Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held virtually by Skype for Business on Wednesday 20 May 2020 at 10.02am. Either a recording or written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 


Kaipātiki Local Board

20 May 2020

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a Karakia.

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2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

The minutes of the meeting held on Monday 11 May 2020 were not available to confirm due to that meeting only reconvening on 18 May 2020. These minutes will be confirmed at the 17 June 2020 Business Meeting.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

William Tangariki (Matua Bill)

 

Resolution number KT/2020/73

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          acknowledge the passing of William Tangariki (Matua Bill) and express its condolences to his family and to the Kaipātiki Youth Development Trust.

CARRIED

 

7          Petitions

 

There were no petitions

 


 

8          Deputations

 

8.1

Renewal of Little Shoal Bay Parks and Reserves

 

John Brew, Project Group Coordinator and Adrian Meys, Member of Little Shoal Bay Renewal Working Group, were in attendance via Skype for Business to address the board in support of this item.

 

A presentation titled ‘Little Shoal Bay Working Group’ was tabled. A copy of the tabled presentation is available on the Auckland Council website as a minutes attachment. 

 

 

Resolution number KT/2020/74

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a)          receive the deputation from The Little Shoal Bay Renewal Working Group and submission on behalf of the following groups in the Kaipātiki Local Board area:

i)       Birkenhead Residents Association Incorporated

ii)     Northcote Residents Association Society

iii)    Little Shoal Bay Protection Society

iv)    North Shore Cricket Club

v)     Northcote Sea Scouts

vi)    Tonga Methodist Church of Northcote; and

vii)   Northcote Bowling Club.

b)          thank John Brew and Adrian Meys for their attendance and presentation.

c)          forward the presentation and deputation from The Little Shoal Bay Renewal Working Group to the Community Facilities, Parks Services and Healthy Waters departments, and request an update on the Little Shoal Bay Service Assessment and coastal reports as this information is required for setting the Local Board’s 2020/21 Community Facilities renewal work programme.

CARRIED

 

Attachments

a     20 May 2020 - Kaipātiki Local Board Business Meeting - Little Shoal Bay Renewal Working Group presentation  

 

9          Public Forum

 

There was no public forum items.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

11

New community lease and licence to occupy to Chelsea Pony Club Incorporated at Eskdale Reserve, R226 Eskdale Road, Birkenhead

 

Resolution number KT/2020/75

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          grant a new community lease to Chelsea Pony Club Incorporated at Birkenhead Domain, R226 Eskdale Road, Birkenhead for Part Allot 122 Parish of Takapuna SO 2473/B (outlined in red on Attachment A of the agenda report) on the following terms and conditions:

i)       term - ten (10) years commencing 1 May 2020 with one right of renewal for a further term of ten (10) years

ii)      final expiry – 30 April 2040

iii)    rent - $1.00 plus GST per annum if requested.

b)          grant a new community licence to occupy to Chelsea Pony Club Incorporated at Birkenhead Domain, R226 Eskdale Road, Birkenhead for Part Allot 122 Parish of Takapuna Section 2 SO 544917 (outlined in blue on Attachment A of the agenda report) on the following terms and conditions:

i)       term - ten (10) years commencing 1 May 2020 with one right of renewal for a further term of ten (10) years

ii)      final expiry – 30 April 2040

iii)    rent - $1.00 plus GST per annum if requested.

c)          approve Chelsea Pony Club Incorporated’s Community Outcomes Plan (Attachment B of the agenda report) to be appended to the deed of lease and licence.

d)          note that all other terms and conditions will be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

CARRIED

 

 

12

Allocation of available local renewal budget for 2019/2020 financial year

 

Resolution number KT/2020/76

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          approve the allocation of an available renewal budget of $188,511 for the 2019/2020 financial year to the following projects:

i)       $65,000 towards roof repair work at the Beach Haven Sports Centre

ii)      $25,336 towards Le Roy`s Bush / Little Shoal Bay - renew tracks, signage and furniture - stage 1

iii)    $75,000 towards Vandeleur Reserve - renew playspace and pathways

iv)    $23,175 towards Jean Sampson Reserve - upgrade toddler park.

