes. The Vision Zero Strategy is consistent with the Ministry of Transport’s position as set out in ‘Road to Zero’ released in late 2019.

48. More funding and adoption of ‘Vision Zero’ has enabled the changes to the way Auckland Transport prioritises safety projects. More regional funding is now available for safety projects of this nature in addition to funds available for the Community Safety Fund.

49. In summary, over a period of approximately 18 months Auckland Transport’s position on this matter has changed. Increased development and more people using the bridge has changed our view of the road safety risk with an increased provision of funding available for prioritised road safety projects. This has ultimately changed our view of the best affordable approach to re-solving this problem. At this point a new pedestrian bridge is already being designed and will be built by mid-2021. Auckland Transport is also making the existing crossing point safer while the pedestrian bridge is built. Changes in the community and Auckland Council and central government policies mean Auckland Transport’s priorities may change from time to time. Te Uhu O Te Nikau School’s situation has changed significantly for the better, lane closure and traffic controls will provide a safe walking lane on the existing bridge until the pedestrian bridge. This change of policy is an example of Auckland Transport re-assessing the situation as it evolves, being flexible and putting safety first in the Howick community.

50. Additionally, the Howick Local Board requested Auckland Transport provide a detailed timeframe of the delivery of the Flatbush School Road Pedestrian Bridge.

51. Every month Auckland Transport provides an update about this project. This month’s update states that the contract has been approved and design work has started (see paragraph 34 in this report). Design work has only started so providing a detailed time frame for construction is not possible. As soon as this information is available it will be reported to the local board.

Local Board Transport Capital Fund

52. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

a) be safe

b) not impede network efficiency

c) be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

53. The fund allows local boards to build transport focused local improvements in their areas. In this electoral term, the local board has approximately $7.8 million of LBTCF to spend.

54. At its meeting on 20 April 2020 the Howick Local Board resolved (HW/2020/47) the following in relation to the Howick Local Board Transport Capital Fund Decisions:

That the Howick Local Board:

a) request Auckland Transport investigate the following projects and provide rough orders of cost for:

i) options for a section of The Parade (between Laings Road and Whitcombe Road) at Bucklands Beach to provide better pedestrian safety, for example a one way system, within a budget envelope of up to $3,000,000

ii) installing speed indicator variable message signs (VMS) on Point View Drive

iii) installing an information plinth at Half Moon Bay, and potentially other locations

iv) building a better walking route between the Half Moon Bay Ferry Terminal and the coastal walkway in front of the Bucklands Beach Yacht Club.

b) request Auckland Transport provide options to utilise up to $4,000,000 of the Local Board Transport Capital Fund to deliver projects identified in the Howick Walking and Cycling Plan, following advice from Community Facilities and prioritised as follows:

i) maximise pedestrian and cycling connectivity to public transport and employment hubs and schools

ii) speed of delivery

iii) as recommended in the Howick Walking and Cycling Plan.

c) Note $3,000,000 unspent of the Local Board Transport Capital Fund reserved in anticipation of recommendations of projects from the Steering Group on the Howick Village Centre Plan.

55. The next steps in the LBTCF timeline are listed below:

a) During May/June 2020, Auckland Transport will provide costs and feedback on the requested projects. The local board can use this information to prioritise projects and allocate funds supported by quality advice. Workshops will be scheduled to discuss this information and support the local board’s decision-making.

b) From June 2020, the local board will able to either:

i. approve construction of projects costing less than $300,000; or

ii. approve detailed design for complex projects costing more than $300,000.

56. Starting in June 2020 information about the LBTCF will be contained in a table listing progress of each project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

57. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Auckland Council’s priorities.

58. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

59. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Table one: Climate Impact Measures

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2 (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. During this reporting period Auckland Transport continues to work with Auckland Council’s community facilities team to identify un-funded council projects like parts of the Howick Walking and Cycling Plan that may be considered for LBTCF funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

61. Over the last reporting period, Auckland Transport liaised with the local board on local projects.

Tauākī whakaaweawe Māori

Māori impact statement

62. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

63. This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

Ngā koringa ā-muri

Next steps

65. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

18 May 2020

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

File No.: CP2020/05908

Te take mō te pūrongo

Purpose of the report

1. To provide local boards with an overview of the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets for People pilot fund (ISPF).

2. To request feedback on projects within your local board area that have been proposed by staff across Auckland Transport (AT), Auckland Council, and Panuku for inclusion in Auckland Council’s application to the ISPF.

Whakarāpopototanga matua

Executive summary

3. Waka Kotahi New Zealand Transport Agency (Waka Kotahi) announced a pilot fund in April 2020 that supports pilot projects and interim improvements for safe active transport. The Innovating Streets Pilot Fund (ISPF) is intended to help councils create more people-friendly spaces through the application of tactical urbanism techniques such as pilots, pop ups and interim projects. While the fund is intended to support pilots that can be rolled out rapidly and at relatively low cost, projects should also be able to demonstrate a pathway to more permanent status, should they prove successful.

4. Local boards have previously been invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects that will be circulated to local boards by 25 May 2020.

5. Local boards are now invited to provide formal feedback on the list of potential projects within their local area, including their view of which projects are the highest priority.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) delegate authority to <member> to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

Horopaki

Context

6. On 3 April 2020, Waka Kotahi announced the ISPF, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi aims to support include:

· temporary, or semi-permanent, physical changes to streets

· improvements that test a permanent fix and prototype a street design

· activations that help communities re-imagine their streets.

7. There are two application rounds for the ISPF:

· the first round opened on 3 April and closed on 8 May 2020. Successful applicants are expected to be announced in June 2020

· the second round opens on 8 June and closes on 3 July 2020 with successful applicants to be announced by the end of July 2020.

8. Qualifying projects are expected to be delivered by June 2021.

9. In addition to the two funding rounds, Waka Kotahi is offering support for interventions that specifically relate to Covid-19. Auckland Transport (AT) is leading an emergency response programme in conjunction with Auckland Council and are applying for a funding subsidy for the costs associated with Covid-19 measures which are already being implemented across Auckland.

10. The selection process for round one was led by AT. Due to tight timeframes for submission, consultation was not possible. Twelve projects were submitted to Waka Kotahi for consideration. All these projects come from existing programmes previously approved by Auckland Council and align well with Governing Body and local board strategic transport priorities.

11. If these projects are awarded funding from Waka Kotahi, comprehensive stakeholder engagement will occur throughout the planning and delivery of each project, as per Waka Kotahi’s selection criteria.

12. For round two ISPF funding, a project team has been established across Auckland Council, AT and Panuku and a process developed to identify potential projects and take them through to a finished application.

13. On 8 May 2020, local boards were invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects circulated to local boards on or before 25 May 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The ISPF provides an opportunity for Auckland Council and AT to catalyse positive change across Auckland in line with Auckland Council’s strategic goals of improving walking and cycling options and creating more people-friendly spaces.

15. The techniques of tactical urbanism supported by the pilot fund represent an innovative change to the typical way in which projects are engaged upon, designed and delivered. Tactical urbanism entails piloting and testing key project elements on a temporary basis, that can generally be rolled out rapidly and at low cost. This constitutes a form of ‘engagement by doing’ and enables the relative success of ideas to be assessed before they are committed to more permanently.

Criteria for the assessment and prioritisation of projects

16. When providing feedback on the list of potential projects, local boards should keep the following criteria in mind, which will be used by the project team to finalise the list of projects to recommend to the Emergency Committee.

