Minutes of Kaipātiki Local Board

Precedence of Business

Resolution number KT/2020/55

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) agree that Item 12: Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period be accorded precedence at this time.

CARRIED

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

Resolution number KT/2020/56

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link as of right and, despite anything to the contrary in standing orders, and to be counted for the purposes of quorum.

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

i) attendance of non-members by electronic link: a person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

c) amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link.

CARRIED

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Innovating Streets Pilot Fund

Resolution number KT/2020/57

MOVED by Chairperson J Gillon, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) consider an extraordinary item regarding the Innovating Streets Pilot Fund at Item 21.1 of this agenda:

i) the reason the matter was not on the agenda is that the item came to light after the close of the agenda

ii) the reason for urgency is that the deadline for both strategic direction and guidance and for one expression of interest per local board is 4pm on 14 May 2020.

CARRIED

Urgent decision: change date, time and location of 6 May Kaipātiki Local Board business meeting

Resolution number KT/2020/58

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the urgent decision made on 29 April 2020 as set out in Attachment A of the agenda report, which changed the Kaipātiki Local Board business meeting scheduled to be held at the Kaipātiki Local Board office, 90 Bentley Avenue, Glenfield, on Wednesday 6 May 2020 at 10.00am, to a business meeting held via Skype for Business on Monday 11 May at 2.00pm.

CARRIED

Item 12 moved to after item 7

Approval for Road Names for Stages 2B, 3A, 3B, 3C & 4B of the Northcote Development at Northcote

Resolution number KT/2020/59

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the road names ‘Hāngai Road’, ‘Matatiki Street’, ‘Huataki Road’, ‘Tūhono Lane’, ‘Kōwhanga Lane’, ‘Tāmata Lane’, ‘Hononga Lane’ for the public and private roads constructed within Stages 2B, 3A, 3B, 3C & 4B of the Northcote Development being undertaken by Kāinga Ora at Northcote and as shown on the plans pertaining to the application in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Precedence of Business

Resolution number KT/2020/60

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) agree that item 15 - 21 be accorded precedence at this time.

CARRIED

Feedback on draft of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework

Resolution number KT/2020/61

MOVED by Member A Shaw, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) endorse the feedback on the draft of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework as provided in Attachment A to this agenda report.

CARRIED

Feedback on New Zealand Transport Agency's Accessible Streets Regulatory Package

Resolution number KT/2020/62

MOVED by Member A Tyler, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) endorse the feedback on the New Zealand Transport Agency Accessible Streets Regulatory Package as provided in Attachment B to this agenda report.

CARRIED

Feedback on Northern Pathway Stage 1 – Westhaven to Akoranga route

Resolution number KT/2020/63

MOVED by Deputy Chairperson D Grant, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) endorse the feedback on the Northern Pathway Stage 1 – Westhaven to Akoranga route as provided in Attachment C to this agenda report.

CARRIED

18	Members' Reports

18.1

Member Cindy Schmidt

Member Cindy Schmidt provided a verbal update regarding the Hearts and Minds online groups and counselling.

Resolution number KT/2020/64

MOVED by Member C Schmidt, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) note the verbal update from Member Cindy Schmidt.

CARRIED

18.2

Member Andrew Shaw

Member Andrew Shaw provided a verbal update regarding New Zealand Transport Agency’s Urban Cities

Resolution number KT/2020/65

MOVED by Member A Shaw, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) note the verbal update from Member Andrew Shaw.

CARRIED

19	Kaipātiki Local Board Chairperson's Report
	No update was available at this time.

Workshop Records - Kaipātiki Local Board - March 2020

Resolution number KT/2020/66

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the record for the Kaipātiki Local Board workshop held on Wednesday 4 March and Wednesday 11 March 2020.

CARRIED

21 Consideration of Extraordinary Items

21.1	Innovating Streets Pilot Fund
	A report and attachment were provided for the local board’s consideration. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2020/67 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) delegate to member Paula Gillon and member Andrew Shaw the responsibility of completing and submitting an expression of interest (EOI) for one project to be considered for funding from the Waka Kotahi New Zealand Transport Agency (NZTA) Innovating Streets Pilot Fund on behalf of the board, noting that: i) the deadline for submission is 4pm on Thursday 14 May 2020. ii) the delegation will be exercised in consultation with all board members. b) delegate to members Paula Gillon and member Andrew Shaw the responsibility of reviewing and ranking potential projects within the local board area that have been proposed by staff across Auckland Transport, Auckland Council, and Panuku on behalf of the board, noting that: i) the lists of projects / initiatives generated by staff will be provided on or before Monday 25 May 2020; and ii) local board feedback will need to be submitted by Friday 29 May 2020. iii) the delegation will be exercised in consultation with all board members. CARRIED
	Attachments a 11 May 2020 - Kaipātiki Local Board Business Meeting - Innovating Streets' Pilot Fund Memo b 11 May 2020 - Kaipātiki Local Board Business Meeting - Innovating Streets' Pilot Fund background information