CARRIED


 

13

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

 

Eric Perry, Relationship Manager, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/77

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         recommend to the Governing Body the setting (striking) of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i)     $120,000 for Northcote Town Centre Inc.

ii)    $196,350 for Birkenhead Town Centre Association Inc. (Birkenhead Village).

CARRIED

 

 

14

Kaipātiki Local Grants Round Three and Multiboard Grants Round Two 2019/2020 grant allocations

 

Mary Kienholz, Senior Grants Advisor, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/78

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Three 2019/2020 listed in the following table: 

Table One: Kaipātiki Local Grants Round Three 2019/2020 grant applications:

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

LG2008-319

Action Education Incorporated

Towards workshop costs for Action Education.

$1,000.00

 

LG2008-302

Kaipātiki Project Incorporated

Towards costs for a specialist to deliver a project for local people living with physical and/or mental health disability to volunteer at the native plant nursery in Birkdale.

$2,000.00

 

LG2008-304

North Shore Woodturners Guild Incorporated

Towards the costs of an Automated External Defibrillator.

$0

Fund over-subscribed

LG2008-306

Auckland North Newcomers Network

under the umbrella of Birkdale Beach Haven Community Project Incorporated

Towards venue hire costs for shared office space and hall at Birkdale House from 1 July 2020 to 30 June 2021.

$0

Fund over-subscribed

LG2008-307

Totaravale Playcentre

under the umbrella of Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa

Towards wages for a “Big Kids” session facilitator from 1 June 2020 to 31 May 2021.

$0

Fund over-subscribed

LG2008-309

Auckland Sexual Abuse Help Foundation Charitable Trust

Towards delivery costs for the “We Can Keep Safe” programme in local Early Childhood Centres.

$0

Fund over-subscribed

LG2008-310

Northcote Point Community Creche Incorporated

Towards the supply and installation of safety glass at the creche.

$0

Ineligible as a council-owned building. Refer to Community Facilities dept for inclusion in renewals.

LG2008-311

The Scout Association of New Zealand Beach Haven Scout Group

Towards an outboard motor for the group's safety boat.

$2000.00

 

LG2008-313

Youthline Auckland Charitable Trust

Towards training, triage support and supervision of volunteer counsellors.

$0

Fund over-subscribed

LG2008-314

Children's Autism Foundation

Towards workshops, outreach sessions and office costs associated with the delivery of the programme.

$0

Fund over-subscribed

LG2008-315

Presbyterian Support (Northern)

Towards the refuge power and phone costs.

$0

Fund over-subscribed

LG2008-316

Blue Light Ventures Incorporated

Towards ticket costs for the “Blue Light Rainbows End Funday.”

$0

Fund over-subscribed

LG2008-312

Birkdale Beach Haven Community Project Incorporated

Towards costs associated with the Birkdale Beach Haven Matariki Kapa Haka Festival 2020.

$4,275.00

 

LG2008-317

Birkenhead Town Centre Association Incorporated

Towards website redevelopment, heritage plaques, performance reporting and art trail costs.

$9,690.10

 

LG2008-318

Shepherds Park Squash Club Incorporated

Towards fridge replacement and marketing brochures.

$343.00

 

Total

 

 

$19,308.10

 

 

b)        agree to fund, part-fund or decline each application received in Multiboard Grants Round Two, listed in Table Two:

Table Two: Multiboard Grants, Round Two 2019/2020 grant applications:

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

MB1920-2115

The Operating Theatre Trust, trading as Tim Bray Theatre Company

Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.

$0

Fund over-subscribed

MB1920-2122

Action Education Incorporated

Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.

$0

Fund over-subscribed

MB1920-206

KidsCan Charitable Trust

Towards programme items, food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.