17. Prioritised projects will:

· improve transport choices and liveability of a place

· help mitigate a clear safety issue (related to Deaths and Serious Injuries at a specific location)

· be effective at:

o reducing vehicle speed (to 30km/hr or less), and/or

o creating more space for people on our streets, and/or

o making walking and cycling more attractive

· use temporary pilots, pop ups or treatments as a pathway to permanent change in the future

· contribute to more equitable access to opportunities and essential services, particularly in areas with low levels of travel choice

· support mode shift to low-carbon modes

· support Māori outcomes, i.e.:

o adopt a design or project approach founded on Māori principles

o help advance Māori wellbeing, e.g. active Māori participation, improved access to marae, kura, kohanga, papakāinga, employment

· test key elements or is designed to generate community support for the ‘parent’ project

· be part of an existing planned and budgeted project (AC projects only)

· demonstrate the importance of the project within the current AT work programme (AT projects only)

· demonstrate ability to deliver

· demonstrate strong likelihood of project delivery by June 2021

· demonstrate co-design approach involving key stakeholders and community, including:

o support from the relevant local board(s) and stakeholders

o support from local community/stakeholders (e.g. business association)

· display clear process, including milestones, cost, monitoring and evaluation, and identification of risks and mitigation

· demonstrate value for money

· demonstrate opportunity to improve efficiency, or reduce risks associated with future permanent upgrades.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The transport sector is the largest contributor to greenhouse gas emissions in the Auckland region with around 40 per cent of Auckland’s total emissions. Increased support and prioritisation of ‘no and low’ emissions modes of transport such as active transport, micro-mobility modes and public transport, will help reduce these emissions.

19. The interventions supported by the Innovating Streets for People pilot fund enable a reduction of transport emissions, which would support Auckland Council’s ability to achieve its climate goals and is well aligned with the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, and with the in-principle changes to this framework endorsed by the Environment and Climate Change Committee (resolution number ECC/2020/12).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council and AT are following an aligned approach for the ISPF submission and are working together to develop joint application packages.

21. Relevant parts of the council, including Ngā Mātārae; the Auckland Design Office; the Development Programme Office; Libraries; the Southern Initiative; Arts, Community and Events; Parks, Sports and Recreation; Plans and Places, and Panuku, have been engaged to prepare and collate funding proposals for the second round.

22. If a project application is successful, there will be a need to implement, coordinate and monitor the outcomes of projects that are funded by the ISPF. This would be jointly coordinated by AT and staff from across the Auckland Council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Staff captured informal local board views earlier this month by inviting local boards to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of the list of potential projects.

24. The types of projects that Waka Kotahi seek to promote through this fund will have positive impacts on local communities in terms of the outcomes that are reflected in the assessment criteria.

Tauākī whakaaweawe Māori

Māori impact statement

25. Māori are likely to benefit from interventions that support safer and more accessible active transport in Auckland. This is because Māori are over-represented in pedestrian-related crashes and tend to live in parts of Auckland where travel choice is poorest. To ensure these interventions benefit Māori equitably, they need to be complemented by meaningful access to active modes such as bicycles and micro-mobility devices, as well as supporting infrastructure such as secure bicycle parking outside main destinations.

26. The Innovating Streets fund encourages community-led interventions to transform urban spaces into safe and liveable spaces for people. There are opportunities to tap into the creativity and local knowledge of Māori communities in Tāmaki Makaurau to create urban interventions that address community needs and provide a strong sense of place.

27. Ngā Mātārae, the Southern Initiative and the Independent Māori Statutory Board have been approached for their input into the proposed project list.

Ngā ritenga ā-pūtea

Financial implications

28. The proposed high levels of funding assistance from Waka Kotahi (up to 90 per cent of a project’s value) will potentially result in savings for both Auckland Council and AT on any projects that may already have been planned and funded prior to the pilot fund application.

29. The funding provided by Waka Kotahi for piloting or testing of temporary interventions is likely to reduce design time and increase financial security for permanent improvements in the future. Trialling of real-life options for more permanent activities can also reduce or avoid potential costs associated with the redesign of interventions in case desired outcomes could not be achieved.

30. There are no financial implications for local boards arising from providing feedback on the list of potential projects, except for those projects proposed by local boards, and which they have proposed to fund themselves.