Local board decisions and input into the Annual Budget 2020/2021

A document titled ‘Annual Budget 2020/2021 - Kaipatiki Local Board WRITTEN FEEDBACK Vol. 1 (10–4674)’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

That the Kaipātiki Local Board:

a) receive consultation feedback on the proposed Kaipātiki Local Board priorities for 2020/2021 including the request for funding from the Little Shoal Bay Renewal Working Group.

b) receive consultation feedback on regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Kaipātiki local board area.

c) provide the following feedback on the proposed Annual Budget 2020/2021 (part 1):

Key Issue	Kaipātiki Local Board Position
Waste management targeted rate	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the increased cost of responsibly dealing with our kerbside recycling through an increase to the waste management targeted rate instead of an increase to general rates for all ratepayers
Refuse collection in former Auckland City and Manukau City	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the cost of collection through an increase to the targeted rate in the former Auckland City and Manukau City areas instead of an increase to general rates for all ratepayers
Waitākere rural sewerage service and targeted rate	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the cost of this service through an increase to the Waitākere rural sewerage service and targeted rate instead of an increase to general rates for all ratepayers.

d) confirm it has no feedback on the draft Tupuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

e) provide views and preferences as part of the phase two Emergency Budget, which will be considered by the Emergency Committee at its 21 May 2020 business meeting

The item was taken in parts

Resolution number KT/2020/68

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) receive consultation feedback on the proposed Kaipātiki Local Board priorities for 2020/2021 including the request for funding from the Little Shoal Bay Renewal Working Group.

b) receive consultation feedback on regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Kaipātiki local board area.

c) provide the following feedback on the proposed Annual Budget 2020/2021 (part 1):

Key Issue	Kaipātiki Local Board Position
Waste management targeted rate	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the increased cost of responsibly dealing with our kerbside recycling through an increase to the waste management targeted rate instead of an increase to general rates for all ratepayers
Refuse collection in former Auckland City and Manukau City	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the cost of collection through an increase to the targeted rate in the former Auckland City and Manukau City areas instead of an increase to general rates for all ratepayers
Waitākere rural sewerage service and targeted rate	In line with the feedback received from our local community, the Kaipātiki Local Board support the proposal to meet the cost of this service through an increase to the Waitākere rural sewerage service and targeted rate instead of an increase to general rates for all ratepayers.

d) confirm it has no feedback on the draft Tupuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

CARRIED

Chairperson John Gillon adjourned item 14 e) to Monday 18 May 2020 at 2.00pm.

Resolution number KT/2020/69

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree to adjourn item 14 e) to Monday 18 May 2020 at 2.00pm.

CARRIED

The meeting adjourned at 3.20pm on Monday 11 May 2020 and reconvened at 2.07pm on Monday 18 May 2020. Member Adrian Tyler was not present when the meeting reconvened on Monday 18 May 2020.

Resolution number KT/2020/70

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipatiki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Local board decisions and input into the Annual Budget 2020/2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

(s7(2)(h)) - the withholding of the information is necessary to enable the local authority to carry out,

without prejudice or disadvantage, commercial activities;

(s7)(2)(i)) - withholding of the information is necessary to enable the local authority to carry out,

without prejudice or disadvantage, negotiations (including commercial and industrial

negotiations).

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Attachments

a 11 May 2020 - Kaipātiki Local Board Business Meeting - Annual Budget 2020/2021 - Kaipatiki Local Board
WRITTEN FEEDBACK Vol. 1
(10–4674)

2.10pm The public was excluded

Resolutions in relation to the confidential items are recorded in the confidential section of these

minutes and are not publicly available.

Re-admitting the public

Resolution number KT/2020/72

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) reopen the meeting to the public.

CARRIED

3.02pm The public was re-admitted.

RESTATEMENTS

It was resolved while the public was excluded:

Local board decisions and input into the Annual Budget 2020/2021

Resolution number KT/2020/71

That the Kaipātiki Local Board:

f) agree that these resolutions, memo and accompanying attachments are to remain in confidential for the reasons indicated until the Emergency Committee has made decisions regarding the direction of council’s responses to the financial implications of COVID-19, and council has made further disclosures via the New Zealand Exchange (NZX).

3.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Ann Hartley, JP	From item 7, 2.28pm
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler	Until Item 14, 3.20pm