$0

Fund over-subscribed

MB1920-235

North Harbour Community Patrol

Towards the purchase of uniform, annual car insurance, and fuel costs from 1 June 2020 to 1 June 2021

$1000.00

.

MB1920-262

North Shore Centres of Mutual Aid Incorporated

Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore.

$1000.00

 

MB1920-281

Road Safety Education Limited

Towards the company's operational costs to manage the delivery of Road Safety Programme across Auckland

$0

Company is lower priority. Below minimum funding amount.

MB1920-294

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$525.00

 

MB1920-297

PHAB Association Incorporated

Towards the social connection and wellness programme.

$1000.00

 

MB1920-2124

Neighbourhood Support North Shore

Towards manager salary and operational costs

$1000.00

 

MB1920-216

The ReCreators

Towards online workshop cost including materials, webinar costs, tool usage, design, advertising, registration and preparation for all the events

$0

Fund over-subscribed

MB1920-260

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools throughout Auckland.

$0

Fund over-subscribed

MB1920-259

The Kids for Kids Charitable Trust

Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020

$0

Fund over-subscribed

MB1920-242

North Harbour Hockey Association Incorporated

Towards the "fun sticks" programme for five to seven-year olds, including coach and co-ordinator fees for the school terms two and three 2020.

$0

Fund over-subscribed

MB1920-291

Gymnastics Community Trust trading as North Harbour Gymnastics

Towards the coaching salaries and rent from 1 June to 31 August 2020 for the Gymnastics Trust.

$0

Previously funded this financial year.

Total

 

 

$4525.00

 

 

CARRIED

 

 

15

Kaipātiki Local Board Grant Programme 2020/2021

 

Mary Kienholz, Senior Grants Advisor, was in attendance via Skype for Business to address the board in support of this item.

 

 

Resolution number KT/2020/79

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       adopt the Kaipātiki Local Board Community Grants Programme 2020/2021 as included as Attachment A to the agenda report.

CARRIED

 

 

16

Kaipātiki Community Places Quarterly Reports

 

Resolution number KT/2020/80

MOVED by Member A Hartley, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)           receive the Kaipātiki community places quarter three 2019/2020 reports. 

CARRIED

 

 

17

Kaipātiki Local Board Chairperson's Report

 

A document titled ‘Kaipatiki Local Board Chairperson’s Report – John Gillon – May 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment. 

 

 

Resolution number KT/2020/81

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       note the chairperson’s report.

CARRIED

 

Attachments

a     20 May 2020 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report May 2020

 

 

18

Members' Reports

 

18.1

Member update - Melanie Kenrick

 

Member Melanie Kenrick provided a verbal update regarding the opening of Northart, an update on Auckland Transport, Chelsea Heritage Park, Healthy Waters and Birkenhead Business District during the COVID-19 lockdown period.

 

 

Resolution number KT/2020/82

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Melanie Kenrick.

CARRIED

 

18.2

Member update - Paula Gillon

 

Member Paula Gillon provided a verbal update regarding Birkenhead Business District and work during COVID-19 lockdown, Kaipātiki Community Facilities Trust (KCFT) and preschool winter play and outdoor activities.

 

 

Resolution number KT/2020/83

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Paula Gillon

CARRIED

 

18.3

Member update - Ann Hartley

 

Member Ann Hartley provided a verbal update regarding the background on the Little Shoal Bay Tank Trap.

 

 

Resolution number KT/2020/84

MOVED by Member A Hartley, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Ann Hartley.

CARRIED

 

18.4

Member update - Adrian Tyler

 

Member Adrian Tyler provided a verbal update regarding Kaipātiki Public Arts Trust (KPAT).

 

 

Resolution number KT/2020/85

MOVED by Member A Tyler, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         note the verbal update from Member Adrian Tyler

CARRIED

 

 

19

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no updates provided at this time.

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

11.23am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................