Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held virtually by Skype for Business on Wednesday 20 May 2020 at 10.02am. Either a recording or written summary will be uploaded to the Auckland Council website.
Chairperson |
John Gillon |
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Deputy Chairperson |
Danielle Grant, JP |
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Members |
Paula Gillon |
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Ann Hartley, JP |
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Melanie Kenrick |
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Cindy Schmidt |
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Andrew Shaw |
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Adrian Tyler |
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Kaipātiki Local Board 20 May 2020 |
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Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a Karakia.
There were no declarations of interest.
There were no leaves of absence.
6.1 |
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Resolution number KT/2020/73 MOVED by Chairperson J Gillon, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) acknowledge the passing of William Tangariki (Matua Bill) and express its condolences to his family and to the Kaipātiki Youth Development Trust. |
There were no petitions
8.1 |
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John Brew, Project Group Coordinator and Adrian Meys, Member of Little Shoal Bay Renewal Working Group, were in attendance via Skype for Business to address the board in support of this item.
A presentation titled ‘Little Shoal Bay Working Group’ was tabled. A copy of the tabled presentation is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2020/74 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the deputation from The Little Shoal Bay Renewal Working Group and submission on behalf of the following groups in the Kaipātiki Local Board area: i) Birkenhead Residents Association Incorporated ii) Northcote Residents Association Society iii) Little Shoal Bay Protection Society iv) North Shore Cricket Club v) Northcote Sea Scouts vi) Tonga Methodist Church of Northcote; and vii) Northcote Bowling Club. b) thank John Brew and Adrian Meys for their attendance and presentation. c) forward the presentation and deputation from The Little Shoal Bay Renewal Working Group to the Community Facilities, Parks Services and Healthy Waters departments, and request an update on the Little Shoal Bay Service Assessment and coastal reports as this information is required for setting the Local Board’s 2020/21 Community Facilities renewal work programme. |
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a 20 May 2020 - Kaipātiki Local Board Business Meeting - Little Shoal Bay Renewal Working Group presentation |
There was no public forum items.
There was no extraordinary business.
11 |
New community lease and licence to occupy to Chelsea Pony Club Incorporated at Eskdale Reserve, R226 Eskdale Road, Birkenhead |
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Resolution number KT/2020/75 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) grant a new community lease to Chelsea Pony Club Incorporated at Birkenhead Domain, R226 Eskdale Road, Birkenhead for Part Allot 122 Parish of Takapuna SO 2473/B (outlined in red on Attachment A of the agenda report) on the following terms and conditions: i) term - ten (10) years commencing 1 May 2020 with one right of renewal for a further term of ten (10) years ii) final expiry – 30 April 2040 iii) rent - $1.00 plus GST per annum if requested. b) grant a new community licence to occupy to Chelsea Pony Club Incorporated at Birkenhead Domain, R226 Eskdale Road, Birkenhead for Part Allot 122 Parish of Takapuna Section 2 SO 544917 (outlined in blue on Attachment A of the agenda report) on the following terms and conditions: i) term - ten (10) years commencing 1 May 2020 with one right of renewal for a further term of ten (10) years ii) final expiry – 30 April 2040 iii) rent - $1.00 plus GST per annum if requested. c) approve Chelsea Pony Club Incorporated’s Community Outcomes Plan (Attachment B of the agenda report) to be appended to the deed of lease and licence. d) note that all other terms and conditions will be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. |
12 |
Allocation of available local renewal budget for 2019/2020 financial year |
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Resolution number KT/2020/76 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) approve the allocation of an available renewal budget of $188,511 for the 2019/2020 financial year to the following projects: i) $65,000 towards roof repair work at the Beach Haven Sports Centre ii) $25,336 towards Le Roy`s Bush / Little Shoal Bay - renew tracks, signage and furniture - stage 1 iii) $75,000 towards Vandeleur Reserve - renew playspace and pathways iv) $23,175 towards Jean Sampson Reserve - upgrade toddler park. |
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Endorsing Business Improvement District (BID) targeted rates for 2020/2021 |
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Eric Perry, Relationship Manager, was in attendance via Skype for Business to address the board in support of this item.
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Resolution number KT/2020/77 MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) recommend to the Governing Body the setting (striking) of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes: i) $120,000 for Northcote Town Centre Inc. ii) $196,350 for Birkenhead Town Centre Association Inc. (Birkenhead Village). |
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Kaipātiki Local Grants Round Three and Multiboard Grants Round Two 2019/2020 grant allocations |
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Mary Kienholz, Senior Grants Advisor, was in attendance via Skype for Business to address the board in support of this item.
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Resolution number KT/2020/78 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Three 2019/2020 listed in the following table: Table One: Kaipātiki Local Grants Round Three 2019/2020 grant applications:
b) agree to fund, part-fund or decline each application received in Multiboard Grants Round Two, listed in Table Two: Table Two: Multiboard Grants, Round Two 2019/2020 grant applications:
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15 |
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Mary Kienholz, Senior Grants Advisor, was in attendance via Skype for Business to address the board in support of this item.
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Resolution number KT/2020/79 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) adopt the Kaipātiki Local Board Community Grants Programme 2020/2021 as included as Attachment A to the agenda report. |
16 |
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Resolution number KT/2020/80 MOVED by Member A Hartley, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) receive the Kaipātiki community places quarter three 2019/2020 reports. |
17 |
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A document titled ‘Kaipatiki Local Board Chairperson’s Report – John Gillon – May 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2020/81 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the chairperson’s report. |
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a 20 May 2020 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report May 2020 |
18 |
18.1 |
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Member Melanie Kenrick provided a verbal update regarding the opening of Northart, an update on Auckland Transport, Chelsea Heritage Park, Healthy Waters and Birkenhead Business District during the COVID-19 lockdown period.
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Resolution number KT/2020/82 MOVED by Member M Kenrick, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the verbal update from Member Melanie Kenrick. |
18.2 |
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Member Paula Gillon provided a verbal update regarding Birkenhead Business District and work during COVID-19 lockdown, Kaipātiki Community Facilities Trust (KCFT) and preschool winter play and outdoor activities.
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Resolution number KT/2020/83 MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the verbal update from Member Paula Gillon |
18.3 |
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Member Ann Hartley provided a verbal update regarding the background on the Little Shoal Bay Tank Trap.
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Resolution number KT/2020/84 MOVED by Member A Hartley, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) note the verbal update from Member Ann Hartley. |
18.4 |
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Member Adrian Tyler provided a verbal update regarding Kaipātiki Public Arts Trust (KPAT).
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Resolution number KT/2020/85 MOVED by Member A Tyler, seconded by Member A Shaw: That the Kaipātiki Local Board: a) note the verbal update from Member Adrian Tyler |
19 |
Governing Body and Independent Maori Statutory Board Members' Update |
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20 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.23am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................