31. Local boards that submit an expression of interest for a project need to demonstrate both the ability to fund the temporary project and, if the project does not link to an existing AT, Auckland Council or Panuku funded permanent project, that the local board is able to completely fund the permanent project as well.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There is a risk that Auckland Council may not be able to afford the local share of 10 per cent of the project cost needed to implement interventions under the ISPF, particularly given the present circumstances and the need to significantly amend the draft Annual Plan 2020/21. Note that while successful projects will require 10 per cent funding from council, they will bring the benefit of additional funding into Auckland. Similar financial constraints may also apply to AT and Panuku who are also potentially funding projects.

33. Another risk is the possibility that the implementation of successful Auckland Council projects under the pilot fund will not lead to the desired outcomes for Auckland. To mitigate this risk, staff have developed a set of assessment criteria for projects (see paragraph 17) to ensure strategic alignment with Auckland Council objectives before projects are submitted to Waka Kotahi.

34. Waka Kotahi’s Criteria 2: Ability to Deliver requires a co-design approach with community and key stakeholders in the development and delivery of projects. The possibility that unified community support for local interventions cannot be achieved through the co-design process within the required timeframe poses an additional risk.

Ngā koringa ā-muri

Next steps

35. Local boards are requested to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the ISPF by 12pm (midday) on 29 May 2020.

36. Each project will then be assessed against the criteria described above, and the project team will produce quality advice for endorsement from an Auckland Council committee.

37. AT projects will be presented to the AT Board on 3 June 2020 for endorsement.

38. All projects will be presented to an Auckland Council committee in early June 2020 following which, all interested parties will be notified whether their proposed project has been selected to proceed to an ISPF application.

39. Following this decision, further work will be undertaken to develop, prepare, and review each project that has been selected for submission to Waka Kotahi.

40. Completed applications will be submitted to Waka Kotahi prior to the closing date of 3 July 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead – Senior Policy Advisor, Local Board Services

Authorisers

Megan Tyler – Chief of Strategy

Louise Mason – General Manager, Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

18 May 2020

Approval for 16 new public and four new private road names at 87 McQuoids Road, Flat Bush

File No.: CP2020/05479

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name 16 new public roads and four new commonly owned access lots (COALs) created by way of a subdivision development at 87 McQuoids Road, Flat Bush. Approval is also sought to use existing names for roads that have been extended from previously approved subdivisions.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, BR Land Co Ltd, agent Maven Associates have proposed the names presented in the tables below for consideration by the Howick Local Board.

4. Any of the thirty-nine (39) proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

5. The proposed names for the new three extensions, 13 new public, and four new COALs at 87 McQuoids Road are:

Table one: 87 McQuoids Road Name Extensions

Road Reference	Preferred Name
Road A (Extension) Proposed to extend existing name	Flat Bush School Road
Road B (Extension) Proposed to extend existing name	Michael Bosher Way
Road C (Extension) Proposed to extend existing name	McQuoids Road

Table two: 87 McQuoids Road Preferred Names

Road number	Proposed Name
ROAD 1 (Applicant Preferred)	Bremner Ridge Street
ROAD 2 (Applicant Preferred)	Rathfarnham Road
ROAD 3 (Applicant Preferred)	Southridge Road
ROAD 4 (Applicant Preferred)	Woodacre Street
ROAD 5 (Applicant Preferred)	Rathmines Road
ROAD 6 (Applicant Preferred)	Morena Street
ROAD 7 (Applicant Preferred)	Grand Ridge Avenue
ROAD 8 (Applicant Preferred)	Kouru Street
ROAD 9 (Applicant Preferred)	Greenstead Close
ROAD 10 (Applicant Preferred)	Hind Street
ROAD 11 (Applicant Preferred)	Meadowridge Drive
ROAD 12 (Applicant Preferred)	Bendridge Street
ROAD 13 (Applicant Preferred)	Verdant View Avenue
COAL 1 (Applicant Preferred)	Ridgehill Rise
COAL 4 (Applicant Preferred)	Backridge Way
COAL 8 (Applicant Preferred)	Rearhill Lane
COAL 9 (Applicant Preferred)	Hautoa Lane

6. The Applicant has also provided a pool of names that can be use as alternatives at 87 McQuoids Road, Flat Bush.

Table three: 87 McQuoids Road Pool of Alternative Names

These alternative names can be used for any of the 13 public roads or four COALs listed in Table two above
Panoramic Drive	Dawn View Avenue	Emerald Ridge Avenue
Gliding Drive	Batterline Drive	Promontory Way
Apiary Road	Cobbleridge Drive	Grassy Way
Gladehill Road	Gable Close	Candid Lane
Pleasantry Drive	Alluvial Street	Hillock Lane
Greensweep Street	Greenglade Avenue
Gladeview Close	Arching Way
Knoll Ridge Close	Ranchview Avenue

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Flat Bush School Road (“ROAD A”) for the new extension to an existing public road at 87 McQuoids Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60082683 & SUB60300672).

b) approve the name Michael Bosher Way (“ROAD B”) for the new extension to an existing public road at 87 McQuoids Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60082683 & SUB60300672).

c) approve the name McQuoids Road (“ROAD C”) for the new extension to an existing public road at 87 McQuoids Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60082683 & SUB60300672).

d) approve 17 names for the following new roads at 87 McQuoids Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60082683 & SUB60300672):

i. Road 1: Bremner Ridge Street

ii. Road 2: Rathfarnham Road

iii. Road 3: Southridge Road

iv. Road 4: Woodacre Street

v. Road 5: Rathmines Road

vi. Road 6: Morena Street

vii. Road 7: Grand Ridge Avenue

viii. Road 8: Kouru Street

ix. Road 9 Greenstead Close

x. Road 10: Hind Street

xi. Road 11: Meadowridge Drive

xii. Road 12: Bendridge Street

xiii. Road 13: Verdant View Avenue

xiv. COAL 1: Ridgehill Rise

xv. COAL 4: Backridge Way

xvi. COAL 8: Rearhill Lane

xvii. COAL 9: Hautoa Lane

Horopaki

Context

7. Resource consent BUN60082683 (subdivision reference number SUB60300672) was issued in March 2017 for the construction of 313 new lots. Sixteen new public roads and four new commonly owned access lots (COALs) will be constructed to service these lots.

8. Three of these public roads will be extensions to existing public roads. The applicant requests to retain the existing road names out of respect for the existing residents, and to avoid any confusion of addressing along the continuous roadway.

9. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COALs require road names because they each serve more than five lots.

10. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. The Applicant has described the development theme as:

“The master plan for Bremner Ridge has been designed around a green network of natural native bush. We envision the character of Bremner Ridge will inherit the casual rural aesthetic that the site possessed prior to its development.
The architecture and landscape design will be inspired by elements commonly found in the countryside including sheds, cottages, post and batten fences, and greenery.
Bremner Ridge also has the highest vantage point of all residential developments in Flat Bush, East Auckland. Therefore, the ridgeline and views are emphasised across the theme of the development.”

14. The Applicant’s proposed names and meanings are set out in the table below:

Table four: 87 McQuoids Road Preferred Names and Meaning

Road number	Proposed Name	Meaning (as described by applicant)
ROAD 1	Bremner Ridge Street (Applicant Preferred)	‘Bremner Ridge’ is being marketed as the name of the development, and is named so after the original owner.
ROAD 2	Rathfarnham Road (Applicant Preferred)	A Southside suburb of Dublin, Ireland, and is to reference to the developers homeland. The applicant notes that other developers in the area, such as Hugh Green Group, have used various overseas locations in the past to name roads in the Flat Bush area - e.g. Clonmany, Cloonlyon, Downpatrick, etc.
ROAD 3	Southridge Road (Applicant Preferred)	Located on the southern ridge of development.
ROAD 4	Woodacre Street (Applicant Preferred)	Reference to the theme of the development.
ROAD 5	Rathmines Road (Applicant Preferred)	An inner suburb on the southside of Dublin, Ireland, and is to reference to the developer’s homeland. The applicant notes that other developers in the area, such as Hugh Green Group, have used various overseas locations in the past to name roads in the Flat Bush area - e.g. Clonmany, Cloonlyon, Downpatrick, etc.
ROAD 6	Morena Street (Applicant Preferred)	Māori term for "Morning". Road 8 is located in the most Eastern area of the subdivision. The name indicates “Morning” as the sun rises in the East.
ROAD 7	Grand Ridge Avenue (Applicant Preferred)	Reference to the theme of the development.
ROAD 8	Kouru Street (Applicant Preferred)	Māori term for "treetop"
ROAD 9	Greenstead Close (Applicant Preferred)	Reference to the theme of the development.
ROAD 10	Hind Street (Applicant Preferred)	Reference to location of road ("back street").
ROAD 11	Meadowridge Drive (Applicant Preferred)	Reference to the theme of the development.
ROAD 12	Bendridge Street (Applicant Preferred)	Reference to the curved shape of the road.
ROAD 13	Verdant View Avenue (Applicant Preferred)	Reference to the views of the development.
COAL 1	Ridgehill Rise (Applicant Preferred)	Reference to the topography of the development.
COAL 4	Backridge Way (Applicant Preferred)	Reference to the rear accessway and topography.
COAL 8	Rearhill Lane (Applicant Preferred)	Reference to the rear accessway and topography.
COAL 9	Hautoa Lane (Applicant Preferred)	Māori term for "gallant"

15. The Applicant has also provided a pool of names that can be used as alternatives at 87 McQuoids Road.

Table five: 87 McQuoids Road Pool of alternative names and meanings

Pool of alternatives	Meaning (as described by applicant)
Panoramic Drive	Reference to the views of the development.
Gliding Drive	Reference to views and stretch of road.
Apiary Road	Reference to funder's theme.
Gladehill Road	Reference to the theme and contours of the development.
Pleasantry Drive	Reference to the views and atmosphere of the development.
Greensweep Street	Reference to the theme of the development.
Knoll Ridge Close	Reference to the theme of the development.
Gladeview Close	Reference to the theme of the development.
Dawn View Avenue	Reference to the theme of the development.
Batterline Drive	Reference to the contours of the development.
Cobbleridge Drive	Reference to the theme of the development.
Gable Close	Reference to the architectural theme of the development
Alluvial Street	Reference to the soil found at the development site.
Ranchview Avenue	Reference to the theme of the development.
Greenglade Avenue	Reference to the theme of the development.
Arching Way	Reference to the curvature shape of the street.
Emerald Ridge Avenue	Reference to the theme of the development.
Promontory Way	Reference to the contours of the development.
Grassy Way	Reference to the theme of the development.
Candid Lane	Reference to the theme of the development.
Hillock Lane	Reference to the topography of the development.

16. The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

17. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

18. The road types proposed are acceptable for the new roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The review sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

23. All relevant local iwi were written to (via email) on the 16March 2020 and invited to comment. No iwi provided responses or comments. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location.

24. Three Māori road name options have been proposed (Road 6, Road 8, and COAL 9).

Ngā ritenga ā-pūtea

Financial implications

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	77
b ⇩	Location Plan	79

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	Workshop record 5 March 2020	99
b ⇩	Workshop record 12 March 2020	101
c ⇩	Workshop record 19 March 2020	103
d ⇩	Workshop record 2 April 2020	105
e ⇩	Workshop record 9 April 2020	107
f ⇩	Workshop record 16 April 2020	109
g ⇩	Workshop record 23 April 2020	111
h ⇩	Workshop record 30 April 2020	113

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards